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MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN
COMMISSION, OF THE TOWN OF GULF STREAM, ON AUGUST 11, 2023, AT 9:00 A.M.
IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100
SEA ROAD, GULF STREAM, FLORIDA.
I. Call to Order
Mayor Morgan called the meeting to order at 9:00 A.M.
II. Pledge of Allegiance
Mayor Morgan led the Pledge of Allegiance.
III. Roll Call
Present and
Participating: Scott W. Morgan Mayor
Thomas W. Stanley Vice Mayor
Paul A. Lyons Commissioner
Joan K. Orthwein Commissioner
Thomas A. Smith Commissioner
Also Present &
Participating: Gregory Dunham Town Manager
Edward Nazzaro Asst. Town Attorney
Richard Jones Chief of Police
Renee Basel Town Clerk
Mark Bymaster Acting CFO
IV. Minutes
A. Regular Meeting of July 14, 2023
Commissioner Smith made a motion to approve the minutes of
the July 14, 2023, meeting. Commissioner Orthwein seconded the motion
with all voting AYE at roll call.
V. Additions, withdrawals, deferrals, arrangement of agenda items
Chief Jones introduced the two newest Police Officers to join the
Gulf Stream Police Department, Alan Gonzalez and Vincentina Nowicki, and
gave some background on each of them. He noted that there was a third
new hire, Assel Hassan, but he would introduce him at the September
meeting.
Town Manager stated he would be adding an item under the Town
Manager Reports as number 2. Lights in Parking Area (Town Hall).
VI. Announcements
A. Regular Meetings and Public Hearings
1. September 8, 2023, at 4:00 P.M.
3. October 13, 2023, at 9:00 A.M.
4. November 10, 2023, at 9:00 A.M.
S. December 8, 2023, at 9:00 A.M.
B. Tentative Budget Hearing
1. September 8, 2023, at 5:01 P.M.
Minutes of Town Commission
Regular Meeting July 14, 2023, @ 9:00 A.M.
C. Final Budget Hearing
1. September 27, 2023, at 5:01 P.M.
Mayor Morgan called attention to the upcoming meetings.
Town Clerk Basel noted that the November 10, 2023, meeting fell on a
holiday, so they would need to move the meeting to either Thursday,
November 9, 2023, or Monday, November 13, 2023. The consensus of the
Commission was to move the meeting to November 9, 2023.
VII. Communication from the Public (3 min. maximum)
A. Rhonda Giger, Palm Beach County Commission on Ethics
Ms. Giger stated she was in attendance for her annual check -
in and stated they were available to do live trainings instead of doing
the training on-line.
VIII. Reports
A. Town Manager
1. Place au Soleil Update
Town Manager Dunham stated most of the landscaping had
been completed and FP&L would be removing the old pole. He added that
as soon as the new sign was completed, they would finish the landscaping
around the sign. He stated that engineers had come out and looked at
the new stop sign that the residents had complained about, and it was
removed. He noted there was, however, a new stop sign with a warning
sign stating that there was a stop sign ahead until the residents get
used to it. Anthony Beltran, Public Works Director, stated that the new
oak had been installed at the roundabout and was beautiful and full.
Town Manager Dunham added that the buffer landscaping around the fencing
had also been installed.
Commissioner Smith questioned if all construction vehicles would
be coming in at the main entrance to which Town Manager Dunham answered
in the affirmative.
Commissioner Lyons stated there had been much improvement but he
added that the Golf Club's pump house was still quite visible and
suggested more buffering around it.
Town Manager Dunham explained that the original plans had four
Royal Palms at the entrance, but that had to be changed due to electric
facility issues.
Commissioner Lyons stated that at the last meeting the Mayor had
suggested a meeting between the staff and residents of Place au Soleil
and wanted to know if that had come to fruition. Mayor Morgan stated
that the meeting had taken place and a lot of the issues had been
addressed or were currently being addressed.
2. Lights in Parking Area (Town Hall)
Town Manager Dunham stated that the fixtures around
Town Hall were over 30 years old and parts were no longer available as
well as they were beginning to rust. He added they were going to be
replaced with ones like those in Place au Soleil. The Commission was
2
Minutes of Town Commission
Regular Meeting July 14, 2023, @ 9:00 A.M.
concerned about the aesthetics of new lighting and Mr. Dunham explained
that to keep with similar poles would be $10,000 per pole. Commissioner
Orthwein asked how many needed to be replaced to which Mr. Beltran
answered 12 poles. Mr. Beltran then explained the process of getting
new lights and that the company would be responsible for maintenance and
not the Town. Commissioner Lyons was concerned about giving up the
aesthetic value for a cheaper product. Mr. Beltran explained that the
company who makes the current light poles will not answer his phone
calls and he had tried four different times to reach them. He added
that he would drive up to Northlake as a last resort to see if he could
speak with someone in person. Commissioner Orthwein suggested doing the
less expensive lights in the back of Town Hall that wouldn't be seen.
The consensus of the Commission was to do more investigation and bring
the results back at the next meeting.
2. Budget Discussion
Town Manager Dunham stated there were two items he wanted
to discuss and started with the Memo they had received from Chief Jones
regarding the police officer salaries, which in comparison with other
municipalities would bring Gulf Stream to the middle and allow Gulf
Stream to be more competitive. Mayor Morgan stated that Chief Jones had
done extensive research and put together a thorough analysis and he felt
it was the consensus of the board from the last meeting that this is the
route the Town should take. Town Manager Dunham added that they would
also be offering incentives and working on a step plan for the future.
Commissioner Smith asked if the incentives would be adopted as
well if the Commission agreed on the pay changes to which Town Manager
Dunham answered in the affirmative. Mayor Morgan stated that the
emergency medical technician and paramedic were of utmost importance as
the Town's officers were usually the first to arrive at medical
emergencies and it would behoove the Town to have trained personnel in
those areas. He noted that Chief Jones was a trained EMT.
