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HomeMy Public PortalAbout98-1132 SON, ORDINANCE NO. 98-1132 AN ORDINANCE OF THE CITY OF CARSON ESTABLISHING A YOUTH COMMISSION, PROVIDING FOR ITS ORGANIZATION, MEMBERSHIP, AND DUTIES, REMOVING YOUTH MEMBERS FROM THE PARKS AND RECREATION COMMISSION, AND AMENDING THE CARSON MUNICIPAL CODE THE CITY COUNCIL OF THE CITY OF CARSON DOES ORDAIN AS FOLLOWS: Section 1. Chapter 7 (Departments, Boards, Commissions) of Article II (Administration) of the Carson Municipal Code is hereby amended by adding Sections numbered 27100.1 through and including 27100.7 to read: "27100.1. Youth Commission. Establishment of. There is hereby established a Youth Commission. Said Youth Commission may be known and referred to as the "Carson Youth Commission" or the "Youth Commission." "27100.2. Members. The Youth Commission shall consist of eleven (11) members, each of whom shall be and remain a resident of the City of Carson and be at least thirteen (13) but not more than eighteen (18) years of age at the time of their appointment. The Mayor and each Councilmember shall appoint two (2) members of the Commission. The other one (1) member shall be appointed by the Mayor subject to approval by the City Council. The Councilmember, or Mayor and City Council, making an appointment to a position shall be the "appointing authority" for such Commission member or position. The tenure of any member of the Commission shall be terminable at any time by the appointing authority for such Commission member. The term of office of Commission members shall be for one (1) year commencing July 15` and expiring at midnight on June 30"' unless a different expiration date is prescribed by the City Council at the time of the member's appointment. Each Commission member shall continue to serve until a successor has been appointed by the appointing power for such position and has qualified unless the appointing authority declares the position to be vacant. Should any vacancy exist on the Commission, an appointment shall be made by the appointing authority for that position. if a vacancy should occur in the office of a Councilmember, the tenure of the Commission member appointed by such Councilmember shall expire when the vacancy on the City Council has been filled, at which time the successor Councilmember shall be the successor appointing authority. All appointments shall be made in an open meeting of the City Council. "27100.3. Organization. The Youth Commission shall elect a Chairperson, a First Vice Chairperson, and a Second Vice Chairperson from among its members, for terms of one (1) year, at its first regular meeting in July of each year. The Commission may also appoint such other officers as may be necessary or convenient for the administration of its business, at the same time and for like terms. Said officers shall enter in the duties of their office at the first CITY OF CARSON Page 1 of 4 ORDINANCE NO. 98-1132 97-133 980120 C1380 00910 ddp 0203700 2 regular meeting in July of each year. The Commission shall adopt Bylaws for the transaction of its business. The Bylaws, or any amendments thereto, shall become effective only upon approval by the City Council. The Commission shall keep a record of all its minutes, resolutions, actions, findings and determinations, all of which shall be filed with the City Clerk. Minutes, resolutions, and recommendations shall be filed with both the City Clerk and the City Manager and shared with the Parks & Recreations Commission and the Human Relations Commission. "27100.4. Regular Meetings The Youth Commission shall hold at least one regular meeting in each month at such time and place as designated in the Bylaws of the Commission. Regular meetings may be adjourned by public announcement to a specified date, time, and place, and any such adjoumed meeting shall be deemed a regular meeting. All meetings shall be open to the public. A majority of the members shall constitute a quorum. "27100.5. Absence from Meetings. If a member of the Youth Commission is absent from three (3) successive regular meetings without being excused by the Commission, or is absent for any reason for more than six (6) regular meetings in any twelve (12) month period, the office of such member shall be vacated and the Chair shall immediately notify the City Manager, who shall notify the City Council that said office is vacant. Upon such notification, a successor for the remainder of the term of such member shall be appointed by the appointing authority for the member whose position is vacated. "27100.6. Duties and Functions of Commission. The Carson Youth Commission shall have the following authority and duties: (a) Act in an advisory capacity to the City Council and the Director of Recreation and Community Services in all matters pertaining to youth issues and to cooperate with other governmental agencies and civic groups in the advancement of sound youth programs. (b) Formulate general policies on youth services for approval by the City Council. (c) Advise the Director of Recreation and Community Services concerning the development of youth facilities, programs, and