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HomeMy Public PortalAbout09 08 2023 Agenda with back-upN O N ono Zi a � 0 O a 5 41 0 H Q 40 z 0 H C) H `� O � rd cv a Ham° O u� co O O � P1 Ul rTj J 1 (� � � qpq , Q 0 � o x a o a P4 C� CD(n ('') N N b-) L7 cn M H O O FC ao m U) O 0 (� (� a' O W a 1 I J, U rd U rd rr � (1) N O P4 1 H w 1 Pa rd I M r I Qa tJl rl� O N O O O J 1 �" 0 Ul (� Fi a U N M o Pa O � N N N b� U) 0 m r� N� r� N N O N ,� H Q) Pi 3 N W ao �+ U O 0 x O Q 4- ro O N O x N -r I U U1 -H N b-) � ( l0 N O P4 O ° U O U 3 b� N> O N N H N�� N o p r Z co t51 x N co a Q4� (x I U O J, 4-4 -H � Wx � r) N N O rd a) A E A N m >4PQ H Pi � D U -H 41 4J 44 �� 4 O (d 4-4 >, H �(o ra a 4' M U) x w � M�H U U.r N r� cn H a h H q w 3 N N rj U, vl O Z Ca q o w P a� FC � O 4j P4 D a� U � Q-1 4 R4 -'-� � rt 44 H r� 3 r' a) � � U 41 Q) rll rd r, O -r-i -0 O +' a 44H ° rd U x N 41 (dUoHco N N -I-)X�l r-4 O O O O -1 N . . . U. r,w H N U� U m Fl, oD t 7 o � air'oHq rd 0aHa0 (o Ub o Q) Z w O rd O U F H ul 3 � 4- N Pi U1 w H W Q H �-1 � N U N � P� • rl � � N ryHH QJ -H r P� J-) O O H c"d U Lf � r ri O 41 �4 O a r I - r- .�0 Pd �% W H r I N r-i `o � n 00 ��Q u a a� U U a� a�� Pa H O W x ~%i W H H J H H H �4 > U i:- H H U) H H H H > > > > H S4 q �H x O 09 H H H U) S H w w �+Hgw PQwDD U)� x H W x Z � �D z H HEH �0Qx w � W q q O �1 W (Yi Q a 'w W O g W W O FCWUq� P4 W x X W O O pq 2 H q W o Phi 0 W o P4 OD N w Pd FC x H H Cw� H Q W W U) H 3 Z D a o a w z U) 3 O H W D H C.Q O PQ O x Pa W U ° U) U W Z Ix PQ MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION, OF THE TOWN OF GULF STREAM, ON AUGUST 11, 2023, AT 9:00 A.M. IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order Mayor Morgan called the meeting to order at 9:00 A.M. II. Pledge of Allegiance Mayor Morgan led the Pledge of Allegiance. III. Roll Call Present and Participating: Scott W. Morgan Mayor Thomas W. Stanley Vice Mayor Paul A. Lyons Commissioner Joan K. Orthwein Commissioner Thomas A. Smith Commissioner Also Present & Participating: Gregory Dunham Town Manager Edward Nazzaro Asst. Town Attorney Richard Jones Chief of Police Renee Basel Town Clerk Mark Bymaster Acting CFO IV. Minutes A. Regular Meeting of July 14, 2023 Commissioner Smith made a motion to approve the minutes of the July 14, 2023, meeting. Commissioner Orthwein seconded the motion with all voting AYE at roll call. V. Additions, withdrawals, deferrals, arrangement of agenda items Chief Jones introduced the two newest Police Officers to join the Gulf Stream Police Department, Alan Gonzalez and Vincentina Nowicki, and gave some background on each of them. He noted that there was a third new hire, Assel Hassan, but he would introduce him at the September meeting. Town Manager stated he would be adding an item under the Town Manager Reports as number 2. Lights in Parking Area (Town Hall). VI. Announcements A. Regular Meetings and Public Hearings 1. September 8, 2023, at 4:00 P.M. 3. October 13, 2023, at 9:00 A.M. 4. November 10, 2023, at 9:00 A.M. S. December 8, 2023, at 9:00 A.M. B. Tentative Budget Hearing 1. September 8, 2023, at 5:01 P.M. Minutes of Town Commission Regular Meeting July 14, 2023, @ 9:00 A.M. C. Final Budget Hearing 1. September 27, 2023, at 5:01 P.M. Mayor Morgan called attention to the upcoming meetings. Town Clerk Basel noted that the November 10, 2023, meeting fell on a holiday, so they would need to move the meeting to either Thursday, November 9, 2023, or Monday, November 13, 2023. The consensus of the Commission was to move the meeting to November 9, 2023. VII. Communication from the Public (3 min. maximum) A. Rhonda Giger, Palm Beach County Commission on Ethics Ms. Giger stated she was in attendance for her annual check - in and stated they were available to do live trainings instead of doing the training on-line. VIII. Reports A. Town Manager 1. Place au Soleil Update Town Manager Dunham stated most of the landscaping had been completed and FP&L would be removing the old pole. He added that as soon as the new sign was completed, they would finish the landscaping around the sign. He stated that engineers had come out and looked at the new stop sign that the residents had complained about, and it was removed. He noted there was, however, a new stop sign with a warning sign stating that there was a stop sign ahead until the residents get used to it. Anthony Beltran, Public Works Director, stated that the new oak had been installed at the roundabout and was beautiful and full. Town Manager Dunham added that the buffer landscaping around the fencing had also been installed. Commissioner Smith questioned if all construction vehicles would be coming in at the main entrance to which Town Manager Dunham answered in the affirmative. Commissioner Lyons stated there had been much improvement but he added that the Golf Club's pump house was still quite visible and suggested more buffering around it. Town Manager Dunham explained that the original plans had four Royal Palms at the entrance, but that had to be changed due to electric facility issues. Commissioner Lyons stated that at the last meeting the Mayor had suggested a meeting between the staff and residents of Place au Soleil and wanted to know if that had come to fruition. Mayor Morgan stated that the meeting had taken place and a lot of the issues had been addressed or were currently being addressed. 