Commissioner Lyons noted that the Town had been lacking in an
adequate number of police officers and Chief Jones had done a lot to
cure that problem. Commissioner Smith asked if they needed to vote on
this to which Town Manager answered in the negative and stated it would
be included in the Tentative Budget for the September meeting. The
Commissioners were all in agreement to move forward.
Town Manager Dunham stated that the second item he wanted to
discuss was to create a Capital Improvement Project Fund that would
compare to the Undergrounding Fund or Penny Sales Tax Fund, but would be
more efficient and accountable for the Town staff and Commission to see
the progress and expenses as they happen. Mark Bymaster, acting CFO,
stated it was just to keep track of the project in its own separate
fund. The Commission was in agreement to making this change. Mr.
Dunham stated that some residents had recently questioned the Reserve
Fee on their utility bills and he wanted to point out that no monies
from that Reserve fund had been used at all, but it would begin to be
3
Minutes of Town Commission
Regular Meeting July 14, 2023, @ 9:00 A.M.
used for the CIP project and the amount that would be in that fund at
the end of September would be 1.2 million dollars.
B. Architectural Review & Planning Board
1. Meeting Dates
a. No August Meeting
b. September 28, 2023, at 8:30 A.M.
c. October 26, 2023, at 8:30 A.M.
d. November 16, 2023, at 8:30 A.M.
e. December 28, 2023, at 8:30 A.M.
Mayor Morgan called attention to the upcoming ARPB
meeting dates.
C. Finance Director
1. Financial Report for July 2023
2. Water Report for June/July 2023
Town Manager Dunham stated there was nothing unusual about
either report and asked that they be accepted as submitted.
Commissioner Smith had a question about the Federal Grant and Town
Manager Dunham stated they were ARPA funds and the Town had not spent
any of that money but would be using it for the CIP project. Mayor
Morgan accepted the reports as submitted.
D. Police Chief
1. Activity for July 2023
Chief Jones asked that the report be accepted as
submitted. Mayor Morgan accepted the report as submitted.
IX. Items for Commission Action
A. Ordinance 23/2
AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF
STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING THE TOWN CODE OF
ORDINANCES AT CHAPTER 22. NUISANCES. ARTICLE II. UNSIGHTLY,
UNSAFE, OR UNSANITARY CONDITIONS; SECTION 22-31. PROHIBITED;
CHAPTER 66. ZONING; ARTICLE V. SITE PLANS; DIVISION 2.
ARCHITECTURAL/SITE PLAN REVIEW —LEVELS 1, 2, AND 3; SECTION
66-141. APPLICABILITY; AND CHAPTER 70. GULF STREAM DESIGN
MANUAL; ARTICLE V. AREAWIDE STANDARDS; DIVISION 3. GENERAL
LANDSCAPE STANDARDS; SECTION 70-148. PRINCIPLES; AND ADDING
AT CHAPTER 70. GULF STREAM DESIGN MANUAL; ARTICLE V. AREAWIDE
STANDARDS; DIVISION 3. GENERAL LANDSCAPE STANDARDS; A NEW
SECTION 70-152. ARTIFICIAL TURF; PROVIDING FOR SEVERABILITY;
PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR
CODIFICATION; PROVIDING AN EFFECTIVE DATE. (Second reading)
Town Clerk Basel read Ordinance 23/2. Commissioner Orthwein
made a motion to adopt Ordinance 23/2 upon second reading with an
effective date of August 11, 2023. Commissioner Smith seconded the
motion with all voting AYE at roll call.
10
Minutes of Town Commission
Regular Meeting July 14, 2023, @ 9:00 A.M.
B. Resolution 23-1
A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF
STREAM, PALM BEACH COUNTY, FLORIDA, ESTABLISHING WATER RATES
AND CHARGES BY RESOLUTION AS PROVIDED IN TOWN CODE SECTION
34-26 - RATES AND CHARGES; FOR THE OPERATION OF THE WATER
DISTRIBUTION SYSTEM FOR THE TOWN; PROVIDING AN EFFECTIVE
DATE.
Town Clerk Basel read Resolution 23-1. Commissioner Orthwein
made a motion to approve Resolution 23-1 with an effective date of
August 11, 2023. Commissioner Smith seconded the motion with all voting
AYE at roll call.
C. Items by Mayor & Commissioners
Commissioner Lyons asked about an update on the Design Manual
for the Town. Town Manager Dunham stated that he and Assistant Town
Attorney Nazzaro had met with the County's expert on massing and floor
area ratios, who was the former Planning and Zoning Administrator for
the Town of Palm Beach. After looking at the Town Code, this gentleman
stated that if the Town was going to deal with massing they were going
to have to start with the FAR, and added that Palm Beach had been
dealing with this issue for years. Mr. Dunham added that another way to
address massing would be to address setbacks, strongly encourage one-
story homes.
Mayor Morgan asked the Commission to think about the FAR and if
it is worth looking at regarding massing. He also wanted them to look
at setbacks regarding single and two-story homes and come back ready to
debate it at the September meeting. Commissioner Lyons suggested
reducing roof heights as well because of elevations rising.
X. Adjournment
Mayor Morgan adjourned the meeting at 9:46 A.M.
Renee Basel, CMC
Town Clerk
5
TOWN OF GULF STREAM
BALANCE SHEET &
CASH & BUDGET REPORT
Unaudited
As of August 31, 2023
TABLE OF CONTENTS
SECTION
Last Fiscal Period Summary and Highlights...........................................................................
PAGE(S)
CashBalance Sheet..................................................................................................................... 2-4
BudgetReport, General Fund............................................................................................................... 5-9
Budget Report, Water Fund................................................................................................ 10-11
Budget Report, Penny Sales Tax Fund................................................................................... 12
August 31, 2023, Financial Highlights
• Backflow Preventer testing was conducted in August, residents will receive their bills in September.
• The Town's accounts were transferred to Seacoast National Bank at the end of August.
• Highland Beach received $26,148.05 in permit revenue while Delray Beach received $983.00 for the month of
August.
