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Home My Public Portal AboutMinutes-2/21/2017 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: February 21, 2017—7:00 PM Web Page: www.tiffin-iowa.org Posted: February 17, 2017 (website&front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Joan Kahler D.of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart-Frederick Council At Large: Peggy Upton Work Session—6:30 PM A. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session February 21, 2017 at 6:32 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Mike Ryan, Peggy Upton (Arrived at 6:41 PM), Jo Kahler, Jim Bartels. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, Public Works Director Brett Mehmen, City Engineer Ben Carhoff and other visitors. B. Agenda Additions/Agenda Approval Motion to approve the agenda by Ryan. Second by Bartels All ayes, agenda approved. C. Discussion and Review of FY 2017-2018 Budget Doug Boldt, City Administrator/Clerk presented the FY2017-18 Budgeted Revenues and Expenditures to Council. Peggy Upton arrived at 6:41 PM. D. Discussion/Questions from Council Members regarding items on the Regular Citv Council Agenda Council discussed E. Other Business F. Adiournment Motion to adjourn the work session by Havens. Second by Kahler All ayes, meeting adjourned at 7:01 PM . Council Meeting A. Call to Order—7:00 PM B. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in regular session on February 21, 2017 at 7:02 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton, Al Havens, City Council Agenda Page I of 7 Mike Ryan, Jo Kahler, Jim Bartels. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, Building Official Brian Shay, Public Works Director Brett Mehmen, City Engineer Ben Carhoff, City Attorney Robert Michael and other visitors. C. Agenda Additions/Agenda Approval Motion to approve the agenda by Ryan. Second by Bartels. All ayes, motion carried. D. Communications and Reports: 1. Unscheduled If you wish to address the City Council on subjects pertaining to today's meeting agenda,please wait until that item on the agenda is reached. If you wish to address the City Council on an item not on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. Johnson County—Adolph Present—Trying to keep the speed down on Ireland Ave. Darin Kriemer—Kites for Kids—April 8"'. Last year's event 122 people participated. Looking for donations and advertising opportunities to help with the cost. Looking for the Fire Dept to bring a firetruck to the event. City can provide temporary bathrooms. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes 2. Approval of Liquor License Renewal—The Depot Tiffin Motion to approve the Consent Agenda which includes approval of the City Council Minutes and The Depot Tiffin - Liquor License Renewal by Upton. Second by Ryan. All ayes, motion carried. F. Mayoral Proclamation 1. G. Public Hearing 1. Public Hearing for Ordinance No. 2017-397—An Ordinance Amendment to the City of Tiffin, Iowa, Subdivision Ordinance No. 2012-319, to add Provisions Regarding Plats of Survey a. Close Public Hearing and Proceed to H-4 Motion to open Public Hearing for Ordinance No. 2017-397—An Ordinance Amendment to the City of Tiffin, Iowa, Subdivision Ordinance No. 2012-319, to add Provisions Regarding Plats of Survey by Upton. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. Opened at 7:14 PM Discussion: Nothing Received at City Hall, no one present to speak. Motion to close Public Hearing for Ordinance No. 2017-397—An Ordinance Amendment to the City of Tiffin, Iowa, Subdivision Ordinance No. 2012-319, to add Provisions Regarding Plats of Survey by Upton. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. Closed at 7:14 PM H. Ordinance Approval/Amendment 1. Ordinance No. 2017-394—An Ordinance Creating Section 16, Landscaping and Tree Standards, of the City of Tiffin Zoning Ordinance a. Motion to Approve Third and Final Reading City Council Agenda Page 2 of 7 Motion to approve Ordinance No. 2017-394—An Ordinance Creating Section 16, Landscaping and Tree Standards, of the City of Tiffin Zoning Ordinance by Upton. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, third and final reading approved. 2. Ordinance No. 2017-395 —An Ordinance Creating Section 17, Screening and Buffering Standards, of the City of Tiffin Zoning Ordinance a. Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2017-395 —An Ordinance Creating Section 17, Screening and Buffering Standards, of the City of Tiffin Zoning Ordinance by Ryan. Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, third and final reading approved. 3. Ordinance No. 2017-396—An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R1-E to R-2 for Certain Property know as Parcel B—Park Place, Tiffin, Johnson County, Iowa, and as Legally Described Herein a. Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2017-396—An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from RI-E to R-2 for Certain Property know as Parcel B—Park Place, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Ryan. Second by Havens. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, third and final reading approved. 4. Ordinance No. 2017-397—An Ordinance Amendment to the City of Tiffin, Iowa, Subdivision Ordinance No. 2012-319, to add Provisions Regarding Plats of Survey a. Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance No. 2017-397—An Ordinance Amendment to the City of Tiffin, Iowa, Subdivision Ordinance No. 2012-319, to add Provisions Regarding Plats of Survey by Ryan. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, first reading approved. L Resolutions for Approval 1. Resolution 2017-007—A Resolution to Fix a Date of Public Hearing on a Proposal to enter into a Sewer Revenue Loan and Disbursement Agreement and to Borrow Money thereunto in a Principal Amount not to Exceed $150,000 Motion to approve Resolution 2017-007—A Resolution to Fix a Date of Public Hearing on a Proposal to enter into a Sewer Revenue Loan and Disbursement Agreement and to Borrow Money thereunto in a Principal Amount not to Exceed $150,000 by Ryan. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. City Council Agenda Page 3 of 7 2. Resolution 2017-008—A Resolution Setting the Date for Public Hearings on Proposals to Enter into General Obligation Loan Agreement and to Borrow Money Thereunto Motion to approve Resolution 2017-008—A Resolution Setting the Date for Public Hearings on Proposals to Enter into General Obligation Loan Agreement and to Borrow Money Thereunto by Upton. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried 3. Resolution 2017-009—A Resolution Setting a Date for Public Hearing for FY 2017- 2018 Budget Motion to approve Resolution 2017-009—A Resolution Setting a Date for Public Hearing for FY 2017-2018 Budget by Ryan. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried 4. Resolution 2017-010—A Resolution Approving the Application for the Purpose of Receiving Benefits from the State Revolving Fund Water Resources Restoration Sponsored Project Motion to approve Resolution 2017-010—A Resolution Approving the Application for the Purpose of Receiving Benefits from the State Revolving Fund Water Resources Restoration Sponsored Project by Upton. Second by Havens. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List—Motion to Approve by Havens. Second by Ryan. All ayes, motion carried. CLAIMS REPORT 2-21-17 VENDOR INVOICE DESCRIPTION AMOUNT ADVANCED BUSINESS SYSTEMS BW&COLOR TONER 65.94 ADVANCED BUSINESS SYSTEMS BW&COLOR TONER 261.77 ADVANCED BUSINESS SYSTEMS BW&COLOR TONER 65.94 AG VANTAGE FS BLENDED FUEL 1,016.46 ALLIANT ENERGY ROBERTS FERRY RD SIREN 28.87 ALLIANT ENERGY TIFFIN STREET LIGHTS 1,680.48 ALLIANT ENERGY 119 BROWN STREET WTR TRTMNT 2,039.70 ALLIANT ENERGY 300 RR STREET CITY HALL 169.57 ALLIANT ENERGY 109 BROWN ST 3,082.18 ALLIANT ENERGY 201 MAIN STREET SIREN 25.79 ALLIANT ENERGY 811 E HWY6 RDTIFFINSIGN 69.76 ALLIANT ENERGY 201 MAIN STREET 308.06 ALLIANT ENERGY 809 E MARENGO RD CITY PARK 362.88 ALLIANT ENERGY 2803 HWY6 EAST SHED 61.35 ALLIANT ENERGY 201 RR ST PW SHOP 184.9 ALLIANT ENERGY 221 MAIN ST FIRE SHED 312.2 City Council Agenda Page 4 of 7 ALLIANT ENERGY 321 RLLNG HLLS DR PND AERATR 16.97 BOLDT,DOUG 12/31/16-1/31/17 MILEAGE RMBRS 199.8 CARUS PHOSPHATES INC WATER TREATMENT CHEMICALS 488 DATA TECHNOLOGIES REMOTE MARGIE HOPPER 237.5 DATA TECHNOLOGIES REMOTE BALANCING MARGIE HOPPER 142.5 DATA TECHNOLOGIES ONSITE BALANCING MARGIE HOPPER 2,244.50 FASTENAL COMPANY MISC NUTS&BOLTS 54.79 FORTE PAYMENT SYSTEMS INC ONLINE-ACH TRANS FEES 36 HART FREDERICK CONSULTAN ENGINEERING FEES 800 