2. Lights in Parking Area (Town Hall) Town Manager Dunham stated that the fixtures around Town Hall were over 30 years old and parts were no longer available as well as they were beginning to rust. He added they were going to be replaced with ones like those in Place au Soleil. The Commission was 2 Minutes of Town Commission Regular Meeting July 14, 2023, @ 9:00 A.M. concerned about the aesthetics of new lighting and Mr. Dunham explained that to keep with similar poles would be $10,000 per pole. Commissioner Orthwein asked how many needed to be replaced to which Mr. Beltran answered 12 poles. Mr. Beltran then explained the process of getting new lights and that the company would be responsible for maintenance and not the Town. Commissioner Lyons was concerned about giving up the aesthetic value for a cheaper product. Mr. Beltran explained that the company who makes the current light poles will not answer his phone calls and he had tried four different times to reach them. He added that he would drive up to Northlake as a last resort to see if he could speak with someone in person. Commissioner Orthwein suggested doing the less expensive lights in the back of Town Hall that wouldn't be seen. The consensus of the Commission was to do more investigation and bring the results back at the next meeting. 2. Budget Discussion Town Manager Dunham stated there were two items he wanted to discuss and started with the Memo they had received from Chief Jones regarding the police officer salaries, which in comparison with other municipalities would bring Gulf Stream to the middle and allow Gulf Stream to be more competitive. Mayor Morgan stated that Chief Jones had done extensive research and put together a thorough analysis and he felt it was the consensus of the board from the last meeting that this is the route the Town should take. Town Manager Dunham added that they would also be offering incentives and working on a step plan for the future. Commissioner Smith asked if the incentives would be adopted as well if the Commission agreed on the pay changes to which Town Manager Dunham answered in the affirmative. Mayor Morgan stated that the emergency medical technician and paramedic were of utmost importance as the Town's officers were usually the first to arrive at medical emergencies and it would behoove the Town to have trained personnel in those areas. He noted that Chief Jones was a trained EMT. Commissioner Lyons noted that the Town had been lacking in an adequate number of police officers and Chief Jones had done a lot to cure that problem. Commissioner Smith asked if they needed to vote on this to which Town Manager answered in the negative and stated it would be included in the Tentative Budget for the September meeting. The Commissioners were all in agreement to move forward. Town Manager Dunham stated that the second item he wanted to discuss was to create a Capital Improvement Project Fund that would compare to the Undergrounding Fund or Penny Sales Tax Fund, but would be more efficient and accountable for the Town staff and Commission to see the progress and expenses as they happen. Mark Bymaster, acting CFO, stated it was just to keep track of the project in its own separate fund. The Commission was in agreement to making this change. Mr. Dunham stated that some residents had recently questioned the Reserve Fee on their utility bills and he wanted to point out that no monies from that Reserve fund had been used at all, but it would begin to be 3 Minutes of Town Commission Regular Meeting July 14, 2023, @ 9:00 A.M. used for the CIP project and the amount that would be in that fund at the end of September would be 1.2 million dollars. B. Architectural Review & Planning Board 1. Meeting Dates a. No August Meeting b. September 28, 2023, at 8:30 A.M. c. October 26, 2023, at 8:30 A.M. d. November 16, 2023, at 8:30 A.M. e. December 28, 2023, at 8:30 A.M. Mayor Morgan called attention to the upcoming ARPB meeting dates. C. Finance