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Home My Public Portal AboutTBP 2012-02-15 BOARD OF TRUSTEES REGULAR MEETING AGENDA WEDNESDAY, February 15, 2012 FRASER TOWN HALL 6:00 p.m. Members of the Board may have dinner together @ 5:30 p.m. - Fraser Town Hall 1. Executive session regarding annexation agreement 6:00 2. Roll Call 7:00 3. Approval of Agenda 4. Consent Agenda a) Minutes – January 18, 2012 b) Resolution 2012-02-02 Adoption of National Incident Management System (NIMS) c) Resolution 2012-02-04 Approving the final plat, The Village at Grand Park – Filing 2, Lot 10 & Tract C d) Resolution 2012-02-05 Approving the final plat, The Village at Grand Park – Filing 2, Lot 11A & Tract A e) Resolution 2012-02-06 Approving the final plat, The Village at Grand Park – Filing 2, Lot 11B & Tract B 5. Open Forum a) Business not on the agenda 6. Updates a) Community Gardens 7. Public Hearing 8. Discussion and Possible Action Regarding a) Chamber of Commerce 2012 Website and Key Card Presentations b) Headwater Trails Alliance 2012 Work Plan 9. Community Reports 10. Staff Reports 11. Other Business Upcoming Meetings: Wed. March 7, 2012 Board of Trustees Wed. February 22, 2012 Planning Commission Posted February 8, 2012 Lu Berger ñÈûØËÖØËéÎÆÏúÑØËÒ Town Board Briefing February 15, 2012 We’ll begin the meeting at 6:00pm with an executive session regarding a proposed annexation agreement. This is expected to last until 7:00pm. On the consent agenda, in addition to the minutes from the last meeting, is a resolution adopting the National Incident Management System. This is a housekeeping matter as we have operationally adopted this system and have been training our staff accordingly. However, since Homeland Security Directive 5 requires adoption of this system, and we discussed formal adoption at our last training session, we are recommending approval of this resolution. Also on the consent agenda are three final plats, see the Planners Briefing for details. The Chamber of Commerce will be providing a presentation outlining the new features of their website and the status of the Key Card Program. The Headwater Trails folks will be present to outline their 2012 work plan, especially as it relates our goals of improving our trails systems within the Fraser Valley. As always, feel free to contact me if you have any questions or need any additional information. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com FRASER BOARD OF TRUSTEES MINUTES DATE: Wednesday, February 1, 2012 MEETING: Board of Trustees Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Mayor Fran Cook; Mayor Pro-Tem Steve Sumrall; Trustees: Peggy Smith, Vesta Shapiro, Philip Naill and Eric Hoyhtya Staff: Town Manager Jeff Durbin; Town Clerk, Lu Berger; Finance Manager Nat Havens; Public Works Director Allen Nordin; Town Planner, Catherine Trotter; Police Chief, Glen Trainor Others: See attached list Mayor Cook called the meeting to order at 7:04 p.m. 1.Workshop: 2. Regular Meeting: Roll Call 3. Approval of Agenda: motion Trustee Hoyhtya moved, and Trustee Smith seconded the to approve the Motion carried: 6-0. Agenda. 4. Consent Agenda: a) Minutes – January 18, 2012 b) Resolution 2012-02-01 Approving SIPA Agreement with The State of Colorado to facilitate Credit Card Payments motion Trustee Smith moved, and Trustee Naill seconded the to approve the consent Motion carried: 6-0. agenda. 5. Open Forum: 6. Updates: 7. Public Hearings: a) Design and Construction Standards Amendments Trustee Hoyhtya moved and Trustee Naill seconded the motion to open the Public Motion carried: 6-0. Hearing on Design and Construction Standards Amendments. Page 2 of 3 TP Trotter outlined the consolidation of the standards into one document. A summary memo from Jim Swanson Town Engineer was included in the packet. Trustee Naill moved and Trustee Shapiro seconded the motion to close the Public Motion carried: 6-0. Hearing on Design and Construction Standards Amendments. b) Subdivision Regulation Amendments Trustee Hoyhtya moved and Trustee Shapiro seconded the motion to open the Public Motion carried: 6-0. Hearing on the Subdivision Regulation Amendments. TP Trotter briefed the Board on the changes incorporated into the subdivision regulations per the January 18, 2012 meeting recommendations. Trustee Hoyhtya moved and Trustee Shapiro seconded the motion to close the Public Motion carried: 6-0. Hearing on the Subdivision Regulation Amendments. c) Zoning (Business District and Sign Code) Amendments Trustee Naill moved and Trustee Smith seconded the motion to open the Public Hearing Motion carried: 6- on the Zoning (Business District and Sign) Regulation Amendments. 0. TP Trotter outlined the changes made per the Board’s recommendations from January 18, 2012 meeting. Banners Public comment was taken from: Jack Van Horn Adam Hershfelt Fred Moore Jason Cox Trustee Naill moved and Trustee Smith seconded the motion to close the Public Hearing Motion carried: 6- on the Zoning (Business District and Sign) Regulation Amendments. 0. 8. Discussion and Possible Action Regarding: a) Ordinance 389 Adopting Design Criteria and Construction Standards and Amending General Application Policies motion Trustee Hoyhtya moved, and Trustee Sumrall seconded the to approve Ordinance 389 Adopting Design Criteria and Construction Standards and Amending Motion carried: 6-0 General Application Policies. b) Ordinance 391 Approving and Adopting Amended Subdivision Regulations motion Trustee Hoyhtya moved, and Trustee Sumrall seconded the to approve Motion Ordinance 391 Approving and Adopting Amended Subdivision Regulations. carried: 6-0 c) Ordinance 392 Amending the Zoning Regulations relating to the Business District and Signs and Outdoor Advertising Devices Page 3 of 3 motion Trustee Smith moved, and Trustee Shapiro seconded the to approve Ordinance 392 Amending the Zoning Regulations relating to the Business District and Signs and Outdoor Advertising Devices with the following changes: (deletions in strikethrough bold additions in ) Section 16-10-120 Banners 1.Banners used as permanent signs are allowed in the Business District and all Mixed Use, Lodging and Commercial zoned planning areas in all Planned Development (PD) Districts and will be included in the total square footage of permanent signage allowed on the site. 2.The area of a permanent banner shall not exceed fifty (50) square feet. 16-10-170 Business/Commercial Sign Standards Sign types. All types of signs shall be permitted in the Business District. The 1. aggregate area of all signs, both temporary and permanent, displayed on a site shall not exceed