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Home My Public Portal AboutTBP 2012-03-07 BOARD OF TRUSTEES REGULAR MEETING AGENDA WEDNESDAY, MARCH 7, 2012 FRASER TOWN HALL Members of the Board may attend a Candidate Orientation at 5:00 p.m. Members of the Board may have dinner together @ 5:30 p.m. and/or attend the Walk Through History Park Foundation Board Meeting at 6:00 p.m. 1. Roll Call 7:00 2. Approval of Agenda 3. Consent Agenda a) Minutes – February 15, 2012 4. Open Forum a) Business not on the agenda 5. Updates a)Chamber of Commerce 6. Public Hearing a) Byers Peak Ranch Annexation and Zoning CANCELLED This hearing has been 7. Discussion and Possible Action Regarding a) Proposed Memorandum of Understanding with The Headwaters Trails Alliance b) Resolution 2012-03-02 Authorizing Execution of a Contract for the Fraser River Bank Stabilization Project c) Resolution 2012-03-03 Authorizing Execution of an Amendment to the Law Enforcement Intergovernmental Agreement with the Town of Winter Park d) Resolution 2012-03-04 Authorizing Execution of a Staff and Equipment Sharing Intergovernmental Agreement with the Town of Winter Park 8. Community Reports 9. Staff Reports 10. Other Business Upcoming Meetings: Wed. March 21, 2012 Board of Trustees Wed March 28, 2012 Planning Commission Wed. April 4, 2012 Board of Trustees Posted March 2, 2012 Lu Berger ñÈûØËÖØËéÎÆÏúÑØËÒ Town Board Briefing March 7, 2012 Please note that the Hearing for Byers Peak Ranch Annexation that had been anticipated has been cancelled as the Town Board felt that the hearing was premature. We are looking forward to an update from the Chamber of Commerce on the status of the Key Card Program along with other Chamber programs. The efforts to pursue signalization at First Street have led to a lot of discussion out in the community, and we think some misunderstandings. Resolution 2012-03-01 is provided for your consideration with the goal of confirming that the Town of Fraser also supports signalization of Rendezvous Road. While signalization at Rendezvous Road may not occur simultaneously with First Street, it remains of goal for our community. As you may recall, the 2012 Budget includes provisions for additional funding of trail initiatives in the Fraser Valley. Enclosed for your consideration is a draft memorandum of understanding (MOU) with the Headwater Trails Alliance (HTA) as proposed at the th February 15 meeting. The MOU would provide additional funding that HTA could use toward Fraser Valley trail initiatives along with an office space at 120 Zerex. Our Sprout grant application for the Outdoor Education Center (OEC) is still pending, and while we are optimistic I’d recommend withholding the provision of office space until we determine if the OEC is funded. The OEC and HTA would work very together in this space and provide an active facility for public benefit. Without the OEC, I think HTA is not capable of providing the public access that the Board has sought for the facility. The MOU is provided for discussion only at this time, we would anticipate possible action on March st 21. Resolution 2012-03-02 would authorize execution of a contract with Five Rivers for the Fraser River Bank Stabilization Project. We have been working toward this project for almost two years, the delays have resulted from challenges in obtaining permits from the Army Corps of Engineers (they have experienced a number of key turnovers). The work involves stabilizing banks in 5 areas of the Fraser River between CR 804 and CR 8, these areas have been problematic, especially during higher runoff and absent this work we expect to experience structural damage due to bank failure. Our permit, that we received last fall, is conditioned upon contracting the work prior to March 18, 2012 and completion of the work prior to November 2012. We have been working with Five Rivers to refine the work/contract which is now provided for your approval. It should be noted that we believe Five Rivers is best suited to complete this work as they did the 2006 Aquatic Habitat Improvements, are familiar with the reach of river, and are highly experienced in this type of work. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com Resolution 2012-03-03 would authorize execution of an Amendment to the Law Enforcement Intergovernmental Agreement with Winter Park. The purpose of this amendment, as outlined during our 2012 Budget process, is to amend the allocation from 60/40 to 65/35. This is based upon our track record during recent years of operation of the Department. Resolution 2012-03-04 would authorize execution of an Intergovernmental Agreement with the Town of Winter Park to facilitate sharing of staff and equipment. It is important to understand that we have shared equipment and loaned staff to each other for years, and the purpose of this IGA is to formalize our relationship and make sure that our operations folks don’t end up in an awkward position as a result of their efforts to do better business and cooperate. This IGA has been in the works since 2005, but given transitions in Winter Park we have not been able to get to the finish line. Included is a redline version, note that the changes identified are only the most recent changes to the prior draft, this is a new IGA and those changes are only included for those who recall prior drafts. We look forward to wrapping this up, but note that this really would not change anything with our organization operationally. Enclosed in your packet for informational purposes is some recent correspondence with our business community regarding signage. Given recent adoption of amendments to the sign code, enforcement efforts that were on hold pending the amendment process have been initiated. As always, feel free to contact me if you have any questions or need any additional information. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com FRASER BOARD OF TRUSTEES MINUTES DATE: Wednesday, February 15, 2012 MEETING: Board of Trustees Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Mayor Fran Cook; Mayor Pro-Tem Steve Sumrall; Trustees: Vesta Shapiro, Philip Naill, Scotty Brent and Eric Hoyhtya Staff: Town Manager Jeff Durbin; Utility Administrator Nancy Anderson; Finance Manager Nat Havens; Public Works Director Allen Nordin; Town Planner Catherine Trotter; Police Chief, Glen Trainor; Treatment Plant Superintendent Joe Fuqua Others: See attached list Mayor Cook called the meeting to order at 6:03 p.m. 1.Regular Meeting: Roll Call 2.Approval of Agenda: motion Trustee Shapiro moved, and Trustee Naill seconded the to approve the Agenda. Motion carried: 6-0. 3. Executive Session: motion Trustee Naill moved, and Trustee Brent seconded the to open the For a conference with the Town’s Special Counsel for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4)(b) and for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-402(4)(e) regarding an annexation agreement and include SC Ferguson, TM Motion carried: 5-0 Durbin, PW Nordin, TP Trotter and FD Havens. Trustee Hoyhtya arrived. In: 6:05 p.m. Out: 6:50 p.m. motion Trustee Hoyhtya moved, and Trustee Shapiro seconded the to close the Motion carried: 6-0. Executive Session. Attorney’s Opinion Required by C.R.S. 24-6-402(2)(d.5)(II)(B). As the attorney representing the Town of Fraser, I am of the opinion that the entire Executive Session, which was not recorded, constituted a privileged attorney-client communication. Page 2 of 3 Boots Ferguson, Special Counsel Trustee Brent departed the meeting. 