• September is the last month of the fiscal year.
• Open enrollment for employees begins September 13, 2023
• Budget adjustments per department will be performed by staff, budget amendments to accommodate Delray
Beach and Highland Beach Inspection and Permit Fees will be presented in October for Commission approval.
I
Town of Gulf Stream
Balance Sheet
August 31, 2023
General Fund 001
Water Fund 401
Underground Fund 155
Penny Sales Tax Fund 101
Assets
Operating Checking-SeacoastBank
$82,168.14
$0.00
$0.00
$0.00
Payroll-SeacoastBank
$51,925.88
$0.00
$0.00
$0.00
Cash - Oper Account
$98,923.97
$0.00
$0.00
$0.00
Cash - P/R Account
$61,010.17
$0.00
$0.00
$0.00
Cash - Operating MMA
$10,454,049.50
$0.00
$0.00
$0.00
Cash - Flagler Bank CD
$280,015.96
$0.00
$0.00
$0.00
Cash-ARPA Grant
$12,252.11
$0.00
$0.00
$0.00
Seacoast National Bank CD
$293,284.24
$0.00
$0.00
$0.00
HRA Bank Account
$206,260.95
$0.00
$0.00
$0.00
Cash-ARPA Federal Grant
$494,120.76
$0.00
$0.00
$0.00
Cash - Petty Cash
$250.00
$0.00
$0.00
$0.00
Accounts Receivable - Garbage
$30,024.77
$0.00
$0.00
$0.00
Miscellaneous Receivable
($3,639.83)
$0.00
$0.00
$0.00
Inventories
$8,532.46
$0.00
$0.00
$0.00
Prepaid Other
$28,304.55
$0.00
$0.00
$0.00
Penny Sales Tax MMA
$0.00
$0.00
$0.00
$356,392.77
Underground Proj Pymt Fund - Checking
$0.00
$0.00
$17,842.43
$0.00
Cash - Suntrust MMA
$0.00
$0.00
$5,144.84
$0.00
Assessment Receivable
$0.00
$0.00
($10,171.77)
$0.00
Delinq. Assessment Recievable
$0.00
$0.00
$0.04
$0.00
Cash-Flagler Bank Water Utility Savings
$0.00
$1,906,826.44
$0.00
$0.00
Accounts Receivable - Water
$0.00
$76,288.95
$0.00
$0.00
Accounts Receivable - Reserves
$0.00
$17,280.23
$0.00
$0.00
Admin/Late Fee Revenue
$0.00
$2,691.78
$0.00
$0.00
Accounts Receivable-Backflow Preventer Test
$0.00
$3,530.00
$0.00
$0.00
Less: Allowance - Water
$0.00
($5,000.00)
$0.00
$0.00
Due From General Fund
$0.00
$45,472.99
$0.00
$0.00
Improvements Other Than Bldg.
$0.00
$3,727,426.95
$0.00
$0.00
Accum. Deprec.-Imp Other T Bld
$0.00
($1,247,915.46)
$0.00
$0.00
Equipment and Furniture
$0.00
$540,989.91
$0.00
$0.00
Accumulated Depr - Equip/ Fum
$0.00
($110,005.38)
$0.00
$0.00
N
Construction in Process
Total Assets
Liabilities and Fund Balance
Liabilities
Accounts Payable
Oper Fund due to Other Funds
Accrued Wages Payable
Accrued Compensated Absences
Accrued Retirement Payable
FICA Taxes Payable
ICMA 401 8% Retirement Deduct
Other Insurance Deductions
Deposit:Damage Bond/Plans
Deferred Revenue - Other
Due to General Fund
Deferred Revenue
Accounts Payable
Other Funds Due to General Fund
Water Accrued Wages Payable
Accrued Compensated Absences
Water Accrued Retirement Payable
Water FICA Taxes Payable
Deferred Revenue
Total Liabilities
Fund Balance
Reserve for Dredging
Fund Balance
Fund Balance
Fund Balance
Retained Earnings - Unreserved
Retained Earnings - Reserved
R/E Reserved For D/S and R & R
General Fund 001
$0.00
$12,097,483.63
Water Fund 401 Underground Fund 155 Penny Sales Tax Fund 101
$79,597.60 $0.00 $0.00
$5,047,184.01
$12,815.54
$356,392.77
$145,022.21
$0.00
$0.00
$0.00
$449,499.07
$0.00
$0.00
$0.00
$23,034.54
$0.00
$0.00
$0.00
$0.48
$0.00
$0.00
$0.00
$4,741.01
$0.00
$0.00
$0.00
$1,733.69
$0.00
$0.00
$0.00
($0.01)
$0.00
$0.00
$0.00
$184.43
$0.00
$0.00
$0.00
$215,000.00
$0.00
$0.00
$0.00
$496,025.80
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
($9,588.20)
$0.00
$0.00
($10,171.77)
$0.00
$0.00
$44,148.83
$0.00
$0.00
$0.00
($324,539.31)
$0.00
$0.00
$0.00
$814.21
$0.00
$0.00
$0.00
$1,095.45
$0.00
$0.00
$0.00
($22,620.21)
$0.00
$0.00
$0.00
$62.28
$0.00
$0.00
$0.00
$10,689.38
$0.00
$0.00
$1,335,231.22 ($290,349.37) ($10,171.77)
($9,588.20)
$17,920.00
$0.00
$0.00
$0.00
$10,744,432.41
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$365,980.97
$0.00
$0.00
$22,987.31
$0.00
$0.00
$4,923,900.24
$0.00
$0.00
$0.00
($124,282.84)
$0.00
$0.00
$0.00
$537,915.98
$0.00
$0.00
General Fund 001
Water Fund 401 Underground Fund 155 Penny Sales Tax Fund 101
Total Fund Balance