the total allowed sign area established by this Section. The total square footage of allowable sign area for any building shall be limited to two (2) square feet of sign area one (1) square foot of sign area for for each one (1) lineal foot of building frontage, each one (1) lineal foot of building frontage provided that no more than seventy-five percent (75%) of the total allowable signage per storefront may be used by any one (1) sign and the maximum size for any one sign is one hundred (100) SF. In those instances where a building has two (2) building frontages, the applicant shall choose one building frontage to calculate the allowable square footage. Businesses with a building frontage fifty (50) of less than twenty-five (25)linear feet shall be allowed a maximum sign area of Motion carried: 5-1 fifty (50) square feet. d) Ordinance 393 Adopting Various Fees, Rates and Schedules TP Trotter outlined the fees being added to the Town Code in regards to cash deposits required for various development projects for the Board. motion Trustee Naill moved, and Trustee Shapiro seconded the to approve Ordinance Motion carried: 6-0 393 Adopting Various Fees, Rates and Schedules. 9. Community Reports: 10. Other Business: motionMotion Trustee Shapiro moved, and Trustee Sumrall seconded the to adjourn. carried: 6-0. Meeting adjourned at 9:04 p.m. Lu Berger, Town Clerk TOWN OF FRASER RESOLUTION NO. 2012-02-02 A RESOLUTION ADOPTING THE NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) WHEREAS , the Town of Fraser, Colorado (the "Town"), is a municipal corporation duly organized and operating as a statutory town under the Constitution and laws of the State of Colorado; and, WHEREAS, pursuant to the authority vested in the Office of the Governor of the State of Colorado, Governor Owens issued an Executive Order concerning the designation of the National Incident Management System (“NIMS”) as the basis for all incident management in the State of Colorado. WHEREAS, the President of the United States, in the Homeland Security Directive (HSPD)-5, directed the Secretary of the United States Department of Homeland Security to develop and administer a national incident management system, which would provide a consistent nationwide approach for Federal, State, local and tribal governments to work together more effectively and efficiently to prevent, prepare for, respond to, and recover from domestic incidents, regardless of cause, size, or complexity. In addition the National Commission on Terrorist Attacks (9-11 Commission) recommended adoption of a standardized Incident Command System. WHEREAS, the Board of Trustees of the Town of Fraser agrees that in order to facilitate the most efficient and effective incident management it is critical that Federal, State, local, and tribal organizations utilize standardized terminology, standardized organizational structures, interoperable communications, consolidated action plans, unified command structures, uniform personnel qualification standards, uniform standards for planning, training, and exercising, comprehensive resource management, and designated incident facilities during emergencies or disasters. WHEREAS, the Board also understands that the NIMS standardized procedures for managing personnel, communications, facilities and resources will improve Colorado’s ability to utilize federal funding to enhance local and state agency readiness, maintain first responder safety and streamline incident management processes. WHEREAS, the Board understands all components have not been created and that the Town of Fraser is adopting only those components which have been created and will continue to evaluate the progress of the NIMS implementation and its effect on the Town of Fraser as follows: Standardized organizational structures, processes and procedures; Standards for planning, training and exercising, and personnel qualification standards; Equipment acquisition and certification standards; Interoperable communications processes, procedures and systems; Information management systems; and Supporting technologies – voice and data communications systems, information systems, data display systems and specialized technologies. BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO THAT: The Board of Trustees for the Town of Fraser does hereby adopt the National Incident Management System (N.I.M.S.) as the basis for all incident management in the Town of Fraser, Colorado which includes the following: Standardized organizational structures, processes and procedures; Standards for planning, training and exercising, and personnel qualification standards; Equipment acquisition and certification standards; Interoperable communications processes, procedures and systems; Information management systems; and Supporting technologies – voice and data communications systems, information systems, data display systems and specialized technologies. th READ, PASSED AND ADOPTED BY THE BOARD OF TRUSTEES THIS 15 DAY OF FEBRUARY, 2012. BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO BY:_____________________________ Mayor ATTEST: _______________________________ Town Clerk (S E A L) Clerks Update February 15, 2012 Wow crazy times in the Clerk’s office. By this meeting date petitions will have been available for th 2 days, beginning on February 13. I encourage everyone who plans on circulating a petition to get them returned to me as soon as possible so I can get the names cured and the ballot prepared. I have been busy chairing the newly formed safety committee. We’ve got a great group of people assembled to help with safety awareness throughout the organization. I’ve also been working on a candidate orientation and a Mayor/Trustee orientation after the election. If you have any questions, please give me a call. Lu Finance Update: 02/15/2012 Prepared: 02/08/2012 I was hoping to have received the Town’s December Sales Tax receipts prior to the packet going out…but I am up against my deadlines, so if it comes in prior to the packet going out I will at least get the report in, if not I will update you at next week’s meeting – keeping my fingers crossed for a really big number! Finally getting the year-end office change out completed – just in time for the auditors to show up and make a mess of things once again! This week and next week will be focused on generating all the reports requested by the audit team as well as wrapping up all those year-end journal entries. We are darn close to completing any carrybacks of 2011 expenses, and December’s sales tax is the last outstanding revenue to be received from 2011. From