4.Consent Agenda: a) Minutes – January 18, 2012 b) Resolution 2012-02-02 Adoption of National Incident Management System (NIMS) c) Resolution 2012-02-04 Approving the final plat, The Village at Grand Park – Filing 2, Lot 10 & Tract C d) Resolution 2012-02-05 Approving the final plat, The Village at Grand Park – Filing 2, Lot 11A & Tract A e) Resolution 2012-02-06 Approving the final plat, The Village at Grand Park – Filing 2, Lot 11B & Tract B motion Trustee Hoyhtya moved, and Trustee Sumrall seconded the to approve Motion carried: 5-0. the consent agenda. Trustee Brent returned to the meeting. 5.Open Forum: Indian Peaks Charter School – Kim Hanna and Sandy Pederson presented the Charter School’s proposal to seek grant funding for the construction of a new building, which may request local support. Terry Stanford spoke in support of CDOT letter from Transportation Region 3 Director Dave Eller, dated January 24, 2012. 6.Updates: a) Grand County Community Garden – Deborah Buhayar gave update on the Fraser Valley Community Gardens. Donations in the amount of $50,000 have been received in support of the program. 7.Public Hearings: 8.Discussion and Possible Action Regarding: a) Chamber of Commerce 2012 Website and Key Card Presentations – Item will be moved to a future agenda. b) Headwater Trails Alliance (HTA) 2012 Work Plan – Through a powerpoint presentation, Maura McKnight reviewed projects completed by HTA, 2012 partner funding and a possible office move to 120 Zerex Street in Fraser. The 120 Zerex location is in close proximity to several trail systems and the location could also be a central point for the Grand County Outdoor Education Network, of which HTA is a member. The Board discussed the possibilities. Jared Page 3 of 3 Veenstra reported that the Petersen Trail application has been approved by CDOT and construction will be completed this summer. 9.Community Reports: 10.Other Business: motionMotion Trustee Shapiro moved, and Trustee Hoyhtya seconded the to adjourn. carried: 6-0. Meeting adjourned at 8:28 p.m. Lu Berger, Town Clerk MEMORANDUM OF UNDERSTANDING 2012 th Memorandum of Understanding This(hereinafter the “MOU”) is made and entered into this 7 Headwater day of March, 2012 in order to memorialize the terms of agreement between the Trails Alliance The Town of Fraser,Fraser Board (hereinafter “HTA”) and by and through its of Trustees (hereinafter “TOWN”). RECITALS: WHEREAS, the TOWN is a funding partner of HTA in order to preserve, protect, build and maintain trail systems in the TOWN and throughout Grand County; and both entities share the common goal of a public system of networked trails to enhance the economic viability and quality of life within the Fraser Valley; and WHEREAS, the parties desire to expand the capacity of HTA in order to allow it to focus additional efforts on trail system matters within the Fraser Valley. NOW THEREFORE BE IT AGREED AS FOLLOWS: 1. TOWN: a. The Town will contribute $4,500 in 2012 to HTA for 2012 General Operations. b. In addition, Town will provide funding of up to $15,000 to be used by HTA for the following purposes within the Upper Fraser Valley: i. trail planning ii. trail improvements iii. trail marketing iv. trail way finding v. other trail related purposes c. The additional funding will be provided to HTA upon invoicing for the work by HTA. Eligible expenses include HTA staff time, consultants, contracted services, materials, and other related expenses. d. Office space in 120Z will be leased to HTA, no charge, subject to separate lease agreement. 2. HTA: a. In addition to general operations, HTA will focus efforts on enhancing and marketing the Upper Fraser Valley trail systems consistent with Town goals of economic development and quality of life enhancements. b. Along with providing annual report, HTA will provide a detailed accounting of how additional funds were utilized c. In lieu of rent for the space at 120Z, HTA will provide leadership and work product as it relates to the Upper Fraser Valley Trail Systems as outlined above. Additionally, HTA will participate in outdoor education center operations at 120Z, commit to some minimum level of “staffing” front desk and/or running activities 1 3. Term. This MOU shall expire on December 31, 2012. 4. Termination. Either party may terminate this MOU either for failure to fulfill the specific obligations herein identified or for no cause. Such termination notice shall be in writing. 5. Notice and Certification. All notices and communications required by this agreement shall be in writing and shall be either personally delivered, or sent by certified United States mail, return receipt requested, to the addresses set forth below: Headwaters Trail Alliance Town of Fraser P.O. Box 946 P.O. Box 370 Granby, CO 80446 Fraser, CO 80442 The terms outlined within this agreement have been accepted and agreed to by the parties on this 7th day of March, 2012: TOWN OF FRASER ____________________________ Jeff Durbin, Town Manager ATTEST: _______________________ Lu Berger, Town Clerk [S E A L] HEADWATERS TRAIL ALLIANCE ___________________________ President STATE OF COLORADO ) ) ss. COUNTY OF ____________ ) Acknowledged before me on ________________, 2010, by ____________________, as (date of signing) (name of signer) _____________________ for the ____________________. Title (owner/president) (company) Witness my hand and official seal. My commission expires: [S E A L] Notary Public 2 TOWN OF FRASER RESOLUTION NO. 2012 -03 -02 A RESOLUTION AUTHORIZING EXECUTION OF A CONTRACT WITH FIVE RIVERS FOR THE FRASER RIVER BANK STABILIZATION PROJECT BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO THAT: 1. That the Town Manager is hereby authorized to execute the attached contract for the Fraser River Bank Stabilization Project. READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES THIS 7" DAY OF MARCH, 2012. Votes in Favor: Votes Opposed: Absent: Abstained: (SEAL) BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO By: Mayor ATTEST: Town Clerk TOWN OF FRASER, COLORADO PUBLIC CONTRACT FOR SERVICES THIS CONTRACT is made and entered into as of this day of 2012, by and between Five Rivers, Inc , whose address is 8950 Chapman Rd. Bozeman, MT 59718 , hereinafter referred to as "Contractor"), and the Town of Fraser, a municipal corporation of the State of Colorado, whose address is 153 Fraser Avenue, P.O. Box 120, Fraser, Colorado 80442, (hereinafter referred to as "Fraser" or "Town "). In consideration of the mutual promises and covenants set forth herein, Fraser and Contractor agree as follows: ARTICLE 1.0 — RELATIONSHIP OF THE PARTIES 1.1 Contractor is engaged in an independent business and is being retained and engaged by Fraser only for the purposes and to the extent set forth in this contract. Contractor's relation to Fraser and any of its affiliates shall, during the term of the contract, be that of an independent contractor and not an employee, agent, partner or engaged in a joint venture with Fraser, for all purposes including, but not limited to Federal and state tax purposes. Fraser does not require Contractor to work exclusively for Fraser, and Contractor shall retain the right to perform services for others during the term of this contract. 1.2 Fraser engages Contractor to perform duties in connection with the following specific engagement hereunder. ARTICLE 2.0 - DESCRIPTION OF SERVICES 2.1 Contractor agrees to provide the following services for Fraser (herein referred to as the "Work "): Complete the work on sites 1 -6 as described in the Nationwide Permit Application to the US Army Corps of Engineers (USACE) dated April 19, 2011 and as detailed in the additional information letter to the USACE dated September 27,2011. Both documents are attached for reference. The Work will be completed by a heavy equipment contractor of the Contractors choice. 