services. (d) Make periodic inventories of youth services that exist or may be needed and interpret the needs of the public to the City Council and the Director of Recreation and Community Services. (e) Aid in coordinating youth services with the programs of other governmental agencies, public service agencies, and volunteer organizations. (f) Attend and become involved in activities of any ad-hoc committees and meet with appropriate community organizations, agencies, or other groups, so as to provide adequate information for deliberations. (g) Generate discussion in the community with respect to youth problems, concerns, and issues. CITY OF CARSON Page 2 of 4 ORDINANCE NO. 98-1132 97-133 980120 C1380 00910 Atlp 02037002 "27100.7. Compensation and Expenses. Each member of the Youth Commission shall receive compensation at the rate of thirty-five ($35.00) dollars for each meeting of the Youth Commission attended by such member, not to exceed a total compensation of seventy ($70.00) dollars in any one (1) month. Such compensation shall be paid on the first payroll date following the end of the calendar month. No additional compensation shall be paid for expenses incurred by the members of the Commission in the performance of their duties, except that the City Council may form time to time authorize in advance expenditures for attendance at seminars, institutes or other meetings which the City Council may find to be beneficial to the Commissioners in the performance of their duties, and in the best interests of the City. Claims for such expenses shall be filed with the Finance Director and shall be subject to audit and approval by the City Council." Section 2. Section 2736 of Chapter 7 (Departments, Boards, Commissions) of Article II (Administration) of the Carson Municipal Code is hereby amended to read: "2736. Members. The Parks and Recreation Commission shall consist of seven (7) members, each of whom shall be and remain a resident of the City of Carson. The Mayor and each Councilmember shall appoint one (1) member of the Commission. The other two (2) members shall be appointed by the Mayor subject to approval by the City Council. The Councilmember, or Mayor and City Council, making an appointment to a position shall be the "appointing authority" for such Commission member or position. The tenure of any member of the Commission shall be terminable at any time by the appointing authority for such Commission member. Subject to the provisions of this section, the tenure of Commission members appointed on or after April 1, 1997, shall expire at midnight on the last day of the calendar month in which the next general municipal election after the member's appointment is held for seats on the Carson City Council. Each Commission member shall continue to serve until a successor has been appointed by the appointing power for such position and has qualified unless the appointing authority declares the position to be vacant. Should any vacancy exist on the Commission, an appointment shall be made by the appointing authority for that position. If a vacancy should occur in the office of a Councilmember, the tenure of the Commission member appointed by such Councilmember shall expire when the vacancy on the City Council has been filled, at which time the successor Councilmember shall be the successor appointing authority. All appointments shall be made in an open meeting of the City Council." [Continued on page 4.] CITY OF CARSON Page 3 of 4 ORDINANCE NO. 98-1132 97-133 980120C1380-00910dd002037002 PASSED, APPROVED AND ADOPTED this 200' day of January, 1998. ATTEST: CITY CLERK YAYOR APPROVED AS TO FORM: ASSISTAN CITY ATTORNEY STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF CARSON I, Helen S. Kawagoe, City Clerk of the City of Carson, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing ordinance, being Ordinance No. 98-1132, passed first reading on January 7, 1998, was duly and regularly adopted by the City Council of said City at a regular meeting of said Council, duly and regularly held on January 20, 1998, and that the same was passed and adopted by the following roll call vote: AYES: COUNCIL MEMBERS: Mayor Fajardo, Calas, Olaes, O'Neal and Sweeney NOES: COUNCIL MEMBERS: None ABSTAIN: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None City Clerk, City of arson, California CITY OF CARSON Page 4 of 4 ORDINANCE NO. 98-1132 97-133 980120 C1380 00910 ddp 0203700 1 CITY OF CARSON YOUTH COMMISSION BY-LAWS ARTICLE 1. DEFINITIONS As used in these by-laws, unless a different meaning clearly appears from the context: A. "Commission" shall mean the Youth Commission. B. "Members" shall mean the members of the Youth Commission. C. The "fiscal year" shall be from July 1 to June 30. ARTICLE 11. MEMBERS AND TERMS OF OFFICE The Youth Commission shall consist of eleven (11) members, each of whom shall be and remain a resident of the City of Carson and be at least thirteen (13) but not more than eighteen (18) years of age at the time of their appointment. The Mayor and each Councilmember shall appoint two (2) members of the Commission. The other one (1) member shall be