HomeMy Public PortalAbout01/17/95 CCM9
ORDER CHECKS - JANUARY 17, 1995
14128 A T & T $ 11.26
14129 Allstar Electric 250.65
14130 American Express 125.00
14131 B & B Products 83.90
14132 Blitz Foto 5.99
14133 Bonestroo, Rosene, Anderlik 10,636.94
14134 Commissioner of Revenue 797.62
14135 Corner House/Interagency Ctr 15.00
14136 Counter Tops & Whatnot of Hamel, Inc 615.00
14137 James Dillman 75.00
14138 Robert Dressel 75.00
14139 Elm Creek Watershed 2,009.50
14140 Farmers State Bank of Hamel 3,336.35
14141 Used December 6, 1994 0.00
14142 Feed Rite Controls 45.00
14143 Fortin Hardware 57.61
14144 Genuine Parts 104.28
14145 Glenwood Inglewood 22.35
14146 Gopher State One Call 35.00
14147 Great West Life 550.00
14148 Hamel Building Center 128.14
14149 Henn. Co. Chiefs of Police 40.00
14150 Henn. Co. Treas., Acctg. Svcs. 3,626.00
14151 Hennepin County Support 534.00
14152 Kar Products 205.63
14153 Kasco Marine 70.32
14154 Lake Business Supply 118.68
14155 G.D. LaPlant 24.97
14156 Law Enforcement Labor Service 100.00
14157 Mayer Mobil 17.00
14158 Medica 3,330.51
14159 Metro West Inspection 2,756.48
14160 Midwest Automotive 191.97
14161 Minn Comm 38.60
14162 Minnegasco 375.10
14163 Minnesota Pollution Control 200.00
14164 Minneapolis Dept. of Health & Family Support 36.40
14165 Municipals 10.00
14166 North Memorial Medical Center 126.90
14167 Northwest Associated Consultants 374.75
14168 Northwest League of Municipalities 571.62
14169 P.E.R.A. 2,431.46
14170 Pitney Bowes 8.00
14171 John Pohlker Post 394 681.20
14172 John Pohlker Post 394 1.00
14173 Richard Rabenort 398.1
14174 Randy's Sanitation 73.1
14175 E.H. Renner & sons 2,346.4
14176 Reynolds Welding 17 17
14177 Rinke Noonan 50 00(` 1`�
14178 Steven Scherer 75
14179 State Treasurer VOID . i5.00.- \,`'
14180 State Treasurer 38.00
14181 Steven M. Tallen 3,780.86
14182 Total Office Products & Svc. 2,048.05
14183 Twin City Water Clinic 20.00
14184 U.S. West Cellular 254.38
14185 U.S. West Communications 34.60 , 1
14186 Weekly News 169.50 cif
14187 Wright Hennepin Security Services 35.41
14188 Wright Hennepin Electric 921.57
$45, if 4.42
10
PAYROLL CHECKS - JANUARY 17, 1995
14213 Steven T. Scherer $ 837.18
14214 Richard R. Rabenort 1,257.17
14215 Michael J. Rouillard 402.20
14216 Scott A. Stillman 1,070.24
14217 James D. Dillman 1,186.42
14218 Robert P. Dressel 1,026.80
14219 Edgar J. Belland 1,160.98
14220 Jeffrey E. Karlson 1,188.63
14221 Cecilia M. vieau 683.88
14222 Laura L. Sulander 859.45
14223 Sandra L. Larson 758.32
14224 Joseph R. Heyman 781.49
14225 Jon D. Priem 771.80
$11,984.56
11
MEDINA CITY COUNCIL MEETING MINUTES OF JANUARY 17, 1995
The City Council of Medina, Minnesota met in regular session on
January 17, 1995 at 7:30 p.m. in the City Hall Council Chambers
with Mayor Anne Theis presiding.
Members Present: John Ferris, James Johnson, Ann Thies, Philip
Zietlow and Mayor Theis.
Members Absent: None.
Also Present:
Acting Police Chief Mike Roulliard, Public Works
Director Jim Dillman, City Engineer Shawn
Gustafson, City Attorney Ron Batty and Clerk -
Treasurer Jeff Karlson.
1. ADOPTION OF THE AGENDA
Moved by Zietlow, seconded by Ferris, to adopt the agenda with the
following addition:
A. Discussion of Proposed Changes to the Personnel Policy
Motion passed unanimously.
2. MINUTES
Moved by Thies, seconded by Mayor Theis, to approve the minutes of
the regular meeting of December 3, 1995, as amended, as follows:
Page 4, paragraph 3, to read, "...mentioned in a November 18, 1994
letter --such as volume discounts --were not of significant value."
Motion passed unanimously.
