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HomeMy Public PortalAbout07-14-2005THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, JULY 14, 2005 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, July 14, 2005, in the Community Room at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members John Kenny, Dian Lawson and Mary Jo Flood. Also attending were Adam Forrest representing the City Attorney's Office, Bob Wiwi Sanitary District Engineer, Greg Steins Assistant City Engineer and Scott Hester from Milestone Contractors. The following business was conducted: CALL TO ORDER Kenny called the meeting to order and noted for the minutes that all board members and legal counsel were present. He also informed the board that the new business agenda item that was a citizen's appeal was being removed because it had been resolved by the legal department. APPROVAL OF MINUTES Kenny made a request to the board to approve the minutes for the July 7, 2005 meeting. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. CLAIMS FOR PAYMENT Kenny explained that there were no claims for payment because of vacations. He told the board that most of the payments were made last week and that the rest of them would be picked up next week. REQUEST A. Kenny brought to the a board a request that was presented by Sanitary District Engineer Bob Wiwi for the approval of Change Order No. 1 for the South 5th Street "C" to "G" Rehabilitation Project. The Change Order is for an increased amount of $2,690.90. He explained that this increase would be funded by the Sanitary District. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. B. Kenny presented to the board a request that was submitted by the Mayor's Office for the approval of the Annual Niqui McCowen Anniversary Memory Walk and Gathering at the City Building on July 22, 2005. He explained that the walk itself needed no approval from the board but the use of the City grounds was what the Board of Works Minutes July 14, 2005 Page 2 of 3 board was approving. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. C. Kenny presented to the board a request that was submitted by Milestone for the approval of a noise variance for them to be able to perform pavement repairs on SR 27 at night starting at the end of September and would last approximately 10 nights. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. D. Kenny presented to the board a request to approve 5 curb cuts. They are as follows: 1) 1600 Liberty Avenue — Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. 2) 2217 South 16t11 Place — Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. 3) 1381 Lakeview Court — Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. 4) 1402 Lakeview Court — Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. 5) 1137 South 24t11 Street — Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. CONTRACTS A. Kenny bought to the board a request that was presented by Assistant City Engineer Greg Steins for the approval of The State — Local Public Agency Agreement for construction and project management for the Federal Aid Projects for Hodgin Road Funding Agreement. He explained that the agreement was between the State and the City for the Hodgin Road Project and in this agreement it states that the 80% of the project will be paid by the Federal Highway fund and the City will pay 20 %. The State will award the bid and the City will have to follow certain procedures when the bid is awarded. The contractor will also be chosen by the State. The City's portion of the agreement is a maximum of $312,000.00 less matching credits which were funds that the City spent for Engineering and design and purchasing of properties upfront. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. BID OPEININGS A. Kenny presented to the board bids for Electric Garage Door Eyes for the Fire Department. Those bids were as follows: 1) Overhead Door - $4,400.00 2) Scott Door - $4,530.00 B. Kenny presented to the board bids for Labor for coating the roof on Fire Station No. 5. Those bids are as follows: 1) McGuff Supply Inc. — $4,892.00 2) Triple A Roofing Co. — Labor Only - $2,581.00 3) Blackmore & Buckner Roofing - $7,390.00 Board of Works Minutes July 14, 2005 Page 3 of 3 C. Kenny presented to the board bids for the outside maintenance work at Fire Station No. 1. He explained that there was only one bidder and it was C &N Contractors in the amount of $20,000.00. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. _S /S John Kenny John Kenny, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk