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HomeMy Public PortalAbout01/17/84 CCMUU00 a PAYROLL CHECKS - JANUARY 17, 1984 7488 Robert Anderson 835.10 7489 Jill McRae 546.09 7490 Mark Moran 734.89 7491 Michael Rouillard 906.15 7492 Michael Sankey 1,053.53 7493 James Dillman 816.73 7494 Robert Dressel 693.23 7495 Francis Pumarlo 493.25 7496 Ivan Dingmann 261.00 7497 Steve Scherer 36.00 7498 Karen Dahlberg 242.13 7500 Donna Roehl 717.38 7501 Sylvia Rudolph 338.49 7499 JoEllen Hurr 500.86 7502 Farmers State Bank of Hamel 1,318.60 7503 Commissioner of Taxation 836.00 7504 Pera 670.20 7505 Social Security -Retirement Division 359.82 $11,359.45 ORDER CHECKS - JANUARY 17, 1984 2645 State of Minnesota 2646 United States Post Office 2647 Registrar, Dept. of Conferences 2648 Government Training Service 2649 Pera' 2650 Social Security -Retirement Division 13.50 150.00 22.00 48.00 978.42 375.92 $1,587.84 The Council of the City of Medina met in regular session on Tuesday, January 17, 1984 at 7:30 P.M. f C Present: Mayor, Thomas Anderson; Councilmembers, Wilfred Scherer, William gPsdr9 e Heideman, Thomas Crosby; Clerk -Treasurer, Donna Roehl; Planning and Zoning Administrator, JoEllen Hurr; Public Works Director, James Dillman; Police Chief, Michael Sankey; Attorney's, Richard Schaeffer, Chalres LeFevere; Eng- ineer, Glen Cook 1. ADDITIONAL AGENDA ITEMS Council agreed to discuss the following additional items: Wayzata Community Education Commission, representative 2. MINUTES OF JANUARY 3, 1984 Anne Heideman asked that Item 18, Page 6 be amended by deleting "or .20 cents per mile." in motion regarding mileage reimbursement. Motion by Heideman, seconded by Crosby to approve minutes of January 3, 1984, as amended. Motion declared carried 3. INSURANCE COVERAGE Don Jahnke of the Wayzata Insurance Agency discussed coverage for 1984. Council asked that Glen Cook and James Dillman review valuations for buildings, etc. 4. PUBLIC WORKS DEPARTMENT Tractor/Loader Specifications Motion by Scherer, seconded by Reiser to approve specifications for a tractor/loader with bids to be taken on February 6, 1984 at 10:00 A.M. Motion declared carried 5. ANIMAL CONTROL Michael Sankey recommeded cancelling the Metropolitan Animal Control contract as arrange- ments could be made with the Corcoran Pet CAre Center to house animals at fees less that now being charged. He also stated that a portable kennel had been purchased in which to house animals until owners could be notified or until animals could be taken to the Pet Care Center. Motion by Scherer, seconded by Heideman to terminate the MAPSI contract according to the 30 day notification provision of the contract. Motion declared carried Motion by Heideman, seconded by Scherer to authorize the Corcoran Pet CAre Center as the facility to be used for impounding of animals. Motion declared carried 6. PLANNING AND ZONING DEPARTMENT Holy Name Lake Association Project Charges Thomas Crosby stated that he believed that Medina should be responsible for expenses in- volved in the report prepared by Glen Cook regarding lake aeration systems. He did not believe the association expected the city to go to experts to substantiate information regarding the system. Motion by Crosby, seconded by Scherer to not bill the Holy Name Lake Improvement Assoc- iation for the report regarding the aeration system. Motion declared carried JoEllen Hurr asked when she should be charging for various services. Thomas Crosby stated that when the ordinance requires and that when an applicant asks for something he should be made aware of costs that may be involved in his project. Hamel Sewage Treatment Plant JoEllen Hurr reported that the committee of the Waste Control Committee had overruled staff and would be recommending full funding of the phase out of the Hamel Sewage Treat- ment plant via an interceptor to Plymouth. Woodlake Landfill Charles LeFevere presented Conditional Use Permit Exhibit 7, location of private water wells in the vicinity of the landfill. Thomas Crosby asked if any other corporation could operate under the permit. Mr. LeFevere stated that the permit is not assignable. He stated that the applicant will provide a letter to the city binding them to terms listed in the Conditional Use Permit if the number of years for operating,is set at 12. Thomas Crosby asked if a complete set of documents had been received. Mr. LeFevere stated they were complete except for the section regarding the number of years for operation of the landfill. JoEllen Hurr stated that the plans had not been signed by a registered engineer. Richard Nowlin stated that Harvey Gullickson had signed them and that they had been included in the PCA permit. Thomas Crosby asked if any