Nancy and my vantage point, 2011 was a very routine year, nothing out of the ordinary, just a normal financial year, so the end of year preparations seem mild this year – and we will both be happy to move onto 2012 with full focus as soon as the audit is completed! I will repeat myself here; as always I would encourage you to contact our auditors with any questions or concerns that you might have. Paul Backes of McMahan and Associates can be The audit team has reached at 970-845-8800, or via e-mail at: paul.backes@mcmahancpa.com been set – arriving on Tuesday 2/21 will be the Lead Auditor Laurie, with assistance from Lara nd and a new team member this year Jill. Paul will arrive on the morning of February 22. I would expect the team to leave Thursday evening, unless there are any issues discovered (I can guarantee none to be found!) which would delay their departure until Friday. Please feel free to drop into Town Hall and speak with Paul and any of his employees during their audit engagement, and if there is enough interest I am sure Paul could be talked into having lunch with any interested Trustees. As always please contact me with any questions or concerns you might have: 726-5491 X206 or . atnhavens@town.fraser.co.us Nat Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com Planner Update for TB February 15, 2012 Back in June 2011, the Town Board approved Resolution # 2011-06-04, approving a minor plat amendment, revised final plat phasing plan, The Village at Grand Park-Filing 2. This resolution is included in the packet as is the recorded plat detailing the Final Plat Phasing Plan. Grand Park is now requesting Town Board approval of 3 final plats: The Village at Grand Park Filing 2, Lot 10 & Tract C The Village at Grand Park Filing 2, Lot 11A & Tract A The Village at Grand Park Filing 2, Lot 11B & Tract B Included in the packet are copies of the plats and three resolutions approving said final plats: Resolution 2012-02-04 Approving the final plat, The Village at Grand Park Filing 2, Lot 10 & Tract C Resolution 2012-02-05 Approving the final plat, The Village at Grand Park Filing 2, Lot 11A & Tract A Resolution 2012-02-06 Approving the final plat, The Village at Grand Park Filing 2, Lot 11B & Tract B Please contact me with questions and/or comments. ctrotter@town.fraser.co.us. And thank you for approving the code amendments! Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com íðÜ¿§ßª¹íðÜ¿§ßª¹ ×²º´«»²¬×²ºÌÍÍíðÜ¿§ßª¹íðÜ¿§ßª¹ ÓÙÜ³¹ñÔ×²ºÞÑÜ´¾×²ºÌÍÍ´¾ Ö¿²«¿®§4È/.1413201303. Ú»¾®«¿®§4È/-2+4324/31-. Ó¿®½¸4È-22-,30,43..- ß°®·´3È/-31/33443-.1 Ó¿§3È/+-,/,4341. Ö«²»3È43311+2,3320 Ö«´§3È223+231,33+/- ß«¹«¬4È/+2/2+4+321+ Í»°¬»³¾»®4È0.232.+4,3/ Ñ½¬±¾»®4È02223/1---1 Ò±ª»³¾»®4È02241.4--34 Ü»½»³¾»4È//2/-33.+33,4 ® 1/0,./±0/3-31± Ç»¿®Ì±¬¿´2+4È0Üù 3--È0¼£ª22/È+¼£ª Ç»¿®Û²¼ßª¹Ý±¬ßª¹Ý±¬ Ñ°»®¿¬·²¹ßª¹Ý±¬°»®Ì±²±º°»®Ì±²±º Û¨°»²»°»®ïððð¹¿´ÞÑÜÌÍÍ x/2/Ë44x3È,3x2Ë+/,È,x2Ë120È0+ 4, Upper Fraser Valley Wastewater Treatment Plant Discharge Monitoring Reports 2011 12/26/20101/1/2011 Date of last Sunday of the previous year:Date of first Satuday of the year: Flow - INFlow - INFlow - OUTFlow - OUTBOD - INBOD - INBOD - INBOD - INBOD - OUTBOD - OUT MG/dMG/dMG/dMG/d##mg/Lmg/Lmg/Lmg/LBOD 30 dayDaily30 dayDaily30 day7 day30 day7 day30 day7 day% AverageMaximumAverageMaximumAverageMaximumAverageMaximumAverageMaximumRemoval January 0.560.820.570.79124320892953085698 February 0.570.800.570.811204.821505.40278.75308.506.729.6098 March 0.720.970.670.851480.231864.34255.89290.506.046.8198 April 1.572.181.542.051100.251416.4789.38236.503.835.5896 May 1.591.971.571.94579.851026.2845.5669.502.853.4494 June 1.011.411.001.39927.961181.58106.56122.003.133.2697 July 1.221.511.221.541380.761676.72135.75160.004.075.6797 August 0.590.840.590.85908.791184.84191.00201.502.282.4799 September 0.460.630.470.62690.16889.99184.25204.002.903.5598 October 0.420.480.420.48537.14664.09158.44193.502.823.4398 November 0.420.570.430.59606.61845.89177.13218.002.802.8898 December 0.550.880.560.891169.131256.46243.50255.003.804.6798 TSS - INTSS - INTSS - OUTTSS - OUTFecalsFecals mg/Lmg/Lmg/Lmg/LTSS#/100ml#/100mlpHpH 30 day7 day30 day7 day%30 day7 dayDailyDaily AverageMaximumAverageMaximumRemovalGeomeanGeomeanMaximumMinimum These values will have font January 3033316798246.86.5 color to white. Just used February 29030369981.622.006.86.5 for error reporting. March 27834978981.081.416.86.5 TSS - IN500.00 April 13525567961.301.416.96.5 TSS - OUT30.00 May 78114799137.07521.297.16.5 Fecals860.00 June 133146669614.2330.857.06.5 pH9.00 July 192221611975.1422.256.86.5 August 25225634991.001.007.06.6 September 21228244981.001.007.36.8 October 22124444981.001.007.37.0 November 20322845981.001.007.36.8 December 25728155981.251.007.26.7 Cl-1xdCl-1xdCl-2xdCl-2xdCl-3xdCl-3xdCl-4xdCl-4xd AmmoniaAmmonia These values wil 22222222 mg/Lmg/Lmg/Lmg/Lmg/Lmg/Lmg/Lmg/Lmg/Lmg/L color to white. J 30 dayDaily30 dayDaily30 dayDaily30 dayDaily30 dayDaily for error reporting AverageMaximumAverageMaximumAverageMaximumAverageMaximumAverageMaximum Ammonia January 0.0000.000.000.000.000.000.000.892.82 0.00 February 0.000.000.000.000.000.000.000.001.876.84 0.00 March 0.000.000.000.000.000.000.000.001.613.01 0.00 April 0.000.000.000.000.000.000.000.000.391.68 0.00 May 0.000.000.000.000.000.000.000.000.441.58 0.00 June 0.000.000.000.000.000.000.000.000.221.20 0.00 July 0.000.000.000.000.000.000.000.000.703.23 0.00 August 0.000.000.000.000.000.000.000.000.130.34 0.00 September 0.000.000.000.000.000.000.000.000.170.90 0.00 October 0.000.000.000.000.000.000.000.000.060.08 0.00 November 0.000.000.000.000.000.000.000.000.110.42 0.00 December 0.000.000.000.000.000.000.000.000.541.48 0.00 Upper Fraser Valley Treatment Plant Discharge Monitoring Reports 2012 12/25/20111/7/2012 Date of last Sunday of the previous year:Date of first Satuday of the year: Flow - INFlow - INFlow - OUTFlow - OUTBOD - INBOD - INBOD - INBOD - INBOD - OUTBOD - OUT MG/dMG/dMG/dMG/d##mg/Lmg/Lmg/Lmg/LBOD 30 dayDaily30 dayDaily30 day7 day30 day7 day30 day7 day% AverageMaximumAverageMaximumAverageMaximumAverageMaximumAverageMaximumRemoval 2.502.502.502.505400.00report30.0045.00 January 0.520.770.530.76108414092662844599 February #DIV/0!0.00#DIV/0!0.000.000.00#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0! March #DIV/0!0.00#DIV/0!0.000.000.00#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0! April #DIV/0!0.00#DIV/0!0.000.000.00#DIV/0!#DIV/0!0.000.00#DIV/0! May #DIV/0!0.00#DIV/0!0.000.000.00#DIV/0!#DIV/0!0.000.00#DIV/0! June #DIV/0!0.00#DIV/0!0.000.000.00#DIV/0!#DIV/0!0.000.00#DIV/0! July #DIV/0!0.00#DIV/0!0.000.000.00#DIV/0!