2.2 Any additional work or services not within the scope of the description set forth in Section 2.1 must be approved in advance by Fraser. ARTICLE 3.0 - COMPENSATION 3.1 Fraser agrees to pay the following compensation to Contractor for the Work described in Article 2.0: Time and Materials for cost of Work. Total cost NOT TO EXCEED $30,000. Rev. 2010 -08 Page 1 of 6 3.2 Such compensation shall be payable as follows: 3.2.1 Down Payment 25% of not to exceed amount ($7,500) will be Invoiced as INITIAL PAYMENT and paid prior to commencement of the work. This amount shall be applied by the Contractor as compensation for services and materials as part of the Work. Credit for the Initial Payment will be applied to the first Invoice submitted after the project has commenced. 3.2.2 Progress Payments Once work has commenced the Contractor shall deliver to the Owner every fifteen (15) days and upon completion, itemized INVOICES in such detail as required to allow the Owner to verify expenses against the scope of work. Payment of each Invoice will be made by Fraser within thirty (30) days of receipt. Fraser has the right to retain 10% of each payment to the Contractor. Once the work has been completed and the contract fully performed in accordance to the contract documents and as approved by the Town, the Town will release the total retained amount to the Contractor. 3.3 Fraser hereby states that it has appropriated sufficient funds to pay the anticipated compensation due to Contractor hereunder for the current fiscal year. ARTICLE 4.0 - TERM 4.1 This Contract shall be effective as of the date first mentioned above and shall continue in effect until terminated by either party. 4.2 Either party may terminate this contract without cause upon not less than thirty (30) days written notice to the other party. ARTICLE 5.0 - CONTRACTOR'S RESPONSIBILITIES 5.1 Contractor shall provide and pay for all labor, materials, equipment, facilities and services necessary for the proper completion of the Work. 5.2 Contractor will pay and be responsible for all costs incurred by Contractor relating to or in connection with the performance of duties under this contract, including, but not limited to, any overhead costs, any fees, fines, licenses, bonds or taxes required of or imposed against Contractor and all other of Contractor's costs of doing business. 5.3 Contractor assumes full responsibility for acts, negligence or omissions of all its employees engaged in performing the Work or any part thereof; for those of his subcontractors Rev. 2010 -08 Page 2 of 6 and their employees; and for those of all other persons performing work under a contract with him. 5.4 Contractor shall comply with all Federal, state and local laws regarding business permits and licenses that may be needed to carry out any duties to be performed under this contract. ARTICLE 6.0 - INDEMNIFICATION AND INSURANCE 6.1 Contractor agrees to indemnify, defend, and hold Fraser harmless from and against any and all liability, claims, and damages arising out of work under this Contract, including Fraser's attorney fees, on account of injury, loss or damage, including without limitation, claims arising from bodily injury, personal injury, sickness, disease, death, property loss or damage, to the extent such injury, loss or damage is caused or alleged to be caused in whole or in part by the negligence or other fault of Contractor, any subcontractor or supplier of Contractor, or any officer, employee, or agent of Contractor, but not for any amounts that are greater than that represented by the degree or percentage of negligence or fault attributable to the Contractor or the Contractor's agents, representatives, subcontractors, or suppliers. This indemnification provision is intended to comply with C.R.S. 13 -21- 111.5(6) and shall be read as broadly as permissible to satisfy that intent. 6.2 Contractor shall procure and maintain, and shall cause any subcontractor of Contractor to procure and maintain, the minimum insurance coverages listed below. Such coverages shall be procured and maintained with forms and insurers acceptable to Fraser. All coverages shall be continuously maintained to cover all liability, claims, demands and other obligations assumed by Contractor pursuant to Section 6.1. In case of any claims -made policy, the necessary retroactive dates and extended reporting periods shall be procured to maintain such continuous coverage. The required coverages are as follows: 6.2.1 Contractor shall maintain such insurance as will fully protect Contractor and Fraser from any and all claims under workers' compensation and other employee benefit laws, in an amount not less than the statutory limits (as may be amended from time to time). 6.2.2 Contractor shall maintain general liability insurance with coverage limits of not less than $150,000.00 for injury to one person in any single occurrence and not less than $600,000.00 for injury to two or more persons in any single occurrence, or such larger amounts as correspond with the recovery limits applicable to governmental entities under C.R.S. 24 -10- 114(1) as the same may be from time to time amended. The policy shall be applicable to all premises and operations. The policy shall include coverage for bodily injury, broad form property damage (including completed operations), personal injury (including coverage for contractual and employee acts), blanket contractual, independent contractors, products and completed operations. The policy shall include coverage for explosion, collapse and underground hazards, and shall contain a severability of interests provision. Rev. 2010 -08 Page 3 of 6 6.2.3 Contractor shall maintain comprehensive automobile liability insurance, with minimum limits as specified in subsection 6.2.2 above, with respect to each of Contractor's owned, hired or non -owned vehicles assigned to or used in performance of the Work hereunder. 6.3 The policy or policies required by subsections 6.2.2 and 6.2.3 above shall be endorsed to include Fraser as an additional insured. Every policy required above shall be primary insurance, and any insurance carried by Fraser, its officers or employees, or carried by or provided through any insurance pool shall be excess and not contributory insurance to that provided by Contractor. Contractor shall be solely responsible for any deductible losses under any policy or policies required herein. Upon Fraser's request, Contractor shall promptly furnish Fraser with a certificate of insurance evidencing the insurance coverage required by this Article. 6.4 Failure on the part of Contractor to procure or maintain policies providing the required insurance coverages, conditions and minimum limits provided herein shall constitute a material breach of this Contract, for which Fraser may immediately terminate this Contract, or at its discretion, Fraser may procure or renew any such policy or any extended reporting period thereto and may pay any and all premiums in connection therewith, and all sums so paid by Fraser shall be repaid by Contractor to Fraser upon demand, or Fraser may offset the cost of the premiums against any monies due to Contractor from Fraser. 