HomeMy Public PortalAbout01/17/2017 City Council Minutes"
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M E D I N A C I T Y C O U N C I L M E E T I N G M I N U T E S O F J A N U A R Y 1 7 , 2 0 1 7
T h e C i t y C o u n c i l o f M e d i n a , M i n n e s o t a m e t i n r e g u l a r s e s s i o n o n J a n u a r y 1 7 , 2 0 1 7 a t
7 : 0 0 p . m . i n t h e C i t y H a l l C h a m b e r s . M a y o r M i t c h e l l p r e s i d e d .
I . R O L L C A L L
M e m b e r s p r e s e n t : C o u s i n e a u , P e d e r s o n , a n d M i t c h e l l .
M e m b e r s a b s e n t : A n d e r s o n a n d M a r t i n .
A l s o p r e s e n t : C i t y A d m i n i s t r a t o r S c o t t J o h n s o n , C i t y A t t o r n e y R o n B a t t y , C i t y E n g i n e e r
J i m S t r e m e l , C i t y P l a n n e r D u s t y F i n k e , P l a n n i n g C o n s u l t a n t N a t e S p a r k s , P u b l i c W o r k s
D i r e c t o r S t e v e S c h e r e r , a n d C h i e f o f P o l i c e E d B e l l a n d .
I I . P L E D G E O F A L L E G I A N C E ( 7 : 0 0 p . m . )
I I I . A D D I T I O N S T O T H E A G E N D A ( 7 : 0 0 p . m . )
T h e a g e n d a w a s a p p r o v e d a s p r e s e n t e d .
I V . A P P R O V A L O F M I N U T E S ( 7 : 0 0 p . m . )
A . A p p r o v a l o f t h e J a n u a r y 3 , 2 0 1 7 R e g u l a r C i t y C o u n c i l M e e t i n g M i n u t e s
I t w a s n o t e d o n p a g e t h r e e , l i n e 2 3 , i t s h o u l d s t a t e , " H e n o t e d t h e s u b s t a n t i a l r e d u c t i o n i n
C o u n c i l w h a t t h e C i t y h a s p l a n n e d f o r 1 0 y e a r s a g o w i t h i n t h e e x i s t i n g C o m p r e h e n s i v e
P l a n . " O n p a g e s i x , l i n e t h r e e , i t s h o u l d s t a t e , " . . . p r e v i o u s p l a n . S h e s t a t e d t h i s s e e m e d
t o b e a n a d v o c a c y p i e c e . "
M o v e d b y C o u s i n e a u , s e c o n d e d b y P e d e r s o n , t o a p p r o v e t h e J a n u a r y 3 , 2 0 1 7 r e g u l a r
C i t y C o u n c i l m e e t i n g m i n u t e s a s a m e n d e d . M o t i o n p a s s e d u n a n i m o u s l y .
V . C O N S E N T A G E N D A ( 7 : 0 2 p . m . )
A . A p p o i n t E l i z a b e t h W e i r t o t h e M e d i n a P a r k C o m m i s s i o n
B . A p p r o v e A m e n d e d a n d R e s t a t e d G r o u n d s S e r v i c e s A g r e e m e n t w i t h t h e
H a m e l A t h l e t i c C l u b
C . R e s o l u t i o n 2 0 1 7 - 0 4 A c c e p t i n g R e s i g n a t i o n o f A m a n d a S t a p l e
J o h n s o n s t a t e d t h a t s t a f f a p p r e c i a t e s t h e n e w l e a d e r s h i p a n d w o r k i n g r e l a t i o n s h i p w i t h
t h e H a m e l A t h l e t i c C l u b . H e a l s o t h a n k e d A m a n d a S t a p l e f o r h e r s e r v i c e .
M o v e d b y P e d e r s o n , s e c o n d e d b y C o u s i n e a u , t o a p p r o v e t h e c o n s e n t a g e n d a . M o t i o n
p a s s e d u n a n i m o u s l y .
V I . P R E S E N T A T I O N S ( 7 : 0 3 p . m . )
A . S e n a t o r D a v i d O s m e k
S e n a t o r D a v i d O s m e k s t a t e d t h a t h e i s o p e n t o a n y c o m m e n t s t h e C o u n c i l m a y h a v e .
H e s t a t e d t h a t t h e l e g i s l a t i v e s e s s i o n h a s s t a r t e d , a n d a f t e r t h e e l e c t i o n s h e i s n o w i n t h e
m a j o r i t y . H e s t a t e d t h a t h e i s t h e C h a i r o f t h e E n e r g y a n d U t i l i t i e s C o m m i t t e e a n d
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1
J a n u a r y 1 7 , 2 0 1 7
provided a brief overview of the items the Committee will be reviewing, including the
renewable development fund. He stated that he will also serve again on the
Transportation Committee and Local Government Committee. He noted that he is able
to provide a different perspective as he is the only Committee member that has also
been a City Council member under the Metropolitan Council. He stated that he is also a
member of the Capital Investment Committee. He stated that Highway 12 continues to
be a priority for this district and explained the process for obtaining funds for improving
other highways in the district.