#DIV/0!0.000.00#DIV/0! August #DIV/0!0.00#DIV/0!0.000.000.00#DIV/0!#DIV/0!0.000.00#DIV/0! September #DIV/0!0.00#DIV/0!0.000.000.00#DIV/0!#DIV/0!0.000.00#DIV/0! October #DIV/0!0.00#DIV/0!0.000.000.00#DIV/0!#DIV/0!0.000.00#DIV/0! November #DIV/0!0.00#DIV/0!0.000.000.00#DIV/0!#DIV/0!0.000.00#DIV/0! December #DIV/0!0.00#DIV/0!0.000.000.00#DIV/0!#DIV/0!0.000.00#DIV/0! TSS - INTSS - INTSS - OUTTSS - OUTFecalsFecals mg/Lmg/Lmg/Lmg/LTSS#/100ml#/100mlpHpH 30 day7 day30 day7 day%30 day7 dayDailyDaily AverageMaximumAverageMaximumRemovalGeomeanGeomeanMinimumMaximum 500.00500.0030.0045.00126.00252.006.509.00 January 2522634598146.77.2 February #DIV/0!#DIV/0!#DIV/0!4#DIV/0!#NUM!#NUM!0.00.0 March #DIV/0!#DIV/0!#DIV/0!0#DIV/0!#NUM!#NUM!0.00.0 April #DIV/0!#DIV/0!#DIV/0!0#DIV/0!#NUM!#NUM!0.00.0 May #DIV/0!#DIV/0!#DIV/0!0#DIV/0!#NUM!#NUM!0.00.0 June #DIV/0!#DIV/0!#DIV/0!0#DIV/0!#NUM!#NUM!0.00.0 July #DIV/0!#DIV/0!#DIV/0!0#DIV/0!#NUM!#NUM!0.00.0 August #DIV/0!#DIV/0!#DIV/0!0#DIV/0!#NUM!#NUM!0.00.0 September #DIV/0!#DIV/0!#DIV/0!0#DIV/0!#NUM!#NUM!0.00.0 October #DIV/0!#DIV/0!#DIV/0!0#DIV/0!#NUM!#NUM!0.00.0 November #DIV/0!#DIV/0!#DIV/0!0#DIV/0!#NUM!#NUM!0.00.0 December #DIV/0!#DIV/0!#DIV/0!0#DIV/0!#NUM!#NUM!0.00.0 Cl-1xdCl-1xd AmmoniaAmmonia 22 mg/Lmg/Lmg/Lmg/L Ammonia 30 dayDaily30 dayDaily Permit AverageMaximumAverageMaximum Levels 0.200.50 January 6.100.571.45#DIV/0!0.00 February 8.60#DIV/0!0.00#DIV/0!0.00 March 6.60#DIV/0!0.00#DIV/0!0.00 April 2.10#DIV/0!0.00#DIV/0!0.00 May 2.10#DIV/0!0.00#DIV/0!0.00 June 3.10#DIV/0!0.00#DIV/0!0.00 July 2.10#DIV/0!0.00#DIV/0!0.00 August 1.60#DIV/0!0.00#DIV/0!0.00 September 1.80#DIV/0!0.00#DIV/0!0.00 October 1.50#DIV/0!0.00#DIV/0!0.00 November 1.60#DIV/0!0.00#DIV/0!0.00 December 3.00#DIV/0!0.00#DIV/0!0.00 ÌËÛ ÓÑÒ ÍËÒ ÍßÌ ÚÎ× ÌØË ÉÛÜ ÌËÛ ÓÑÒ ÍËÒ ÍßÌ ÚÎ× ÌØË ÉÛÜ ÌËÛ ÓÑÒ ÍËÒ ÍßÌ ÚÎ× ÌØË ÉÛÜ ÌËÛ ÓÑÒ ÍËÒ ÍßÌ ÚÎ× ÌØË ÉÛÜ ÌËÛ ÓÑÒ ÍËÒ ÍßÌ ÚÎ× ÌØË ÉÛÜ ÌËÛ ÓÑÒ øÓÙÜ÷ÜßÇÐÛÎÚÔÑÉ ÌËÛ ÓÑÒ ÍËÒ ÍßÌ ÚÎ× ÌØË ÉÛÜ ÌËÛ ÓÑÒ ÍËÒ ÍßÌ ÚÎ× ÌØË ÉÛÜ ÌËÛ ÓÑÒ ÍËÒ ÍßÌ ÚÎ× ÌØË ÉÛÜ ÌËÛ ÓÑÒ ÍËÒ ÍßÌ ÚÎ× ÌØË ÉÛÜ ÌËÛ ÓÑÒ ÍËÒ ÍßÌ ÚÎ× ÌØË ÉÛÜ ÌËÛ ÓÑÒ øÓÙÜ÷ÜßÇÐÛÎÚÔÑÉ INFLUENT FLOWS UPPER FRASER VALLEY TREATMENT PLANT Influent GCWS#1WPRTOF DateDay MGDInfluent FlowInfluent Flow Influent Flow 1-Dec-11Thu0.3730.1630.1270.083 2-Dec-11Fri0.4230.1810.140.102 3-Dec-11Sat0.4660.2130.1560.097 4-Dec-11Sun0.4490.1930.1360.12 5-Dec-11Mon0.3780.1680.1150.095 6-Dec-11Tue0.3760.1650.1180.093 7-Dec-11Wed0.4020.1670.1220.113 8-Dec-11Thu0.3930.1740.120.099 9-Dec-11Fri0.4410.1710.1360.134 10-Dec-11Sat0.4880.2060.1750.107 11-Dec-11Sun0.4720.170.1540.148 12-Dec-11Mon0.4180.1630.1370.118 13-Dec-11Tue0.4260.1690.1350.122 14-Dec-11Wed0.4030.1570.130.116 15-Dec-11Thu0.4070.160.130.117 16-Dec-11Fri0.4510.1890.1380.124 17-Dec-11Sat0.5580.240.1650.153 18-Dec-11Sun0.5870.240.1740.173 19-Dec-11Mon0.5860.2660.1660.154 20-Dec-11Tue0.6010.2640.1660.171 21-Dec-11Wed0.5960.2560.1740.166 22-Dec-11Thu0.5890.2720.1760.141 23-Dec-11Fri0.6020.260.1780.164 24-Dec-11Sat0.6420.2630.210.169 25-Dec-11Sun0.6480.2550.2080.185 26-Dec-11Mon0.720.3220.2260.172 27-Dec-11Tue0.7640.3330.2260.205 28-Dec-11Wed0.8250.3670.2270.231 29-Dec-11Thu0.8310.3760.2240.231 30-Dec-11Fri0.8530.380.2160.257 31-Dec-11Sat0.8780.3950.2260.257 AVG.0.5500.2350.1660.149 X0.8780.3950.2270.257 MA MIN0.3730.1570.1150.083 AVGMAX TOF 0.1490.257 GCWS 0.2350.395 Totals 0.3840.652 INFLUENT FLOWS UPPER FRASER VALLEY TREATMENT PLANT Influent GCWS#1WPRTOF DateDay MGDInfluent FlowInfluent Flow Influent Flow 1-Jan-12Sun0.7710.3320.2240.215 2-Jan-12Mon0.6830.2620.1940.227 3-Jan-12Tue0.5540.2170.1230.214 4-Jan-12Wed0.4950.1980.1460.151 5-Jan-12Thu0.5040.2190.1380.147 6-Jan-12Fri0.5390.2370.1550.147 7-Jan-12Sat0.5880.2530.1770.158 8-Jan-12Sun0.5120.1950.1480.169 9-Jan-12Mon0.4220.1610.1310.13 10-Jan-12Tue0.4260.1590.1280.139 11-Jan-12Wed0.4130.180.1180.115 12-Jan-12Thu0.4610.1820.140.139 13-Jan-12Fri0.5080.2050.1490.154 14-Jan-12Sat0.6410.280.1930.168 15-Jan-12Sun0.6540.2890.20.165 16-Jan-12Mon0.5010.2240.1530.124 17-Jan-12Tue0.4270.1890.1250.113 18-Jan-12Wed0.430.1870.1310.112 19-Jan-12Thu0.430.1720.1360.122 20-Jan-12Fri0.4980.2130.1530.132 21-Jan-12Sat0.6150.2670.1850.163 22-Jan-12Sun0.5660.2450.1640.157 23-Jan-12Mon0.4450.1580.1230.164 24-Jan-12Tue0.4070.1410.1230.143 25-Jan-12Wed0.410.140.1250.145 26-Jan-12Thu0.4390.170.1260.143 27-Jan-12Fri0.5250.2150.1520.158 28-Jan-12Sat0.6640.270.180.214 29-Jan-12Sun0.6460.2490.1790.218 30-Jan-12Mon0.5410.1950.1330.213 31-Jan-12Tue0.4970.1750.1340.188 AVG.0.5230.2120.1510.160 X0.7710.3320.2240.227 MA MIN0.4070.140.1180.112 AVGMAX TOF 0.160.227 GCWS 0.2120.332 Totals 0.3720.559 Upper Fraser Valley W/W Plant Update for February 2012 1.SBR Permit is still in process more reports and excel spreadsheets for both current and past operation of the SBR have been sent to both our engineer and the state’s engineer. After our capacity with SBR is taken care the new Discharge Permit should be issued for 2.5 MGD. We keep moving forward. 2. Pending nutrient requirements are utilizing a lot of time with study, research for th the hearing on the 12 of March. Testing and sampling of both the plant effluent and the Fraser River above the plant and below the plant. This will assist us in the development of a plan to fit the needs of the communities along with meeting increasingly stringent water quality standards. 3.Other projects that we are working on while the ground water is low are drained one of the clarifier’s for maintenance and repairs we found some things left in the tank that were causing or could cause problems and are now waiting for parts for the broken relief valves. The following reports are attached – 2011 final DMR -Dec 2011 flow data -2011 Cost per/gal & pound removal -2012 DMR for Jan. -Jan 2012 flow data If there are any questions please call. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com ÚÎßÍÛÎñÉ×ÒÌÛÎ ÐßÎÕ ÐÑÔ×ÝÛ ÜÛÐßÎÌÓÛÒÌ Ó»³± Ì±æ Winter Park Town Council & Fraser Town Board Ú®±³æ Glen Trainor, Chief of Police Ü¿¬»æ February 6, 2012 Î»æ January 2012 Monthly Report During the month of January, we handled a total of 181 calls for service. This is a 24% increase from January, 2011, so we were noticeably busier than we were at this time last year. Of those calls, 116 were in the Town of Winter Park, and 52 of those were in Fraser. We also issued 25 citations in Winter Park and 20 in the Town of Fraser. We conducted the initial stages of our hiring process on January, administering both a written examination and oral interviews. Through this process, we have identified two individuals that we have given conditional job offers to. One is a Grand County native who is currently attending the police academy in Glenwood Springs, and the second is a Denver native who is currently serving as a police officer in North Little Rock Arkansas. It is our hope that we will have both individuals hired and working for us by no later than June 1. Kyle Sandusky resigned from our department on February 3; however Brett Schroetlin began working nd for us full-time on February 2. If you have any questions, please dont hesitate to call me. PUBLIC WORKS BRIEFING (As of 2/10/12 for 2/15 meeting) WATER~ Staff has been working diligently on finalizing an Emergency Response plan for our water system. Once it is complete, anyone interested in reviewing the plan can stop by the town hall to look at our office copy. Keeping up with the nuisance snow fallsPW would really like to have a steady supply of the fluffy to push around soon!! th St. Louis creek breach- following our meeting on January 30 with the property owner it was agreed that Fraser would make edits to the design plans as agreed on and forward them to the owner for a final review. Once approved by owner, he is to submit an approval letter so that Fraser can resubmit the application to the USACE. In addition, the property owner has asked for liability immunity from the Town and Army Coprs in perpetuity for the work that is to be done. The manager is taking a stab at drafting a MOU addressing this owner requirement. SANITARY SEWER~ Continue reviewing inspection videos STREETS~ Working on 2012 chip seal and drainage CIP to bring in front of the board for consideration and subsequent approval. STREETSCAPES / GARDENING~ Town Gardener is working on the hanging basket program for 2012, the annual ordering of planting stock and a potential tree planting grant program. OTHER~ The Sulpher Ranger District introduced their Roadside Hazard Project at the local Grand County Utility Coordination Committee on Thursday 2/9 which is slated to begin this summer. (Although there is still the potential for Arapahoe Bay Road to start any time, that window for that road segment runs out in March due to Osprey nesting. Since this project will temporarily close roads as it rolls across the forest from June-November (and again in summer 2013) they need to assess the various utility groups' summer/fall access needs so that they can work with the contractor to determine how best to accommodate them. They have a very aggressive program for this ranging from the area south of WP and to the north of RMNP, over to SH125 and as far east as the Meadow Creek Reservoir area. They indicated that information is available on their web site and once the project is underway they will have daily updates on road closures as well as their project progress. The District is available to attend a board meeting to provide elected officials with a comprehensive update if so desired. Questions? anordin@town.fraser.co.us or 970-531-1844. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com DEPARTMENT OF TRANSPORTATION Region 3 222 South Sixth Street, Room 31 7 Grand Junction, Colorado 81 501 -2769 (970) 683 -6202 FAX# (970) 683 -6205 January 24, 2012 Mayor Fran Cook P.O. Box 370 Fraser, CO 80442 RE: Hwy 40 Transportation Issues w/ Winter Park Honorable Mayor Cook and Town Trustees: STATE OF COLORADO DEPARTMENT OF TRANSPORTATION Recently, CDOT staff has been made aware of differing requests for access to the US 40 corridor by the Town of Fraser, the Town of Winter Park, and several local developments. Specifically, several traffic signals in close proximity have been requested near the southern boundary of Fraser. Unfortunately, we simply cannot accommodate all of these requests due to the desired tight spacing. CDOT's mission is to provide the best multi modal transportation system for Colorado that most effectively moves people, goods, and information. Local governing agencies are our partners as we manage the highways, where we strive to maintain safe highways and balance local transportation networks and property owners' needs. We recognize that US 40 is the lifeblood for Fraser and Winter Park, allowing for the influx of tourism dollars into the local communities as well as the State. Managing accesses onto the highway is critical to keep the highways safe while allowing local businesses to thrive and prosper. With local input, CDOT can better manage the highway's to protect the community's interests and needs, as a whole. Placing traffic signals closely together on the highway does not meet the requirements of the State Highway Access Code (Code). The spacing in the Code is based on traffic operations, which have been proven on other highways across the state. As you are aware, the US 40 corridor currently has operational challenges, especially on ski weekends with the ski traffic. The addition of closely spaced signals would increase the operational challenges and could potentially decrease safety for the traveling public. CDOT staff has been working with staff from both the Town of Winter Park and the Town of Fraser to try to find solutions for the access locations to US 40. The most common practice in similar situations is the development of an access control plan (ACP). ACP's allow for input from the local agencies, developers, property owners, and community members in a planning process where CDOT considers local planning efforts. Another option is to have a smaller community focus group that addresses a specific area rather than a longer corridor section in an ACP. Either process helps CDOT staff determine how to best provide access to US 40 to benefit both the highway and the local communities. It is our understanding that the Town of Fraser's Town Council has decided not to participate in an ACP or a smaller focus group. In the absence of an ACP, CDOT staff will make access determinations based on the Code and traffic operations for the corridor. I respectfully request that the Town consider participating in an ACP for US 40. Your valuable input will help us better understand your community, your plans, and your needs as we determine how to manage the highway both now and into the future. If you have any questions regarding what an access plan is, what it would look like, and how the process works, please feel free to contact either myself at (970)683 -6203 or Zane Znamenacek at (970)683 -6275. We would be happy to share with you our successes in other communities in developing these plans. Sincerely, Dave Eller, Director Transportation Region 3 cc: Town of Winter Park Zane Znamenacek, Region 3 Traffic Program Manager Dan Roussin, Region 3 Access Manager Rebecca White, Office of Government Relations file dill a wr OIMImmin aummull' !1 ',1:! 