3. DONATION OF HAMEL LEGION PARK
Hamel American Legion Commander Bob Binish said the Legion was
pleased that the new city park in Hamel was finally consummated.
He said the new expanded park should be good for the city and for
the Athletic Club.
Mayor Theis thanked the American Legion for donating its six acre
park to the city.
The donation of the Hamel Memorial Field land completed the city's
land acquisition for a 37 acre park.
4. LONG LAKE IMPROVEMENT PROJECT
Board Member Thomas LaBounty of the Minnehaha Creek Watershed
District explained the most recent draft of the Cooperative
Agreement for the Long Lake Improvement Project. The most
significant revision in the agreement was a change to chemical
treatment instead of aeration as the means to bind existing
phosphorous within the lake sediments.
Phil Zietlow asked why the MCWD decided to do a complete turnabout
at the last minute when they had been considering aeration
throughout the study.
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LaBounty said new studies showed that chemicals were effective in
treating lakes. LaBounty added that chemical treatment was less
costly than an aeration system.
Shawn Gustafson agreed that alum treatment was an effective and
less costly method of treating lake sediment.
Zietlow asked why Medina was being asked to pay additional costs
for yearly maintenance over and above the amount the MCWD would be
levying for the cleanup project. Zietlow said the council was led
to believe in an earlier discussion that the entire project,
including maintenance costs, would be funded through a special tax
levy in the district. Zietlow said Medina was not asked to kick in
more money for the project when initial meetings were held.
LaBounty said there had always been some kind of cost -sharing. He
added that cities needed to share in the costs, particularly in the
maintenance of the ponds.
Zietlow said based on his own cost -benefit analysis, he would have
a hard time convincing Medina residents that this project was
beneficial to Medina.
LaBounty pointed out that: much of the pollution going into Long
Lake was coming from Medina. LaBounty said tests showed that high
levels of phosphate from Medina were going into Long Lake.
Zietlow said he was not convinced that Medina was contributing to
Long Lake's problem.
Mayor Theis said the possibility of appreciable development in the
western section of Medina was practically nil for the next 20 to 25
years.
John Ferris said the highest percentage of property in the district
within Medina was swamp land.
LaBounty said this did not change the fact that Medina would have
to develop a stormwater management plan to comply with the existing
wetland regulations.
Theis said it was hard to rationalize a costly water management
plan when much of the area had not changed in the last ten years.
Theis asked if the MCWD was assuming that water quality would be
substantially improved after the six year program or if the program
would have to be extended another six years.
LaBounty said the program could be extended if necessary.
Zietlow said the cost ratio was not fair to Medina since Orono and
Long Lake had more homes along the lake that would benefit from the
project.
13
Jim Johnson asked LaBounty how much money was involved in the total
maintenance program.
LaBounty said the MCWD estimated the annual cost at $42,000, of
which Medina would be responsible for $7,000 or one -sixth of the
cost. LaBounty said the total cost of the cleanup project was $1.7
million which did not include sediment control estimated at
$260,000 over a six year period.
Ron Batty asked what the "best management practices" component
meant.
LaBounty said it meant ways to control erosion upstream. He said
one example was educating citizens about dumping grass clippings in
the streams. LaBounty said the responsibilities of the cities with
respect to best management practices worked the best when contained
within the building codes and ordinances of the city.
Louis Smith, attorney for the MCWD, said the whole idea behind
cities adopting a watershed management plan was not to create
specific mandates with corrective measures, but to work with cities
and get voluntary cooperation in improving water quality.
Batty asked if the watershed management plan developed by the
Minnehaha Creek Watershed District was all that the City of Medina
needed if the cooperative agreement were adopted.
Smith said absolutely.
Zietlow recommended that the council have an independent discussion
with Long Lake and Orono to determine what a fair distribution
would be for the maintenance costs.
Moved by Zietlow, seconded by Thies, that Medina initiate a meeting
with Long Lake and Orono to discuss the fair distribution of
maintenance costs and to determine what the cap should be each
year. Motion passed unanimously.
5. HENNEPIN COUNTY PUBLIC WORKS FACILITY
Hennepin County Public Works Director Vern Genzlinger and
Transportation Division Manager Jim Grube addressed the city's
concerns about the traffic problems that council members felt the
new facility would create.
Genzlinger said there were three things to discuss:
1. The site plan. The county would take advantage of the
high ground to protect the environment. Storage material would be
on the northwest corner of the site to shield it from residential
property. There would be a double left turn westbound lane on
Highway 55 to move traffic through the intersection onto Arrowhead
Drive.
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John Ferris asked why county employees would not come up a back
route through Medina to get to work.
Genzlinger said their studies showed that no more than two percent
would come up the back way.