Cousineau stated that this area continues to have problems with power outages.
Senator Osmek stated that he will remind the group that the problem still exists.
Mitchell stated that there was a changing in the guard both on the state and national
levels, while the City Council has remained the same. He hoped that the legislature
would have the same good fortune to manage the state in a reasonable and effective
manner.
Senator Osmek agreed noting that he would like to focus on the budgets, get things
done, and finish the job.
VII. COMMENTS (7:13 p.m.)
A. Comments from Citizens on Items not on the Agenda
There were none.
B. Park Commission
Scherer reported that the Park Commission will meet the following night to consider park
dedication for the Wally Marx concept plan, park dedication review of the Ellis and
Nancy Olkon plat request, review the parks and trails plan, and discuss goal setting.
C. Planning Commission
Planning Commissioner Murrin stated that the Planning Commission met the previous
week and appointed Janet White as Chair and Todd Albers as Vice Chair. She stated
that the Commission held three public hearings, the first to review the Concept Design
PUD for Wally Marx and was supportive. She stated that the Commission supported the
applicant keeping the location of lot three the same to preserve the garden. She stated
that the Commission also supported the preserved land being maintained in the same
high quality that Mr. Marx has. She stated that the Commission also held a hearing for
Woodridge Church and recommended approval. She stated that the Commission held a
public hearing on the Olkon request and recommended unanimous denial, noting the
discrepancy in the proposed lot sizes under the suitable soils requirement in the rural
residential zoning district. She stated that the applicant asked if the plat could simply be
done but explained that the plat would then create two buildable lots which is not
possible under the suitable soils requirement.
VIII. NEW BUSINESS
A. Woodridge Church Expansion —1500 County Road 24 (7:17 p.m.)
Sparks noted that this action would require six approvals in order to allow for the
expansion requested by Woodridge Church. He explained that the purpose of the
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Medina City Council Meeting Minutes 2
January 17, 2017
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a d d i t i o n i s t o a d d s o m e c l a s s r o o m s p a c e a s w e l l a s l o b b y a n d r e s t r o o m a r e a s t o t h e
c h u r c h . H e p r o v i d e d b a c k g r o u n d i n f o r m a t i o n o n t h e a g r e e m e n t t h a t w a s r e a c h e d i n t h e
p a s t r e g a r d i n g p o t e n t i a l e x p a n s i o n . H e e x p l a i n e d t h e d i f f e r e n t a c t i o n s w h i c h w o u l d b e
n e e d e d f o r t h e e x p a n s i o n i n c l u d i n g a l o t c o m b i n a t i o n t h a t w o u l d r e q u i r e r e z o n i n g a n d a
C o m p r e h e n s i v e P l a n A m e n d m e n t o f t h e r e s i d e n t i a l s i t e t h a t i s r e q u i r e d t o b e c o m b i n e d
u n d e r t h e a g r e e m e n t . H e s t a t e d t h a t i n 2 0 1 3 a p p r o v a l s w e r e g i v e n t o a l l o w t h e c h u r c h
t o c o m e b a c k f o r t h e e x p a n s i o n r e q u e s t t h a t m e e t t h e i t e m s w i t h i n t h e a g r e e m e n t . H e
p r o v i d e d a d d i t i o n a l d e t a i l s o n t h e l o t c o m b i n a t i o n a n d t h e I n t e r i m U s e P e r m i t t h a t w o u l d
a l l o w t h e e x i s t i n g h o m e t o r e m a i n o n t h e s i t e f o r a s e t a m o u n t o f t i m e . H e n o t e d
p o t e n t i a l t u r n l a n e s t h a t c o u l d b e r e q u i r e d u p o n f u r t h e r e x p a n s i o n i n t h e f u t u r e , s h o u l d
t h e c h u r c h b u i l d o u t t o f u l l c a p a c i t y . H e p r o v i d e d a d d i t i o n a l d e t a i l s o n t h e p r o p o s e d
e x p a n s i o n o f c l a s s r o o m s , r e s t r o o m s , a n d l o b b y s p a c e . H e e x p l a i n e d h o w t h e c a p a c i t y
n u m b e r s a r e d e t e r m i n e d . H e r e v i e w e d t h e p a r k i n g r e g u l a t i o n s a n d h o w t h a t i s
c a l c u l a t e d .
M i t c h e l l a s k e d i f t h e r e i s a d d i t i o n a l s p a c e a v a i l a b l e f o r f u t u r e p a r k i n g i f t h a t i s n e e d e d
u n d e r t h e a g r e e m e n t .
