HomeMy Public PortalAbout2015.121 (07-07-15)RESOLUTION NO. 2015.121
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
AUTHORIZING THE MAYOR, OR DESIGNEE TO ENTER INTO A FIVE YEAR
AGREEMENT WITH AMERICAN BUSINESS MACHINES TO PROVIDE NETWORK
MULTI - FUNCTION DIGITAL COPIERS /PRINTERS AND MAINTENANCE SERVICES
TO MEET THE CITY'S HIGH VOLUME COPYING AND PRINTING NEEDS
WHEREAS, on April 21, 2015, the City Council authorized the release of a
Request for Proposals (RFP) for network multi- function printers /copiers to meet the
City's high volume copying and printing needs; and
WHEREAS, the City Clerk's office received a total of 17 proposals, but three
proposals were disqualified since they did not meet the provisions of the RFP; and
WHEREAS, on October 20, 2009, the City Council authorized staff to consolidate
copier lease agreements entered into by individual departments reducing printing costs
from approximately $75,000 per year to $44,000 per year; and
WHEREAS, lease agreements for four of the six copiers expired in March 2015
and the remaining two will expire in June 2016; and
WHEREAS, a five member selection committee was formed to review the
proposals, contact vendor references, evaluate hardware, and rate vendors using a
scoring sheet ultimately scoring American Business Machines with the highest ratings;
and
WHEREAS, the estimated cost with the new contract based on the same number
of average prints per month will be approximately $34,000 per year, saving the City
$50,000 over five years.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES
HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
Section 1. That the City Council of the City of Lynwood approves and authorizes
the Mayor or designee to execute a five -year lease and service agreement with
American Business Machines in an amount not to exceed $40,000 per year to replace
the expired leases for four network multi- function copiers /printers, add one new copier
for Public Works, and replace the remaining two copiers under contract as they expire in
June 2016, subject to approval of the form of the agreement by the City Attorney.
Section 2. This Resolution shall go into effect immediately upon its adoption.
PASSED, APPROVED and ADOPTED this 7th day of July, 2015.
ATTEST:
Maria Quinonez, ity Clerk
APPROVED AS TO FORM:
A4 WV
David arcia, City Attorney
APPROVED AS TO CONTENT:
Amoldo Beltran, City Manager
Peter Han, Interim Director
Technology and Media Support Services
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the
foregoing Resolution was passed and adopted by the City Council of the City of
Lynwood at a regular meeting held on the 7t" day of July, 2015.
AYES: COUNCIL MEMBERS ALATORRE,
SANTILLAN -BEAS AND SOLACHE
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
Maria Quinonez, ity Clerk
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
CASTRO, HERNANDEZ,
I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council
of said City, do hereby certify that the above foregoing is a full, true and correct copy of
Resolution No. 2015.121 on file in my office and that said Resolution was adopted on
the date and by the vote therein stated. Dated this 7t" day of July, 2015.
Maria Quinonez, Cifv Clerk