appointed by the Mayor subject to approval by the City Council. The term of office of Commission members shall be for one (1) year commencing July I" and expiring at midnight on June 30'h unless a different expiration date is prescribed by the City Council at the time of the member's appointment. All appointments shall be made in an open meeting of the City Council. Selection of members shall by governed by the following guidelines: A. The Parks and Recreation Commission and the Human Relations Commission will jointly recommend candidates to the City Council for consideration for appointment. B. Applications will be sought in such a way as to ensure that there are eligible applicants to represent the entire City. Applications will be advertised in the Recreation and Community Services Guide and the Carson Reporter, on cable TV, in area churches, in school flyers for all the senior high and middle schools serving the City of Carson, including Banning High School, Gardena High School, and Compton High School, and in such other manners as are deemed appropriate. Notices will also be posted at all City recreational facilities. C. Applicants shall have maintained at least a 2.0 grade point average during the previous school year. D. Applicants shall have participated in community activities through parks, schools, churches, etc., during the previous year. E. Applicants shall provide references or letters of recommendation. YOUTH COMMISSION BY-LAWS 97-133 970926 C1380-00910 ddp 0203701 0 Page 1 Of 6 ARTICLE III. APPOINTING AUTHORITY, TERMINATION, VACANCIES. AND VOTING The Councilmember, or Mayor and City Council, making an appointment to a position shall be the "appointing authority" for such Commission member or position. The tenure of any member of the Commission shall be terminable at any time by the appointing authority for such Commission member. Each Commission member shall continue to serve until a successor has been appointed by the appointing power for such position and has qualified unless the appointing authority declares the position to be vacant. Should any vacancy exist on the Commission, an appointment shall be made by the appointing authority for that position. If a vacancy should occur in the office of a Councilmember, the tenure of the Commission member appointed by such Councilmember shall expire when the vacancy on the City Council has been filled, at which time the successor Councilmember shall be the successor appointing authority. Action taken by the Commission shall only be valid if a quorum of the members are present and not less than six (6) members have voted for it. ARTICLE IV. ELECTION OF OFFICERS The Youth Commission shall elect a Chairperson, a First Vice Chairperson, and a Second Vice Chairperson from among its members, for terms of one (1) year, at its first regular meeting in July of each year. The Commission may also appoint such other officers as may be necessary or convenient for the administration of its business, at the same time and for like terms. Said officers shall enter in the duties of their office at the first regular meeting in July of each year. No officer shall serve more than two (2) successive terms. The officers of the Commission shall perform such duties as are customarily assigned to such officers. The Recreation and Community Services staff will act a liaison to the Commission, within the limits dictated by fiscal constraints, and act as the Secretary to the Commission. ARTICLE V. MEETINGS Regular meetings of the Commission shall be held on the second Wednesday of each month at 7:00 p.m. at a location agreed upon in advance by the Commission. Regular meetings may be adjourned by public announcement to a specified date, time, and place, and any such adjourned meeting shall be deemed a regular meeting. All meetings of the Commission shall be open to the public, and whenever possible shall be held at a City-owned facility. Public notice shall be given to the public prior to the convening of any meeting in accordance with the Brown Act. A majority of all the members of the Commission shall constitute a quorum for the transaction of business. A quorum being present, the order of business at the meetings of the Commission shall be as follows: YOUTH COMMISSION BY-LAWS 97-133 970926 C1380-00910 ddp 0203701 0 Page 2 of 6 A. Call to Order B. Roll Call and Introduction of Guests C. Minutes D. Correspondence E. Public Discussion F. Committee Reports G. Unfinished Business H. New Business I. Staff Report J. Announcements K. Next Meeting L. Adjournment ARTICLE VI. ABSENCE FROM MEETINGS If a member of the Youth Commission is absent from three (3) successive regular meetings without being excused by the Commission, or is absent for any reason for more than six (6) regular meetings in any twelve (12) month period, the office of such member shall be vacated and the Chair shall immediately notify the City Manager, who shall notify the City Council that said office is vacant. Upon such notification, a successor for the remainder of the term of such member shall be appointed by the appointing authority for the member whose position is