S p a r k s r e p l i e d t h a t t h e c h u r c h d o e s h a v e s u f f i c i e n t s p a c e f o r a d d i t i o n a l p a r k i n g , s h o u l d
t h a t b e n e c e s s a r y , u n d e r t h e a g r e e m e n t . H e r e v i e w e d t h e s i x a c t i o n s t h a t w o u l d b e
n e e d e d f o r t h i s r e q u e s t i n c l u d i n g t h e l o t c o m b i n a t i o n , C o m p r e h e n s i v e P l a n a m e n d m e n t ,
r e z o n i n g , I n t e r i m U s e P e r m i t , S i t e P l a n r e v i e w , a n d C o n d i t i o n a l U s e P e r m i t . H e s t a t e d
t h a t t h e P l a n n i n g C o m m i s s i o n h e l d a p u b l i c h e a r i n g a n d r e c o m m e n d e d a p p r o v a l s u b j e c t
t o t h e c o n d i t i o n s n o t e d i n t h a t s t a f f r e p o r t . H e h i g h l i g h t e d t h e l a n g u a g e r e g a r d i n g
p a r k i n g a n d t h e l o c a t i o n o f a s e c o n d a r y s e p t i c s i t e .
P e d e r s o n a s k e d a n d r e c e i v e d c o n f i r m a t i o n t h a t t h e c h u r c h o w n s t h e h o m e a n d w i l l
c o n t i n u e t o o w n t h e h o m e o n t h e r e s i d e n t i a l l o t . H e r e f e r e n c e d t h e g r a d e o f t h e p r o p e r t y
a n d s e v e n f e e t o f r i g h t - o f - w a y r e q u i r e m e n t a n d a s k e d f o r a d d i t i o n a l c l a r i f i c a t i o n .
S p a r k s e x p l a i n e d t h a t H e n n e p i n C o u n t y h a s s e v e n f e e t o f r i g h t - o f - w a y i n s o m e s p o t s b u t
n o t o t h e r s a n d t h e r e f o r e t h a t c o n d i t i o n w i l l e q u a l o u t t h e r i g h t - o f - w a y p r o v i d e d . H e
e x p l a i n e d t h a t i f t h e t u r n l a n e s a r e r e q u i r e d t h e r e w o u l d b e a d d i t i o n a l r i g h t - o f - w a y
r e q u i r e d .
P e d e r s o n a s k e d i f t h e C o u n t y w o u l d s i g n t h a t r o a d w a y a s n o p a r k i n g .
S p a r k s s t a t e d t h a t h e w a s u n s u r e i f t h e C o u n t y w o u l d s i g n n o p a r k i n g b u t n o t e d t h a t t h e
C i t y w o u l d h a v e t h e a u t h o r i t y u n d e r t h e C U P t h a t p a r k i n g i s n o t a l l o w e d a n d c o u l d
e n f o r c e t h a t i t e m t h r o u g h t h a t a s p e c t .
M i t c h e l l a g r e e d t h a t h e w o u l d a l s o p r e f e r a b e l t a n d s u s p e n d e r s a p p r o a c h , w i t h t h e
c o n t r o l t h r o u g h t h e C U P a n d t h e C o u n t y s i g n i n g t h e r o a d w a y a s n o p a r k i n g i n t h a t a r e a .
P e d e r s o n a s k e d f o r d e t a i l s r e g a r d i n g t h e s e p t i c s y s t e m s .
S p a r k s i d e n t i f i e d t h e c u r r e n t s e p t i c c o m p o n e n t s . H e c o n f i r m e d t h a t a d d i t i o n a l
i n f o r m a t i o n w i l l b e p r o v i d e d r e g a r d i n g t h e s e p t i c .
C o u s i n e a u d i s c l o s e d t h a t s h e i s a m e m b e r o f t h e c h u r c h a n d h a s d i s c u s s e d t h a t w i t h
B a t t y . S h e a s k e d f o r a d d i t i o n a l i n f o r m a t i o n o n t h e s e c o n d a r y s e p t i c l o c a t i o n .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 3
J a n u a r y 1 7 , 2 0 1 7
Mitchell explained that the secondary septic site is a safety factor that would only be
needed in the case that the primary site fails.
Paul Humiston, Paul Meyer Architects, stated that the new septic system mound would
be located on the western property that is being combined and will be sized to
accommodate future expansion of the church. He stated that the secondary septic site
would be further north of the parking. He noted that both plans have been approved by
the building official.
Paul Johnson, church pastor, commented that the lower level classrooms are larger to
allow large muscle activity for grade school, middle school, and high school aged
children and would not be used for public gathering.
Mitchell stated that there was a letter received from a neighbor of the site asking the
Council to review the original agreement and what would be allowed against this
request.
Batty explained that this was the subject of some litigation a few years ago and a
settlement agreement was reached in 2013 between the church and City. He explained
that the settlement provided terms for future expansion, agreed upon by both parties,
which were specified through a variance obtained in 2013.
Mitchell asked and received confirmation that what the applicant is proposing is within
the original agreement.
Pederson asked and received confirmation that the church can expand through bits and
pieces as long as the total size does not exceed the stipulations of the variance and
original agreement.
Mitchell stated that one of his concerns was that the septic sites are secure and large
enough as there is not sanitary sewer in this neighborhood. He referenced the third
condition and noted that perhaps additional details should be specified.