1, P lillrou moiMiomumtoviviviviv ivivil,1., ,,,,i Pu tt i11oo „„„„„„„„,1 The URArtnaOe Ufb Tow February 1, 2012 Dear Mayors and Managers, The 2012 Kaiser Permanente Colfax Marathon is rapidly approaching. We would like to invite the cities of Colorado once again to compete. Beginning this year, we are changing the name of the Municipal Cup to the Government Cup. Over the past couple of years, we have seen increased interest from county and state government employees in participating, so we decided to evolve the event into the Government Cup and open the competition and camaraderie to all Colorado government employees. Hats off to city teams though, who took a CLEAN SWEEP in all award categories in 2011 when we had a small group of other government entities that participated! The incentives are strong to compete in the Kaiser Permanente Colfax Marathon Government Cup. Win funds for a local nonprofit. Kaiser Permanente is sponsoring cash donations for the Government Cup this year. In 2012, there will be 12 awards, totaling $21,000. Cash prizes will be awarded for 1st through 4th place in each division (men's, women's, coed). Winning teams can designate these awards to a nonprofit in YOUR town. Wouldn't it be nice to run with some colleagues for a nonprofit, and then present a check to your local nonprofit at a City Council meeting? Promote healthy habits and lifestyle. The Government Cup is a great way for employees to work together towards their own health and wellness goals, and to set an example to other employees and the community. Bragging rights! Will West Metro beat Aurora Fire? Will the mountain towns smoke Denver OED, or better yet, a state agency? Will an elected team ever beat an employee team? A little friendly competition can be very entertaining. The Kaiser Permanente Marathon Relay will start and end in Denver's beautiful City Park on Sunday, May 20, 2012. Registration is now open. Government employees and elected officials in Colorado, plus their immediate family members, are eligible to participate. Have your team captains register their teams today at tivw Details on prize awards are attached. For additional information please contact Linda Morton, Iinda_c_morton @msn.com, or call the Marathon offices at 303 770 -9600. Steve Hogan Mayor, City of Aurora Mi Ma cock ■f Denver Bob Murphy Mayor, City of Lakewood City, county, special district, state or federal employees, elected officials, and your families! Join in the fun. Run for the health of it, and help your community. Kaiser Permanente will reward winners in twelve categories with donations to their favorite nonprofits. How to qualify Your runners must be employees, elected officials, or immediate family members of the employees or officials. Your team must have 5 runners. For state teams, all runners must be within the same department/division. The fastest teams: The top FOUR fastest five person teams, as determined by gun time, in each of the Government Cup categories can designate a nonprofit organization* to receive a donation from Kaiser Permanente. 1 PLACE. ALL MEN'S TEAMS 2 PLACE; 3r PLACE. 4th PLACE .t PLACE: $2,500 MEN'S TEAMS 2 PLACE: $2 000 3rd PLACE: $1 500 4 PJAC_: $1 000 mmairom $2,500 $2,000 donat to designated nonprofit $1,530 $1,000 donated to designated nonprofit 1 PLACE: $2,5-0 MIXED TEAMS 2nd PLACE: $2,000 dor t t es grated nonpr fi} 3 PLACE: $1,500 4 PLAC $1,000 *Nonprofit organizations receiving donations must be located in Colorado, must provide services that directly address community health needs, and must be within Kaiser Permanente's grant guidelines. Kaiser Permanente will provide a list of nonprofits that your winning teams can choose from. Winning businesses and teams must be receptive to participating in communications and promotions about the awards, including possible media events and mentions in Colfax Marathon communication vehicles. To learn more or to register, visit www.runcolfax c c; or contact Municipal Cup Board Member Linda Morton by emailing Hilda c morton msr a n 1 1 5 I g WE 4Ff r a 1 A a ■g I g l H 1\) 11 NORM TOWN OF FRASER RESOLUTION NO. 2012-02-04 A RESOLUTION APPROVING THE FINAL PLAT, THE VILLAGE AT GRAND PARK FILING 2, LOT 10 & TRACT C. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO THAT: The Town Board of Fraser, Colorado hereby approves the Final Plat, The Village at Grand Park Filing 2, Lot 10 & Tract C with the following conditions: 1. Payment of all applicable fees 2. Execution of all documents within 90 days of the adoption of this Resolution. 3. A Subdivision Improvement Agreement (SIA) shall be provided prior to recordation of the final plat. 4. The SIA required improvements and collateral associated with those improvements shall be subject to Town Engineer and Attorney approval prior to execution and the schedule for completion of said improvements shall be within one year of execution of the SIA. 5. Provide an updated title commitment. 6. Provide 911 mylar and electronic copy of the plat in accordance with the Subdivision Regulations. 7. All revised documents to be reviewed and approved by the Town Attorney. 8. On sheet 1 of 2, add reception # and date for the PDD of the Village at Grand Park Lot 12A in notes #4 and #5. 9. On sheet 2 of 2, label Market Street, Tract C public right- 10. Asign and maintenance easement along the west edge of Market Street (Tract C). If such conditions are not satisfied, the approval provided by this resolution is no longer valid. DULY MOVED, SECONDED AND ADOPTED THIS 15th DAY OF FEBRUARY, 2012. BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO BY: Mayor ATTEST: (S E A L) Town Clerk /%421 :t Inql:11 n'r'rerr'Y'r=ir irrory;ry, r Yr,r 931,1 1,1111 11P1 A PART OF SECT ON 28, 'TOWNSH P 1 SOUTH, RANGE 75 WEST OF THE SI X TH PRINCIPAL IVIERVDV AN, TOWN OF FR A SER COURTY OF GRAND, STA TE OF COLOR ADO SHEET 1 OF 1 FINAL PLAT PHASING PLAN THE VILLAGE. AT GRAND PARK-FILING 2. no.ary (HEKHEICATE 14,, Or MAI, 3ii.rittZ :FM EYE BF ;7' ny, I try, CLRYVFLYAJL c; 6130yAL„,.0 wyny mu, H YHo H H woo Hod. r oY GRArli[Y, A RESOLUTION APPROVING A MINOR PLAT AMENDMENT, REVISED FINAL PLAT PHASING PLAN, THE VILLAGE AT GRAND PARK FILING 2. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO THAT: The Town Board of Fraser, Colorado hereby approves a minor plat amendment, revised Final Plat Phasing Plan, The Village at Grand Park Filing 2 with the following conditions: (S E A L) 1. A Subdivision Improvement Agreement (SIA) shall be provided prior to recordation of each final plat. 2. The SIA required improvements and collateral associated with those improvements shall be subject to Town Engineer and Attorney approval prior to execution and the schedule for completion of said improvements shall be within one year of execution of the SIA. 3. Any plat not executed and recorded within 5 years from June 4, 2008 shall expire unless an extension is approved by the Town Board. 