HomeMy Public PortalAboutTBM 2012-03-07FRASER BOARD OF TRUSTEES
MINUTES
DATE: Wednesday, March 7, 2012
MEETING: Board of Trustees Regular Meeting
PLACE: Fraser Town Hall Board Room
PRESENT
Board: Mayor Fran Cook; Mayor Pro -Tem Steve Sumrall; Trustees: Vesta
Shapiro, Philip Naill, Scotty Brent and Eric Hoyhtya
Staff: Town Manager Jeff Durbin; Town Clerk, Lu Berger; Finance Manager Nat
Havens; Public Works Director Alien Nordin; Town Planner, Catherine
Trotter; Police Chief, Glen Trainor
Others: See attached list
Mayor Cook called the meeting to order at 7:00 p.m.
1. Regular Meeting: Roll Call
2. Approval of Agenda:
Trustee Hoyhtya moved, and Trustee Shapiro seconded the motion to approve the
Agenda. Motion carried: 6 -0.
3. Consent Agenda:
a) Minutes February 15, 2012
Trustee Hoyhtya moved, and Trustee Shapiro seconded the motion to approve the
consent agenda. Motion carried: 6 -0.
4. Open Forum:
5. Updates:
a) Chamber of Commerce Catherine Ross updated the Board on the current key
card program. The new Chamber website is up and running.
6. Public Hearings:
a) Byers Peak Ranch Annexation and Zoning This hearing was CANCELLED.
7. Discussion and Possible Action Regarding:
a) Proposed Memorandum of Understanding with Headwaters Trails Alliance
TM Durbin outlined the MOU providing HTA with additional funding and an office in the
120 Zerex Building. A grant application to the Sprout Fund has been submitted, waiting
on a reply. TM Durbin will contact the Sprout Foundation regarding the status of the
grant application.
b) Resolution 2012 -03 -02 Authorizing Execution of a Contract for the Fraser River
Bank Stabilization Project
Several locations along the Fraser River are in need of stabilization due to spring runoff.
Five Rivers has done work in a two -mile stretch of the Fraser River previously.
Trustee Hoyhtya moved, and Trustee Brent seconded the motion to approve Resolution
2012 -03 -02 Authorizing Execution of a Contract for the Fraser River Bank Stabilization
Project. Motion carried: 6 -0
c) Resolution 2012 -03 -03 Authorizing Execution of an Amendment to the Law
Enforcement Intergovernmental Agreement with the Town of Winter Park
Page 2 of 3
TM Durbin outlined the amendment to the cost allocations per community. The
amendment reduces the amount the Town of Fraser will pay the Town of Winter Park.
Trustee Hoyhtya moved, and Trustee Naill seconded the motion to approve Resolution
2012 -03 -03 Authorizing Execution of an Amendment to the Law Enforcement
Intergovernmental Agreement with the Town of Winter Park. Motion carried: 6 -0
d) Resolution 2012 -03 -04 Authorizing Execution of a Staff and Equipment Sharing
Intergovernmental Agreement with the Town of Winter Park
TM Durbin briefed the Board on the history of equipment and staff sharing between the
Towns. The practice of sharing has been a long standing practice, this IGA documents
the terms.
Trustee Naill moved, and Trustee Hoyhtya seconded the motion to approve Resolution
2012 -03 -04 Authorizing Execution of a Staff and Equipment Sharing Intergovernmental
Agreement with the Town of Winter Park. Motion carried: 6 -0
8. Executive Session: Trustee Hoyhtya moved, and Trustee Naill seconded the motion to
open for a conference with the Town's Attorney for the purpose of receiving legal advice
on specific legal questions under C.R.S. Section 24- 6- 402(4)(b) and for the purpose of
determining positions relative to matters that may be subject to negotiations, developing
strategy for negotiations, and /or instructing negotiators, under C.R.S. Section 24-6
402(4)(e) regarding an annexation agreement and include TA McGowan, TM Durbin SC
Ferguson and TP Trotter. Motion carried: 6 -0
In: 8:08 p.m.
Out: 8:52 p.m.
Trustee Hoyhtya moved, and Trustee Brent seconded the motion to close the Executive
Session. Motion carried: 6 -0.
Attorney's Opinion Required by C.R.S. 24-6-402(2)(d.5)(II)(B).
As the attorney representing the Town of Fraser, I am of the opinion that the entire
Executive Ses 'on, wpir., was not recorded, constituted a privileged attorney-client
communicati
Rod Mc owan, Town Attorney
9. Community Reports:
10. Other Business:
u Berger, Town C
Page 3 of 3
The Walk Through History Park Foundation held a meeting and voted unanimously to
distribute all monetary assets to the Town of Fraser toward repayment of the $4500
2003 loan and to dissolve(d) the Foundation.
Trustee Hoyhtya moved, and Trustee Shapiro seconded the motion to adjourn. Motion
carried: 6-0. Meeting adjourned at 8:53 p.m.
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