Batty referenced the email that was received and mentioned by Mitchell from Martha
Van de Ven that has been included in the record.
Moved by Cousineau, seconded by Pederson, to direct staff to prepare documents
granting approval for the Comprehensive Plan Amendment, rezoning, lot combination,
Conditional Use Permit, Site Plan Review, and Interim Use Permit, related to the
expansion of the Woodridge Church based upon the findings described in the staff report
and subject to the conditions recommended by the Planning Commission. Motion
passed unanimously.
B. Ellis and Nancy Olkon — Preliminary Plat — 2362 Willow Drive (7:54 p.m.)
Johnson noted that the Council previously considered a variance request in regard to
this request and denied that request.
Finke stated that this is a requested subdivision of a 21-acre parcel into two parcels. He
stated that the City did deny the variance request in December, noting that the Council
considered that variance request prior to the Preliminary Plat as that plan was not
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Medina City Council Meeting Minutes 4
January 17, 2017
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c o m p l e t e a n d a v a i l a b l e . H e p r o v i d e d d e t a i l s o n t h e r u r a l r e s i d e n t i a l z o n i n g d i s t r i c t
r e q u i r e m e n t o f f i v e c o n t i g u o u s a c r e s o f s u i t a b l e s o i l s p e r l o t a n d n o t e d t h a t t h e d i v i d e d
l o t s w o u l d h a v e 1 . 3 a n d 1 . 5 a c r e s o f s u i t a b l e s o i l s w h i c h i s s h o r t o f t h a t r e q u i r e m e n t . H e
s t a t e d t h a t o n e o f t h e l o t s w o u l d a l s o n o t m e e t t h e l o t w i d t h r e q u i r e m e n t a s p r o p o s e d .
H e n o t e d t h a t t h e p r o p o s e d l o t s d o n o t m e e t t h e m i n i m u m l o t s i z e r e q u i r e m e n t s a n d
t h e r e f o r e t h e P l a n n i n g C o m m i s s i o n h e l d a p u b l i c h e a r i n g t h e p r e v i o u s w e e k a n d
u n a n i m o u s l y r e c o m m e n d e d d e n i a l o f t h e r e q u e s t .
T o m W e x l e r , E d i n a r e s i d e n t , p r o v i d e d i n f o r m a t i o n o n h i s l e g a l c a r e e r , n o t i n g t h a t h e i s
a l s o a r e t i r e d j u d g e f r o m H e n n e p i n C o u n t y . H e s t a t e d t h a t h e i s a r e a s o n a b l e p e r s o n t o
w o r k w i t h a n d a s k e d t h e C o u n c i l t o d e f e r a c t i o n t o n i g h t s o t h a t t h e y c o u l d w o r k t o g e t h e r
t o f i n d a s o l u t i o n i f t h e y d o n o t t h i n k t h e y c o u l d a p p r o v e t h e r e q u e s t . H e r e f e r e n c e d a
l e t t e r f r o m J e n n i f e r H a s k a m p t h a t w a s s e n t w i t h i n t h e p a s t d a y a n d p r o v i d e d a c o p y t o
t h e C i t y . H e s t a t e d t h a t t h e r e w e r e t h r e e i t e m s t h a t w e r e m e n t i o n e d b y t h e P l a n n i n g
C o m m i s s i o n a s r e a s o n s f o r d e n i a l o f t h e r e q u e s t , n o t i n g t h a t t w o o f t h e c o n c e r n s a r e
e a s i l y m e t . H e s t a t e d t h a t t h e l o t w i d t h c o u l d b e e a s i l y r e m e d i e d a n d t h e s e t b a c k
c o n c e r n c o u l d a l s o b e m e t b y a d j u s t i n g t h e l o t l i n e o r t e a r i n g d o w n t h e o u t b u i l d i n g s . H e
s t a t e d t h a t t h e m o r e c o n t r o v e r s i a l r e q u i r e m e n t i s t h e f i v e a c r e s o f c o n t i g u o u s s u i t a b l e
s o i l s . H e s t a t e d t h a t t h e v i o l a t i o n i s n o t t h e s i z e o f t h e l o t b u t i s a s e p t i c t a n k
r e q u i r e m e n t t h a t r e q u i r e s f i v e a c r e s o f s u i t a b l e s o i l s . H e s t a t e d t h a t b o t h t h e o r d i n a n c e
a n d C o m p r e h e n s i v e P l a n t i e t h e f i v e - a c r e m i n i m u m t o s e p t i c s i t e s . H e s t a t e d t h a t h e
h a s n o t b e e n a b l e t o f i n d a n y r e a s o n i n g t h a t f i v e a c r e s o f s u i t a b l e s o i l i s r e q u i r e d f o r a
s a f e a n d e f f e c t i v e s e p t i c s y s t e m . H e s t a t e d t h a t t h e C i t y b u i l d i n g o f f i c i a l a l s o s t a t e d t h a t