2. Water usage. The county looked at every conceivable method of
conserving water. The county would not be asking the city for a
comprehensive plan amendment to hook into the sewer line. Less
than five acres of land would require wetland mitigation. Salt and
sand would be stored in an enclosed storage building. Facility
would be equivalent to nine homes as far as water usage was
concerned.
3. Long term benefits. Genzlinger and Grube felt the facility
would be beneficial to the city and the county. The county was
looking into widening Highway 55 to four lanes and they would add
traffic lights at the intersection of Highway 55 and Arrowhead
Drive. The county was also interested in sharing their facilities
with the city.
Phil Zietlow said the Planning Commission had talked about the
county taking over Hamel Road.
Genzlinger said they were waiting for a transportation study to be
completed so that the city engineer could take a look at it.
6. APPROVAL OF WENCK ASSOCIATES 1995 FEE SCHEDULE
Moved by Zietlow, seconded by Mayor Theis, to table discussion on
Wenck's 1995 Fee Schedule until the next meeting and to direct
Zoning Administrator Loren Kohnen to find out if the three percent
rate discount would still be in effect. Motion passed unanimously.
7. REPORT OF OUTSIDE STORAGE VIOLATIONS
Loren Kohnen provided a written report in which he outlined the
steps which were being taken to address outside storage violations.
Kohnen said he sent letters to 17 businesses in the Hamel area that
were in violation of the outside storage ordinance and their
conditional use permits. Only one business had not responded.
Kohnen said he would continue to monitor outside storage problems.
8. GARAGE UPDATE
Jim Dillman and Rick Rabenort submitted memos to the city council
regarding the issue of an attached garage.
Dillman said if there was any interest in an attached garage, the
council should authorize the engineers to draft a plan at a cost of
approximately $1,000.
Rabenort's memo stated that the garage issue should not be
discussed without considering the repair and remodeling of city
hall.
John Ferris said the issue was mostly money.
15
Ann Thies said staff needed to establish what the primary objective
was for having the garage.
Jim Johnson pointed out that the police did not have adequate
facilities for a transition jail.
Thies asked what safety issues had changed in the past five years.
Mike Roulliard said the number of arrests had been going up in
recent years. He said the majority of prisoners were DUI's.
Mayor Theis said the council had to know what would solve the
safety issues.
John Ferris said if the issue of the garage was to provide safety
for the police officers, the council needed to understand how this
was going to be accomplished.
Dillman said there were two options to consider: (1) make the
repairs to city hall as if there would be no garage; or (2) do the
improvements with the intention of adding a garage in the future.
Phil Zietlow said he did not understand how the garage addressed
the safety issue.
Ferris said the issue of safety needed to be defined.
Moved by Ferris, seconded by Zietlow, to table discussion of the
garage until Police Chief Rick Rabenort returns from school at the
end of March. Motion passed unanimously.
9. APPROVAL OF BONESTROO'S 1995 GENERAL ENGINEERING RATES
Moved by Johnson, seconded by Zietlow, to approve the hourly rate
increases for Bonestroo, Rosene, Anderlik & Associates, effective
January 1, 1995. Motion passed unanimously.
10. WELLHEAD PROTECTION PROGRAM
Jim Dillman said he was serving on one of the nine state committees
that were working on establishing rules for the wellhead protection
program.
Shawn Gustafson said no rules were in effect that cities needed to
be concerned with at this time.
11. PERSONNEL POLICY
John Ferris introduced a "Discussion Draft" in which he offered
three proposals pertaining to the personnel policy which the
council could consider. Ferris said the council should consider
changing the percentage/step increase system in the salary
schedule, implementing performance reviews for department heads,
and establishing term limits for city council members.
Mayor Theis asked Jeff Karlson to provide copies of the personnel
policy for each council member to review.
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Ferris said he would look at revising other sections of the policy
which needed to be rewritten or updated.
12. 1995 LOCAL BOARD OF REVIEW
Moved by Zietlow, seconded by Ferris, to establish Wednesday, April
12, 1995 at 7:00 p.m. as the date and time of the 1995 Local Board
of Review hearing. Motion passed unanimously.
13. PAYMENT OF BILLS
Moved by Ferris, seconded by Mayor Theis, to approve payment of
Order Check Numbers 14128-14188 for $45,127.42 and Payroll Check
Numbers 14213-14225 for $11,984.56. Motion passed unanimously.
14. ADJOURNMENT
Moved by Zietlow, seconded by Thies, to adjourn the meeting at
10:12 p.m. Motion passed unanimously.
Anne E. Theis, Mayor
ATTEST:
Y
E✓ Karlson, Clerk -Treasurer
uary 17, 1995