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HomeMy Public PortalAboutMinutes - MURA - 2007-02-20CITY OF MCCALL URBAN RENEWAL AGENCY MEETING MINUTES FEBRUARY 20, 2007 1. CALL TO ORDER AND ROLL CALL The meeting was called to order at 8:00 am. Members in attendance were Chairman Rick Fereday, Scott Findlay, Bonnie Bertram, Don Bailey, Fred Drake, Robin Gerblick were present; John Watkins and Fred Drake were absent. There was a quorum present. Staff and consultants in attendance included Roger Millar, John Larson and Mandi Roberts. The meeting was called to order about 8:00 A.M. Members in attendance were Chairman Rick Fereday, Scott Findlay, Bonnie Bertram, Don Bailey, Fred Drake, and Robin Gerblick. Staff and consultants in attendance were Lindley Kirkpatrick, John Larson, Mandi Roberts and Steve Hasson. 2. MINUTES The minutes of January 16, 2007 were deferred until the next meeting. 3. APPROVAL OF INVOICES The Board entertained an attorney invoice in the amount of $985.00. The payment was for Bill Nichols' time to review legal matters. Chairman Fereday moved to approve payment of the invoice, Ms. Bertram seconded the motion. The motion passed unanimously on a voice vote. 4. ADOPTION OF BYLAWS Mr. Bailey presented a draft set of bylaws for the Board's consideration. There was general discussion about the draft bylaws and specifically whether there was a need for a membership attendance provision. Chairman Fereday tabled the matter for one month to allow the Board members to consider the draft document. Mr. Bailey was thanked for his efforts. Discussion followed about length of residency necessary to sit on this Board. Mr. Bailey offered to review membership requirements in City Code. In response to questions, Mr. Kirkpatrick advised the Board that a plan adoption or a plan amendment required City Council action, otherwise the actions of the Board in its decision making capacity is fairly autonomous. City of McCall Urban Renewal Agency Minutes of February 20, 2007 page 2of3 5. LAKE FRONT PROJECT John Larson advised the Board that the project is two weeks behind schedule because of a snag resulting from negotiations with AmeriTitle over the Agency's ability to place a retaining wall on a shared property boundary, which would result in the need for a construction easement from AmeriTitle, to allow for the necessary excavation. Without that opportunity, the Agency would need to offset the wall by about 15 feet. Initially AmeriTitle representatives had said no but eventually agreed, although written documentation has not been received. Accordingly, Mr. Larson was cautious about moving forward until they had written confirmation of the agreement and its particulars. Mr. Larson distributed a draft document entitled "Request for Design/Build Proposals. Design Build Road and Parking Lot Improvements Waterfront Project McCall Urban Renewal Agency." Mr. Larson asked that the Board members read the document and provide comment. Chairman Fereday asked that the minutes reflect his disappointment that CH2MHill staff had not surveyed the corner of AmeriTitle's building. Discussion followed about the timing of the design build bid proposal. Mr. Kirkpatrick advised that it could go be released next Monday, February 26, at the earliest. He noted that the timing and logistics is called out in the bid document. Discussion about the impacts the Urban Renewal Agency project will have on Legacy Park, parking, and traffic circulation. Legacy Park will be essentially closed for the entire summer. The boat trailer parking along Fir Street, and most of Fir Street, will likely be closed for the entire summer. This will create significant problems for tourists and locals who would use those facilities. There was general agreement about the need to develop a plan for alternative parking areas and a communication strategy to convey the information to the public. Mr. Hasson will work with Ms. Roberts to come up with a communications strategy to advise the public about possible disruptions and inconveniences, while playing up the positive aspects of this effort. Mandi Roberts advised the Board that the Legacy Park Improvement plans would be at 60 percent completion by next week and requested the Board convene next Tuesday February 27 to review them. Ms. Roberts provided an overview of the public art and interpretive panel fabrication process. Fred Drake made a pitch for use of pavers based on his experiences with this medium and noting how they could be installed in McCall even with apparent freeze/thaw issues that would need to be addressed. Discussion followed about the need to acquire the services of a construction manager to oversee the Legacy Park improvements, the parking improvements and street renovation. City of McCall Urban Renewal Agency Minutes of February 20, 2007 page 3 of 3 It was agreed that this position should be contracted vs. hired as a temporary City employee after Mr. Kirkpatrick provided an overview of the pluses and minuses associated with the two options. Discussion followed about the hiring process and it was agreed that all members would participate in that effort. Mr. Kirkpatrick will construct the scope of services. Mr. Bailey asked the members to consider the development of one new urban renewal district rather than the two that have been contemplated. A general discussion followed about the pluses and minuses of each option. 6. ADJOURNMENT Chairman Fereday adjourned the meeting at about 10:00 A.M.