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Home My Public Portal AboutMinutes-3/7/2017 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: March 7, 2017—7:00 PM Web Page: www.tiffin-iowa.org Posted: March 3, 2017(website&front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Joan Kahler D.of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart-Frederick Council At Large: Peggy Upton Work Session A. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session March 7, 2017 at 6:35 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Mike Ryan, Peggy Upton, Jo Kahler, Jim Bartels. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, Public Works Director Brett Mehmen, Assistant Public Works Director Brian Detert, City Engineer Ben Carhoff and other visitors. B. Agenda Additions/Agenda Approval Motion to approve the agenda by Bartels Second by Kahler. All ayes, agenda approved. C. Discussion/Questions from Council Members re2ardin2 items on the Regular City Council Agenda Council discussed agenda items they had question on and items they needed more clarification. D. Other Business Mike Ryan noticed kids playing in the open lot South of City Hall North of the Railroad tracks and noticed that this displays a need for a park or pocket park in this area. E. Adiournment Motion to adjourn by Ryan. Second by Upton. All ayes, meeting adjourned at 7:00 PM Council Meeting A. Call to Order—7:00 PM B. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in regular session on March 7, 2017 at 7:01 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton, Al Havens, Mike Ryan, Jo Kahler, Jim Bartels. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk City Council Agenda Page I of 7 Ashley Platz, Building Official Brian Shay, Public Works Director Brett Mehmen, City Engineer Ben Carhoff, City Attorney Crystal Raiber and other visitors. C. Agenda Additions/Agenda Approval Motion to approve the agenda by Bartels Second by Ryan. All ayes, agenda stands approved. D. Communications and Reports: 1. Unscheduled If you wish to address the City Council on subjects pertaining to today's meeting agenda,please wait until that item on the agenda is reached. If you wish to address the City Council on an item not on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. Johnson County Sheriff—Nothing to report, Council,Mayor and City Staff has noticed the police presents and has helped slow traffic on Ireland Ave. Bill Stauffman—Highway 6 Stop Lights-Feels that HFC should be held accountable for the issues with the Traffic Light Pole Bases. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes 2. Approval of Throttle Down Bar& Grill Liquor License Renewal Motion to approve Consent Agenda which includes approval of City Council Minutes and Throttle Down's Liquor License Renewal by Havens. Second by Kahler. All ayes, consent agenda approved. F. Mayoral Proclamation I. G. Public Hearing 1. Public Hearing on FY 2017-2018 Proposed Budget a. Close Public Hearing and Proceed to I-1 Motion to open Public Hearing on FY 2017-2018 Proposed Budget by Upton. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. Public Hearing opened at 7:09 PM Discussion: Nothing receiving at City Hall and no public present. Motion to close Public Hearing on FY 2017-2018 Proposed Budget by Upton. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. Public Hering closed at 7:10 PM 2. Public Hearing on a Proposal to enter into a Sewer Revenue Loan and Disbursement Agreement and to Borrow Money thereunto in a Principal Amount not to Exceed $150,000 a. Close Public Hearing and Proceed to I-2 City Council Agenda Page 2 of 7 Motion to open Public Hearing on a Proposal to enter into a Sewer Revenue Loan and Disbursement Agreement and to Borrow Money thereunto in a Principal Amount not to Exceed $150,000 by Ryan. Second by Havens. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. Public Hearing opened at 7:12 PM Discussion: Nothing receiving at City Hall and no public present. Motion to close Public Hearing on a Proposal to enter into a Sewer Revenue Loan and Disbursement Agreement and to Borrow Money thereunto in a Principal Amount not to Exceed $150,000 by Ryan. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. Public Hering closed at 7:12 PM 3. Public Hearing on Proposal to Enter into an Essential Purpose Loan Agreement in a Principal Amount not to Exceed $5,100,000 a. Close Public Hearing and Proceed to G-4 Motion to open Public Hearing on Proposal to Enter into an Essential Purpose Loan Agreement in a Principal Amount not to Exceed $5,100,000 by Havens. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. Public Hearing opened at 7:14 PM Discussion: Nothing receiving at City Hall and no public present. Motion to close Public Hearing on Proposal to Enter into an Essential Purpose Loan Agreement in a Principal Amount not to Exceed $5,100,000 by Ryan. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. Public Hering closed at 7:16 PM 4. Public Hearing on Proposal to Enter into a City Hall Loan Agreement in a Principal Amount not to Exceed $150,000 a. Close Public Hearing and Proceed to I-3 Motion to open Public Hearing on Proposal to Enter into a City Hall Loan Agreement in a Principal Amount not to Exceed $150,000 by Ryan. Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. Public Hearing opened at 7:17 PM Discussion: Nothing receiving at City Hall and no public present. Motion to close Public Hearing on Proposal to Enter into a City Hall Loan Agreement in a Principal Amount not to Exceed $150,000 by Upton. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. Public Hering closed at 7:17 PM H. Ordinance ApprovaFAmendment 1. Ordinance No. 2017-397—Ordinance No. 2017-397—An Ordinance Amendment to the City of Tiffin, Iowa, Subdivision Ordinance No. 2012-319, to add Provisions Regarding Plats of Survey a. Motion to Approve Second Reading b. Motion to Suspend the Requirement to Pass Ordinance on Two Considerations before Final Passage as stated in Iowa Code Section 380.3 City Council Agenda Page 3 of 7 c. Motion to Approve Third Reading Motion to approve Ordinance No. 2017-397 - An Ordinance Amendment to the City of Tiffin, Iowa, Subdivision Ordinance No. 2012-319, to add Provisions Regarding Plats of Survey by Kahler. Second by Upton. Roll Call: Bartles, Havens, Ryan, Kahler, Upton. All ayes, second reading approved Motion to suspend requirement to Pass Ordinance on Two Considerations before Final Passage as stated by Iowa Code Section 380.3 by Havens. Second by Bartels. All ayes, motion carried. Motion to approve Ordinance No. 2017-397 - An Ordinance Amendment to the City of Tiffin, Iowa, Subdivision Ordinance No. 2012-319, to add Provisions Regarding Plats of Survey by Ryan. Second by Upton. Roll Call: Bartles, Havens, Ryan, Kahler, Upton. All ayes, third and final reading approved. L Resolutions for Approval I. Resolution 2017-012—A Resolution Approving the City of Tiffin Fiscal Year 2017- 2018 Annual Budget Motion to amend Resolution 2017-012 add an addition to 2nd paragraph"and City held such hearing on 3-7-17"Upton. Second by Ryan All ayes, motion carried. Motion to approve amended Resolution 2017-012—A Resolution Approving the City of Tiffin Fiscal Year 2017-2018 Annual Budget by Bartels. Second by Upton. Roll Call: Havens, Ryan, Kahler, Upton, Bartels. All ayes, Resolution 2017-012 approved. 2. Resolution 2017-013 —A Resolution Taking Additional Action with Respect to a Sewer Revenue Loan and Disbursement Agreement and Authorizing, Approving and Securing the Payment of a $150,000 Sewer Revenue Loan and Disbursement Agreement Anticipation Project Note (IFA Interim Loan and Disbursement Agreement) Motion to approve Resolution 2017-013 —A Resolution Taking Additional Action with Respect to a Sewer Revenue Loan and Disbursement Agreement and Authorizing, Approving and Securing the Payment of a $150,000 Sewer Revenue Loan and Disbursement Agreement Anticipation Project Note (IFA Interim Loan and Disbursement Agreement) by Ryan. Second by Kahler. Roll Call: Havens, Ryan, Kahler, Upton, Bartels. All ayes, Resolution 2017-013 approved. 3. Resolution 2017-014—A Resolution Authorizing and Combining Loan Agreements, Approving the Future Issuance of General Obligation Bonds and Providing for the Levy of Taxes to Pay the Same City Council Agenda Page 4 of 7 Motion to approve Resolution 2017-014—A Resolution Authorizing and Combining Loan Agreements, Approving the Future Issuance of General Obligation Bonds and Providing for the Levy of Taxes to Pay the Same by Havens. Second by Ryan. Roll Call: Havens, Ryan, Kahler, Upton, Bartels. All ayes, Resolution 2017-014 approved. 4. Resolution 2017-015 —A Resolution to Setting the Date for a Public Hearing to Institute a One-time Water and Sewer Adjustment Ordinance Motion to approve Resolution 2017-015 —A Resolution to Setting the Date for a Public Hearing to Institute a One-time Water and Sewer Adjustment Ordinance by Ryan. Second by Kahler. Roll Call: Havens, Ryan, Kahler, Upton, Bartels. All ayes, Resolution 2017-015 approved. J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List—Motion to Approve by Havens. Second by Bartels. All ayes, motion carried. CLAIMS REPORT 3-7-17 VENDOR INVOICE DESCRIPTION AMOUNT ADVANCED BUSINESS SYSTEMS BW&COLOR TONER 11.34 AERO RENTAL GENERL RIPPER STRIPPER 124.00 AERO RENTAL GENERL RIPPER STRIPPER 124.00 AG VANTAGE FS DIESEL EX GOLD ULS DYED,BLNDD 1324.47 ALLIANT ENERGY 1398 TL GRASS/BAINBERRY AVE 167.48 AMY SHAULL MILEAGE RMBRSMNT 25.92 CARGILL INC SALT FOR WATER PLANT 4158.41 CARUS PHOSPHATES INC WATER TREATMENT CHEMICALS 1377.66 CHARLIE'S WELDING,INC. MOWER GEARBOX 78.56 CLEAR CREEK AMANA SCHOOLS QRTRLY LIBRARY PAYMENTS 13000.00 CRYSTAL CLEAR WATER CO WATER SUPPLIES 65.00 CULLIGAN WATER TECH SRVC FROM 3/1/17-03/31/17 33.65 DAN'S OVERHEAD DOORS INSTALLATION CMMRCIAL 1345.00 DATA TECHNOLOGIES REMOTE MARGIE 380.00 GREAT AMERICA FINANCIAL SVCS SHARP COPIER SYSTEM 155.82 HOLLAND,MICHAEL,RAMER LEGAL FEE 6527.18 IOWA DEPT OF REVENUE W/H STATE TAXES 289.65 IOWA FIRE EQUIPMENT CO INSPECTION 187.20 IPERS FEBRUARY IPERS UNDERPAYMENT -23.96 IPERS FEBUARY IPERS PAYMENT 23.99 IPERS IPERS 517.99 IPERS IPERS 1078.82 City Council Agenda Page 5 of 7 JOHNSON COUNTY REFUSE INC RECYCLING 90.00 JOHNSON COUNTY REFUSE INC RECYCLING 5388.75 LIFETIME FENCE COMPANY BATTING TUNNEL 975.00 LINN COUNTY REC ELECTRIC ACCOUNTS 204.35 LINN COUNTY REC ELECTRIC ACCOUNTS 38.97 LINN COUNTY REC ELECTRIC ACCOUNTS 130.24 LINN COUNTY REC ELECTRIC ACCOUNTS 163.22 LINN COUNTY REC ELECTRIC ACCOUNTS 384.00 LINN COUNTY REC ELECTRIC ACCOUNTS 24.75 MATHESON TRI-GAS,DEPT.