6.5 Fraser and Contractor understand and agree that Fraser is relying on, and does not waive or intend to waive by any provision of this Contract, the monetary limitations or any other rights, immunities and protections provided by the Colorado Governmental Immunity Act, Section 24 -10 -101, et seq., Colorado Revised Statutes, as the same may from time to time be amended, or otherwise available to Fraser, its officers or employees. ARTICLE 7.0 - ADDITIONAL PROVISIONS 7.1 Contractor understands that Contractor will be liable for Federal, state and local income taxes and Federal self employment tax relating to income received under this contract. Fraser will not: withhold FICA (Social Security) from Contractor's payments; make State or Federal unemployment insurance contributions on Contractor's behalf; withhold State or Federal income tax from payments to Contractor; or obtain Worker's Compensation insurance on behalf of Contractor. Contractor is not entitled to workers' compensation benefits and is obligated to pay Federal and state income tax on any moneys earned pursuant to the contract relationship established by this contract. 7.2 Fraser shall not provide in any way training to or for Contractor hereunder. 7.3 Contractor is engaged hereunder as an independent contractor and, as such, Contractor shall not have any authority to accept engagements on behalf of or to, in any other way, bind Fraser. Rev. 2010 -08 Page 4 of 6 7.4 This Contract contains the entire agreement and understanding between the parties and may not be changed or modified orally, but only by a written instrument signed by both Fraser and Contractor. 7.5 Neither this Contract or any interest therein, nor any claim thereunder, shall be assigned or transferred by Contractor to any other party or parties. 7.6 In the event of any litigation relating to or arising out of this Contract, the court shall award to the prevailing party all reasonable costs and expenses incurred in connection with such litigation, including attorney fees. This Contract shall be interpreted and enforced in accordance with the laws of the State of Colorado; and the courts of Grand County, Colorado, shall have exclusive jurisdiction over any court action arising hereunder. 7.7 Illegal Aliens. By its signature on this Contract, Contractor certifies that, as of the time of its signature, it does not knowingly employ or contract with any illegal alien who will perform work under this Contract and that, in order to confirm the employment eligibility of all employees who are newly hired for employment to perform work under this Contract, Contractor will participate in the e- verify program or department program, as defined in C.R.S. 8- 17.5 -101. Contractor agrees that it shall not knowingly employ or contract with any illegal alien to perform work under this Contract; and that it shall not enter into a contract with a subcontractor that fails to certify to Contractor that the subcontractor shall not knowingly employ or contract with any illegal alien to perform work under this contract. Contractor has confirmed the employment eligibility of all employees who are newly hired for employment to perform work under this Contract through participation in either the e- verify program or department program, as defined in C.R.S. 8 -17.5 -101. Contractor shall not use the e- verify program or department program procedures to undertake preemployment screening of job applicants while work under this Contract is being performed. If Contractor obtains actual knowledge that a subcontractor performing work under this Contract knowingly employs or contracts with an illegal alien, Contractor shall: (1) notify the subcontractor and Fraser within three days that Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and (2) terminate the subcontract with the subcontractor if, within three days of receiving the notice required herein, the subcontractor does not stop employing or contracting with the illegal alien; except that Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Contractor shall comply with any reasonable request by the Colorado Department of Labor and Employment made in the course of an investigation that the Department is undertaking pursuant to the authority established in C.R.S. 8- 17.5- 101(5). If Contractor violates a provision of this paragraph, Fraser may terminate this Contract for breach of contract. If the Contract is so terminated, Contractor shall be liable for actual and consequential damages to Fraser. Contractor understands that, in the event of such a termination, Fraser is required to notify the office of the Colorado Secretary of State. IN WITNESS WHEREOF, Fraser and Contractor have executed this Contract effective the date first above written. Rev. 2010 -08 Page 5 of 6 FRASER CONTRACTOR TOWN OF FRASER, a municipal corporation of the State of Colorado BY: Mayor ATTEST: Town Clerk (SEAL) BY: TITLE: Rev. 2010 -08 Page 6 of 6 August 11, 2010 Jeff Durbin Town Manager Fraser, CO P.O. Box 370 Fraser, CO 80442 Jeff, Bozeman, , MT 59718 18 (4:7E3} 200 -1970 The following is a summary of the repairs we discussed during our walk through on July 26th. The purpose of this letter is to be sure we are all on the same page before the permit application is submitted to the Corps. From the upstream most sites to the downstream they're labeled Sites 1 -6. Site 1 is the location of approximately 120 feet of 3 -4 foot vertically eroding bank that needs to be stabilized to prevent further lateral migration. The current bank elevation is higher than the land directly behind it and if the channel continues to move in that direction, flooding of streets and residential area will become an issue. To stabilize Site 1, we discussed a combination of large rock and bioengineering techniques. The large rock (3 -5 foot and smaller) would be keyed into the toe of the bank and keyed into the upstream end of the bank repair. The large rock would not be continuous as rip /rap down the bank; instead, cobble from the channel as well as some organic soil would be used to fill in between, above, and behind the large rock. Above the rock and cobble a soil encapsulated lift using coir fabric would be installed. The coir fabric consists of a coconut biodegradable fabric that will last long enough for the willows and grass seed to establish a root system that will stabilize the bank. Containerized willows will be planted between the cobble and coir lift and native grass seed will be hand cast inside of the coir lift. A picture has been provided as an example of this technique. Site 2 is a short section of vertically eroding bank directly downstream from existing large rock used to protect the bank. The erosion is beginning to travel downstream where it has already begun to cut behind a large willow that is in the toe of the bank. If left alone erosion will continue to cut behind and drop the willow into the channel. This would constrict flow and increase pressure against an unstable bank which will continue to degrade the channel. To prevent further damage, 3 -5 foot rock would be keyed into the toe of the bank and tucked into the bank upstream of the large willow. Cobble from the existing downstream pool would be used to fill behind the large rock. The riffle that directs flow at this bank would be manipulated to spread flow more evenly across the channel at high flows. Some larger cobble would be incorporated into this riffle to create a hardened riffle to ensure that it maintain its shape and function during high flow events. Site 3 is the site of a side channel that feeds a private off channel pond and the location of a foot bridge. There is an issue of water getting up and onto the trail at the bridge and an issue of the culverts washing out at the exit of the side channel. Flows making it to