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HomeMy Public PortalAboutMinutes - MURA - 2008-03-04CITY OF MCCALL URBAN RENEWAL AGENCY March 4, 2008 Minutes 1. CALL TO ORDER AND ROLL CALL Chairman Fereday called the meeting to order at 8:05 am. Members present were Rick Fereday, Don Bailey, Kevin Briem, Tony Nash, Scott Jeffrey, John Watkins and Robin Gerblick. Also present were Lindley Kirkpatrick, City Manager; Walt Eisenstein, Deputy City Manager/Infrastructure & Community Development; and Betsy Roberts, CH2M Hill. Tim Swanson participated via telephone. 2. McCALL LAKEFRONT IMPROVEMENTS PROJECT — Budget Review Ms. Roberts reviewed the Urban Renewal Cash Analysis prepared by Linda Stokes and Fred Quiel. The total funds available for bid award are $2,334,054. 3. McCALL LAKEFRONT IMPROVEMENTS PROJECT — Selection of Apparent Low Bidder Ms. Roberts reported that five bids were received on March 3,. The Board discussed the options for reviewing the bids and the various combinations of Schedules A, B and C1- C6. Ms. Roberts reported that the combination of Schedules A, B and C1-C6 for all five bidders is less than the total budget available. It was decided that the Board would award a contract for all three schedules, so there was no need for a blind review of the bids. Ms. Roberts distributed a spreadsheet showing all the elements of each of the five bids. Knife River submitted the lowest bid, for a total amount of $1,840,129.77. Hillside Landscape Construction was next, with a total bid of $1,922,793.25. Ms. Roberts reported that there may be an irregularity with the Knife River bid, since two of the proposed subcontractors do not have Public Works Licenses, as required in the bid specifications. She reported that Fred Mack, of Holland and Hart is reviewing the situation and will have a recommendation for the Board. The Board deferred any action on this item until the next meeting, to be scheduled ASAP when Mr. Mack has a recommendation. 4. McCALL LAKEFRONT IMPROVEMENTS PROJECT — Project Manager The Board welcomed Tim Swanson as the Project Manager. Mr. Kirkpatrick reported that Mr. Swanson would be a City employee, paid with Urban Renewal funds. Mr. Swanson left the call at approximately 8:45 am. 5. ELECTION OF OFFICERS Mr. Jeffrey submitted his letter of resignation, effective Friday March 7. He stated that he is relocating and will no longer be able to serve on the Board. The Board members expressed their appreciation for Mr. Jeffrey's service. Mr. Watkins reported that his term expires in June and he does not intend to seek reappointment. Mr. Bailey nominated Mr. Fereday as Chairperson. Mr. Fereday accepted the nomination. Mr. Watkins nominated Mr. Bailey as Secretary. Mr. Bailey accepted the nomination. Mr. Bailey nominated Ms. Gerblick as Vice -Chairperson. Ms. Gerblick accepted the nomination. Mr. Fereday called for a vote on each position individually. In three separate voice votes, each of the candidates were elected unanimously. 6. APPROVAL OF MINUTES Mr. Nash moved to approve the January 15, 2008 minutes as presented. Mr. Briem seconded the motion. In a voice vote, all members voted in favor. MOTION CARRIED. Mr. Bailey moved to approve the November 30, 2007 minutes as presented. Mr. Nash seconded the motion. In a voice vote, all members voted in favor. MOTION CARRIED. 7. OTHER Mr. Bailey discussed the neighborhood meeting that was held regarding the proposed alley vacation. He reminded the Board of the summary of the meeting that he distributed several weeks ago. Mr. Fereday stated that Idaho Power had underground utilities in the alley. The Board briefly discussed the use of the alley by a neighbor to access his property. All Board members agreed to not pursue the alley vacation any further. The Board discussed the dumpster at the McCall Mall building and how access to it will be affected by the Lakefront Improvement Project. Mr. Eisenstein will continue to work with the property owner and the businesses in the building and report back to the Board. The Board discussed the wayfinding signs proposed last year. Mr. Watkins reported that the businesses in the area are expecting the Board to provide the signs. All agreed that the signs are necessary. The Board also briefly discussed the need to update the various maps, press releases and signs that were proposed last year during construction. City of McCall Urban Renewal Agency Minutes of March 4, 2008 page 2 of 3 8. ADJOURNMENT Wth no further business, the meeting was adjourned at 9:30 am. Rick Fereday Chairman City of McCall Urban Renewal Agency Minutes of March 4, 2008 page 3 of 3