Total Liabilities and Fund Balance
$10,762,252.41
$12,097,483.63
$5,337,533.38 $22,987.31
$5,047,184.01 $12,815.54
$365,980.97
$356,392.77
Town of Gulf Stream
Income Statement
General Fund as of August 31, 2023
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2023 Budget
Revenues
Property Taxes
Ad Valorem Taxes - Current
$0.00
$435,436.00
($435,436.00)
$5,261,705.57
$5,225,242.00
$36,463.57
$5,225,242.00
Early Payment Discount-AdValo$0.00
($13,916.00)
$13,916.00
($192,994.66)
($167,000.00)
($25,994.66)
($167,000.00)
Interest on Tax Collection
$0.00
$214.00
($214.00)
$3,879.79
$2,575.00
$1,304.79
$2,575.00
Total Property Taxes
$0.00
$421,734.00
($421,734.00)
$5,072,590.70
$5,060,817.00
$11,773.70
$5,060,817.00
Fines
Judgements and Fines
$33.40
$33.00
$0.40
$2,357.40
$400.00
$1,957.40
$400.00
Violations of Local Ordinances
$275.00
$333.00
($58.00)
$17,166.00
$4,000.00
$13,166.00
$4,000.00
$308.40
$366.00
($57.60)
$19,523.40
$4,400.00
$15,123.40
$4,400.00
Permits
Zoning/Code Review Fees
$10,659.85
$7,500.00
$3,159.85
$134,330.80
$90,000.00
$44,330.80
$90,000.00
Inspection Fee
$27,131.05
$25,000.00
$2,131.05
$698,224.56
$300,000.00
$398,224.56
$300,000.00
$37,790.90
$32,500.00
$5,290.90
$832,555.36
$390,000.00
$442,555.36
$390,000.00
Registrations
County Business Tax
$1,238.02
$112.00
$1,126.02
$2,704.30
$1,350.00
$1,354.30
$1,350.00
$1,238.02
$112.00
$1,126.02
$2,704.30
$1,350.00
$1,354.30
$1,350.00
State & County
Local Option Fuel Tax R&S
$2,979.21
$2,918.00
$61.21
$27,690.77
$35,020.00
($7,329.23)
$35,020.00
FL Revenue Sharing
$7,968.94
$1,916.00
$6,052.94
$26,375.86
$23,000.00
$3,375.86
$23,000.00
FL Rev Sharing -Alcoholic Bev
$0.00
$34.00
($34.00)
$419.52
$413.00
$6.52
$413.00
Local Government 1/2c Sales Tx
$7,474.24
$6,666.00
$908.24
$76,031.25
$80,000.00
($3,968.75)
$80,000.00
Fuel Tax Refund
$157.21
$112.00
$45.21
$930.26
$1,350.00
($419.74)
$1,350.00
Recycle Revenue Sharing
$0.00
$8.00
($8.00)
$0.00
$100.00
($100.00)
$100.00
$18,579.60
$11,654.00
$6,925.60
$131,447.66
$139,883.00
($8,435.34)
$139,883.00
Interest
Interest On Investment
$36,990.17
$3,750.00
$33,240.17
$290,963.52
$45,000.00
$245,963.52
$45,000.00
$36,990.17
$3,750.00
$33,240.17
$290,963.52
$45,000.00
$245,963.52
$45,000.00
Franchises
Franchise Fees - FPL
$17,446.62
$13,333.00
$4,113.62
$150,698.73
$160,000.00
($9,301.27)
$160,000.00
$17,446.62
$13,333.00
$4,113.62
$150,698.73
$160,000.00
($9,301.27)
$160,000.00
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2023 Budget
Local Communication Svc Tax
Communications Services Tax
$4,914.47
$4,916.00
($1.53)
$46,697.20
$59,000.00
($12,302.80)
$59,000.00
$4,914.47
$4,916.00
($1.53)
$46,697.20
$59,000.00
($12,302.80)
$59,000.00
Garbage Collection Fees
Garbage Collection Fee
$0.00
$14,000.00
($14,000.00)
$143,434.22
$168,000.00
($24,565.78)
$168,000.00
$0.00
$14,000.00
($14,000.00)
$143,434.22
$168,000.00
($24,565.78)
$168,000.00
Utility Service Tax
Utility Service Tax - Electric
$24,343.52
$16,666.00
$7,677.52
$204,913.36
$200,000.00
$4,913.36
$200,000.00
Utility Service Tax - Gas
$838.75
$1,250.00
($411.25)
$28,696.95
$15,000.00
$13,696.95
$15,000.00
Utility Service Tax - Propane
$48.64
$1,666.00
($1,617.36)
$7,494.28
$20,000.00
($12,505.72)
$20,000.00
$25,230.91
$19,582.00
$5,648.91
$241,104.59
$235,000.00
$6,104.59
$235,000.00
Contributions and Donations
Contributions - Community
$0.00
$1,030.00
($1,030.00)
$14,345.92
$12,360.00
$1,985.92
$12,360.00
$0.00
$1,030.00
($1,030.00)
$14,345.92
$12,360.00
$1,985.92
$12,360.00
Grants
Federal Grants- Other
$0.00
$33,333.00
($33,333.00)
$0.00
$400,000.00
($400,000.00)
$400,000.00
Total Grants
$0.00
$33,333.00
($33,333.00)
$0.00
$400,000.00
($400,000.00)
$400,000.00
Other
Certification, Copies, Misc Ot
$150.00
$214.00
($64.00)
$2,500.00
$2,575.00
($75.00)
$2,575.00
Miscellaneous Services
$0.00
$8.00
($8.00)
$0.00
$100.00
($100.00)
$100.00
Clerk's Charges & Fees
$0.00
$25.00
($25.00)
$41.80
$300.00
($258.20)
$300.00