the elevation of the trail at the bridge indicate that the base of the bridge must have been seeing water at the same time. We suggest getting the city engineers involved at this point to determine how high the bridge needs to be to clear high flows and how it should be raised. We can definitely assist in raising the bridge but don't believe we should take design responsibility on a structure like this because we are not engineers. In addition to raising the bridge we still believe we should limit the amount of flow that can enter the side channel to help with 1 W60 Chap > 'd, B ;+'.;es an, MT 99718 (4Cr,e' "1 ;! -1970 the downstream washout of the culverts. This would be achieved by building bank across the channel entrance and installing a 12 -18" culvert to keep the channel and the inflow to the private pond active. This will help decrease the severity of the washout at the downstream culverts but probably won't completely eliminate it. It looks like during high flows the exits of the culverts are probably submerged in the river, backing up water into the side channel and causing flow over the trail. With the reduced inflow to the channel, velocities should not be as great as water is exiting the channel but the water surface elevation will be close to the same. To prevent damage to the trail every year we recommend that we backfill the culverts completely with cobble. This will allow water to flow through and over without washing material away. The trail on either side of the culverts would also be cobble. In effect this section of trail would become a ford type crossing during high flows. If it's observed during the spring that no water is flowing over the trail at the exit, then the city could consider laying trail material down over the cobble. Site 4 has 5 culverts passing under the trail that are supposed to feed a small wetland side channel. High flows are overtopping the trail and moving material from the trail into the exits of the culverts in the side channel. The only way to prevent this from occurring is to raise the trail over the culverts. The wood retaining wall seems to be doing its job keeping the trail in place so it could be raised an additional foot with the trail. To prevent a long run of trail with that much added vertical drop, cobble would be placed in front of 3 of the 5 culverts in the channel and would slope up the face of the retaining wall. Two culverts would be kept clear. The trail material that has washed over the culvert exits and into the side channel would be cleaned up. Site 5 is the severally eroding bank that is threatening the trail in front of some condos. This bank would be stabilized using large rock and cobble. Some organic material would be used to encourage revegetation and containerized willows would be incorporated throughout the matrix. Typically we try to avoid the used of large rock as rip /rap but if structures such as roads or buildings are at risk we take this additional precaution. Site 6 appeared to be a low spot in an outside bank that flows were jumping over and running into public area including a pond. Just a small amount of fill over this upland area would prevent this. With the possibility of damaging the inflow to the pond and other public utilities in the area we assume to leave this site to the city. If this is acceptable to you we will prepare and submit the 404 permit application to the Army Corps for the work described above. The cost preparing the permit application is $900. If a site visit is required with the Corps that cost would be separate. If this is approved we will have it submitted as soon as possible. Regards, Sean Claffey Five Rivers, Inc. 2 Site 1 4ig Example of Coir Lift finished June 2010 on the Upper Colorado. 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»¨»½«¬»¼¿²¼¬¸»³«²·½·°¿´»¿´¿ºº·¨»¼¬¸»¼¿§¿²¼§»¿®©®·¬¬»²¿¾±ª»ò ßÌÌÛÍÌæÌÑÉÒÑÚÚÎßÍÛÎ Ô«Þ»®¹»®ôÌ±©²Ý´»®µÚ®¿²Ý±±µôÓ¿§±® ßÌÌÛÍÌæÌÑÉÒÑÚÉ×ÒÌÛÎÐßÎÕ Ý¿¬Ð»¬»®±²ôÝÓÝôÌ±©²Ý´»®µÖ¿³»ÚòÓ§»®ôÓ¿§±® TOWN OF FRASER RESOLUTION NO. 2012-03-03 A RESOLUTION AUTHORIZING EXECUTION OF AN AMENDED INTERGOVERNMENTAL AGREEMENT WITH THE TOWN OF WINTER PARK FOR THE FRASER WINTER PARK POLICE DEPARTMENT BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO THAT: 1. That the Mayor is hereby authorized to execute the attached Amendment to the Law Enforcement Intergovernmental Agreement with the Town of Winter Park. READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES h THIS 7 DAY OF MARCH, 2012. Votes in Favor: Votes Opposed: Absent: Abstained: BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO ( S E A L ) By: Mayor ATTEST: Town Clerk INTERGOVERNMENTAL AGREEMENT BETWEEN THE TOWN OF FRASER AND THE TOWN OF WINTER PARK THIS AGREEMENT is made and entered into this ______ day of _________________, 2011, by and between the TOWN OF FRASER, a Colorado municipality with an address of ____________ (hereinafter referred to as "Fraser") and the TOWN OF WINTER PARK , a Colorado municipality with an address of _______________(hereinafter referred to as "Winter Park"), collectively referred to as "municipalities." WHEREAS, Fraser and Winter Park have benefited from cooperative efforts between the Public Works Departments of each municipality; and WHEREAS, Fraser and Winter Park mutually agree that continued sharing of equipment and personnel would be beneficial to each municipality; and WHEREAS , cooperation among adjoining and adjacent municipalities is not only a proper exercise of municipal governmental powers and duties under and pursuant to Colorado Revised Statute 29-1-203, but will also permit and be conducive to the furnishing of such services in the most cost effective way possible. NOW, THEREFORE, in consideration of their mutual rights and obligations as set forth below, Fraser and Winter Park agree as follows: 1. AUTHORITY FOR AGREEMENT. 1.1 This Intergovernmental Agreement is being entered into by the municipalities pursuant to the authority granted to municipalities in Colorado Revised Statutes §29-1-203, which allows governments to cooperate or contract with one another to provide any function, service, or facility lawfully authorized to each of the cooperating or contracting units. 2. TERM OF AGREEMENT, WITHDRAWAL OR DISSOLUTION. 2.1 Subject to the provisions of Subparagraph 2.2, the term of this Agreement shall continue indefinitely and no municipality can terminate its rights, duties, obligations or requirements imposed herein without the consent of all parties hereto. 2.2 Fraser and Winter Park acknowledge that their obligations under this Agreement are subject to annual appropriation by the governing body of each respective party and shall not constitute or give rise to a general obligation or other indebtedness of either party within the meaning of any constitutional or statutory provision or limitation of the State of Colorado nor a mandatory charge or requirement against either party in any ensuing fiscal year beyond the current fiscal year. 3. SHARED EQUIPMENT, EMPLOYEES, AND SERVICES. 3.1 The requesting municipality may request use of equipment, staff, and/or services from the assigning municipality. Such equipment, staff, and/or services may include, but are not limited to, heavy equipment, equipment operators, vehicles, or other specialized equipment. Employees of the assigning municipality will remain, at all times, employees of the assigning municipality. 