HART FREDERICK CONSULTAN ENGINEERING FEES 5,415.00 HART FREDERICK CONSULTAN ENGINEERING FEES 902.5 HART FREDERICK CONSULTAN ENGINEERING FEES 350 HART FREDERICK CONSULTAN ENGINEERING FEES 5,367.50 HART FREDERICK CONSULTAN ENGINEERING FEES 1,395.00 HART FREDERICK CONSULTAN ENGINEERING FEES 17.5 HART FREDERICK CONSULTAN ENGINEERING FEES 71.25 HART FREDERICK CONSULTAN ENGINEERING FEES 9,760.00 HART FREDERICK CONSULTAN ENGINEERING FEES 1,960.00 HART FREDERICK CONSULTAN ENGINEERING FEES 665 HART FREDERICK CONSULTAN ENGINEERING FEES 4,322.50 HART FREDERICK CONSULTAN ENGINEERING FEES 2,351.25 HART FREDERICK CONSULTAN ENGINEERING FEES 4,916.25 HART FREDERICK CONSULTAN ENGINEERING FEES 5,700.00 HART FREDERICK CONSULTAN ENGINEERING FEES 4,512.50 HART FREDERICK CONSULTAN ENGINEERING FEES 237.5 HART FREDERICK CONSULTAN ENGINEERING FEES 190 HART FREDERICK CONSULTAN ENGINEERING FEES 522.5 HART FREDERICK CONSULTAN ENGINEERING FEES 2,011.25 IOWA MUNICIPAL FINANCE OFFICER ANNUAL DUES 100 IOWA ASSOCIATION OF MUNICIPAL 20171AMU WATER MEMBERS DUES 647.2 IOWA DEPT OF REVENUE W/H STATE TAXES 289.65 IOWA INTERSTATE RAILROAD,LTD SIGNAL MNTNNC BIKE PATH 194.56 IPERS FEBRUARY IPERS UNDERPAYMENT -23.96 IPERS FEBUARY IPERS PAYMENT 23.99 IPERS IPERS 517.99 IPERS IPERS 1,078.82 JOHN DEERE FINANCIAL BURSH SET,PAINT 343.11 JOHNSON COUNTY REFUSE INC RECYCLING 5,330.25 JOHNSON COUNTY SHERIFF FEBRUARY 2017 POLICE PRTCTN 6,396.00 LOWES BUSINESS ACCOUNT SUPPLIES 226.25 MEDIAQUEST SIGNS CITY HALL ELETRNC SIGN 21,424.50 NORTH LIBERTY LEADER LEGAL PUBLICATIONS 369.71 PET HEALTH CENTER OF TIFFIN BLK CAT BOARDING 165.6 RIVER PRODUCTS ROADSTONE 2,330.18 RSM US PRODUCT SALES LLC PRFSSNL CNSLTING THRU JAN 31 473 SNI SOLUTIONS GEOSALT 7,091.00 SOLON STATE BANK F350 REVENUE LOAN 795.52 STATE HYGIENIC LAB LAB TESTS 376 STEVE'S ELECTRIC LED LITE,FIXTURE,LABOR 303.49 STOREY KENWORTHY/MATT PARROTT ENVELOPES 177 THE DEPOT TIFFIN FUEL 96.94 US CELLULAR CELL PHONES 420.08 VISA HILLS BANK CREDIT CARDS 151.99 City Council Agenda Page 5 of 7 WALKER WELDING QUICK ATTACK FOR SKDLDER 268 WELLMARK MEDICAL INSURANCE 8,427.24 ****PAID TOTAL***** ****SCHED TOTAL***** 122,617.52 *****REPORT TOTAL***** 122,617.52 001 GENERAL 48,180.44 110 ROAD USE TAX 12,769.06 112 EMPLOYEE BENEFITS 4,382.17 200 DEBT SERVICE 795.52 302 CAPITAL STREET PROJECT 71.25 303 CAP IRELAND AVE RELOC PRJ 4,512.50 312 ROBERTS FERRY CAP PROJ 11,720.00 320 ROUNDA-BOUT-HWY6/PARK RD 4,916.25 321 ORIG TOWN URBANIZATION 800 600 WATER 8,375.10 610 SEWER 4,949.98 614 WWTP EXSPANSION PRJ 15,815.00 670 RECYCLING 5,330.25 2. Consideration of Board of Adjustment Appointment Steve Oyen—Motion to Approve by Ryan. Second by Upton. All ayes, motion carried. 3. Discussion and Consideration to Waive a Portion of the Utility Bill at 210 West Marengo Road and Council Action as Needed Motion to $180.93 for the sewer portion of the bill at 210 W Marengo Rd by Havens. Second by Bartels. All ayes, motion carried. 4. Discussion and Consideration to Waive a Portion of the Utility Bill at 552 Fawn Avenue and Council Action as Needed Motion to approve waiving Portion of Sewer over the average on the Utility Bill at 552 Fawn Ave by Havens. Second by Ryan. All ayes, motion carried. L. Reports to be Received/Filed 1. M. Reports from City Personnel 1. Mayor's Report— Steve has been working to complete and finalize the land swap at the LWCF that was never finalized. 2. City Council Reports—Ryan-Dark by the north side Middle School on the Trail, Potential need for a security light. Asked about a sidewalk maintenance plan. 3. Director of Public Work's Report—New Full-time Employee started and the new part- time worker started this week. Lifetime Floor have new samples for flooring to replace the current splash pad flooring. 4. Building Official Report—Nothing new to report. City Council Agenda Page 6 of 7 5. City Engineer's Report—Continuing to work on upcoming projects. Council received the response letter regarding the traffic lights. 6. City Attorney's Report—Working on Roberts Ferry Project and the right of way and easements. 7. City Administrator's Report—Discussed his City Manager's Report. N. Adiournment Motion to adjourn by Ryan. Second by Kahler. All ayes, meeting adjourned at 8:24 PM February 21, 2017 Ashley Platz, Deputy City Clerk City Council Agenda Page 7 of 7