Public Safety - Other Chrg/Fee
$0.00
$4.00
($4.00)
$15.00
$50.00
($35.00)
$50.00
Other Contractual Agreements
$0.00
$1,287.00
($1,287.00)
$0.00
$15,450.00
($15,450.00)
$15,450.00
Other Miscellaneous Revenue
$0.00
$16.00
($16.00)
$2,437.39
$200.00
$2,237.39
$200.00
Operating Transfer
$0.00
$103,752.00
($103,752.00)
$0.00
$1,245,034.00
($1,245,034.00)
$1,245,034.00
$150.00
$105,306.00
($105,156.00)
$4,994.19
$1,263,709.00
($1,258,714.81)
$1,263,709.00
Total Revenues
$142,649.09
$661,616.00
($518,966.91)
$6,951,059.79
$7,939,519.00
($988,459.21)
$7,939,519.00
Expenditures
Admin & General
Executive Salaries
$17,310.00
$12,285.00
($5,025.00)
$136,545.02
$147,420.00
$10,874.98
$147,420.00
Regular Salaries - Admin
$22,880.88
$39,508.00
$16,627.12
$207,310.77
$474,101.00
$266,790.23
$474,101.00
Administration Fuel Allowance
$0.00
$1,300.00
$1,300.00
$0.00
$15,600.00
$15,600.00
$15,600.00
Contingency- Miscellaneous
$0.00
$8,333.00
$8,333.00
$0.00
$100,000.00
$100,000.00
$100,000.00
Overtime-Admin
$0.00
$416.00
$416.00
$3,174.06
$5,000.00
$1,825.94
$5,000.00
FICA Taxes
$3,074.64
$3,774.00
$699.36
$27,156.69
$45,298.00
$18,141.31
$45,298.00
Retirement Contributions
$8,219.64
$9,091.00
$871.36
$65,429.83
$109,102.00
$43,672.17
$109,102.00
G
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2023 Budget
Life and Health Insurance
$5,236.81
$12,484.00
$7,247.19
$80,090.58
$149,818.00
$69,727.42
$149,818.00
Misc. Prof Svcs.- Building Inspections
$27,131.05
$25,000.00
($2,131.05)
$697,402.84
$300,000.00
($397,402.84)
$300,000.00
Misc Prof Svcs- TH
$2,122.49
$4,166.00
$2,043.51
$45,962.57
$50,000.00
$4,037.43
$50,000.00
Accounting and Auditing Fees
$18,592.04
$1,354.00
($17,238.04)
$39,681.32
$16,250.00
($23,431.32)
$16,250.00
Property Trash Removal/ Mowing
$0.00
$250.00
$250.00
$1,979.48
$3,000.00
$1,020.52
$3,000.00
Travel and Per Diem - TH
$0.00
$666.00
$666.00
$2,649.29
$8,000.00
$5,350.71
$8,000.00
Communication -TH
$1,111.13
$1,325.00
$213.87
$13,376.79
$15,900.00
$2,523.21
$15,900.00
Postage
$0.00
$309.00
$309.00
$1,825.80
$3,710.00
$1,884.20
$3,710.00
Electric -TH
$1,836.36
$933.00
($903.36)
$10,745.13
$11,200.00
$454.87
$11,200.00
Water
$0.00
$1,766.00
$1,766.00
$12,952.08
$21,200.00
$8,247.92
$21,200.00
Rental and Lease Expense
$1,070.34
$425.00
($645.34)
$5,378.98
$5,100.00
($278.98)
$5,100.00
Insurance- Liab/Prop/WC
$67,749.75
$14,678.00
($53,071.75)
$310,581.75
$176,138.00
($134,443.75)
$176,138.00
Flood Insurance
$0.00
$618.00
$618.00
$8,210.00
$7,420.00
($790.00)
$7,420.00
Building Maintenance - TH
$725.00
$1,678.00
$953.00
$40,539.89
$20,140.00
($20,399.89)
$20,140.00
Lawn Maintenance
$4,650.00
$666.00
($3,984.00)
$17,845.00
$8,000.00
($9,845.00)
$8,000.00
Bird Sanctuary Maintenance
$0.00
$166.00
$166.00
$3,400.00
$2,000.00
($1,400.00)
$2,000.00
OfficeEq/Supp/Computer -TH
$1,601.31
$3,333.00
$1,731.69
$46,380.21
$40,000.00
($6,380.21)
$40,000.00
Printing and Binding - TH
$1,409.27
$441.00
($968.27)
$10,179.62
$5,300.00
($4,879.62)
$5,300.00
Provision for Bad Debt
$0.00
$41.00
$41.00
$0.00
$500.00
$500.00
$500.00
Legal Advertisement & Other
$56.90
$466.00
$409.10
$6,379.82
$5,600.00
($779.82)
$5,600.00
Misc.Other -TH
$19.00
$0.00
($19.00)
$19.00
$0.00
($19.00)
$0.00
Office Supplies
$624.03
$375.00
($249.03)
$6,852.87
$4,500.00
($2,352.87)
$4,500.00
Books, Membership, Training - TH
$2,259.13
$916.00
($1,343.13)
$14,654.65
$11,000.00
($3,654.65)
$11,000.00
Capital Outlay- TH
$957.08
$10,820.00
$9,862.92
$59,772.50
$129,850.00
$70,077.50
$129,850.00
$188,636.85
$157,583.00
($31,053.85)
$1,876,476.54
$1,891,147.00
$14,670.46
$1,891,147.00
Fire
Fire Control Contract Services
$51,940.80
$52,037.00
$96.20
$623,289.60
$624,453.00
$1,163.40
$624,453.00
Misc. Repair and Maintenance
$0.00
$83.00
$83.00
$0.00
$1,000.00
$1,000.00
$1,000.00
$51,940.80
$52,120.00
$179.20
$623,289.60
$625,453.00
$2,163.40
$625,453.00
Police
Executive Salaries
$15,776.90
$11,780.00
($3,996.90)
$105,878.56
$141,371.00
$35,492.44
$141,371.00