Director 1. Financial Report for July 2023 2. Water Report for June/July 2023 Town Manager Dunham stated there was nothing unusual about either report and asked that they be accepted as submitted. Commissioner Smith had a question about the Federal Grant and Town Manager Dunham stated they were ARPA funds and the Town had not spent any of that money but would be using it for the CIP project. Mayor Morgan accepted the reports as submitted. D. Police Chief 1. Activity for July 2023 Chief Jones asked that the report be accepted as submitted. Mayor Morgan accepted the report as submitted. IX. Items for Commission Action A. Ordinance 23/2 AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING THE TOWN CODE OF ORDINANCES AT CHAPTER 22. NUISANCES. ARTICLE II. UNSIGHTLY, UNSAFE, OR UNSANITARY CONDITIONS; SECTION 22-31. PROHIBITED; CHAPTER 66. ZONING; ARTICLE V. SITE PLANS; DIVISION 2. ARCHITECTURAL/SITE PLAN REVIEW —LEVELS 1, 2, AND 3; SECTION 66-141. APPLICABILITY; AND CHAPTER 70. GULF STREAM DESIGN MANUAL; ARTICLE V. AREAWIDE STANDARDS; DIVISION 3. GENERAL LANDSCAPE STANDARDS; SECTION 70-148. PRINCIPLES; AND ADDING AT CHAPTER 70. GULF STREAM DESIGN MANUAL; ARTICLE V. AREAWIDE STANDARDS; DIVISION 3. GENERAL LANDSCAPE STANDARDS; A NEW SECTION 70-152. ARTIFICIAL TURF; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. (Second reading) Town Clerk Basel read Ordinance 23/2. Commissioner Orthwein made a motion to adopt Ordinance 23/2 upon second reading with an effective date of August 11, 2023. Commissioner Smith seconded the motion with all voting AYE at roll call. 10 Minutes of Town Commission Regular Meeting July 14, 2023, @ 9:00 A.M. B. Resolution 23-1 A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ESTABLISHING WATER RATES AND CHARGES BY RESOLUTION AS PROVIDED IN TOWN CODE SECTION 34-26 - RATES AND CHARGES; FOR THE OPERATION OF THE WATER DISTRIBUTION SYSTEM FOR THE TOWN; PROVIDING AN EFFECTIVE DATE. Town Clerk Basel read Resolution 23-1. Commissioner Orthwein made a motion to approve Resolution 23-1 with an effective date of August 11, 2023. Commissioner Smith seconded the motion with all voting AYE at roll call. C. Items by Mayor & Commissioners Commissioner Lyons asked about an update on the Design Manual for the Town. Town Manager Dunham stated that he and Assistant Town Attorney Nazzaro had met with the County's expert on massing and floor area ratios, who was the former Planning and Zoning Administrator for the Town of Palm Beach. After looking at the Town Code, this gentleman stated that if the Town was going to deal with massing they were going to have to start with the FAR, and added that Palm Beach had been dealing with this issue for years. Mr. Dunham added that another way to address massing would be to address setbacks, strongly encourage one- story homes. Mayor Morgan asked the Commission to think about the FAR and if it is worth looking at regarding massing. He also wanted them to look at setbacks regarding single and two-story homes and come back ready to debate it at the September meeting. Commissioner Lyons suggested reducing roof heights as well because of elevations rising. X. Adjournment Mayor Morgan adjourned the meeting at 9:46 A.M. Renee Basel, CMC Town Clerk 5 TOWN OF GULF STREAM BALANCE SHEET & CASH & BUDGET REPORT Unaudited As of August 31, 2023 TABLE OF CONTENTS SECTION Last Fiscal Period Summary and Highlights........................................................................... PAGE(S) CashBalance Sheet..................................................................................................................... 2-4 BudgetReport, General Fund............................................................................................................... 5-9 Budget Report, Water Fund................................................................................................ 10-11 Budget Report, Penny Sales Tax Fund................................................................................... 12 August 31, 2023, Financial Highlights • Backflow Preventer testing was conducted in August, residents will receive their bills in September. • The Town's accounts were transferred to Seacoast National Bank at the end of August. • Highland Beach received $26,148.05 in permit revenue while Delray Beach received $983.00 for the month of August. • September is the last month of the fiscal year. • Open enrollment for employees begins September 13, 2023 • Budget adjustments per department will be performed by staff, budget amendments to accommodate Delray Beach and Highland Beach Inspection and Permit Fees will be presented in October for Commission approval. I Town of Gulf