t h e r e i s s u f f i c i e n t s p a c e o n t h e T o t s t o p r o v i d e s e p t i c t r e a t m e n t . H e s t a t e d t h a t n o o t h e r
m u n i c i p a l i t y i n M i n n e s o t a r e q u i r e s f i v e a c r e s o f c o n t i g u o u s s u i t a b l e s o i l s f o r s e p t i c
t r e a t m e n t a n d t h e r e f o r e t h e r e i s n o g o v e r n m e n t o b j e c t i v e t o r e q u i r i n g f i v e a c r e s o f
c o n t i g u o u s s u i t a b l e s o i l s . H e s t a t e d t h a t t h e P l a n n i n g C o m m i s s i o n d i d n o t f e e l t h a t t h e y
h a d t h e a u t h o r i t y t o d e f e r f r o m t h e o r d i n a n c e l a n g u a g e b u t h e h o p e d t h a t t h e C o u n c i l
w o u l d b e w i l l i n g t o c o n t i n u e d i s c u s s i o n s t o r e a c h a s e t t l e m e n t . H e s t a t e d t h a t a t t h e
P l a n n i n g C o m m i s s i o n m e e t i n g t h e p r e v i o u s w e e k h e s a t t h r o u g h a p r e s e n t a t i o n f o r t h e
M a r x p r o p e r t y w h i c h p r o p o s e s l o t s o f a p p r o x i m a t e l y 1 . 7 a c r e s i n s i z e i n r e t u r n f o r l a n d
b e i n g p r e s e r v e d . H e s t a t e d t h a t t h i s i s a n u n f a i r n e s s t o M r . O l k o n t h a t h e w o u l d h a v e
t w o l o t s o f t e n a c r e s i n s i z e w h i l e M r . M a r x w o u l d h a v e l o t s w i t h 1 . 6 8 a c r e s i n b u i l d a b l e
l a n d . H e a s k e d w h y t h a t w o u l d b e f a i r t o M r . O l k o n , w h o c o u l d p r o v i d e s a f e s e p t i c
s y s t e m s a n d p r o v i d e l o t s o f t e n a c r e s i n s i z e . H e s t a t e d t h a t i n t h e 1 9 8 0 s , t h e O l k o n s
d o n a t e d t h e l o w e r r i g h t - h a n d s e c t i o n o f w h a t w o u l d b e l o t t w o , i n o r d e r t o a c c o m m o d a t e
a r o a d i n t o t h e H o l l y b u s h d e v e l o p m e n t . H e s t a t e d t h a t w h i l e t h a t i s d i f f e r e n t t o s e t t i n g
a s i d e w e t l a n d s a n d p r o p e r t y t o b e p r e s e r v e d , i t a l l o w e d a c c e s s t o t h e H o l l y b u s h
d e v e l o p m e n t w h i c h a l s o b e n e f i t t e d t h e C i t y . H e s t a t e d t h a t c o u l d b e j u s t i f i c a t i o n f o r
g r a n t i n g a p p r o v a l o f t h i s p r o p o s a l b e c a u s e o f t h e l a n d c o n t r i b u t i o n t h e y m a d e t o
a c c o m m o d a t e t h a t H o l l y b u s h d e v e l o p m e n t . H e r e f e r e n c e d R e s o l u t i o n # 8 6 - 7 5 , i n w h i c h
t h e C o u n c i l a p p r o v e d t h e H o l l y b u s h d e v e l o p m e n t w i t h a n a c c e s s t o M o h a w k D r i v e a n d
n o t e d t h a t w i t h m o r e i n v e s t i g a t i o n h e c o u l d m o s t l i k e l y f i n d t h e r e s o l u t i o n w h i c h
r e f e r e n c e s t h e a c c e s s p r o v i d e d b y t h e O l k o n s .
E l l i s O l k o n s t a t e d t h a t a f t e r t h e C o u n c i l d e n i e d t h e v a r i a n c e r e q u e s t h e r e t a i n e d J e n n i f e r
H a s k a m p . H e s t a t e d t h a t M s . H a s k a m p h a s m e t w i t h s t a f f o n m u l t i p l e o c c a s i o n s i n a n
a t t e m p t t o r e s o l v e t h i s m a t t e r . H e s t a t e d t h a t h e h a s a l s o m e t w i t h s t a f f . H e s t a t e d t h a t
t h e r e w a s a d a t e s e t u p f o r h i m t o m e e t w i t h t h e M a y o r a n d B a t t y b u t h i s l e g a l
r e p r e s e n t a t i o n w a s n o t a b l e t o a t t e n d a n d t h e r e f o r e h e a s k e d t o r e s c h e d u l e t h e m e e t i n g
b u t M i t c h e l l d e c l i n e d . H e h o p e d t h a t a m e e t i n g c o u l d b e s e t u p w i t h h i m s e l f , h i s l e g a l
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 5
J a n u a r y 1 7 , 2 0 1 7
representation, staff, and the City's legal consultation in order to avoid further legal
action and come to a settlement. He stated that he is a Medina resident and has been
for many years. He stated that he has also served the City in other facets, noting his
experience as an election judge. He stated that if the Council feels that they cannot
approve the request, could they hold off action and allow for a meeting in hopes of
reaching a settlement and saving the City the expense of legal fees.
