Loading...
HomeMy Public PortalAbout12 09 2022 Regular MeetingMINUTES OF THE REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION, OF THE TOWN OF GULF STREAM, ON DECEMBER 9, 2022, AT 9:00 A.M. IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order Mayor Morgan called the meeting to order at 9:00 A.M. II. Pledge of Allegiance Mayor Morgan led the Pledge of Allegiance. III. Roll Call Present and Participating: Scott W. Morgan Mayor Thomas W. Stanley Vice Mayor Paul A. Lyons Commissioner Joan K. Orthwein Commissioner Thomas A. Smith Commissioner Also Present & Participating: Gregory Dunham Town Manager Edward Nazzaro Town Attorney Edward Allen Police Chief Renee Basel Town Clerk IV. Minutes A. Regular Meeting of November 14, 2022 Commissioner Smith made a motion to approve the minutes of the regular meeting on November 14, 2022. Commissioner Orthwein seconded the motion with all voting AYE at roll call. V. Additions, withdrawals, deferrals, arrangement of agenda items There were none. VI. Announcements A. Regular Meetings and Public Hearings 1. January 13, 2023, at 9:00 A.M. 2. February 10, 2023, at 9:00 A.M. 3. March 10, 2023, at 9:00 A.M. 4. April 14, 2023, at 9:00 A.M. 5. May 12, 2023, at 9:00 A.M. VII. Communication from the Public (3 min. maximum) A. Update from Rhonda Giger, General Counsel - PBC Commission on Ethics Rhonda Giger stated that she had brought swag with her and was in attendance to let everyone know the PBC Commission on Ethics was available for questions, training, etc. VIII. Public Hearing A. Declaration of Ex-Parte Communication There was none. Minutes of Town Commission Regular Meeting December 9, 2022, @ 9:00 A.M. B. Administer Oaths Town Clerk Basel swore in Cary Glickstein. C. Applications for Development Approval 1. An application submitted by Courchene Development Corporation, as Agent for the Town of Gulf Stream, Avenue au Soleil Entrance, Gulf Stream, Florida, legally described as PLACE AU SOLEIL ADD NO 1 TH PT OF AVENUE AU SOLEIL K/A/R/W. a. Level 3 Architectural/Site Plan Review to permit remodeling of the entry guardhouse of Place au Soleil and new entry sign in same location. Mr. Cary Glickstein gave a PowerPoint presentation showing the updates that would be made to the guardhouse and entrance sign. He noted that at the request of the ARPB they had changed the font on the sign to be more generic. Discussion was had regarding the font, and it was decided that the new font presented was the preferred font. Commissioner Orthwein made a motion to approve a Level III Architectural/site Plan Review to permit the renovation of the Place au Soleil guardhouse, sign and upgrade existing landscaping and materials with the following condition: 1.Any minor modifications to the approved landscaping shall be submitted to the Town Manager for review and approval and any major modifications shall be brought back to the ARPB for review and approval, prior to commencement of landscaping. Commissioner Smith seconded the motion with all voting AYE at roll call. IX. Reports A. Town Manager 1. Update on Town Hall Tree Replacement Town Manager Dunham stated that he and Public Works Director Beltran had visited a tree farm in Clewiston and were able to find a tree within the dollar amount approved by the Commission. He referred to Mr. Beltran who explained that it was a 25'-30' live oak with a trunk diameter of 12"-15". He added that they were trying to deliver it the 19th, so it would be in before Christmas. Town Manager Dunham stated the tree cost was $10,000, which included the installation and preparation, and included a one-year warranty that would oversee quarterly fertilization. 2. Town Hall Generator Town Manager Dunham stated the generator needed to be replaced and the Town was in the process of getting bids. 3. Compact Car Parking Spaces Assistant Town Attorney explained that the Gulf Stream Bath and Tennis Club had met with Town staff to discuss expansion of a gym facility, which included the requirement to follow the parking regulations contained in the Outdoor Recreation Zoning District (Sec. 2 Minutes of Town Commission Regular Meeting December 9, 2022, @ 9:00 A.M. 66-256). In this discussion, he added that the B&T had inquired about using compact parking spaces to allow for a more beneficial layout of the reconfigured parking lot, but the Town Code was silent on parking space sizes and whether compact spaces could be utilized. Mr. Nazzaro stated that he had spoken to the Town's Planner, Marty Minor, who did not recommend adding compact spaces to the Town Code because they are used to facilitate additional parking within limited urban spaces and didn't think it appropriate for Gulf Stream. Mr. Nazzaro stated this was just an update to the Commission before a potential Ordinance for a Code change. He spoke about landscaping buffers, and sizing of the spaces, which would increase the amount of parking spaces to 44, allowing for nine compact spaces. Mr. Jess Sowards, Architect, had a preliminary site plan, that he showed to the Commission, and explained how they would like to begin to beautify the parking lot. Mayor Morgan stated he had walked the area and wasn't convinced, as it was such a tight space. More discussion was had regarding larger vehicles, i.e., SUV's, fire, and rescue, etc., to which Mr. Sowards argued that it was a standard parking lot design that was in all municipalities. Mr. Lee DiPietro, Gulf