of the suggestions made by Scott Davies, Attorney for the Concer- ned Citizens had been included. Mr. LeFevere stated that a Contract Zoning Amendment had been prepared and the landfill area has been limited to 190 acres for purposes of liability. JoEllen Hurr read a letter from Mr. Davies which stated that the number of years of operation is the critical issue. She also explained that the 190 acres includes swamp area and that BFI may want to return at a later date and trade what remains of the 190 acres for a permit on better soil. Mr. LeFevere stated that the 190 acre area has been described in the zoning code amendment. Anne Heideman asked if the 190 acres was in one parcel. JoEllen Hurr reported that the tazes on the 190 acres are $15,000 and perhaps might be higher if smaller parcels were combined into one parcel. This combination would also prevent the sale of small parcels. Mr. LeFevere stated that the Council could require that they combine into one parcel. Mr. Crosby asked if there was any way in which Woodlake could not use the entire site and at the end of the given number of years claim that any given parcel was not included in the original approval. Mr. LeFevere stated that the agreements always refer to the entire area through one legal description. Mr. Crosby asked if the terms of the contract zoning agreement include a provision excludin termination by BFI in a given number of years with a new applicant asking for a permit for the remaining years. Mr. LeFevere stated that they would need to apply to the city as the agreement is not assign- able. Mr. Crosby asked if the city could terminate this property as a landfill or if someone else could come in and sign the same type of contract. Mr. LeFevere explained that it would be difficult to deny another applicant as all studies had been made and if Hennepin County would accept another company with regards to the liabil- ity, it would be difficult for the city to turn it down. He stated that it would also be difficult to terminate the zoning amendment with BFI's use as a rationale for differentiating between BFI and someone else would need to be found. However, if another company does not have a good record for conducting its business, that might be a determining factor. U0U0 Thomas Anderson stated that the two issues that need to be decided are the number of years for operation and the amount per cubic yard that will be paid to the city for road use. He stated that the amount per cubic yard being suggested by BFI is .02 cents. Wilfred Scherer stated he believed that it should be set at .04 cents. Mr. Nowlin stated that he was not in a posistion to make that decision and that there are not a lot of city roads that Woodlake uses to arrive at their destination on Hamel Rd. Mr. Crosby stated that the fee should not be a revenue maker. JoEllen Hurr stated that the terms of the contract could be reviewed on a yearly basis. Dr. James Renier reported thatstandards for water contamination have not been included and even though tests could be done standards must be included by which to measure the test results. Bruce Liesch explained that standards had been included in his report. Dr. Renier asked that they be included in the agreement. Mr. Crosby asked if "drinking water" should be specified on P. 25. Dr. Renier asked if setback requirements had been included. Mrs. Hurr explained that Planning Commission had agreed to the 50 to 80 ft. setback require- ments. 00 0 n 1. Gary Petrucci asked if there was a way to limit the operation to 40 acres for this operation and bind the entire 190 acres to the liability question. JoEllen Hurr asked how the permit dealt with truck storage after the land had been filled. Mr. LeFevere stated that under the zoning code amendment the zoning reverts to residential after it is filled. Dr. Renier asked what is done in an immediate situation if the water supply becomes con- taminated. Mr. Crosby stated that there is a bond, city is better off with these document acres is included. Mr. LeFevere stated that the County is Dr. Renier asked if the standards will them. Mr. Liesch asked if there was any language to include new standards found in later years. Mr. Crosby stated that current standards are the determining factor. Wilfred Scherer asked how quickly the County would act if a water problem developed. Mr. Crosby stated that the City would need to take action by going to the County to get something done. insurance, BFI and Hennepin County and that the s than they were previously because the entire 190 less likely to litigate over their responsibility. be sufficient or if there will be an argument over Thomas Anderson stated that the number of years for operation should