Mitchell appreciated the input of Mr. Olkon.
Olkon noted that 100 percent of his neighbors are in support of the request.
Mitchell asked and received confirmation that the variance was denied in 2016.
Batty stated that the variance request came in before the plat and that is why the items
were split. He stated that in staffs suggestion the variance was so extreme that they did
not believe that it would be approved and therefore they allowed the variance to move
through in attempt to save Mr. Olkon money on completing the preliminary plat. He
noted that there are three variances that would be required. He stated that while two of
the items are easily fixable, they have not been fixed even though the applicant was
made aware months ago. He stated that the extension of the deadline bumps up
against the next meeting date and therefore he would not recommend granting another
extension unless Mr. Olkon agreed to the extension.
Pederson stated that while he feels sympathy for Mr. Olkon, the job of the Council is to
use the ordinances to weigh requests.
Mitchell stated that this has been considered for months and the City needs to take
effective action. He stated that unfortunately the request does not meet the standards.
Batty stated that effectively the Council is being asked to consider amending the
ordinance. He recognized that the five acres of suitable soil is a unique requirement for
lot sizes. He stated that the previous Councils that have considered that have decided
not to change the ordinance. He stated that short of changing the ordinance the Council
is being asked to consider extreme variances and if approved that would provide a
precedent for future variance requests.
Cousineau stated that there must have been some history and reason for the five -acre
suitable soil requirement.
Batty stated that has been in ordinance for some time as the method to create the lot
size.
Mitchell stated that the City has a lot of wetland/marsh land with steep slopes and being
that the City does not have sanitary sewer the residents must be able to provide suitable
septic treatment.
Olkon stated that all of the experts on septic systems, including City staff and the City's
building official, state that there is adequate space for two septic locations on both
proposed lots. He stated that he has given the City 32 years of residency and service to
the City over those years and asked for decency in at least meeting with him and his
legal representation to determine if a settlement could be reached.
•
•
Medina City Council Meeting Minutes 6
January 17, 2017
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M i t c h e l l n o t e d t h a t t h e d e n i a l o f t h e p l a t i s a r e s u l t o f t h e d e n i a l o f t h e v a r i a n c e a n d
t h e r e f o r e i s a c o n t i n u a t i o n o f t h e p r i o r a c t i o n t o f i n i s h t h e m a t t e r .
M o v e d b y P e d e r s o n , s e c o n d e d b y C o u s i n e a u , t o d i r e c t s t a f f t o p r e p a r e a r e s o l u t i o n t o
d e n y t h e p r o p o s e d P r e l i m i n a r y P l a t b y E l l i s a n d N a n c y O l k o n a t 2 3 6 2 W i l l o w D r i v e
b a s e d u p o n t h e f i n d i n g s d e s c r i b e d i n t h e s t a f f r e p o r t . M o t i o n p a s s e d u n a n i m o u s l y .
C . O r d i n a n c e N o . 6 0 7 A m e n d i n g S e c t i o n 5 2 5 o f t h e M e d i n a C i t y C o d e
R e g a r d i n g C i t y P a r k C o m m i s s i o n ( 8 : 2 6 p . m . )
J o h n s o n n o t e d t h a t s t a f f r e c e i v e d a n a p p l i c a t i o n f o r t h e P a r k C o m m i s s i o n f r o m a
r e s i d e n t t h a t i s u n d e r 1 8 a n d t h e r e f o r e s t a f f c o n t e m p l a t e d t h e b e n e f i t o f a d d i n g a
m e m b e r t h a t i s u n d e r 1 8 . H e s t a t e d t h a t s t a f f r e v i e w e d o t h e r m e t r o c i t i e s t h a t a l l o w
m e m b e r s u n d e r 1 8 y e a r s o f a g e a n d t h e r e f o r e r e c o m m e n d a m e n d i n g t h e o r d i n a n c e t o
a l l o w y o u t h m e m b e r s .
C o u s i n e a u s t a t e d t h a t t h i s w o u l d b e a g r e a t o p p o r t u n i t y t o e n g a g e t h e y o u t h a n d g a i n
a d d i t i o n a l p e r s p e c t i v e . S h e n o t e d t h a t t h i s w o u l d b e a o n e y e a r t e r m f o r a m e m b e r
u n d e r 1 8 a n d w o u l d b e a n o n - v o t i n g m e m b e r . S h e s t a t e d t h a t t h i s i s a g r e a t i d e a a s t h e
y o u t h u s e t h e p a r k s m o r e t h a n a d u l t s .
M o v e d b y C o u s i n e a u , s e c o n d e d b y P e d e r s o n , t o A d o p t O r d i n a n c e N o . 6 0 7 A m e n d i n g
S e c t i o n 5 2 5 o f t h e M e d i n a C i t y C o d e R e g a r d i n g C i t y P a r k C o m m i s s i o n . M o t i o n p a s s e d
u n a n i m o u s l y .