Stream Balance Sheet August 31, 2023 General Fund 001 Water Fund 401 Underground Fund 155 Penny Sales Tax Fund 101 Assets Operating Checking-SeacoastBank $82,168.14 $0.00 $0.00 $0.00 Payroll-SeacoastBank $51,925.88 $0.00 $0.00 $0.00 Cash - Oper Account $98,923.97 $0.00 $0.00 $0.00 Cash - P/R Account $61,010.17 $0.00 $0.00 $0.00 Cash - Operating MMA $10,454,049.50 $0.00 $0.00 $0.00 Cash - Flagler Bank CD $280,015.96 $0.00 $0.00 $0.00 Cash-ARPA Grant $12,252.11 $0.00 $0.00 $0.00 Seacoast National Bank CD $293,284.24 $0.00 $0.00 $0.00 HRA Bank Account $206,260.95 $0.00 $0.00 $0.00 Cash-ARPA Federal Grant $494,120.76 $0.00 $0.00 $0.00 Cash - Petty Cash $250.00 $0.00 $0.00 $0.00 Accounts Receivable - Garbage $30,024.77 $0.00 $0.00 $0.00 Miscellaneous Receivable ($3,639.83) $0.00 $0.00 $0.00 Inventories $8,532.46 $0.00 $0.00 $0.00 Prepaid Other $28,304.55 $0.00 $0.00 $0.00 Penny Sales Tax MMA $0.00 $0.00 $0.00 $356,392.77 Underground Proj Pymt Fund - Checking $0.00 $0.00 $17,842.43 $0.00 Cash - Suntrust MMA $0.00 $0.00 $5,144.84 $0.00 Assessment Receivable $0.00 $0.00 ($10,171.77) $0.00 Delinq. Assessment Recievable $0.00 $0.00 $0.04 $0.00 Cash-Flagler Bank Water Utility Savings $0.00 $1,906,826.44 $0.00 $0.00 Accounts Receivable - Water $0.00 $76,288.95 $0.00 $0.00 Accounts Receivable - Reserves $0.00 $17,280.23 $0.00 $0.00 Admin/Late Fee Revenue $0.00 $2,691.78 $0.00 $0.00 Accounts Receivable-Backflow Preventer Test $0.00 $3,530.00 $0.00 $0.00 Less: Allowance - Water $0.00 ($5,000.00) $0.00 $0.00 Due From General Fund $0.00 $45,472.99 $0.00 $0.00 Improvements Other Than Bldg. $0.00 $3,727,426.95 $0.00 $0.00 Accum. Deprec.-Imp Other T Bld $0.00 ($1,247,915.46) $0.00 $0.00 Equipment and Furniture $0.00 $540,989.91 $0.00 $0.00 Accumulated Depr - Equip/ Fum $0.00 ($110,005.38) $0.00 $0.00 N Construction in Process Total Assets Liabilities and Fund Balance Liabilities Accounts Payable Oper Fund due to Other Funds Accrued Wages Payable Accrued Compensated Absences Accrued Retirement Payable FICA Taxes Payable ICMA 401 8% Retirement Deduct Other Insurance Deductions Deposit:Damage Bond/Plans Deferred Revenue - Other Due to General Fund Deferred Revenue Accounts Payable Other Funds Due to General Fund Water Accrued Wages Payable Accrued Compensated Absences Water Accrued Retirement Payable Water FICA Taxes Payable Deferred Revenue Total Liabilities Fund Balance Reserve for Dredging Fund Balance Fund Balance Fund Balance Retained Earnings - Unreserved Retained Earnings - Reserved R/E Reserved For D/S and R & R General Fund 001 $0.00 $12,097,483.63 Water Fund 401 Underground Fund 155 Penny Sales Tax Fund 101 $79,597.60 $0.00 $0.00 $5,047,184.01 $12,815.54 $356,392.77 $145,022.21 $0.00 $0.00 $0.00 $449,499.07 $0.00 $0.00 $0.00 $23,034.54 $0.00 $0.00 $0.00 $0.48 $0.00 $0.00 $0.00 $4,741.01 $0.00 $0.00 $0.00 $1,733.69 $0.00 $0.00 $0.00 ($0.01) $0.00 $0.00 $0.00 $184.43 $0.00 $0.00 $0.00 $215,000.00 $0.00 $0.00 $0.00 $496,025.80 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ($9,588.20) $0.00 $0.00 ($10,171.77) $0.00 $0.00 $44,148.83 $0.00 $0.00 $0.00 ($324,539.31) $0.00 $0.00 $0.00 $814.21 $0.00 $0.00 $0.00 $1,095.45 $0.00 $0.00 $0.00 ($22,620.21) $0.00 $0.00 $0.00 $62.28 $0.00 $0.00 $0.00 $10,689.38 $0.00 $0.00 $1,335,231.22 ($290,349.37) ($10,171.77) ($9,588.20) $17,920.00 $0.00 $0.00 $0.00 $10,744,432.41 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $365,980.97 $0.00 $0.00 $22,987.31 $0.00 $0.00 $4,923,900.24 $0.00 $0.00 $0.00 ($124,282.84) $0.00 $0.00 $0.00 $537,915.98 $0.00 $0.00 General Fund 001 Water Fund 401 Underground Fund 155 Penny Sales Tax Fund 101 Total Fund Balance Total Liabilities and Fund Balance $10,762,252.41 $12,097,483.63 $5,337,533.38 $22,987.31 $5,047,184.01 $12,815.54 $365,980.97 $356,392.77 Town of Gulf Stream Income Statement General Fund as of August 31, 2023 Current Month YTD Actual Budget Variance Actual Budget Variance 2023 Budget Revenues Property Taxes Ad Valorem Taxes - Current $0.00 $435,436.00 ($435,436.00) $5,261,705.57 $5,225,242.00 $36,463.57 $5,225,242.00 Early Payment Discount-AdValo$0.00 ($13,916.00) $13,916.00 ($192,994.66) ($167,000.00) ($25,994.66) ($167,000.00) Interest on Tax Collection $0.00 $214.00 ($214.00) $3,879.79 $2,575.00 $1,304.79 $2,575.00 Total Property Taxes $0.00 $421,734.00 ($421,734.00) $5,072,590.70 $5,060,817.00 $11,773.70 $5,060,817.00 Fines Judgements and Fines $33.40 $33.00 $0.40 $2,357.40 $400.00 $1,957.40 $400.00 Violations of Local Ordinances $275.00 $333.00 ($58.00) $17,166.00 $4,000.00 $13,166.00 $4,000.00 $308.40 $366.00 ($57.60) $19,523.40 $4,400.00 $15,123.40 $4,400.00 Permits Zoning/Code Review Fees $10,659.85 $7,500.00 $3,159.85 $134,330.80 $90,000.00 $44,330.80 $90,000.00 Inspection Fee $27,131.05 $25,000.00 $2,131.05 $698,224.56 $300,000.00 $398,224.56 $300,000.00 $37,790.90 $32,500.00 $5,290.90 $832,555.36 $390,000.00 $442,555.36 $390,000.00 Registrations County Business Tax $1,238.02 $112.00 $1,126.02 $2,704.30 $1,350.00 $1,354.30 $1,350.00 $1,238.02 $112.00 $1,126.02 $2,704.30 $1,350.00 $1,354.30 $1,350.00 State & County Local Option Fuel Tax R&S $2,979.21 $2,918.00 $61.21 $27,690.77 $35,020.00 ($7,329.23) $35,020.00 FL Revenue Sharing $7,968.94 $1,916.00 $6,052.94 $26,375.86 $23,000.00 $3,375.86 $23,000.00 FL Rev Sharing -Alcoholic Bev $0.00 $34.00 ($34.00) $419.52 $413.00 $6.52 $413.00 Local Government 1/2c Sales Tx $7,474.24 $6,666.00 $908.24 $76,031.25 $80,000.00 ($3,968.75) $80,000.00 Fuel Tax Refund $157.21 $112.00 $45.21 $930.26 $1,350.00 ($419.74) $1,350.00 Recycle Revenue Sharing $0.00 $8.00 ($8.00) $0.00 $100.00 ($100.00) $100.00 $18,579.60 $11,654.00 $6,925.60 $131,447.66 $139,883.00 ($8,435.34) $139,883.00 Interest Interest On Investment $36,990.17 $3,750.00 $33,240.17 $290,963.52 $45,000.00 $245,963.52 $45,000.00 $36,990.17 $3,750.00 $33,240.17 $290,963.52 $45,000.00 $245,963.52 $45,000.00 Franchises Franchise Fees - FPL $17,446.62 $13,333.00 $4,113.62 $150,698.73 $160,000.00 ($9,301.27) $160,000.00 $17,446.62 $13,333.00 $4,113.62 $150,698.73 $160,000.00 ($9,301.27) $160,000.00 Current Month YTD Actual Budget Variance Actual Budget Variance 2023 Budget Local Communication Svc Tax Communications Services Tax $4,914.47 $4,916.00 ($1.53) $46,697.20 $59,000.00 ($12,302.80) $59,000.00 $4,914.47 $4,916.00 ($1.53) $46,697.20 $59,000.00 ($12,302.80) $59,000.00 Garbage Collection Fees Garbage Collection Fee $0.00 $14,000.00 ($14,000.00) $143,434.22 $168,000.00 ($24,565.78) $168,000.00 $0.00 $14,000.00 ($14,000.00) $143,434.22 $168,000.00 ($24,565.78) $168,000.00 Utility Service Tax Utility Service Tax - Electric $24,343.52 $16,666.00 $7,677.52 $204,913.36 $200,000.00 $4,913.36 $200,000.00 Utility Service Tax - Gas $838.75 $1,250.00 ($411.25) $28,696.95 $15,000.00 $13,696.95 $15,000.00 Utility Service Tax - Propane $48.64 $1,666.00 ($1,617.36) $7,494.28 $20,000.00 ($12,505.72) $20,000.00 $25,230.91 $19,582.00 $5,648.91 $241,104.59 $235,000.00 $6,104.59 $235,000.00 Contributions and Donations Contributions - Community $0.00 $1,030.00 ($1,030.00) $14,345.92 $12,360.00 $1,985.92 $12,360.00 $0.00 $1,030.00 ($1,030.00) $14,345.92 $12,360.00 $1,985.92 $12,360.00 Grants Federal Grants- Other $0.00 $33,333.00 ($33,333.00) $0.00 $400,000.00 ($400,000.00) $400,000.00 Total Grants $0.00 $33,333.00 ($33,333.00) $0.00 $400,000.00 ($400,000.00) $400,000.00 Other Certification, Copies, Misc Ot $150.00 $214.00 ($64.00) $2,500.00 $2,575.00 ($75.00) $2,575.00 Miscellaneous Services $0.00 $8.00 ($8.00) $0.00 $100.00 ($100.00) $100.00 Clerk's Charges & Fees $0.00 $25.00 ($25.00) $41.80 $300.00 ($258.20) $300.00 Public Safety - Other Chrg/Fee $0.00 $4.00 ($4.00) $15.00 $50.00 ($35.00) $50.00 Other Contractual Agreements $0.00 $1,287.00 ($1,287.00) $0.00 $15,450.00 ($15,450.00) $15,450.00 Other Miscellaneous Revenue $0.00 $16.00 ($16.00) $2,437.39 $200.00 $2,237.39 $200.00 Operating Transfer $0.00 $103,752.00 ($103,752.00) $0.00 $1,245,034.00 ($1,245,034.00) $1,245,034.00 $150.00 $105,306.00 ($105,156.00) $4,994.19 $1,263,709.00 ($1,258,714.81) $1,263,709.00 Total Revenues $142,649.09 $661,616.00 ($518,966.91) $6,951,059.79 $7,939,519.00 ($988,459.21) $7,939,519.00 Expenditures Admin & General Executive Salaries $17,310.00 $12,285.00 ($5,025.00) $136,545.02 $147,420.00 $10,874.98 $147,420.00 Regular Salaries - Admin $22,880.88 $39,508.00 $16,627.12 $207,310.77 $474,101.00 $266,790.23 $474,101.00 Administration Fuel Allowance $0.00 $1,300.00 $1,300.00 $0.00 $15,600.00 $15,600.00 $15,600.00 Contingency- Miscellaneous $0.00 $8,333.00 $8,333.00 $0.00 $100,000.00 $100,000.00 $100,000.00 Overtime-Admin $0.00 $416.00 $416.00 $3,174.06 $5,000.00 $1,825.94 $5,000.00 FICA Taxes $3,074.64 $3,774.00 $699.36 $27,156.69 $45,298.00 $18,141.31 $45,298.00 Retirement Contributions $8,219.64 $9,091.00 $871.36 $65,429.83 $109,102.00 $43,672.17 $109,102.00 G Current Month YTD Actual Budget Variance Actual Budget Variance 2023 Budget Life and Health Insurance $5,236.81 $12,484.00 $7,247.19 $80,090.58 $149,818.00 $69,727.42 $149,818.00 Misc. Prof Svcs.