be discussed and that the Planning Commission rationale for 12 years was based on current truck traffic versus escalated traffic for lesser years, while the BFI rationale was based on amortization of expenses. Joan Scott asked why the city needed to protect BFI so that they could amortize their investment. Robert Bradley asked how BFI arrived at the number of years. Mr. Nowlin explained the existing landfill sites in the county and areas served by each and the projections for filling this site based on present use. Mr. Crosby stated that very little time had been spent by the Task Force discussing the number of years as there had been many other important issues to resolve. Mr. Nowlin explained that he was not in a posistion to negotiate the number of years and that he knew of no other Conditional Use Permit that has such a limitation. James Kangas asked if there was a volume to which they could fill and a cover requirement. Mrs.Hurr stated that both were included and that they may not have enough cover at the site to complete as required and may have to haul fill onto the site. Dr. Renier stated that the Council should consider the concerns of the citizens as well as those of the applicant. Mr. Crosby stated that no one on the Council has agreed to the 12 years. Robert Anderson asked why a 5 year limitation could not be used with an agreement to con- sider extension on a yearly basis as a burning plant may be put into use and there will be less need for landfills. Mrs. Hurr stated that the city does not want to be left with an unfinished landfill. Mr. LeFevere stated that the limiting term is not enforceable unless BFI agrees to the terms. Mr. Petrucci stated that because the citizens also have an investment to protect a number of them are prepared to financially back the city if this issue went to court. 000012 Thomas Crosby stated that he had not like to have a chance to discuss the Motion by Crosby, seconded by Scherer discussion with BFI on the number of Motion declared carried had time to read all of the material and that he would time limitation with BFI. to table the matter until February 7, 1984 pending years for operation. 7. BOARD OF REVIEW MEETING Motion by Crosby, seconded by Scherer to hold the annual Board of Review meeting for prop- erty valuation on Tuesday, April 3rd at 6:30 P.M. Motion declared carried 8. BILLS Motion by Crosby, seconded by Scherer to pay the bills; Order Checks # 2645 - 2650 in the amount of $1587.84 and Payroll Checks # 7488 - 7505 in the amount of $11, 359.45. Motion declared carried 9. WAYZATA COMMUNITY EDUCATION Motion by Heideman, seconded by Crosby to appoint Mrs. Leonard Andrews (Timmie) to the Wayzata Community Education Board. Motion declared carried 10. DENTAL INSURANCE AND FRINGE BENEFITS Council discussed providing dependent dental insurance coverage for full time employees other than police officers who belong to the union. Also discussed were cash fringe benefits for part time personnel. Thomas Crosby stated that most companies do not provide cash fringe benefits and that no one in Medina has asked. JoEllen Hurr stated that she was asking because her family has health insurance coverage through her husband. Donna Roehl stated that the city of Corcoran and Hassen Township will be sharing the cost of fringe benefits for an employee who works part time for each city. Michael Sankey stated that the police insurance budget had sufficient funds to pay for the full time employees dependents Dental insurance. Motion by Crosby, seconded by Heideman to pay full time employee dependent dental insurance. Motion declared carried JoEllen Hurr stated that she would prefer to take an increase of .59 cents per hour in her salary as her family had adequate health insurance coverage and that she would be willing to sign a claim waiver. Motion by Anderson, seconded by Heideman to pay JoEllen Hurr a .59 cent per hour cash fringe benefit in lieu of health insurance coverage, upon receipt of a claim waiver prepared under the direction of the city attorney. Motion declared carried 11. ORDIANCE CODIFICATION Richard Schieffer presented a portion of the ordiance codification, explaining that he would have another portion prepared for the next Council meeting and that a session for reviewing the codification should be set aside at a Council meeting. 12. WORKERS COMPENSATION CLAIM Donna Roehl reported that a case that had never been closed regarding an injury sustained by former.employee Ronald Duran was now being reactivated and that the Wayzata Insurance Agency was handling the claim. Motion by Scherer, seconded by Reiser to adjourn. Motion declared carried Meeting adjourned at 10:30 P.M. Clerk -Treasurer V4 Mayor January 17, 1984