I X . C I T Y A D M I N I S T R A T O R R E P O R T ( 8 : 2 8 p . m . )
J o h n s o n r e p o r t e d t h a t M e d i a c o m r e c e i v e d a b r o a d b a n d g r a n t f o r M e d i n a i n t h e a m o u n t
o f $ 1 7 0 , 8 6 8 , w h i c h w i l l g i v e t h e C i t y a d d i t i o n a l o p p o r t u n i t y f o r b u i l d - o u t . H e s t a t e d t h a t
s t a f f w i l l m e e t w i t h M e d i a c o m i n a n a t t e m p t t o a g r e e o n a p l a n .
X . M A Y O R & C I T Y C O U N C I L R E P O R T S ( 8 : 2 8 p . m . )
C o u s i n e a u r e p o r t e d t h a t s h e a t t e n d e d t h e m a y o r s m e e t i n g t h i s w e e k . S h e s t a t e d t h a t
t h e M e t r o p o l i t a n C o u n c i l w a s t h e r e t o d i s c u s s h o w t o g o a b o u t u p d a t i n g t h e
C o m p r e h e n s i v e P l a n s , n o t i n g t h a t M e d i n a i s a l m o s t c o m p l e t e w i t h t h a t p r o c e s s .
X l . A P P R O V A L T O P A Y T H E B I L L S ( 8 : 2 9 p . m . )
M o v e d b y P e d e r s o n , s e c o n d e d b y C o u s i n e a u , t o a p p r o v e t h e b i l l s , E F T 0 0 3 9 7 7 E -
0 0 3 9 9 5 f o r $ 6 6 , 5 1 1 . 7 2 , o r d e r c h e c k n u m b e r s 0 4 5 3 6 9 - 0 4 5 4 4 2 f o r $ 2 8 7 , 0 2 7 . 8 8 , a n d
p a y r o l l E F T 5 0 7 6 5 3 - 5 0 7 6 8 3 f o r $ 5 0 , 7 3 8 . 0 1 . M o t i o n p a s s e d u n a n i m o u s l y .
X I I . A D J O U R N
M o v e d b y C o u s i n e a u , s e c o n d e d b y P e d e r s o n , t o a d j o u r n t h e m e e t i n g a t 8 : 3 0 p
M o t i o n p a s s e d u n a n i m o u s l y .
A t t e .
B o b M i t c h e l l , M a y o r
J o d i G a l l u p , C i y C l e r k
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 7
J a n u a r y 1 7 , 2 0 1 7
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T h i s P a g e I n t e n t i o n a l l y L e f t B l a n k
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M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 8
J a n u a r y 1 7 , 2 0 1 7
ORDER CHECKS JANUARY 1 2017 - JANUARY 17, 2017
045369 DOMINO, CHARMANE $34.82
045370 GARAGE LIFESTYLE INC $1,000.00
045371 HOGLUND, KATE $500.00
045372 JEFFREY, GLENN & LINDA $5,000.00
045373 MD QUALITY CONSTRUCTION $150.00
045374 NALLAMOTHU, JAYARAM $500.00
045375 RUDRA, SANTANU $250.00
045376 THEISEN, KEN & NANCY $500.00
045377 HENN COUNTY TREASURER $20.00
045378 HENN COUNTY TREASURER $20.00
045379 HENN COUNTY TREASURER $20.00
045380 BARTON SAND & GRAVEL $779.65
045381 AFO CONSULTANTS $1,230.00
045382 ALDEN POOL & MUNICIPAL SUPPLY $222.00
045383 ALLIED 100, LLC $837.10
045384 ASPEN MILLS INC $388.85
045385 BEAUDRY OIL & PROPANE $2,121.00
045386 BERGANKDV, LTD $1,200.00
045387 BIFFS INC $247.30
045388 CENTERPOINT ENERGY $3,054.73
045389 CENTURYLINK $223.12
045390 DPC INDUSTRIES INC $2,362.48
045391 DS HUNZ SERVICES INC $221.00
045392 ECM PUBLISHERS INC $617.38
045393 FASTENAL COMPANY $42.13
045394 GOODIN COMPANY $259.98
045395 GOPHER STATE ONE CALL $106.65
045396 GRAINGER $119.13
045397 HACH COMPANY $406.13
045398 HAKANSON ANDERSON ASSOCIATES I $1,000.00
045399 HAMEL LUMBER INC $291.50
045400 HD SUPPLY WATERWORKS LTD $823.08
045401 HENN COUNTY SHERIFF $196.22
045402 HENN COUNTY TAXPAYER SVCS DEPT $36.22
045403 HENN CTY RESIDENT/REAL ESTATE $81.50
045404 HOTSY EQUIPMENT OF MN INC $518.20
045405 KELLY'S WRECKER SERVICE INC $75.00