3.2 The assigning municipality will provide the requesting municipality with access to such equipment, staff, and/or services at the discretion of its Town Manager. The requesting municipality will pay associated costs upon request of the assigning municipality. The assigning municipality agrees to assume responsibility for any liabilities associated with such shared equipment, employees, or services. 4. INSURANCE AND LIABILITY. 4.1 The Governmental Immunity Act, Colorado Revised Statutes § 24-10-101, etseq., as amended, provides protection to both municipalities and their employees. 4.2 The services performed and the expenses incurred under this Agreement shall be deemed for public and governmental purposes, with any immunities thereunto appertaining. 4.3 Each municipality shall maintain appropriate property, general liability, auto liability, errors and omissions, and workers' compensation insurance for their respective employees and equipment. Both municipalities shall retain liability individually for work performed by their respective employees and equipment, regardless of which jurisdiction any work takes place in. 5. APPROVAL OF AGREEMENT BY ORDINANCE OR RESOLUTION AND LEGALLY BINDING STATUS. 5.1 This Agreement shall be deemed in force as to the municipalities when the same has been approved by ordinance or resolution of all the participating municipalities. 5.2 After such approval, this Agreement shall be binding upon the municipalities and the covenants hereof may be enforced by appropriate remedy. 5.3 In any legal action brought by any party to this Agreement to enforce the terms hereof, the prevailing party shall be entitled to all costs incurred in connection with the action, including reasonable attorney fees. 6. AMENDMENTS. 6.1 This Agreement may be amended, modified, changed, or terminated in whole or in part only by a written agreement duly authorized and executed by each municipality in the same manner as this Agreement. 7. SEVERABILITY. 7.1 Should any of the provisions of this Agreement be held to be invalid or unenforceable, then the balance of this Agreement shall be held to be in full force and effect as though the invalid portion was not included; provided, however, that should the invalidity or unenforceability go to the essence of the Agreement or be of a substantial nature, then the party or parties who would receive the benefit of the provision, were it not invalid or unenforceable, shall have the option to terminate this Agreement, forthwith. 8. GOVERNING LAW AND VENUE. 8.1 This Agreement shall be governed by, and interpreted in accordance with, the laws of the State of Colorado, and venue for any action arising out of any dispute hereunder shall be in the Grand County District Court of the State of Colorado. 9. MISCELLANEOUS. 9.1 There are no intended third-party beneficiaries to this Agreement. 9.2. This Agreement constitutes the entire agreement between Winter Park and Fraser, superseding all prior oral or written communications. 9.3 Any notice under this Agreement shall be in writing, and shall be deemed sufficient when directly presented or sent pre-paid, first class United States Mail to the party at the address set forth on the first page of this Agreement. IN WITNESS WHEREOF, and intending to be legally bound hereby, in accordance with proper ordinance of each of the governing bodies of the municipalities, we have hereunto caused this instrument to be executed and the municipal seals affixed the day and year written above. ATTEST: TOWN OF FRASER _________________________________ __________________________________________ Lu Berger, Town Clerk Fran Cook, Mayor ATTEST: TOWN OF WINTER PARK ________________________________ __________________________________________ Cat Peterson, Town Clerk James F. Myers, Mayor INTERGOVERNMENTAL AGREEMENT BETWEEN THE TOWN OF FRASER AND THE TOWN OF WINTER PARK THIS AGREEMENT is made and entered into this ______ day of _________________, 2011, by and between the TOWN OF FRASER, a Colorado municipality with an address of ____________ (hereinafter referred to as "Fraser") and the TOWN OF WINTER PARK , a Colorado municipality with an address of _______________(hereinafter referred to as "Winter Park"), collectively referred to as "municipalities." WHEREAS, Fraser and Winter Park have benefited from cooperative efforts between the Public Works Departments of each municipality; and WHEREAS, Fraser and Winter Park mutually agree that continued sharing of equipment and personnel would be beneficial to each municipality; and WHEREAS , cooperation among adjoining and adjacent municipalities is not only a proper exercise of municipal governmental powers and duties under and pursuant to Colorado Revised Statute 29-1-203, but will also permit and be conducive to the furnishing of such services in the most cost effective way possible. NOW, THEREFORE, in consideration of their mutual rights and obligations as set forth below, Fraser and Winter Park agree as follows: 1. AUTHORITY FOR AGREEMENT. 1.1 This Intergovernmental Agreement is being entered into by the municipalities pursuant to the authority granted to municipalities in Colorado Revised Statutes §29-1-203, which allows governments to cooperate or contract with one another to provide any function, service, or facility lawfully authorized to each of the cooperating or contracting units. 2. TERM OF AGREEMENT, WITHDRAWAL OR DISSOLUTION. 2.1 Subject to the provisions of Subparagraph 2.2, the term of this Agreement shall continue indefinitely and no municipality can terminate its rights, duties, obligations or requirements imposed herein without the consent of all parties hereto. Deleted: . 2.2 Fraser and Winter Park acknowledge that their obligations under this Agreement are subject to annual appropriation by the governing body of each respective party and shall not constitute or give rise to a general obligation or other indebtedness of either party within the meaning of any constitutional or statutory provision or limitation of the State of Colorado nor a mandatory charge or requirement against either party in any ensuing fiscal year beyond the current fiscal year. 3. SHARED EQUIPMENT, EMPLOYEES, AND SERVICES. 3.1 The requestingmunicipality may request use of equipment, staff, and/or services Deleted: borrowing from the assigningmunicipality. Such equipment, staff, and/or services may include, but are not Deleted: lending limited to, heavy equipment, equipment operators, vehicles, or other specialized equipment. Employees of the assigning municipality will remain, at all times, employees of the assigning municipality. 3.2 The assigningmunicipality will provide the requestingmunicipality with access to Deleted: lending such equipment, staff, and/or services at the discretion of its Town Manager. The requesting Deleted: borrowing municipality will pay associated costs upon request of the assigningmunicipality. The assigning Deleted: borrowing municipality agrees to assume responsibility for any liabilities associated with such shared Deleted: lending equipment, employees, or services. Deleted: borrowing 4. INSURANCE AND LIABILITY. 4.1 The Governmental Immunity Act, Colorado Revised Statutes § 24-10-101, et seq., as amended, provides protection to both municipalities and their employees. 4.2 The services performed and the expenses incurred under this Agreement shall be deemed for public and governmental purposes, with any immunities thereunto appertaining. 4.3 Each municipality shall maintain appropriate property, general liability, auto liability, errors and omissions, and workers' compensation insurance for their respective employees and Deleted: the services provided within their respective corporate limits equipment. Both municipalities shall retain liability individually for work performed by their respective employees and equipment, regardless of which jurisdiction any work takes place in. 5. APPROVAL OF AGREEMENT BY ORDINANCE OR RESOLUTION AND LEGALLY BINDING STATUS. 