Stream Bath and Tennis Board Member, stated they had done an informal survey and estimated that 150 of the cars that use the B&T, could be called compact cars. Commissioner Orthwein asked where the construction workers, service people, etc., would park, as they take up a lot of the parking area. Mr. Sowards didn't have an answer. Mayor Morgan asked if the motivating factor was to enlarge the fitness center or beautify the parking lot, to which Mr. Sowards answered a little bit of both. Mayor Morgan asked if the neighbors had been notified, to which Assistant Town Attorney answered in the negative and explained they would not be notified until an application was made to do the work. Commissioner Smith asked who owned the road to which Mr. Nazzaro answered the resident's owned half and the B&T owned the other half. Mayor Morgan stated that since the Town's urban planning designer had argued against, he was inclined to do so as well, but would like to take another look after seeing the presentation by Mr. Sowards. Assistant Town Attorney Nazzaro asked for direction from the Commission to which Mayor Morgan tabled it until the next meeting to give the Commissioners time to think about it and go on -site to take a look before any next steps were to be made. 4. Discussion re: Construction During Season Town Manager Dunham explained that the perception in Town was that there was to be no construction during Season, which was not the true picture. He referred to the Town Code that mentioned prohibited and restricted activities, plus temporary exemptions that could be given, for up to 60 days. He added that with supply chain and scheduling issues that were happening in the world we live in, he was N Minutes of Town Commission Regular Meeting December 9, 2022, @ 9:00 A.M. trying to take this into consideration when allowing temporary exemptions. a. 3550 Polo Drive - Tiernan Town Manager Dunham stated that this property had a seawall that needed to be replaced and had been working for over a year on getting federal permitting, and then it was also impacted when the Town made the change from Delray Beach to Highland Beach. b. Lemon Hill Town Manager Dunham explained that the concrete pour had to be rescheduled on this property due to the hurricane, thus moving them having to do this during Season. Mayor Morgan thanked Mr. Dunham for using his discretion and taking care to limit the impact on the neighbors as much as possible. B. Architectural Review & Planning Board 1. Meeting Dates a. December 15, 2022, at 8:30 A.M. b. January 26, 2023, at 8:30 A.M. C. February 23, 2023, at 8:30 A.M. d. March 23, 2023, at 8:30 A.M. e. April 27, 2023, at 8:30 A.M. Mayor Morgan called attention to the upcoming dates. C. Finance Director 1. Financial Report for November 2022 Town Manager Dunham stated there was nothing out of the ordinary. He added that FPL had given notification that electric rates would be raised significantly beginning in January 2023. 2. Water Report for October/November 2022 There were no question or comments regarding any of the reports. D. Police Chief 1. Activity for November 2022 Chief Allen asked that the report be accepted as submitted. He added that construction had been very busy, and they had given out five citations for directly violating the Construction Manual. Chief Allen stated that effective January 31, 2023, he would be leaving his position as Chief. Mayor Morgan stated that the Chief had been with the Town for decades and led one of the finest police departments on the barrier island. He added that the Chief had brought honesty and integrity to the position and had instilled that in his Officers. Mayor Morgan congratulated him, thanked him for his many years of service and a retirement well -deserved. X. Items for Commission Action A. Presentation Regarding Security Cameras - Beau Delafield Mr. Beau Delafield, Town resident, stated that at the recent Gulf Stream Civic Association meeting they passed a resolution, with strong support, that a recommendation would be made to the Town to install license plate reading/motion sensor cameras at the five W Minutes of Town Commission Regular Meeting December 9, 2022, @ 9:00 A.M. entrances to the Core, on County Road, Sea Road, Banyan Road, Lakeview Road, and Golfview Road. These would automatically notify the police if a vehicle were stolen and every time a vehicle enters Gulf Stream. He added that this should be very effective for the night patrol. Mr. Delafield stated that this was a pro -active measure for added security for the town. Mayor Morgan thanked Mr. Delafield for his presentation and stated this subject had been brought to the attention of the Commission and Police Department multiple times. Assistant Town Attorney stated that cost had been looked at, as well at the utilization of the license plate readers. He added that that there were license plate readers currently at the entrance/exit of the Town at Woolbright and George Bush Blvd. and gave the statistics of car theft in town, making note that all cars that had been stolen were unlocked with the keys inside. Captain John Haseley agreed with the statistics Mr. Nazzaro had given and stated that the crime statistics for Gulf Stream were extremely low, which was the goal they worked hard to maintain. Captain Haseley then explained how the license plate readers worked and that our police department had access to both