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HomeMy Public PortalAboutJULY 14 2015 REGULAR MEETINGCitv of Greencastle City Hall One North Locust Street, P.O. Box 607 Greencastle, Indiana 46135 765.653.9211 ld u n b a r(o) cityofg ree n ca stle. co m Lynda R. Dunbar Clerk Treasurer Greencastle Common Council July 14, 2015 Call to Order; Roll Call Regular Meeting Minutes 7:00 P.M. Greencastle City Hall Mayor Murray called the meeting to order at 7:00 PM; upon roll by Clerk - Treasurer Lynda Dunbar the following were present: Adam Cohen, Jinsie Bingham, Mark Hammer, Tyler Wade and Phyllis Rokicki. Public Petitions and Comments: Mr. Jim Wright thanked all the city departments for their hard work. Ms. Shaffer thanked the city for their efforts in enforcing firework safety. Haywood Ware expressed his concerns about holding a public meeting on a city holiday. III. Special Requests: A. Street Closure- Family Weekend Committee- Jeanne Servais — Motion was made by Mark Hammer to accept the street closure as presented, second Jinsie Bingham, 5 -0, motion carried. B. Noise Ordinance Waiver- Campus Life -JL Lopez- Motion was made by Adam Cohen to accept the Noise Ordinance Waiver as presented and he requested that the organization notify the neighbors of the event, second by Tyler Wade and he added that they make sure the space is cleaned up, 5 -0, motion carried. IV. Department Reports: a. Cemetery — Ernie Phillips b. Engineer — c. Fire Department — Bill Newgent d. Park and Recreation — Rod Weinschenk e. Planner — Shannon Norman f. Police Department — Tom Sutherlin g. Department of Public Works — Brad Phillips h. Water & Wastewater Department — Robert Lovell i. City Attorney - Laurie Robertson Hardwick Jinsie Bingham asked about water project. Rob Lovell reported that rain is inhibiting getting everything hooked up to the pumps but still running on schedule. Mayor shared that IDEM gave us an extension on WT5's from October 1, 2015 until January 1, 2016. Councilor Wade and Councilor Cohen volunteered to work with the Mayor and BOW on water project and WT5 issues. V. Reports i. Mayor's Report- The Mayor reported the following: • Facades and Street resurfacing bids will be opened on July 20, 2015. • Vine Street is still on schedule even with all the rain. • The YMCA survey is closed. There were 645 responses. Majority of the surveys wanted to see more activities. b. Clerk- Treasurer's Report- The city's budget meeting with DLGF will be on Friday, July 31, 2015. At the next council meeting the Clerk- Treasurer will need approval to submit budget information to Putnam County Council for non - binding review. The budget will not be advertised but placed out on Gateway. Councilor Wade and Councilor Hammer volunteered to meet with Clerk- Treasurer and Mayor to go over budget prior to August meeting. c. Councilors' Report- Phyllis Rokicki, Adam Cohen and Jinsie Bingham all comment on the success of the 4` of July festivities and thanked the city employees for all their hard work. VI. Approval of Minutes A. Regular Session — June 9, 2015 B. Special Session — July 7, 2015 Motion by Mark Hammer to approve both the June 9, 2015 and July 7, 2015 minutes as presented, second by Jinsie Bingham, 5 -0, motion carried. VII. Approval of City Claims A. Motion by Mark Hammer to approve claims as presented, second by Adam Cohen, 5 -0, motion carried. VIII. Old Business A. ORDIANCE 2015 -4 (Second Reading) — An Ordinance Amending Ordinance 2014 -10, An Ordinance Establishing The Size Of Departments Of The City Government Of The City Of Greencastle, Indiana, Fixing Salaries For The Employees Of Such Departments and Fixing The Salaries of Certain Other Appointed Officials for the Year 2015. - Motion was made by Adam Cohen to approve Ordinance 2015 -4 (Second Reading) as presented, second by Mark Hammer, 5 -0, motion carried. IX. New Business A. Ordinance 2015 -5 (First Reading) — An Ordinance Approving the Vacation of Rights -Of -Way Including A Twelve -Foot (12') Alleyway that Runs East From Crown Street to Illinois Street Between Peck Pt. Lots 2,3,4,7,8,9,10,11,12,13, &14 Blk. 2 and A Twelve -Foot (12') Alleyway That Runs South from Howard Street to Erins Subdivision Between Peck Pt. Lots 1,2,3,4,7,8,9,10, & 14, Blk.2. Located in the City of Greencastle, Putnam County, Indiana.- Motion was made by Tyler Wade to approve Ordinance 2015 -5 as presented, second by Phyllis Rokicki. 5 -0. motion carried. B. Approval of the Redevelopment Commission's Annual TIF Request - Motion by Jinsie Bingham to approve the Redevelopment Commission's Annual TIF request as presented, second by Phyllis Rokicki, 5 -0, motion carried. C. Funding Approval for America's Best Community Grant. - Motion by Tyler Wade to allow EDIT Community Economic Development monies to be used as a local match for America's Best Community Grant, second Adam Cohen, 5 -0, motion carried X. Adjournment: Motion by Jinsie Bingham to dismiss at 8:53 PM, second by Mark Hammer, 5 -0, Motion carried. Susan V. Murray, Mayor ATTEST:: / Lynda R. Dunbar, Clerk Treasurer