5.1 This Agreement shall be deemed in force as to the municipalities when the same has been approved by ordinance or resolution of all the participating municipalities. 5.2 After such approval, this Agreement shall be binding upon the municipalities and the covenants hereof may be enforced by appropriate remedy. 5.3 In any legal action brought by any party to this Agreement to enforce the terms hereof, the prevailing party shall be entitled to all costs incurred in connection with the action, including reasonable attorney fees. 6. AMENDMENTS. 6.1 This Agreement may be amended, modified, changed, or terminated in whole or in part only by a written agreement duly authorized and executed by each municipality in the same manner as this Agreement. 7. SEVERABILITY. 7.1 Should any of the provisions of this Agreement be held to be invalid or unenforceable, then the balance of this Agreement shall be held to be in full force and effect as though the invalid portion was not included; provided, however, that should the invalidity or unenforceability go to the essence of the Agreement or be of a substantial nature, then the party or parties who would receive the benefit of the provision, were it not invalid or unenforceable, shall have the option to terminate this Agreement, forthwith. 8. GOVERNING LAW AND VENUE. 8.1 This Agreement shall be governed by, and interpreted in accordance with, the laws of the State of Colorado, and venue for any action arising out of any dispute hereunder shall be in the Grand County District Court of the State of Colorado. 9. MISCELLANEOUS. 9.1 There are no intended third-party beneficiaries to this Agreement. 9.2. This Agreement constitutes the entire agreement between Winter Park and Fraser, superseding all prior oral or written communications. 9.3 Any notice under this Agreement shall be in writing, and shall be deemed sufficient when directly presented or sent pre-paid, first class United States Mail to the party at the address set forth on the first page of this Agreement. IN WITNESS WHEREOF, and intending to be legally bound hereby, in accordance with proper ordinance of each of the governing bodies of the municipalities, we have hereunto caused this instrument to be executed and the municipal seals affixed the day and year written above. ATTEST: TOWN OF FRASER _________________________________ __________________________________________ Lu Berger, Town Clerk Fran Cook, Mayor ATTEST: TOWN OF WINTER PARK ________________________________ __________________________________________ Cat Peterson, Town Clerk James F. Myers, Mayor TOWN OF FRASER RESOLUTION NO. 2012-03-04 A RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH THE TOWN OF WINTER TO PROVIDE FOR THE SHARING OF STAFF AND EQUIPMENT BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO THAT: 1. That the Mayor is hereby authorized to execute the attached Staff and Equipment Sharing Intergovernmental Agreement with the Town of Winter Park. READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES h THIS 7 DAY OF MARCH, 2012. Votes in Favor: Votes Opposed: Absent: Abstained: BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO ( S E A L ) By: Mayor ATTEST: Town Clerk Clerks Update March 7, 2012 As I am writing this I am still waiting for petitions to come in. I am not anticipating cancelling the election but at this point it is a possibility based on the number of petitions I have received. CANDIDATE WELCOME: We will be hosting a “meet & greet” with all the potential candidates th on Wednesday March 7 prior to the Board meeting. The candidates have been invited to Town th Hall at 5:00 p.m. on March 7 to meet the Board and staff. We encourage all current Board members to be here at between 5 & 5:30 to meet the candidates. We have invited them to have dinner with the Board where you can share your wisdom, and stay for the Board meeting. I hope you can all attend. We are working on the audio and hope to have that installed soon. If you have any questions, please give me a call. Lu COMBINED CASH ACCOUNTS 01 -10200 GENERAL CHECKING #878 000884 01 -10220 GENERAL CO -01- 0160 -8001 TOTAL COMBINED CASH 01 -10100 CASH ALLOCATED TO OTHER FUNDS CASH ALLOCATION RECONCILIATION 10 ALLOCATION TO GENERAL FUND 20 ALLOCATION TO CONSERVATION TRUST FUND 30 ALLOCATION TO CAPITAL EQUIP REPLACEMENT FUND 32 ALLOCATION TO CAPITAL ASSET FUND 40 ALLOCATION TO DEBT SERVICE FUND 50 ALLOCATION TO WATER FUND 55 ALLOCATION TO WASTEWATER FUND 70 ALLOCATION TO PETERSEN TRUST TOTAL ALLOCATIONS TO OTHER FUNDS ALLOCATION FROM COMBINED CASH FUND 01 -10100 FOR ADMINISTRATION USE ONLY TOWN OF FRASER COMBINED CASH INVESTMENT JANUARY 31, 2012 164, 751.69 6,674,658.13 6,839,409.82 6,839,409.82) TOTAL UNALLOCATED CASH .00 2,923,489.54 25,049.25 411,802.65 59,307.02 709,226.19 551,625.11 2,147,326.06 11,584.00 6,839,409.82 6,839,409.82) ZERO PROOF IF ALLOCATIONS BALANCE .00 8 OF THE FISCAL YEAR HAS ELAPSED 02/14/2012 08:50PM PAGE: 1 ASSETS TOWN OF FRASER BALANCE SHEET JANUARY 31, 2012 GENERAL FUND 10 -10100 CASH COMBINED FUND 2,923,489.54 10 -11100 PROPERTY TAXES RECEIVABLE 216,520.00 10 -11110 SALES TAXES RECEIVABLE 171,181.58 10 -11190 OTHER TAXES RECEIVABLE 3,769.97 10 -11550 ACCTS REC BILLINGS 54,266.62 10 -12000 ALLOWANCE FOR DOUBTFUL ACCTS. 24,765.80) 10 -12500 FORFETURES DUE TOF FROM CCOERA 1,565.28) TOTAL ASSETS 3,342,896.63 LIABILITIES AND EQUITY LIABILITIES 10 -20200 ACCOUNTS PAYABLE TRADE 2,276.50 10 -21730 STATE WITHHOLDING PAYABLE 2,367.00 10 -21740 UNEMPLOYMENT TAXES PAYABLE 137.25 10 -21760 HEALTH INSURANCE PAYABLE 2,369.07 10 -21773 DEPENDENT CARE PAYABLE 1,746.25) 10 -21775 FLEX HEALTH PLAN PAYABLE 9,854.28 10 -22210 DEFERRED TAXES 216,520.35 10 -22920 SUBDIVISION IMP SECURITY DEP 62,252.50 10 -22930 DRIVEWAY PERMIT SURETY 3,500.00 10 -22940 PRE ANNEXATION DEPOSIT BPR 10,000.00 10 -22950 RENTAL PROPERTY DEPOSITS HELD 750.00 TOTAL LIABILITIES 308,280.70 FUND EQUITY 10 -27000 RESFUND BAL SAVINGS 750,000.00 10 -27100 RESTRICTED FUND BALANCE 223,805.00 UNAPPROPRIATED FUND BALANCE: 10 -29800 FUND BALANCE BEGINNING OF YR 2,142,188.25 REVENUE OVER EXPENDITURES YTD 81,377.32) BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY FOR ADMINISTRATION USE ONLY 2,060,810.93 3,034,615.93 3,342,896.63 8 OF THE FISCAL YEAR HAS ELAPSED 02/14/2012 08:50PM PAGE: 2 TAXES TOTAL TAXES LICENSES PERMITS 10 -32 -100 BUSINESS LICENSE FEES 10 -32 -110 LIQUOR LICENSE FEES TOTAL LICENSES PERMITS CHARGES FOR SERVICES MISCELLANEOUS REVENUE 10 -36 -100 INTEREST EARNINGS 10 -36 -300 RENTAL INCOME 10 -36 -610 REIMBURSABLE PROF SERVICES 10 -36 -900 MISCELLANEOUS REVENUE OTHER SOURCES TRANSFERS FOR ADMINISTRATION USE ONLY TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 1 MONTHS ENDING JANUARY 31, 2012 GENERAL FUND TOTAL MISCELLANEOUS REVENUE 17,565.33 10 -31 -100 GENERAL FUND PROPERTY TAX .00 .00 216,500.00 216,500.00 .0 10 -31 -200 SPECIFIC OWNERSHIP TAX .00 .00 8,000.00 8,000.00 .0 10 -31 -300 MOTOR VEHICLE TAX .00 .00 4,000.00 4,000.00 .0 10 -31 -400 TOWN SALES TAX .00 .00 1,550,000.00 1,550,000.00 .0 10 -31 -410 USE TAX BUILDING MATERIALS 16.00 16.00 30,000.00 29,984.00 .1 10 -31 -420 USE TAX MOTOR VEHICLE SALES .00 .00 25,000.00 25,000.00 .0 10 -31 -430 STATE CIGARETTE TAX .00 .00 5,000.00 5,000.00 .0 10 -31 -800 FRANCHISE FEES .00 .00 40,000.00 40,000.00 .0 TOTAL FUND REVENUE 17,958.83 PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT 16.00 16.00 