#3028 ACETYLENE AND SUPPLIES 87.12 MERRY MAIDS CLEANING 1/4/17-1/17/17 250.00 MID-AMERICAN ENERGY NATURALGAS 55.27 MID-AMERICAN ENERGY NATURALGAS 182.70 MID-AMERICAN ENERGY NATURALGAS 303.72 MID-AMERICAN ENERGY NATURALGAS 256.13 MORGANS SERVICE BATTERY,CLEANER 409.46 OFFICE EXPRESS OFFICE SUPPLIES 33.08 PET HEALTH CENTER OF TIFFIN BOARDING AND RABIES 130.00 PET HEALTH CENTER OF TIFFIN BOARDING,RABIES,NEXGARD 89.87 PRESS-CITIZEN MEDIA LEGAL/PUBLISHING LOAN AGRMNT 32.57 RSM US PRODUCT SALES LLC PRFSSNL REMEDIATION PTCH MANGM 1026.00 RSM US PRODUCT SALES LLC PRFSNL CNSLTNG THR 2-15-17 444.00 SANDRA SLAYMAKER MLGE REIMBRSMNT 11.88 SCHIMBERG CO CAST IRON,SUPPLIES 653.22 SOLON STATE BANK F350 REVENUE LOAN 795.52 SOUTH SLOPE COOPERATIVE TELEPH TELEPHONE/INTERNET 721.50 STOREY KENWORTHY/MATT PARROTT ENVELOPES 299.97 TIFFIN FIRE ASSOCIATION MONTHLY FIRE PROTECTION 9583.33 USA BLUE BOOK LABOR,REPAIRS MADE ON WALCHM 72.60 USA BLUE BOOK TOP CONNECTION GAUGE 181.10 USA BLUE BOOK REAGENT IRON FERROVER 207.77 VISA HILLS BANK CREDIT CARDS 309.94 VISA HILLS BANK CREDIT CARDS 24.57 VISA HILLS BANK CREDIT CARDS 326.48 WALKER WELDING MOWER REPAIR,ENDS CLAMPS 775.06 WENDLING QUARRIES,INC. BALL DIAMOND LIME 1188.09 WRH,INC. 2016 PHS 1 WWTP IMPRVMNTS PRJ 440206.25 ****PAID TOTAL***** ****SCHED TOTAL***** 497028.66 *****REPORT TOTAL***** 497028.66 Expense by Fund 0.01 GENERAL 38345.03 110 ROAD USE TAX 3229.88 200 DEBT SERVICE 795.52 600 WATER 7610.32 610 SEWER 1362.91 613 SCHOOL SEWEREXT/LIFT ST 440206.25 City Council Agenda Page 6 of 7 670 RECYCLING 5478.75 2. Consideration of Payment Application 41 —WRH, Inc. —Motion to Approve by Upton. Second by Ryan. All ayes, motion carried. 3. Discussion and Consideration of Driveway Width Change (increase 5 feet) at 441 Roberts Ferry Road as part of Street Reconstruction Project and Council Action as Needed Motion to approve of Driveway Width Change (increase 5 feet) at 441 Roberts Ferry Road as part of Street Reconstruction Project by Bartels. Second by Ryan. All ayes, motion carried. 4. Discussion and Consideration of Donation to Clear Creek Amana 2017 Post Prom and Council Action as Needed Motion to approve a$100 donation to Clear Creek Amana 2017 Post Prom by Upton. Second by Ryan. All ayes, motion carried. L. Reports to be Received/Filed I. M. Reports from City Personnel 1. Mayor's Report—Mayor request Council to consider the purchase of the old hardware store on Main Street for the Fire Department parking area. 2. City Council Reports—Kahler—concerned with the junk accumulation in Original Town Tiffin. Upton— Soccer fields needs fixed while the weather is nice. 3. Director of Public Work's Report—High Service pump seal broke and will need repaired. 4. Building Official Report—Discussion regarding Nuisance properties in Original Town 5. City Engineer's Report—Randy has turned the IUP Application for Phase 2. Reviewed the RISE for the project. 6. City Attorney's Report—Continuing work with Purchases and Easements. 7. City Administrator's Report—FY 2017-2018 Budget Presentation N. Adiournment Motion to adjourn by Ryan. Second by Havens. All ayes, meeting adjourned at 8:27 PM March 7, 2017 Ashley Platz, Deputy Clerk City Council Agenda Page 7 of 7