Delray Beach and Ocean Ridge video footage. Regarding motion sensor cameras, Captain Haseley stated that to his knowledge, no municipality had active video of their streets. He added it was an endless amount of storage that would have to be kept for 30 days, as well as having someone monitor it 24/7. Mayor Morgan stated that the cameras would need to be solar powered and understood they would want them to be mounted to the decorative light poles to which Mr. Delafield agreed. Commissioner Orthwein stated that to be fair to everyone in town, they couldn't just place them at the suggested streets but should be equally placed on every street. Discussion was had regarding technology constantly changing, placement of the cameras across town, real-time video vs. photo, and cost. Captain Haseley reiterated that cameras would not be a deterrent for thieves and would not stop crime. Mr. Delafield disagreed and didn't see a down -side to having these installed. Mayor Morgan stated having tag readers all over town was pointless since they were already at both entrances to the town. He understood that Mr. Delafield wanted motion sensor/real-time video and asked that research be done on this and maybe a representative to speak on the subject. Captain Haseley agreed. Mayor Morgan then opened the floor for public comment. Mr. Bill Boardman, Town resident, wanted to distinguish the importance between tag readers and live cameras, and if the community would even want that. Mr. Bob Ganger, Town resident, spoke of being accosted in his own driveway and stated this was a serious problem and if there was a viable solution, it should be high on the list of things to accomplish. He thought the Town should partner with Ocean Ridge. Mayor Morgan asked Kristine de Haseth, who was in attendance, if Ocean Ridge had live cameras, to which she stated in the affirmative, but once questioned by Town Manager Dunham, realized they were just license plate readers and 5 Minutes of Town Commission Regular Meeting December 9, 2022, @ 9:00 A.M. not real-time video. More discussion was had regarding license plate readers and when and why the police were alerted. Commissioner Lyons agreed with Mr. Boardman regarding privacy issues and if the Town residents would always want video cameras on them. Captain Haseley stated this could also be a public records nightmare. Mr. Mike Greene, Town resident, suggested having a RING network among all the residents of the Town that could then provide their video footage to the police department. B. Town Fencing Town Manager Dunham referred to the items in the agenda packet and suggested taking a moment to walk out to where the fencing was going to be placed. Commissioner Lyons asked if there was going to be screening to County Road to which Mr. Dunham answered in the affirmative. The Commission collectively agreed there was no need to leave the meeting to walk the property. Commissioner Orthwein made a motion to approve the proposed budget of $29,059.00 for the fencing and gate system. Commissioner Smith seconded the motion with all voting AYE at roll call. C. Ordinances 1. ORDINANCE NO. 22/7; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA AMENDING THE TOWN CODE OF ORDINANCES AT CHAPTER 66, ZONING; ARTICLE II, BOARDS AND COMMISSIONS; DIVISION 5, ARCHITECTURAL REVIEW AND PLANNING BOARD; SECTION 66-72, BOARD MEMBERSHIP, TO INCREASE THE NUMBER OF ALTERNATE MEMBERS ELIGIBLE TO BE ON THE ARCHITECTURAL REVIEW AND PLANNING BOARD FROM TWO TO THREE; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. (Second reading and adoption) Town Clerk Basel read the Ordinance and Commissioner Smith made a motion to adopt Ordinance No. 22/7 upon second reading and with an effective date of December 9, 2022. Commissioner Orthwein seconded the motion with all voting AYE at roll call. 2. ORDINANCE NO. 22/8; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA PROVIDING FOR THE ANNEXATION INTO THE CORPORATE LIMITS OF THE TOWN OF GULF STREAM, FLORIDA OF CERTAIN REAL PROPERTY CONSISTING OF APPROXIMATELY 707 SQUARE FEET, MORE OR LESS, GENERALLY LOCATED IMMEDIATELY SOUTH OF 996 PELICAN LANE; PROVIDING FOR AND AUTHORIZING THE UPDATING OF THE TOWN BOUNDARIES WITHIN THE TOWN CHARTER AND ALL OFFICIAL TOWN MAPS; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION; 0 Minutes of Town Commission Regular Meeting December 9, 2022, @ 9:00 A.M. PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. (Second reading and adoption) Town Clerk Basel read the Ordinance and Commissioner Smith made a motion to adopt Ordinance No. 22/8 upon second reading and with an effective date of December 9, 2022. Commissioner Orthwein seconded the motion with all voting AYE at roll call. 2. ORDINANCE NO. 22/11; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING THE TOWN CODE OF ORDINANCES AT CHAPTER 34. UTILITIES; ARTICLE II. WATER SERVICE; SECTION 34-37. FIELD VISIT CHARGE; TO ADJUST THE FEE FOR A FIELD VISIT CHARGE; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. (Second reading and adoption) Town Clerk Basel read the Ordinance and Commissioner Smith made a motion to adopt Ordinance No. 22/11 upon second reading and with an effective date of December 9, 2022. Commissioner Orthwein seconded the motion with all voting AYE at roll call. D. Items by Mayor & Commissioners There were none. XI. Adjournment Mayor Morgan adjourned the meeting at 10:41 A.M. Renee Basel Town Clerk 7