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HomeMy Public PortalAboutPRR 13-0271J .t1 Your original request. dated October 11, 2013, is reproduced in the space below: From: Chris O'Hare [ mailto :chrisoharegulfstream @gmail.com] Sent: Friday, October 11, 2013 4:01 PM To: Bill Thrasher Subject: PUBLIC RECORDS REQUEST —TOWN OF GULF STREAM Special Magistrate PUBLIC RECORDS REQUEST —TOWN OF GULF STREAM ATTENTION: Custodian of Public Records for the Town of Gulf Stream Pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119.07 of the Florida Statutes I wish to make a public records request of your agency for the following records: Minutes from any and all public meetings wherein any and all fee agreements, engagement agreements, contracts to represent, or other obligations and /or contract understandings between the Town of Gulf Stream, FL and the Law Firm of Glen J. Torcivia & Assoc., PA, of West Palm Beach, FL regarding the providing of services as a Special Magistrate to the Town were reviewed and /or approved by the Town of Gulf Stream Commission. If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the specific exemption as required by §119.07(1)(e) of the Florida Statutes and state in writing and with particularity the basis for your conclusions as required by §119.07(1)(f) of the Florida Statutes. Please take note of §119.07(c) Florida Statues and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good faith effort which "includes making reasonable efforts to determine from other officers or employees within the agency whether such a record exists and, if so, the location at which the record can be accessed." I am, therefore, requesting that you notify every individual in possession of records that may be responsive to this public records request to preserve all such records on an immediate basis. If the public records being sought are maintained by your agency in an electronic format please produce the records in the original electronic format in which they were created or received. See §119.01(2)(f), Florida Statutes. If you anticipate the production of these public records to exceed $1.00 please notify me in advance of their production with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total number of pages and/or records, as well as to distinguish the cost of labor and materials. All responses to this public records request should be made in writing to the following email address: ch riso hareo u Ifstreamagmail. com 271 Your follow -uo request. dated October 30. 2013. is reproduced in the space below: Dear Custodian of Public Records, Please do not consider my earlier email, copied below, to be the only deficiencies in your response to my Public Record Request of October 11, 2013. 1 requested, "Any and all.-support documentation." You claim, "...no such records exist." I request all records responsive to this request. Not only the records of contacts made and recommendations regarding performance... received in regard to this matter AND any record of a Special Master agreement. The request is reproduced here for your convenience: Any and all Staff Reports and support documentation regarding any and all agreements, contracts and /or understandings between the Law Firm of Glen J. Torcivia & Assoc., PA, of West Palm Beach, FL and the Town of Gulf Stream, FL regarding providing services as a Special Magistrate to the Town. Sincerely, Chris O'Hare Copy of earlier email Dear Custodian of Public Records, I am in receipt of your response to the Public Records Request made by me to your agency on October 11, 2013. My request is copied herein: Minutes from any and all public meetings wherein any and all fee agreements, engagement agreements, contracts to represent, or other obligations and /or contract understandings between the Town of Gulf Stream, FL and the Law Firm of Glen J. Torcivia & Assoc., PA, of West Palm Beach, FL regarding the providing of services as a Special Magistrate to the Town were reviewed and /or approved by the Town of Gulf Stream Commission. You provided the following records: Commission meeting minutes dated April 12, 2002, Commission meeting minutes dated March 11, 2005 and Commission meeting minutes dated July 12, 2013 Please note, in the minutes of the Commission meeting of April 12, 2002, IX. Items for Commission Action, A) Appointment of a Special Master The Town Clerk... reported that the Law Offices of Glen Torcivia are handling the majority of this type of work in Palm Beach County. Several contacts were made and favorable recommendations reaardina performance were received. Please note in the minutes of the Commission meeting of March 11, 2005, IX Items for Commission Action, D) Reappointment of Special Master. Town Clerk Taylor explained that the Town's Special Master agreement with Glen Torcivia & Associates, P.A. , has expired. On October 11, 2013 1 made a Public Record Request of your agency for: Any and all Staff Reports and support documentation regarding any and all agreements, contracts and /or understandings between the Law Firm of Glen J. Torcivia & Assoc., PA, of West Palm Beach, FL and the Town of Gulf Stream, FL regarding providing services as a Special Magistrate to the Town. 271- , The minutes cited above appears to contradict your claim that "no such records exist." Any record of contacts made and recommendations regarding performance... received in regard to this matter AND any record of a Special Master agreement would be responsive to this Public Record Request. Please provide these records as originally requested on October 11, 2013 Sincerely, Chris O'Hare