Regular Salaries - Police Offi
$105,897.20
$92,441.00
($13,456.20)
$780,603.32
$1,109,303.00
$328,699.68
$1,109,303.00
PD Fuel Allowance
$0.00
$2,800.00
$2,800.00
$0.00
$33,600.00
$33,600.00
$33,600.00
Overtime- Police
$1,792.14
$1,250.00
($542.14)
$39,071.60
$15,000.00
($24,071.60)
$15,000.00
Incentive Pay
$1,303.80
$1,320.00
$16.20
$9,387.92
$15,840.00
$6,452.08
$15,840.00
FICA Taxes
$9,502.84
$7,967.00
($1,535.84)
$71,352.81
$95,611.00
$24,258.19
$95,611.00
Retirement Contributions
$18,217.82
$20,103.00
$1,985.18
$163,198.80
$241237.00
$78,038.20
$241,237.00
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2023 Budget
Life and Health Insurance
$11,397.45
$0.00
($11,397.45)
$44,311.02
$0.00
($44,311.02)
$0.00
Life and Health Insurance
$14,141.16
$24,969.00
$10,827.84
$181,722.33
$299,635.00
$117,912.67
$299,635.00
HRA Benefit Payments
$0.00
$0.00
$0.00
($49,578.42)
$0.00
$49,578.42
$0.00
Misc Prof Svcs - PD
$405.00
$309.00
($96.00)
$5,619.16
$3,710.00
($1,909.16)
$3,710.00
Dispatch Service Contract
$0.00
$5,195.00
$5,195.00
$64,324.83
$62,351.00
($1,973.83)
$62,351.00
Travel and Per Diem - PD
$958.25
$159.00
($799.25)
$971.72
$1,908.00
$936.28
$1,908.00
Communication - PD
$614.42
$636.00
$21.58
$6,727.97
$7,632.00
$904.03
$7,632.00
Electric- PD
$389.06
$308.00
($81.06)
$3,289.56
$3,700.00
$410.44
$3,700.00
Water-PD
$0.00
$22.00
$22.00
$21.45
$265.00
$243.55
$265.00
Rental and Lease Expense-PD
$0.00
$166.00
$166.00
$1,530.47
$2,000.00
$469.53
$2,000.00
Building Maintenance - PD
$7,380.85
$883.00
($6,497.85)
$22,366.11
$10,600.00
($11,766.11)
$10,600.00
Vehicle Maintenance
$1,461.30
$1,060.00
($401.30)
$13,385.30
$12,720.00
($665.30)
$12,720.00
Office Eq/Supp/Computer -PD
$3,422.59
$1,666.00
($1,756.59)
$25,499.00
$20,000.00
($5,499.00)
$20,000.00
Printing and Binding - PD
$0.00
$66.00
$66.00
$230.10
$795.00
$564.90
$795.00
Uniform Cleaning
$0.00
$353.00
$353.00
$4,190.67
$4,240.00
$49.33
$4,240.00
Office Supplies
$220.18
$132.00
($88.18)
$1,914.46
$1,590.00
($324.46)
$1,590.00
Fuel
$2,850.82
$3,466.00
$615.18
$31,843.94
$41,600.00
$9,756.06
$41,600.00
Uniforms & Equipment
$799.77
$927.00
$127.23
$8,256.56
$11,130.00
$2,873.44
$11,130.00
Books, Memberships, Training - PD
$57.70
$265.00
$207.30
$3,215.70
$3,180.00
($35.70)
$3,180.00
Capital Outlay -PD
$295.99
$12,583.00
$12,287.01
$18,498.53
$151,000.00
$132,501.47
$151,000.00
$196,885.24
$190,826.00
($6,059.24)
$1,557,833.47
$2,290,018.00
$732,184.53
$2,290,018.00
Streets
Regular Salaries - Streets
$9,999.41
$7,744.00
($2,255.41)
$79,125.41
$92,929.00
$13,803.59
$92,929.00
Streets Fuel Allowance
$0.00
$200.00
$200.00
$0.00
$2,400.00
$2,400.00
$2,400.00
Overtime - Streets
$0.00
$166.00
$166.00
$1,286.18
$2,000.00
$713.82
$2,000.00
FICA Taxes
$637.47
$607.00
($30.47)
$5,131.59
$7,293.00
$2,161.42
$7,293.00
Retirement Contributions
$2,050.05
$1,522.00
($528.05)
$16,100.57
$18,270.00
$2,169.43
$18,270.00
Life and Health Insurance
$1,193.78
$1,783.00
$589.22
$24,604.95
$21,403.00
($3,201.95)
$21,403.00
Misc Prof Svcs - Streets
$8.76
$662.00
$653.24
$34,151.53
$7,950.00
($26,201.53)
$7,950.00
Communication - Streets
$76.35
$88.00
$11.65
$761.96
$1,060.00
$298.04
$1,060.00
Electric - Streets
$68.18
$2,241.00
$2,172.82
$18,128.17
$26,900.00
$8,771.83
$26,900.00
Rental and Lease Expense
$0.00
$166.00
$166.00
$5,400.00
$2,000.00
($3,400.00)
$2,000.00
Vehicle Maintenance- Streets
$0.00
$166.00
$166.00
$993.18
$2,000.00
$1,006.82
$2,000.00
Misc. Repair and Maintenance
$469.00
$1,501.00
$1,032.00
$37,098.61
$18,020.00
($19,078.61)
$18,020.00
Misc.Other -NPDES
$0.00
$791.00
$791.00
$9,374.99
$9,500.00
$125.01
$9,500.00
Operating Supplies
$314.23
$416.00
$101.77
$4,600.84
$5,000.00
$399.16
$5,000.00
Uniforms & Equipment
$0.00
$83.00
$83.00
$334.84
$1,000.00
$665.16
$1,000.00
8
Road Materials and Supplies
Capital Outlay - Streets
Construction in Progress
Legal
Regular Salaries - Legal
Legal Fuel Allowance
FICA Taxes - Legal
Retirement Contributions - Legal