vacated. ARTICLE VII. AUTHORITY AND DUTIES The Youth Commission shall have the following authority and duties: A. Act in an advisory capacity to the City Council and the Director of Recreation and Community Services in all matters pertaining to youth issues and to cooperate with other governmental agencies and civic groups in the advancement of sound youth programs. B. Formulate general policies on youth services for approval by the City Council. C. Advise the Director of Recreation and Community Services concerning the development of youth facilities, programs, and services. D. Make periodic inventories of youth services that exist or may be needed and interpret the needs of the public to the City Council and the Director of Recreation and Community Services. YOUTH COMMISSION BY-LAWS 97-133 970926 C1380-00910 ddp 02037010 Page 3 of 6 E. Aid in coordinating youth services with the programs of other governmental agencies, public service agencies, and volunteer organizations. F. Attend and become involved in activities of any ad-hoc committees and meet with appropriate community organizations, agencies, or other groups, so as to provide adequate information for deliberations. G. Generate discussion in the community with respect to youth problems, concerns, and issues. ARTICLE VIII. COMPENSATION AND EXPENSES Each member of the Youth Commission shall receive compensation at the rate of thirty-five ($35.00) dollars for each meeting of the Youth Commission attended by such member, not to exceed a total compensation of seventy ($70.00) dollars in any one (1) month. Such compensation shall be paid on the first payroll date following the end of the calendar month. No additional compensation shall be paid for expenses incurred by the members of the Commission in the performance of their duties, except that the City Council may from time to time authorize in advance expenditures for attendance at seminars, institutes or other meetings which the City Council may find to be beneficial to the Commissioners in the performance of their duties, and in the best interests of the City. Claims for such expenses shall be filed with the Finance Director and shall be subject to audit and approval by the City Council. ARTICLE IX. COMMITTEES The Chairperson may appoint Special Committees as needed. These Committees shall consist of an appointed Chairperson and at least two other members of the Commission, i.e., nominating, special projects, etc. A member may be appointed or elected to one or more committees of the Commission. ARTICLE X. REPORTS The Commission shall present an annual written report of its activities for the past year to the Mayor and Council; it may also make appropriate recommendations. The report shall include the following: A. The name of Commission. B. Its objectives and functions. C. A reference to all reports and recommendations presented to the City Council, including the number of subject matters referred by the City Council. D. The number of meetings held. E. Attendance records of all members. F. The number of public hearings conducted. YOUTH COMMISSION BY-LAWS 97-133 970926 C1380-00910 ddp 0203701 0 Page 4 of 6 G. The amount of money, if any expended in support of the Commission. H. A list of City personnel who regularly assist the Commission. I. A recommendation as to whether the Commission should be abolished, modified, or continued. The City Clerk shall forward the original report to the City Council, and shall maintain a copy. Such reports to the City are open to public inspection. ARTICLE XI. ETHICS No members shall make any commitments or promises whatsoever of assistance by the City or the Youth Commission, nor shall any member speak or act in the name of the Youth Commission unless expressly authorized to do so by the Commission. Youth Commission members shall comply with all the requirements of the conflict of interest laws of the City and State of California. ARTICLE XII. AMENDMENT OF BY-LAWS These By-Laws may be amended at any regular meeting of the Commission by majority vote of the members present, provided that notice of such amendments shall have been given at the previous meeting. These By-Laws and any future amendments thereto shall become effective only upon approval by the City Council, and they shall not and are not intended to go beyond any of the powers and duties given to the Commission by Ordinance. YOUTH COMMISSION BY-LAWS 97-133 970926 C138000910tla002037010 Page 5 of 6 STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF CARSON I, Helen S. Kawagoe, City Clerk of the City of Carson, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing By-Laws were duly and regularly approved by the City Council of said City at an adjourned regular meeting of said Council, duly and regularly held on January 7, 1998, and that the same was passed and adopted by the following roll call vote: AYES: COUNCIL MEMBERS: Mayor Fajardo, Calas, 01aes, O'Neal and Sweeney NOES: COUNCIL MEMBERS: None ABSTAIN: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None j City Clerk, City of Cars n, California YOUTH COMMISSION BY-LAWS 97-133 970926C13800O910ddp02037010 Page 6 of 6