- Building Inspections $27,131.05 $25,000.00 ($2,131.05) $697,402.84 $300,000.00 ($397,402.84) $300,000.00 Misc Prof Svcs- TH $2,122.49 $4,166.00 $2,043.51 $45,962.57 $50,000.00 $4,037.43 $50,000.00 Accounting and Auditing Fees $18,592.04 $1,354.00 ($17,238.04) $39,681.32 $16,250.00 ($23,431.32) $16,250.00 Property Trash Removal/ Mowing $0.00 $250.00 $250.00 $1,979.48 $3,000.00 $1,020.52 $3,000.00 Travel and Per Diem - TH $0.00 $666.00 $666.00 $2,649.29 $8,000.00 $5,350.71 $8,000.00 Communication -TH $1,111.13 $1,325.00 $213.87 $13,376.79 $15,900.00 $2,523.21 $15,900.00 Postage $0.00 $309.00 $309.00 $1,825.80 $3,710.00 $1,884.20 $3,710.00 Electric -TH $1,836.36 $933.00 ($903.36) $10,745.13 $11,200.00 $454.87 $11,200.00 Water $0.00 $1,766.00 $1,766.00 $12,952.08 $21,200.00 $8,247.92 $21,200.00 Rental and Lease Expense $1,070.34 $425.00 ($645.34) $5,378.98 $5,100.00 ($278.98) $5,100.00 Insurance- Liab/Prop/WC $67,749.75 $14,678.00 ($53,071.75) $310,581.75 $176,138.00 ($134,443.75) $176,138.00 Flood Insurance $0.00 $618.00 $618.00 $8,210.00 $7,420.00 ($790.00) $7,420.00 Building Maintenance - TH $725.00 $1,678.00 $953.00 $40,539.89 $20,140.00 ($20,399.89) $20,140.00 Lawn Maintenance $4,650.00 $666.00 ($3,984.00) $17,845.00 $8,000.00 ($9,845.00) $8,000.00 Bird Sanctuary Maintenance $0.00 $166.00 $166.00 $3,400.00 $2,000.00 ($1,400.00) $2,000.00 OfficeEq/Supp/Computer -TH $1,601.31 $3,333.00 $1,731.69 $46,380.21 $40,000.00 ($6,380.21) $40,000.00 Printing and Binding - TH $1,409.27 $441.00 ($968.27) $10,179.62 $5,300.00 ($4,879.62) $5,300.00 Provision for Bad Debt $0.00 $41.00 $41.00 $0.00 $500.00 $500.00 $500.00 Legal Advertisement & Other $56.90 $466.00 $409.10 $6,379.82 $5,600.00 ($779.82) $5,600.00 Misc.Other -TH $19.00 $0.00 ($19.00) $19.00 $0.00 ($19.00) $0.00 Office Supplies $624.03 $375.00 ($249.03) $6,852.87 $4,500.00 ($2,352.87) $4,500.00 Books, Membership, Training - TH $2,259.13 $916.00 ($1,343.13) $14,654.65 $11,000.00 ($3,654.65) $11,000.00 Capital Outlay- TH $957.08 $10,820.00 $9,862.92 $59,772.50 $129,850.00 $70,077.50 $129,850.00 $188,636.85 $157,583.00 ($31,053.85) $1,876,476.54 $1,891,147.00 $14,670.46 $1,891,147.00 Fire Fire Control Contract Services $51,940.80 $52,037.00 $96.20 $623,289.60 $624,453.00 $1,163.40 $624,453.00 Misc. Repair and Maintenance $0.00 $83.00 $83.00 $0.00 $1,000.00 $1,000.00 $1,000.00 $51,940.80 $52,120.00 $179.20 $623,289.60 $625,453.00 $2,163.40 $625,453.00 Police Executive Salaries $15,776.90 $11,780.00 ($3,996.90) $105,878.56 $141,371.00 $35,492.44 $141,371.00 Regular Salaries - Police Offi $105,897.20 $92,441.00 ($13,456.20) $780,603.32 $1,109,303.00 $328,699.68 $1,109,303.00 PD Fuel Allowance $0.00 $2,800.00 $2,800.00 $0.00 $33,600.00 $33,600.00 $33,600.00 Overtime- Police $1,792.14 $1,250.00 ($542.14) $39,071.60 $15,000.00 ($24,071.60) $15,000.00 Incentive Pay $1,303.80 $1,320.00 $16.20 $9,387.92 $15,840.00 $6,452.08 $15,840.00 FICA Taxes $9,502.84 $7,967.00 ($1,535.84) $71,352.81 $95,611.00 $24,258.19 $95,611.00 Retirement Contributions $18,217.82 $20,103.00 $1,985.18 $163,198.80 $241237.00 $78,038.20 $241,237.00 Current Month YTD Actual Budget Variance Actual Budget Variance 2023 Budget Life and Health Insurance $11,397.45 $0.00 ($11,397.45) $44,311.02 $0.00 ($44,311.02) $0.00 Life and Health Insurance $14,141.16 $24,969.00 $10,827.84 $181,722.33 $299,635.00 $117,912.67 $299,635.00 HRA Benefit Payments $0.00 $0.00 $0.00 ($49,578.42) $0.00 $49,578.42 $0.00 Misc Prof Svcs - PD $405.00 $309.00 ($96.00) $5,619.16 $3,710.00 ($1,909.16) $3,710.00 Dispatch Service Contract $0.00 $5,195.00 $5,195.00 $64,324.83 $62,351.00 ($1,973.83) $62,351.00 Travel and Per Diem - PD $958.25 $159.00 ($799.25) $971.72 $1,908.00 $936.28 $1,908.00 Communication - PD $614.42 $636.00 $21.58 $6,727.97 $7,632.00 $904.03 $7,632.00 Electric- PD $389.06 $308.00 ($81.06) $3,289.56 $3,700.00 $410.44 $3,700.00 Water-PD $0.00 $22.00 $22.00 $21.45 $265.00 $243.55 $265.00 Rental and Lease Expense-PD $0.00 $166.00 $166.00 $1,530.47 $2,000.00 $469.53 $2,000.00 Building Maintenance - PD $7,380.85 $883.00 ($6,497.85) $22,366.11 $10,600.00 ($11,766.11) $10,600.00 Vehicle Maintenance $1,461.30 $1,060.00 ($401.30) $13,385.30 $12,720.00 ($665.30) $12,720.00 Office Eq/Supp/Computer -PD $3,422.59 $1,666.00 ($1,756.59) $25,499.00 $20,000.00 ($5,499.00) $20,000.00 Printing and Binding - PD $0.00 $66.00 $66.00 $230.10 $795.00 $564.90 $795.00 Uniform Cleaning $0.00 $353.00 $353.00 $4,190.67 $4,240.00 $49.33 $4,240.00 Office Supplies $220.18 $132.00 ($88.18) $1,914.46 $1,590.00 ($324.46) $1,590.00 Fuel $2,850.82 $3,466.00 $615.18 $31,843.94 $41,600.00 $9,756.06 $41,600.00 Uniforms & Equipment $799.77 $927.00 $127.23 $8,256.56 $11,130.00 $2,873.44 $11,130.00 Books, Memberships, Training - PD $57.70 $265.00 $207.30 $3,215.70 $3,180.00 ($35.70) $3,180.00 Capital Outlay -PD $295.99 $12,583.00 $12,287.01 $18,498.53 $151,000.00 $132,501.47 $151,000.00 $196,885.24 $190,826.00 ($6,059.24) $1,557,833.47 $2,290,018.00 $732,184.53 $2,290,018.00 Streets Regular