Life and Health Insurance - Legal
Contracted Legal Services
Travel and Per Diem -Legal
Communication - Legal
Postage- Legal
Printing and Binding - Legal
Office Supplies - Legal
Books, Membership, Training - Legal
Total
Sanitation
Garbage Contract Services
Misc. Trash Disposal
Total Sanitation
Total Expenditures
Net Revenue (Deficit)
NET SURPLUS/(DEFICIT)
Actual
Current Month
YTD
Budget
Variance
Actual Budget
Variance
2023 Budget
$0.00 $883.00
$883.00
$0.00 $10,600.00
$10,600.00
$10,600.00
$0.00 $5,833.00
$5,833.00
$199,795.07 $70,000.00
($129,795.07)
$70,000.00
$0.00 $157,324.00
$157,324.00
$0.00 $1,887,891.00
$1,887,891.00
$1,887,891.00
$14,817.23
$182,176.00
$167,358.77
$436,887.98
$2,196,216.00
$1,749,328.12
$2,186,216.00
$15,776.92
$11,416.00
($4,360.92)
$124,219.20
$137,000.00
$12,780.80
$137,000.00
$0.00
$200.00
$200.00
$0.00
$2,400.00
$2,400.00
$2,400.00
$1,206.93
$888.00
($318.93)
$9,502.74
$10,665.00
$1,162.26
$10,665.00
$3,258.69
$2,395.00
($863.69)
$25,568.25
$28,745.00
$3,176.75
$28,745.00
$1,368.67
$1,783.00
$414.33
$19,349.17
$21,403.00
$2,053.83
$21,403.00
$78.15
$45,833.00
$45,754.85
$252,399.48
$550,000.00
$297,600.52
$550,000.00
$0.00
$88.00
$88.00
$249.32
$1,060.00
$810.68
$1,060.00
$40.28
$61.00
$20.72
$362.56
$742.00
$379.44
$742.00
$0.00
$2.00
$2.00
$0.00
$27.00
$27.00
$27.00
$0.00
$2.00
$2.00
$0.00
$27.00
$27.00
$27.00
$0.00
$17.00
$17.00
$0.00
$212.00
$212.00
$212.00
$269.50
$353.00
$83.50
$5,648.98
$4,240.00
($1,408.98)
$4,240.00
$21,999.14
$63,038.00
$41,038.86
$437,299.70
$756,521.00
$319,221.30
$756,521.00
$29,689.72
$15,263.00
($14,426.72)
$159,862.09
$183,163.00
$23,300.91
$183,163.00
$0.00
$583.00
$583.00
$0.00
$7,000.00
$7,000.00
$7,000.00
$29,689.72
$15,846.00
($13,843.72)
$159,862.09
$190,163.00
$30,300.91
$190,163.00
$503,968.98
$661,589.00
$157,620.02
$5,091,649.28
$7,939,518.00
$2,847,868.72
$7,9399518.00
($361,319.89)
$27.00
($361,346.89)
$1,859,410.51
$1.00
$1,859,409.51
$1.00
($361,319.89)
$27.00
($361,346.89)
$1,859,410.51
$1.00
$1,859,409.51
$1.00
Town of Gulf Stream
Income Statement
Water Fund as of August 31, 2023
Current Month
YTD
Actual
Budget
Variance Actual
Budget
Variance
2023 Budget
Revenues
Water Sales
Water Sales
($1,404.74)
$0.00
($1,404.74) $995,218.10
$0.00
$995,218.10
$0.00
Total Water Sales
($1,404.74)
$0.00
($1,404.74) $995,218.10
$0.00
$995,218.10
$0.00
Reserve Fees
Reserves Fees
$0.00
$0.00
$0.00 $114,220.20
$0.00
$114,220.20
$0.00
Total Reserve Fees
$0.00
$0.00
$0.00 $114,220.20
$0.00
$114,220.20
$0.00
Interest
Interest On Investment
$5,808.41
$0.00
$5,808.41 $46,869.12
$0.00
$46,869.12
$0.00
$5,808.41
$0.00
$5,808.41 $46,869.12
$0.00
$46,869.12
$0.00
Other
Water Admin and Late Fees
$0.00
$0.00
$0.00 $17,869.76
$0.00
$17,869.76
$0.00
Misc: Other
$5,257.20
$0.00
$5,257.20 $19,026.06
$0.00
$19,026.06
$0.00
$5,257.20
$0.00
$5257.20 $36,895.82
$0.00
$36,895.82
$0.00
Total Revenues
$9,660.87
$0.00
$9,660.87 $1,193,203.24
$0.00
$1,193,203.24
$0.00
Expenditures
Water Purchased
Water Purchased - Commodity
$43,447.16
$59,242.00
$15,794.84 $488,090.75
$710,910.00
$222,819.25
$710,910.00
Water -Capacity
$815.00
$1,952.00
$1,137.00 $8,250.14
$23,426.00
$15,175.86
$23,426.00
Water Purchased -Meter Charge
$7.42
$8.00
$0.58 $56.35
$106.00
$49.65
$106.00
Backflow Preventer Testing
$0.00
$834.00
$834.00 $0.00
$10,019.00
$10,019.00
$10,019.00
Total Water Purchased
$44,269.58
$62,036.00
$17,766.42 $496,397.24
$744,461.00
$248,063.76
$744,461.00
Other Expenses
Regular Salaries - Water
$6,866.90
$4,981.00
($1,885.90) $54,913.55
$59,780.00
$4,866.45
$59,780.00
Water Fuel Allowance
$0.00
$200.00
$200.00 $0.00
$2,400.00
$2,400.00
$2,400.00
Overtime - Water
$0.00
$416.00
$416.00 $145.84
$5,000.00
$4,854.16
$5,000.00
FICA Taxes
$525.30
$428.00
($97.30) $4,211.91
$5,140.00
$928.09
$5,140.00
Retirement Contributions
$0.00
$1,049.00
$1,049.00 ($221.42)
$12,590.00
$12,811.42
$12,590.00
Life and Health Insurance
$1,255.01
$1,783.00
$527.99 $17,985.56
$21,403.00
$3,417.44
