HomeMy Public PortalAboutNPDES (2021-22)TOWN OF GULF STREAM
Town of Gulf Stream NPDES Annual Report Update
Fourth Cycle, Sixth Year (2021-2022)
Date: November 18, 2022
FOR PROFESSIONAL CONSULTING SERVICES: Engineering services for assistance in preparing
the Fourth Cycle, Sixth Year Annual NDPES Report update.
PROJECT DESCRIPTION
On November 18, 2002, the Florida Department of Environmental Protection (FDEP) issued a National
Pollutant Discharge Elimination System Permit No. FLS 000018 to the Town of Gulf Stream (Town) and 38
other co-permittees for all of their existing and new stormwater discharges into Waters of the State. The
FDEP issued the Fourth Cycle permit in September 2016 which includes additional evaluation and
provision of water quality monitoring program procedures than what was required in the Third Cycle permit.
The permit requires implementation of a comprehensive Stormwater Management Program to control the
quality of stormwater discharged from the municipal stormwater system. The permit requires annual
reporting of activities conducted for the Stormwater Management Program. The consulting services
provided under this authorization will provide services associated with preparing the Fourth Cycle, Sixth
Year report for the period October 1, 2021 through September 30, 2022. This authorization is intended to
set forth the scope of services, as well as other terms of the engagement such as compensation and billing,
hourly billing rates, and other standard contractual terms.
SCOPE OF SERVICES
Baxter & Woodman, Inc. (B&W) proposes to provide the following services:
MS4 MONITORING REQUIREMENTS ASSESSMENT PROGRAM TASKS:
As per the requirements of the Florida Department of Environmental Protection and as outlined in
Part V — Monitoring Requirements; Sub -part A — Assessment Program produce an annual report
on the Assessment Program. The annual Assessment Program reporting consists of the following:
• The name of the Town's approved Assessment Program plan, the date it was approved, and
the status of implementation,
• Assessment of the monitoring and loading results as they specifically relate to the Town's
MS4. The water quality monitoring data will be obtained from the group's existing monitoring
station as outlined in the approved Assessment Program.
• Provide a summary of the monitoring and loading results as they specifically relate to the
Town's MS4.
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NPDES ANNUAL REPORT TASKS:
2. B&W shall coordinate with staff to provide the required information for tracking and reporting of the
Town's NPDES program. Provide a brief evaluation of the Town's efforts with regards to the goals
of the NPDES permit. The information will be implemented into the report and will include the
following:
a. Structural Controls inspections
b. Identification of significant redevelopment
c. Litter control and collection
d. Pesticide, herbicide, and fertilizer regulation of application
e. Obtain Town's total expenditures and budget amounts for the NPDES program
f. Town facility controls and inspections
g. Report of staff training
h. Review of development and construction projects and whether their scope impact
elements of the NPDES program
i. Public information and outreach
j. Inspections of illicit discharges and improper disposal
k. Spill prevention programs
I. Construction site inspections and BMPs
3. Review the implementation program of the co-permittees' overall water quality monitoring plans.
Summarize the program and information as it relates to the Town of Gulf Stream.
4. Meet with staff to discuss Stormwater Management Program resources and impacts on the
program. B&W shall prepare a written evaluation of the strengths, weaknesses, and
recommendations for revisions to address identified deficiencies in the applicable program
elements as listed in the annual report form.
5. Prepare the Annual Report utilizing the FDEP form and provide the appropriate attachments.
Provide a draft copy to the Town for review and comment. Provide an electronic copy to the Lead
Permittee for review and comment. Address the comments, prepare the Final Annual Report and
provide two (2) hard copies and an electronic copy to the Town. Provide an electronic copy to the
Lead Permittee for submittal to the FDEP.
6. Prepare the Assessment Program Report providing a status of the implementation of the Town's
Assessment Program to be included with the Annual Report.
7. FDEP Audit & Miscellaneous NPDES Program Assistance:
The Town has been selected to have their permitting program audited by the Florida Department of
Environmental Protection (FDEP), B&W will assist the Town by attending the audit. This is
anticipated to last up to 4 hours. B&W will also assist the Town in responses and preparation of a
listing of corrective actions as appropriate. This task is on an "as needed" basis.
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ASSUMPTIONS
1. Public education for illicit discharges is assumed to be by the group of co-permittees and will be
included in the joint report. No additional work is included herein.
2. The Town will provide B&W with a copy of all stormwater system inspection reports, monitoring,
complaints, records of stormwater system repairs, records of volume of litter collected etc., for the
reporting year.
3. A minimum of one meeting with staff is anticipated to discuss the required data and the stormwater
program conducted over the prior year. Required discussions and meeting with staff shall be
combined to the extent possible.
4. The scope of work does not include water quality testing or monitoring.
5. The scope includes responding to a single round of comments, if received by FDEP.
CONTRACT PERFORMANCE
Proposed fees and schedule for completion of tasks listed above are summarized below:
COMPLETION DATES
The work shall be completed by January 20, 2023.
SUMMARY OF PROPOSED FEES
Proposed Lump Sum labor costs and associated expense for engineering services are $9,590.00. A
breakdown is provided in Attachment A.
Work requested by the Town outside this scope of work, shall be completed if specifically directed by the
Town, on an hourly basis in accordance with the rates listed in Attachment A.
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The Consultant may not commence work on any Consultant Service Authorization approved by the Town
without a further written notice to proceed.
Approved by:
TOWN OF GULF STREAM BAXTER & WOODMAN. INC.
Date: _ . ._ c, Date:
To
Rebecca Tray
Div. Mgr.
State of Florida
ice President) FL
County of Palm Beach
The foregoing instrument was acknowledged
before me this °day of NOV - 6
2022 by Rebecca Travis, Executive Vice
President of Baxter & Woodman, Inc., an Illinois
corporation, on behalf of the corporation. He/ e
is (peLsorigy, known to rye) or (has produced
identification), Florida Drivers License
and (did/didry .fake an oath.
Signature of r taking Acknowledgement
Signature of Acknowledges Typed, Printed or
Stamped
Notary Publlo State of F
Lisa G Broz
MyHH 92266 0n
Exp.10l28/2025
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Attachment ,4
Town of Gulf Stream
Town ofGulf Stream NPDES Annual Report Update - Fourth Cycle, Sixth Year (2021-2022)
Baxter & Woodman Fee Table
Task No.
Task Description
Labor Classdicalion and Hourly Rates
Principal
Engineer
$171.03
Engineer
$116.09
Clerical
$70.48
Total
Labor
Sub -
Consultant
Services
1
Prepare Assessment Program Annual Report
8
12
$2,761
2
3
Coordinate information collection and implement into report
3
4
4
$1,259
Review Water Quality Monitoring Plan elements related to Town
6
$697
4
Meet w/staff and provide written evaluation of Stormwater Management Program elements
3
4
$977
5
Prepare draft report address comments prepare and submit final report, coordinate with Lead Permittee
8
12
6
$3,184
4
6
Audit Assistance
1
Labor Subtotal Hours
23
10
42
Labor Subtotal Costs
$3,934
$4,876
$705
$8879
$0
L
Labor Totat Costs
$9,515
Subconsultant Costs Total
$0
Subconsultant Multiplier
1.1
Subconsultant Total
$0
Reimbursable Expenses
$75
Project Total (Lump Sum)
$9,590
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12/13/2022