Salaries - Streets $9,999.41 $7,744.00 ($2,255.41) $79,125.41 $92,929.00 $13,803.59 $92,929.00 Streets Fuel Allowance $0.00 $200.00 $200.00 $0.00 $2,400.00 $2,400.00 $2,400.00 Overtime - Streets $0.00 $166.00 $166.00 $1,286.18 $2,000.00 $713.82 $2,000.00 FICA Taxes $637.47 $607.00 ($30.47) $5,131.59 $7,293.00 $2,161.42 $7,293.00 Retirement Contributions $2,050.05 $1,522.00 ($528.05) $16,100.57 $18,270.00 $2,169.43 $18,270.00 Life and Health Insurance $1,193.78 $1,783.00 $589.22 $24,604.95 $21,403.00 ($3,201.95) $21,403.00 Misc Prof Svcs - Streets $8.76 $662.00 $653.24 $34,151.53 $7,950.00 ($26,201.53) $7,950.00 Communication - Streets $76.35 $88.00 $11.65 $761.96 $1,060.00 $298.04 $1,060.00 Electric - Streets $68.18 $2,241.00 $2,172.82 $18,128.17 $26,900.00 $8,771.83 $26,900.00 Rental and Lease Expense $0.00 $166.00 $166.00 $5,400.00 $2,000.00 ($3,400.00) $2,000.00 Vehicle Maintenance- Streets $0.00 $166.00 $166.00 $993.18 $2,000.00 $1,006.82 $2,000.00 Misc. Repair and Maintenance $469.00 $1,501.00 $1,032.00 $37,098.61 $18,020.00 ($19,078.61) $18,020.00 Misc.Other -NPDES $0.00 $791.00 $791.00 $9,374.99 $9,500.00 $125.01 $9,500.00 Operating Supplies $314.23 $416.00 $101.77 $4,600.84 $5,000.00 $399.16 $5,000.00 Uniforms & Equipment $0.00 $83.00 $83.00 $334.84 $1,000.00 $665.16 $1,000.00 8 Road Materials and Supplies Capital Outlay - Streets Construction in Progress Legal Regular Salaries - Legal Legal Fuel Allowance FICA Taxes - Legal Retirement Contributions - Legal Life and Health Insurance - Legal Contracted Legal Services Travel and Per Diem -Legal Communication - Legal Postage- Legal Printing and Binding - Legal Office Supplies - Legal Books, Membership, Training - Legal Total Sanitation Garbage Contract Services Misc. Trash Disposal Total Sanitation Total Expenditures Net Revenue (Deficit) NET SURPLUS/(DEFICIT) Actual Current Month YTD Budget Variance Actual Budget Variance 2023 Budget $0.00 $883.00 $883.00 $0.00 $10,600.00 $10,600.00 $10,600.00 $0.00 $5,833.00 $5,833.00 $199,795.07 $70,000.00 ($129,795.07) $70,000.00 $0.00 $157,324.00 $157,324.00 $0.00 $1,887,891.00 $1,887,891.00 $1,887,891.00 $14,817.23 $182,176.00 $167,358.77 $436,887.98 $2,196,216.00 $1,749,328.12 $2,186,216.00 $15,776.92 $11,416.00 ($4,360.92) $124,219.20 $137,000.00 $12,780.80 $137,000.00 $0.00 $200.00 $200.00 $0.00 $2,400.00 $2,400.00 $2,400.00 $1,206.93 $888.00 ($318.93) $9,502.74 $10,665.00 $1,162.26 $10,665.00 $3,258.69 $2,395.00 ($863.69) $25,568.25 $28,745.00 $3,176.75 $28,745.00 $1,368.67 $1,783.00 $414.33 $19,349.17 $21,403.00 $2,053.83 $21,403.00 $78.15 $45,833.00 $45,754.85 $252,399.48 $550,000.00 $297,600.52 $550,000.00 $0.00 $88.00 $88.00 $249.32 $1,060.00 $810.68 $1,060.00 $40.28 $61.00 $20.72 $362.56 $742.00 $379.44 $742.00 $0.00 $2.00 $2.00 $0.00 $27.00 $27.00 $27.00 $0.00 $2.00 $2.00 $0.00 $27.00 $27.00 $27.00 $0.00 $17.00 $17.00 $0.00 $212.00 $212.00 $212.00 $269.50 $353.00 $83.50 $5,648.98 $4,240.00 ($1,408.98) $4,240.00 $21,999.14 $63,038.00 $41,038.86 $437,299.70 $756,521.00 $319,221.30 $756,521.00 $29,689.72 $15,263.00 ($14,426.72) $159,862.09 $183,163.00 $23,300.91 $183,163.00 $0.00 $583.00 $583.00 $0.00 $7,000.00 $7,000.00 $7,000.00 $29,689.72 $15,846.00 ($13,843.72) $159,862.09 $190,163.00 $30,300.91 $190,163.00 $503,968.98 $661,589.00 $157,620.02 $5,091,649.28 $7,939,518.00 $2,847,868.72 $7,9399518.00 ($361,319.89) $27.00 ($361,346.89) $1,859,410.51 $1.00 $1,859,409.51 $1.00 ($361,319.89) $27.00 ($361,346.89) $1,859,410.51 $1.00 $1,859,409.51 $1.00 Town of Gulf Stream Income Statement Water Fund as of August 31, 2023 Current Month YTD Actual Budget Variance Actual Budget Variance 2023 Budget Revenues Water Sales Water Sales ($1,404.74) $0.00 ($1,404.74) $995,218.10 $0.00 $995,218.10 $0.00 Total Water Sales ($1,404.74) $0.00 ($1,404.74) $995,218.10 $0.00 $995,218.10 $0.00 Reserve Fees Reserves Fees $0.00 $0.00 $0.00 $114,220.20 $0.00 $114,220.20 $0.00 Total Reserve Fees $0.00 $0.00 $0.00 $114,220.20 $0.00 $114,220.20 $0.00 Interest Interest On Investment $5,808.41 $0.00 $5,808.41 $46,869.12 $0.00 $46,869.12 $0.00 $5,808.41 $0.00 $5,808.41 $46,869.12 $0.00 $46,869.12 $0.00 Other Water Admin and Late Fees $0.00 $0.00 $0.00 $17,869.76 $0.00 $17,869.76 $0.00 Misc: Other $5,257.20 $0.00 $5,257.20 $19,026.06 $0.00 $19,026.06 $0.00 $5,257.20 $0.00 $5257.20 $36,895.82 $0.00 $36,895.82 $0.00 Total Revenues $9,660.87 $0.00 $9,660.87 $1,193,203.24 $0.00 $1,193,203.24 $0.00 Expenditures Water Purchased Water Purchased - Commodity $43,447.16 $59,242.00 $15,794.84 $488,090.75 $710,910.00 $222,819.25 $710,910.00 Water -Capacity $815.00 $1,952.00 $1,137.00 $8,250.14 $23,426.00 $15,175.86 $23,426.00 Water Purchased -Meter