HomeMy Public PortalAbout20) 7.P. Petty CashAGENDA
ITEM 7.P
ADMINISTRATIVE SERVICES DEPARTMENT
DATE: June 18, 2013
MEMORANDUM
TO: The Honorable City Council
FROM: Jose E. Pulido, City ManagS?ative
Via: Tracey L. Hause, Admi Services Director
By: Lee Ma, Accountant
SUBJECT: PETTY CASH REPORT
RECOMMENDATION:
The City Council is requested to review, receive and file the Petty Cash Report.
BACKGROUND:
On August 6, 1991, staff began submitting the Petty Cash Report to the City Council on
a regular basis.
ANALYSIS:
In the interest of full transparency, the City Council is being requested to review the
Petty Cash Report from May 7, 2013 to June 4, 2013. The total of petty cash
expenditures were $688.17 (Attachment "A"). The petty cash fund will be reimbursed
after the City Council approves the June 18, 2013 Warrant Register.
CONCLUSION:
As has been our past practice, the attached Petty Cash Report is being presented for
Council review and for staff to answer any questions that they may have with regards to
these expenditures. This practice seeks to avoid any potential misuse of public funds.
City Council
June 18, 2013
Page 2 of 2
FISCAL IMPACT:
This item does not have an impact on the Fiscal Year (FY) 2012-13 City Budget.
ATTACHMENT:
A. Petty Cash Details $688.17
6
Account No. Description
01-2302 $ 40.00 California Society of Municipal insurance Officers- Tracey Hause
$ 40.00 California Society of Municipal Insurance Officers- Tori Roberts
$ 80.00 Total
01-910-41-4410
$
11.33
Food for Council, Commissioner Interviews
R13-01
$
10.67
Food for Council, Commissioner Interviews
$
22.00
Total
01-910-41-4420
$
30.79
Lunch for Staff and Budget Ad Hoc Committee May 13, 2013
R13-10
$
23.98
Lunch for Staff and Budget Ad Hoc Committee- May 13, 2013
$
54.77
Total
01-910-41-4465
$
12.96
Sodas for Council
$
12.96
Total
01-930-53-4410 $ 5.59 Water for Planning Commission
$ 5.59 Total
01-930-55-4932 $ 32.00 County Recorders Office to Release Deeds for Home Improvement Projects
$ 32.00 Total
01-940-57-4465
$
37.06
Embroidery- Commissioner Shirts
R13-01
$
18.53
Parks and Recreation T -Shirt
$
55.59
Total
01-940-574465
$
40.00
Target Gift Cards
R13-10
$
25.00
Gift Cards for Volunteer Recognition
$
25.00
Gift Cards for Birthday Recognition
$
5.00
Subway Gift Card
$
95.00
Total
01-940-574630
$
38.72
Flowers -Senior Mothers Days Flowers
R13-06
$
38.72
Total
01-940-574630
$
32.00
Dry Cleaning for Easter Bunny Suite
R13-07
$
32.00
Total
01-940-574690
$
42.48
Flowers for Mothers Day
R13-05
$
42.48
Total
01-940-574690
$
50.00
Prizes Senior -Bingo
R13-06
$
50.00
Total
01-940-574690
$
45.78
First Aid Kits for Sports
R13-08
$
45.78
Total
01-950-644490
$
47.58
Lunch and Supplies for C.E.R.T. Training
$
47.58
Total
01-950-674465
$
16.77
Water for Public Safety Commission
$
16.77
Total
01-970-81-4465
$
33.77
Batteries
$
33.77
Total
47-970-834465
$
12.95
Line Post
$
8.04
Trees Compression Coupling
$
2.17
Wasp and Hornet Killer
$
23.16
Total
Grand Total
$
688.17
Receipt #13-5456 to 13-5479