$21,403.00
GIS/Mapping
$0.00
$441.00
$441.00 $8,780.00
$5,300.00
($3,480.00)
$5,300.00
10
Town of Gulf Stream
Income Statement
Water Fund as of August 31, 2023
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2023 Budget
Water Sampling & Testing
$675.00
$706.00
$31.00
$5,235.00
$8,480.00
$3,245.00
$8,480.00
Accounting and Auditing Fees
$28.37
$331.00
$302.63
$479.44
$3,975.00
$3,495.56
$3,975.00
Repair Services
$389.00
$1,192.00
$803.00
$16,004.00
$14,315.00
($1,689.00)
$14,315.00
Software Maintenance Contract
$0.00
$883.00
$883.00
$10,580.30
$10,600.00
$19.70
$10,600.00
Communication
$43.06
$132.00
$88.94
$435.23
$1,590.00
$1,154.77
$1,590.00
Postage
$0.00
$132.00
$132.00
$897.00
$1,590.00
$693.00
$1,590.00
Electric- Chlorinator
$34.03
$44.00
$9.97
$491.91
$530.00
$38.09
$530.00
Rental and Lease Expense
$0.00
$353.00
$353.00
$0.00
$4,240.00
$4,240.00
$4,240.00
Insurance - Liab/Prop/WC
$0.00
$4,902.00
$4,902.00
$0.00
$58,830.00
$58,830.00
$58,830.00
Vehicle Maintenance- Water
$187.71
$265.00
$77.29
$3,911.90
$3,180.00
($731.90)
$3,180.00
Printing and Binding
$0.00
$44.00
$44.00
$0.00
$530.00
$530.00
$530.00
Provision for Bad Debt
$0.00
$342.00
$342.00
$0.00
$4,113.00
$4,113.00
$4,113.00
Misc. Operating Supplies
$108.85
$1,413.00
$1,304.15
$17,043.45
$16,960.00
($83.45)
$16,960.00
General Office Supplies
$0.00
$117.00
$117.00
$0.00
$1,406.00
$1,406.00
$1,406.00
Uniforms & Equipment
$0.00
$176.00
$176.00
$891.43
$2,120.00
$1,228.57
$2,120.00
Books, Membership, Training -Water
$0.00
$176.00
$176.00
$50.00
$2,120.00
$2,070.00
$2,120.00
Depreciation Expense
$0.00
$12,808.00
$12,808.00
$0.00
$153,700.00
$153,700.00
$153,700.00
Renewal & Replacement Expense
$0.00
$441.00
$441.00
$0.00
$5,300.00
$5,300.00
$5,300.00
Capital Outlay- Water
$0.00
$56,813.00
$56,813.00
$231,862.95
$681,761.00
$449,898.05
$681,761.00
Total Other Expenses
$10,113.23
$90,568.00
$80,454.77
$373,698.05
$1,086,953.00
$713,254.95
$1,086,953.00
Total Expenditures
$54,382.81
$152,604.00
$98,221.19
$870,095.29
$1,831,414.00
$961,318.71
$1,831,414.00
Net Revenue (Deficit)
($44,721.94)
($152,604.00)
$107,882.06
$323,107.95
($1,831,414.00)
$2,154,521.95
($1,831,414.00)
NET SURPLUS/(DEFICIT)
($44,721.94)
($152,604.00)
$107,882.06
$323,107.95
($1,831,414.00)
$2,154,521.95
($1,831,414.00)
11
Actual
Revenues
Town of Gulf Stream
Income Statement
Penny Sales Tax Fund as of August 31, 2023
YTD
Budget FY 2023 Budget Variance
Discretionary Infrastructure Tax
$71,851.70
$50,000.00
$50,000.00
$21,851.70
Interest On Investment
$6,931.79
$250.00
$250.00
$6,681.79
PST Balance Transfer In
$0.00
$49,750.00
$49,750.00
($49,750.00)
Total Revenues
$78,783.49
$100,000.00
$100,000.00
($21,216.51)
Expenses
PST Fund Contingency - Miscellaneous
$0.00
$0.00
$0.00
$0.00
Infrastructure Capital Outlay
$0.00
$100,000.00
$100,000.00
$100,000.00
Total Expenses
$0.00
$100,000.00
$100,000.00
$100,000.00
BEGINNING FUND BALANCE
$287,197.48
$0.00
$0.00
$287,197.48
NET SURPLUS/(DEFICIT)
$78,783.49
$0.00
$0.00
$78,783.49
ENDING FUND BALANCE
$365,980.97
$0.00
$0.00
$365,980.97
12
�E STREgl, +
QOUCE `
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Gulf Stream Police Department ;:N
F`A' Monthly Activity Report
Edward K. Allen Chief of Police
From 8/1/2022 Through 8/31/2022
Activity
Count
ALARMS
7
ARRESTS (Warrant)
1
ASSIST OTHER DEPARTMENT
13
BATTERY SIMPLE
1
CRIMINAL MISCHIEF
1
DEATH INVESTIGATION
1
EXTRA PATROL
146
FRAUD
I
POLICE SERVICE
14
SUSPICIOUS INCIDENT
2
TOWN ORDINANCE VIOLATION
33
TRAFFIC COMPLAINT
6
TRAFFIC CONTACTS
145
STRFgM
QOUCF
Gulf Stream Police Department
FLA. Monthly Activity Report
Richard Jones Chief of Police
From 8/1/2023 Through 8/31/2023
Activity
Count
ALARMS
18
ASSIST OTHER DEPARTMENT
18
EXTRA PATROL
152
RECOVERED PROPERTY
I
FRAUD
2
POLICE SERVICE
16
SUSPICIOUS INCIDENT
2
TOWN ORDINANCE VIOLATION
13
TOWN ORDINANCE CONST. SITE MANAGEMENT HANDBOOK CITATIONS
2
TRAFFIC / INCIDENT COMPLAINT
9
TRAFFIC CRASH
0
TRESPASSING
2
TRAFFIC CONTACTS
174