Charge $7.42 $8.00 $0.58 $56.35 $106.00 $49.65 $106.00 Backflow Preventer Testing $0.00 $834.00 $834.00 $0.00 $10,019.00 $10,019.00 $10,019.00 Total Water Purchased $44,269.58 $62,036.00 $17,766.42 $496,397.24 $744,461.00 $248,063.76 $744,461.00 Other Expenses Regular Salaries - Water $6,866.90 $4,981.00 ($1,885.90) $54,913.55 $59,780.00 $4,866.45 $59,780.00 Water Fuel Allowance $0.00 $200.00 $200.00 $0.00 $2,400.00 $2,400.00 $2,400.00 Overtime - Water $0.00 $416.00 $416.00 $145.84 $5,000.00 $4,854.16 $5,000.00 FICA Taxes $525.30 $428.00 ($97.30) $4,211.91 $5,140.00 $928.09 $5,140.00 Retirement Contributions $0.00 $1,049.00 $1,049.00 ($221.42) $12,590.00 $12,811.42 $12,590.00 Life and Health Insurance $1,255.01 $1,783.00 $527.99 $17,985.56 $21,403.00 $3,417.44 $21,403.00 GIS/Mapping $0.00 $441.00 $441.00 $8,780.00 $5,300.00 ($3,480.00) $5,300.00 10 Town of Gulf Stream Income Statement Water Fund as of August 31, 2023 Current Month YTD Actual Budget Variance Actual Budget Variance 2023 Budget Water Sampling & Testing $675.00 $706.00 $31.00 $5,235.00 $8,480.00 $3,245.00 $8,480.00 Accounting and Auditing Fees $28.37 $331.00 $302.63 $479.44 $3,975.00 $3,495.56 $3,975.00 Repair Services $389.00 $1,192.00 $803.00 $16,004.00 $14,315.00 ($1,689.00) $14,315.00 Software Maintenance Contract $0.00 $883.00 $883.00 $10,580.30 $10,600.00 $19.70 $10,600.00 Communication $43.06 $132.00 $88.94 $435.23 $1,590.00 $1,154.77 $1,590.00 Postage $0.00 $132.00 $132.00 $897.00 $1,590.00 $693.00 $1,590.00 Electric- Chlorinator $34.03 $44.00 $9.97 $491.91 $530.00 $38.09 $530.00 Rental and Lease Expense $0.00 $353.00 $353.00 $0.00 $4,240.00 $4,240.00 $4,240.00 Insurance - Liab/Prop/WC $0.00 $4,902.00 $4,902.00 $0.00 $58,830.00 $58,830.00 $58,830.00 Vehicle Maintenance- Water $187.71 $265.00 $77.29 $3,911.90 $3,180.00 ($731.90) $3,180.00 Printing and Binding $0.00 $44.00 $44.00 $0.00 $530.00 $530.00 $530.00 Provision for Bad Debt $0.00 $342.00 $342.00 $0.00 $4,113.00 $4,113.00 $4,113.00 Misc. Operating Supplies $108.85 $1,413.00 $1,304.15 $17,043.45 $16,960.00 ($83.45) $16,960.00 General Office Supplies $0.00 $117.00 $117.00 $0.00 $1,406.00 $1,406.00 $1,406.00 Uniforms & Equipment $0.00 $176.00 $176.00 $891.43 $2,120.00 $1,228.57 $2,120.00 Books, Membership, Training -Water $0.00 $176.00 $176.00 $50.00 $2,120.00 $2,070.00 $2,120.00 Depreciation Expense $0.00 $12,808.00 $12,808.00 $0.00 $153,700.00 $153,700.00 $153,700.00 Renewal & Replacement Expense $0.00 $441.00 $441.00 $0.00 $5,300.00 $5,300.00 $5,300.00 Capital Outlay- Water $0.00 $56,813.00 $56,813.00 $231,862.95 $681,761.00 $449,898.05 $681,761.00 Total Other Expenses $10,113.23 $90,568.00 $80,454.77 $373,698.05 $1,086,953.00 $713,254.95 $1,086,953.00 Total Expenditures $54,382.81 $152,604.00 $98,221.19 $870,095.29 $1,831,414.00 $961,318.71 $1,831,414.00 Net Revenue (Deficit) ($44,721.94) ($152,604.00) $107,882.06 $323,107.95 ($1,831,414.00) $2,154,521.95 ($1,831,414.00) NET SURPLUS/(DEFICIT) ($44,721.94) ($152,604.00) $107,882.06 $323,107.95 ($1,831,414.00) $2,154,521.95 ($1,831,414.00) 11 Actual Revenues Town of Gulf Stream Income Statement Penny Sales Tax Fund as of August 31, 2023 YTD Budget FY 2023 Budget Variance Discretionary Infrastructure Tax $71,851.70 $50,000.00 $50,000.00 $21,851.70 Interest On Investment $6,931.79 $250.00 $250.00 $6,681.79 PST Balance Transfer In $0.00 $49,750.00 $49,750.00 ($49,750.00) Total Revenues $78,783.49 $100,000.00 $100,000.00 ($21,216.51) Expenses PST Fund Contingency - Miscellaneous $0.00 $0.00 $0.00 $0.00 Infrastructure Capital Outlay $0.00 $100,000.00 $100,000.00 $100,000.00 Total Expenses $0.00 $100,000.00 $100,000.00 $100,000.00 BEGINNING FUND BALANCE $287,197.48 $0.00 $0.00 $287,197.48 NET SURPLUS/(DEFICIT) $78,783.49 $0.00 $0.00 $78,783.49 ENDING FUND BALANCE $365,980.97 $0.00 $0.00 $365,980.97 12 �E STREgl, + QOUCE ` t " Gulf Stream Police Department ;:N F`A' Monthly Activity Report Edward K. Allen Chief of Police From 8/1/2022 Through 8/31/2022 Activity Count ALARMS 7 ARRESTS (Warrant) 1 ASSIST OTHER DEPARTMENT 13 BATTERY SIMPLE 1 CRIMINAL MISCHIEF 1 DEATH INVESTIGATION 1 EXTRA PATROL 146 FRAUD I POLICE SERVICE 14 SUSPICIOUS INCIDENT 2 TOWN ORDINANCE VIOLATION 33 TRAFFIC COMPLAINT 6 TRAFFIC CONTACTS 145 STRFgM QOUCF Gulf Stream Police Department FLA. Monthly Activity Report Richard Jones Chief of Police From 8/1/2023 Through 8/31/2023 Activity Count ALARMS 18 ASSIST OTHER DEPARTMENT 18 EXTRA PATROL 152 RECOVERED PROPERTY I FRAUD 2 POLICE SERVICE 16 SUSPICIOUS INCIDENT 2 TOWN ORDINANCE VIOLATION 13 TOWN ORDINANCE CONST. SITE MANAGEMENT HANDBOOK CITATIONS 2 TRAFFIC / INCIDENT COMPLAINT 9 TRAFFIC CRASH 0 TRESPASSING 2 TRAFFIC CONTACTS 174