4. Payment of all applicable fees 5. Execution of all documents within 90 days of the date of adoption of this Resolution. If such conditions are not satisfied, the approval provided by this resolution is no longer valid. DULY MOVED, SECONDED AND ADOPTED THIS 15 DAY OF JUNE, 2011. TOWN OF FRASER RESOLUTION NO. 2011-06-04 BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO BY: Mayor ATTEST: 0 5 a "T er J O 11 NORM TOWN OF FRASER RESOLUTION NO. 2012-02-05 A RESOLUTION APPROVING THE FINAL PLAT, THE VILLAGE AT GRAND PARK FILING 2, LOT 11A & TRACT A. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO THAT: The Town Board of Fraser, Colorado hereby approves the Final Plat, The Village at Grand Park Filing 2, Lot 11A & Tract A with the following conditions: 1. Payment of all applicable fees 2. Execution of all documents within 90 days of the adoption of this Resolution. 3. A Subdivision Improvement Agreement (SIA) shall be provided prior to recordation of the final plat. 4. The SIA required improvements and collateral associated with those improvements shall be subject to Town Engineer and Attorney approval prior to execution and the schedule for completion of said improvements shall be within one year of execution of the SIA. 5. Provide an updated title commitment. 6. Provide 911 mylar and electronic copy of the plat in accordance with the Subdivision Regulations. 7. All revised documents to be reviewed and approved by the Town Attorney. 8. On sheet 1 of 2, add reception # and date for the PDD of the Village at Grand Park Lot 12A in notes #4 and #5. 9. On sheet 2 of 2, note #14 should reference Lot 11A. 10. On sheet 2 of 2, label Market Street Tract A public right- 11. Add a sign and maintenance easement along the west and southwestedge of Market Street (Tract A). If such conditions are not satisfied, the approval provided by this resolution is no longer valid. DULY MOVED, SECONDED AND ADOPTED THIS 15th DAY OF FEBRUARY, 2012. BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO BY: Mayor ATTEST: (S E A L) Town Clerk 8 5 ij :V1 81 881 E ,1 41 di grE;° 9%.1 14 I niZ if i'lf 11 NORM H t'i -1 0 z z P o D r n D uA r 2 O o L m a o n y z -1 r- 0 to 0 .4 z o m Z a Z 7, a- y z (n Z d O m D y z rn o= bdZ o P D I—I z o Iv TOWN OF FRASER RESOLUTION NO. 2012-02-06 A RESOLUTION APPROVING THE FINAL PLAT, THE VILLAGE AT GRAND PARK FILING 2, LOT 11B & TRACT B. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO THAT: The Town Board of Fraser, Colorado hereby approves the Final Plat, The Village at Grand Park Filing 2, Lot 11B & Tract B with the following conditions: 1. Payment of all applicable fees 2. Execution of all documents within 90 days of the adoption of this Resolution. 3. A Subdivision Improvement Agreement (SIA) shall be provided prior to recordation of the final plat. 4. The SIA required improvements and collateral associated with those improvements shall be subject to Town Engineer and Attorney approval prior to execution and the schedule for completion of said improvements shall be within one year of execution of the SIA. 5. Provide an updated title commitment. 6. Provide 911 mylar and electronic copy of the plat in accordance with the Subdivision Regulations. 7. All revised documents to be reviewed and approved by the Town Attorney. 8. On sheet 1 of 2, add reception # and date for the PDD of the Village at Grand Park Lot 12A in notes #4 and #5. 9. public right- 10. edge of Market Street (Tract B). If such conditions are not satisfied, the approval provided by this resolution is no longer valid. DULY MOVED, SECONDED AND ADOPTED THIS 15th DAY OF FEBRUARY, 2012. BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO BY: Mayor ATTEST: (S E A L) Town Clerk MEMO TO: Byers Peak Properties FROM: Fraser Town Board DATE: February 15, 2012 SUBJECT: Byers Peak Ranch It had been our impression that there have been productive discussions between Byers Peak Properties and our Annexation Committee; however, based upon the latest draft provided by Byers Peak Properties it seems that there has been little change in position on key substantive matters since the first draft provided to the Town almost a year ago. We are concerned that there seems to be some misunderstanding regarding some of the more significant terms that the Town of Fraser is willing to accept. This memo is provided to ensure that there is a clear understanding of the Town’s position.  In lieu of bringing water rights to serve the development per the Town’s annexation policies, water facilities would be provided (specifically, augmentation facilities). As the Town would be relying upon provision of the augmentation facilities as an important component of its efforts to ensure a reliable supply of water to the community, it will need firm and specific assurances that these facilities will be constructed properly and in a timely manner.  Water Plant Investment Fees cannot be rebated to the developer as reimbursement of its infrastructure costs as these funds will be necessary to improve/construct Town water source facilities necessary to serve the development. Some portion of these may be considered toward the cost of constructing the augmentation facilities not necessary to serve BPR, however, the net cost of constructing these facilities and the amount necessary to serve BPR has not been determined (and these facilities would be provided in lieu of bringing water rights to serve the development).  Sanitary Sewer Plant Investment Fees cannot be used to reimburse the developer for its sewer infrastructure costs. These funds will be necessary for use related to the Town’s treatment plant expansion costs.  All development on the property must be served by the public water and sewer system, except for the phase out provisions related to the Colorado Adventure Park, or as may be otherwise approved by the Town.  Streets within the development must be private streets, with the exception of CR73, CR72, the Fraser Valley Parkway, and Road A. Maintenance and design standards shall be reflective of such ownership. The Town would consider public local streets only if appropriate funding mechanisms are put in place to address maintenance costs associated with these streets.  The gravel operations component of the proposed agreement remains a concern. The latest proposed language provides inadequate measures to ensure that the interests of the community can be addressed. There will need to be specific operational controls and enforcement measures to ensure that this operation does not create negative impacts and that the Town has the ability to address any problems that may arise. Further, it has been our understanding that these operations would be specific to construction of water augmentation facilities, not a long term commercial gravel operation. Please note that this is a summary of our position on what seems to be the more significant matters, especially those matters where we seem to lack substantive agreement. While we appreciate the need for the project to be economically viable, it is critical that the Town not compromise its financial position to accommodate the project. This summary is not all inclusive and there are a variety of other provisions in the agreement that would require refinement to the specific language. However, as the parties seem to be moving in different directions we felt it critical that we confirm our understanding and reach agreement on the matters above prior to proceeding any further with the agreement. Accordingly, given the significant differences in our positions on these matters, and the other th items yet to be resolved, we have concluded that a hearing on this matter on March 7 is premature and we have directed staff to cancel this hearing. MEMO TO: Byers Peak Properties FROM: Fraser Town Board DATE: February 15, 2012 SUBJECT: Byers Peak Ranch It our impression that there have been productive discussions between Byers Peak Properties and our Annexation Committee; however, based upon the latest draft provided by Byers Peak Properties it seems that there has been little change since the first draft provided to the Town almost a year ago. We are concerned that there seems to be some misunderstanding regarding some of the more significant terms that the Town of Fraser is willing to accept. This memo is provided to ensure that there is a clear understanding of the Town’s position.  In lieu of bringing water rights to serve the development per the Town’s annexation policies, water facilities would be provided (specifically, augmentation facilities). As the Town would be relying upon provision of the augmentation facilities as an important component of its efforts to ensure a reliable supply of water to the community, it will need firm and specific assurances that these facilities will be constructed properly and in a timely manner.  Water Plant Investment Fees cannot be rebated to the developer as these funds will be necessary to improve/construct water source facilities necessary to serve the development. Some portion of these may be considered toward the cost of constructing the augmentation facilities not necessary to serve BPR, however, the net cost of constructing these facilities and the amount necessary to serve BPR has not been determined (and these facilities would be provided in lieu of bringing water rights to serve the development).  Sanitary Sewer Plant Investment Fees cannot be used to reimburse the developer for its sewer infrastructure costs. These funds will be necessary for use related to treatment plant expansion costs.  All development on the property must be served by the public water and sewer system, except for the phase out provisions related to the Adventure Park, or as may be otherwise approved by the Town.  Streets within the development must be private streets, with the exception of CR73, CR72, the Fraser Valley Parkway, and Road A. Maintenance and design standards shall be reflective of such ownership. The Town would consider public local streets only if appropriate funding mechanisms are put in place to address maintenance costs associated with these streets.  The gravel operations component of the proposed agreement remains a concern. The latest proposed language provides inadequate measures to ensure that the interests of the community can be addressed. There will need to be specific operational controls and enforcement measures to ensure that this operation does not create negative impacts and that the Town has the ability to address any problems that may arise. Further, it has been our understanding that these operations would be specific to construction of water augmentation facilities, not a long term gravel operation. Please note that this is a summary of our position on what seems to be the more significant matters, especially those matters we seem to lack agreement on the general terms. This summary is not all inclusive and there are a variety of other provisions in the agreement that would require refinement to the specific language. However, as the parties seem to be moving in different directions we felt it critical that we confirm our understanding and agreement on the matters above prior to proceeding any further with the agreement. Given the significant differences in our positions on these matters, and the other items yet to be th resolved, we have concluded that a hearing on this matter on March 7 is premature and we have directed staff to cancel this hearing. Please confirm your position on these matters as soon as possible such that we may determine the appropriate next steps. February 16, 2012 Fraser Walk Through History Park Foundation Board PO Box 898 Fraser, CO 80442 Dear Board of Directors: It has come to our attention that the Fraser Walk Through History Park Foundation’s tax exempt status has been revoked by the United States Department of Treasury Internal Revenue Service. I am writing on behalf of the Town of Fraser to formally request that the Foundation repay the Town of Fraser for the loan that the Town provided the Foundation in 2003 in the amount of $4,500. At a minimum, we would request that the Foundation forward the funds currently held in its checking account in the amount of $2,749.44. While the Town Board is extremely appreciative of all the work the Foundation completed on behalf of the community, it is apparent that the foundation is no longer a functioning body and the Town would like to recoup these funds prior to dissolution of the Foundation. It is our understanding that the Foundation Board is not in compliance with the minimum meeting requirements, and as evidenced by the revocation of tax exempt status the Foundation is not in compliance with 501(c)(3) rules since at least May 15, 2011. Again, we appreciate all of your efforts and the Town of Fraser will continue to proudly operate and manage the Walk Through History Park as local landmark. Sincerely, Fran Cook Mayor