045406 CITY OF MAPLE PLAIN $5,448.84
045407 CITY OF MAPLE PLAIN $579.00
045408 MATHESON TRI{AS INC $75.49
045409 METROPOLITAN COUNCIL $9,840.60
045410 MN DEPT OF PUBLIC SAFETY $300.00
045411 NAPA OF CORCORAN INC $127.23
045412 NORTHWEST ASSOC CONSULTANTS $1,878.00
045413 OIL AIR PRODUCTS LLC $118.91
045414 CITY OF ORONO $690.96
045415 QUALITY RESOURCE GROUP INC $113.53
045416 RYAN COMPANIES $31,328.16
045417 SAM'S CLUB $119.92
045418 SNOW AND SUN PAINTING $4,311.00
045419 STREICHER'S $696.87
045420 TALLEN & BAERTSCHI $3,807.25
045421 TARGET CORPORATION $50,532.72
045422 TIMESAVER OFFSITE $512.25
045423 TOWMASTER $179.21
045424 ULINE $235.15
045425 WESTSIDE WHOLESALE TIRE $574.44
045426 BOTRGER, WENDI $200.00
045427 FULLER, TERRI $150.00
045428 ABDO, EICK & MEYERS LLP $5,300.00
045429 ACE CASH EXPRESS INC $7.10
045430 BLUE CROSS BLUE SHIELD OF MN $29,129.03
045431 ELM CREEK WATERSHED $18,362.05
045432 HENN CTY CHIEFS POLICE ASSN $150.00
045433 LEAGUE OF MN CITIES INS.TRUST $49,032.00
045434 MADISON NATIONAL LIFE $634.66
045435 CITY OF MAPLE PLAIN $5,557.82
Medina City Council Meeting Minutes 9
January 17, 2017
045436 METROPOLITAN COUNCIL $25,399.93
045437 NAPA OF CORCORAN INC $26.17
045438 NELSON ELECTRIC MOTOR REPAIR $275.00
045439 OFFICE DEPOT $75.98
045440 PIONEER-SARAH CREEK $15,032.56
045441 STREICHER'S $148.98
045442 SUN LIFE FINANCIAL $621.90
Total Checks $287,027.88
ELECTRONIC PAYMENTS JANUARY 3, 2017 —JANUARY 17, 2017
003977E PR PERA $14,767.98
003978E PR FED/FICA $17,231.63
003979E PR MN Deferred Comp $2,345.00
003980E PR STATE OF MINNESOTA $3,482.08
003981E SELECT ACCOUNT $17,251.45
003982E CITY OF MEDINA $21.00
003983E FARMERS STATE BANK OF HAMEL $20.00
003984E SELECT ACCOUNT $253.90
003985E CIPHER LABORATORIES INC. $35.79
003986E PAYMENT SERVICE NETWORK INC $338.08
003987E VALVOLINE FLEET SERVICES $62.98
003988E VERIZON WIRELESS $1,241.31
003989E PITNEY BOWES $761.88
003990E CITY OF PLYMOUTH $703.02
003991E MEDIACOM OF MN LLC $204.67
003992E PITNEY BOWES POSTAGE BY PHONE $1,000.00
003993E SELECT ACCOUNT $1,999.20
003994E CIPHER LABORATORIES INC. $4,753.00
003995E PREMIUM WATERS INC $38.75
Total Electronic Checks $66,511.72
PAYROLL DIRECT DEPOSIT JANUARY 11, 2017
507653 ALTENDORF, JENNIFER L $1,307.40
507654 ANDERSON, JOHN G $230.87
507655 BARNHART, ERIN A. $2,082.88
507656 BELLAND, EDGAR J $2,570.17
507657 BOECKER, KEVIN D. $2,828.15
507658 CONVERSE, KEITH A $2,467.98
507659 COUSINEAU, LORIE K. $230.87
507660 DINGMANN, IVAN W $1,867.26
507661 ENDE, JOSEPH $1,681.43
507662 FINKE, DUSTIN D. $2,178.54
507663 GALLUP, JODI M $1,705.87
507664 GLEASON, JOHN M. $1,996.50
507665 GREGORY, THOMAS $1,923.66
507666 HALL, DAVID M. $2,099.84
507667 JESSEN, JEREMIAH S $2,466.67
507668 JOHNSON, SCOTT T. $2,350.19
507669 KLAERS, ANNE M $2,154.49
507670 LANE, LINDA $1,479.24
507671 LEUER, GREGORY J. $2,390.14
507672 MARTIN, KATHLEEN M $230.87
507673 MCGILL, CHRISTOPHER R $1,467.64
507674 MCKINLEY, JOSHUA D $1,467.29
507675 MITCHELL, ROBERT G. $327.04
507676 NELSON, JASON $2,076.82
507677 PEDERSON, JEFF $221.92
507678 PETERSON, DEBRA A $1,648.11
507679 REINKING, DEREK M $1,911.15
507680 SCHARF, ANDREW $594.48
507681 SCHERER, STEVEN T. $2,306.16
507682 SWALCHICK, CRAIG M $1,343.72
507683 VIEAU, CECILIA M. $1,130.66
Total Payroll Direct Deposit $50,738.01
Medina City Council Meeting Minutes 10
January 17, 2017