1,878,500.00 1,878,484.00 .0 80.00 80.00 9,000.00 8,920.00 .9 297.50 297.50 1,500.00 1,202.50 19.8 377.50 377.50 10,500.00 10,122.50 3.6 10 -34 -100 ANNEXATION FEES .00 .00 1,000.00 1,000.00 .0 10 -34 -110 ZONING FEES .00 .00 1,500.00 1,500.00 .0 10 -34 -120 SUBDIVISION FEES .00 .00 1,500.00 1,500.00 .0 10 -34 -130 MISCELLANEOUS PLANNING FEES .00 .00 1,000.00 1,000.00 .0 TOTAL CHARGES FOR SERVICES .00 .00 5,000.00 5,000.00 .0 368.71 1,115.00 1,198.61 14,883.01 368.71 1,115.00 1,198.61 14,883.01 4,000.00 9,000.00 55,000.00 35,000.00 17,565.33 103,000.00 3,631.29 9.2 7,885.00 12.4 53,801.39 2.2 20,116.99 42.5 85,434.67 17.1 10 -39 -999 CARRYOVER BALANCE .00 .00 2,055,383.00 2,055,383.00 .0 TOTAL OTHER SOURCES TRANSFERS .00 .00 2,055,383.00 2,055,383.00 .0 17,958.83 4,052,383.00 4,034,424.17 .4 8 OF THE FISCAL YEAR HAS ELAPSED 02/14/2012 08:50PM PAGE: 3 TOWN BOARD TOTAL TOWN BOARD FOR ADMINISTRATION USE ONLY TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 1 MONTHS ENDING JANUARY 31, 2012 GENERAL FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 10 -41 -110 SALARIES .00 .00 26,000.00 26,000.00 .0 10 -41 -220 FICA TAX .00 .00 1,989.00 1,989.00 .0 10 -41 -280 TRAINING PROGRAMS .00 .00 2,000.00 2,000.00 .0 10 -41 -290 TRAVEL, MEALS AND LODGING .00 .00 3,000.00 3,000.00 .0 10 -41 -295 MEALS AND ENTERTAINMENT .00 .00 6,000.00 6,000.00 .0 10 -41 -690 MISCELLANEOUS EXPENSE .00 .00 2,500.00 2,500.00 .0 10 -41 -860 GRANTS AND AID TO AGENCIES .00 .00 2,500.00 2,500.00 .0 10 -41 -861 INTERGOVERNMENTAL AGREEMENTS .00 .00 25,000.00 25,000.00 .0 10 -41 -862 FRASER/WINTER PARK POLICE DEPT .00 .00 395,000.00 395,000.00 .0 10 -41 -863 STREET LIGHTING AND SIGNALS 250.00 250.00 18,000.00 17,750.00 1.4 10 -41 -864 SPECIAL EVENTS .00 .00 10,000.00 10,000.00 .0 10 -41 -866 WOOD STOVE REBATES .00 .00 1,000.00 1,000.00 .0 10 -41 -867 CHAMBER OF COMMERCE -IGA .00 .00 111,615.00 111,615.00 .0 10 -41 -868 WINTER SHUTTLE IGA 10,000.00 10,000.00 52,000.00 42,000.00 19.2 10 -41 -871 BUSINESS ENHANCEMENT PROGRAMS .00 .00 15,000.00 15,000.00 .0 10,250.00 10,250.00 671,604.00 661,354.00 1.5 8 OF THE FISCAL YEAR HAS ELAPSED 02/14/2012 08:50PM PAGE: 4 ADMINISTRATION TOTAL ADMINISTRATION FOR ADMINISTRATION USE ONLY TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 1 MONTHS ENDING JANUARY 31, 2012 GENERAL FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 10 -45 -110 SALARIES 16,996.06 16,996.06 215,250.00 198,253.94 7.9 10 -45 -210 HEALTH INSURANCE 3,171.93 3,171.93 45,340.00 42,168.07 7.0 10 -45 -220 FICA TAX 1,211.90 1,211.90 16,467.00 15,255.10 7.4 10 -45 -230 RETIREMENT 666.92 666.92 8,610.00 7,943.08 7.8 10 -45 -250 UNEMPLOYMENT TAX 51.00 51.00 646.00 595.00 7.9 10 -45 -280 TRAINING PROGRAMS .00 .00 4,000.00 4,000.00 .0 10 -45 -290 TRAVEL, MEALS AND LODGING .00 .00 4,000.00 4,000.00 .0 10 -45 -295 MEALS AND ENTERTAINMENT .00 .00 3,000.00 3,000.00 .0 10 -45 -310 LEGAL FEES .00 .00 50,000.00 50,000.00 .0 10 -45 -320 AUDIT FEES .00 .00 18,720.00 18,720.00 .0 10 -45 -330 ENGINEERING FEES .00 .00 5,000.00 5,000.00 .0 10 -45 -360 COMPUTERS NETWORKS AND SUPPORT 1,364.48 1,364.48 35,000.00 33,635.52 3.9 10 -45 -370 OTHER PROFESSIONAL SERVICES 123.24 123.24 40,000.00 39,876.76 .3 10 -45 -375 REIMBURSABLE PROF SERVICES .00 .00 55,000.00 55,000.00 .0 10 -45 -380 JANITORIAL SERVICES .00 .00 15,000.00 15,000.00 .0 10 -45 -385 TREASURERS FEES .00 .00 6,495.00 6,495.00 .0 10 -45 -395 RECORDING FEES .00 .00 1,000.00 1,000.00 .0 10 -45 -410 BANK CHARGES 36.00 36.00 800.00 764.00 4.5 10 -45 -420 ELECTIONS .00 .00 2,500.00 2,500.00 .0 10 -45 -430 INSURANCE ALL DEPARTMENTS 22,227.85 22,227.85 56,000.00 33,772.15 39.7 10 -45 -440 ADVERTISING .00 .00 1,500.00 1,500.00 .0 10 -45 -490 PROFESSIONAL MEMBERSHIPS 3,542.00 3,542.00 7,000.00 3,458.00 50.6 10 -45 -500 OPERATING SUPPLIES .00 .00 16,000.00 16,000.00 .0 10 -45 -510 EQUIPMENT PURCHASE AND REPAIR .00 .00 20,000.00 20,000.00 .0 10 -45 -550 POSTAGE .00 .00 3,000.00 3,000.00 .0 10 -45 -560 UTILITIES TELEPHONE 349.67 349.67 8,000.00 7,650.33 4.4 10 -45 -561 UTILITIES NATURAL GAS 608.99 608.99 6,000.00 5,391.01 10.2 10 -45 -562 UTILITIES ELECTRICITY .00 .00 7,000.00 7,000.00 .0 10 -45 -569 UTILITIES TRASH REMOVAL 90.00 90.00 2,000.00 1,910.00 4.5 10 -45 -670 PROP MGMT 117 EISENHOWER DR 701.85 701.85 20,000.00 19,298.15 3.5 10 -45 -671 PROP MGMT 105 FRASER AVE .00 .00 1,000.00 1,000.00 .0 10 -45 -673 PROP MGMT 153 FRASER AVE .00 .00 12,000.00 12,000.00 .0 10 -45 -674 PROP MGMT 200 EISENHOWER DR .00 .00 2,000.00 2,000.00 .0 10 -45 -676 PROP MGMT 400 DOC SUSIE AVE .00 .00 1,000.00 1,000.00 .0 10 -45 -690 MISCELLANEOUS EXPENSE 1,000.00 1,000.00 8,000.00 7,000.00 12.5 10 -45 -810 LEASE /PURCHASE PRINCIPAL .00 .00 17,476.00 17,476.00 .0 10 -45 -820 LEASE /PURCHASE INTEREST .00 .00 20,899.00 20,899.00 .0 52,141.89 52,141.89 735,703.00 683,561.11 7.1 8 OF THE FISCAL YEAR HAS ELAPSED 02/14/2012 08:50PM PAGE: 5 PUBLIC WORKS TOTAL PUBLIC WORKS WALK THROUGH HISTORY PARK TOTAL WALK THROUGH HISTORY PARK FOR ADMINISTRATION USE ONLY TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 1 MONTHS ENDING JANUARY 31, 2012 GENERAL FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 10 -60 -110 SALARIES 24,976.59 24,976.59 410,000.00 385,023.41 6.1 10 -60 -210 HEALTH INSURANCE 4,662.88 4,662.88 63,000.00 58,337.12 7.4 10 -60 -220 FICA TAX 1,779.84 1,779.84 31,365.00 29,585.16 5.7 10 -60 -230 RETIREMENT 905.49 905.49 16,400.00 15,494.51 5.5 10 -60 -250 UNEMPLOYMENT TAX 74.93 74.93 1,230.00 1,155.07 6.1 10 -60 -280 TRAINING PROGRAMS .00 .00 2,000.00 2,000.00 .0 10 -60 -290 TRAVEL, MEALS AND LODGING .00 .00 2,000.00 2,000.00 .0 10 -60 -295 MEALS AND ENTERTAINMENT .00 .00 500.00 500.00 .0 10 -60 -330 ENGINEERING FEES .00 .00 20,000.00 20,000.00 .0 10 -60 -370 OTHER PROFESSIONAL SERVICES 2,101.00 2,101.00 2,500.00 399.00 84.0 10 -60 -480 EQUIPMENT RENTAL .00 .00 5,000.00 5,000.00 .0 10 -60 -490 PROFESSIONAL MEMBERSHIPS .00 .00 500.00 500.00 .0 10 -60 -500 OPERATING SUPPLIES 917.14 917.14 65,000.00 64,082.86 1.4 10 -60 -506 PLANTS /PLANTER SUPPLIES .00 .00 10,000.00 10,000.00 .0 10 -60 -510 EQUIPMENT PURCHASE AND REPAIR 75.00 75.00 40,000.00 39,925.00 .2 10 -60 -560 UTILITIES TELEPHONE 40.37 40.37 3,000.00 2,959.63 1.4 10 -60 -561 UTILITIES NATURAL GAS 778.44 778.44 7,000.00 6,221.56 11.1 10 -60 -562 UTILITIES ELECTRICITY .00 .00 3,500.00 3,500.00 .0 10 -60 -569 UTILITIES TRASH REMOVAL 61.26 61.26 2,500.00 2,438.74 2.5 10 -60 -670 PROP MGMT 125 FRASER AVE .00 .00 5,000.00 5,000.00 .0 10 -60 -673 PROP MGMT FRASER RIVER TRAIL .00 .00 35,000.00 35,000.00 .0 10 -60 -674 PROP MGMT HWY 40 PEDESTRIAN .00 .00 5,000.00 5,000.00 .0 10 -60 -676 PROP MGMT OLD SCHLHOUSE PK .00 .00 500.00 500.00 .0 10 -60 -679 PROP MGMT SCHOOL BUS GARAGE 369.71 369.71 8,000.00 7,630.29 4.6 10 -60 -681 PROP MGMT COZENS RANCH PARK .00 .00 10,000.00 10,000.00 .0 10 -60 -682 PROP MGMT AMTRAK STATION .00 .00 1,500.00 1,500.00 .0 10 -60 -683 PROP MGMT PTARMIGAN OS .00 .00 1,500.00 1,500.00 .0 10 -60 -684 PROP MGMT FRODO .00 .00 3,500.00 3,500.00 .0 10 -60 -685 MOUNTAIN MAN PARK .00 .00 1,000.00 1,000.00 .0 10 -60 -690 MISCELLANEOUS EXPENSE .00 .00 5,000.00 5,000.00 .0 10 -60 -725 STREET IMPROVEMENTS .00 .00 150,000.00 150,000.00 .0 36,742.65 36,742.65 911,495.00 874,752.35 4.0 10 -65 -370 OTHER PROFESSIONAL SERVICES .00 .00 1,500.00 1,500.00 .0 10 -65 -380 JANITORIAL SERVICES .00 .00 5,000.00 5,000.00 .0 10 -65 -500 OPERATING SUPPLIES .00 .00 1,000.00 1,000.00 .0 10 -65 -510 EQUIPMENT PURCHASE AND REPAIR .00 .00 5,000.00 5,000.00 .0 10 -65 -560 UTILITIES TELEPHONE 40.37 40.37 1,000.00 959.63 4.0 10 -65 -561 UTILITIES NATURAL GAS 161.24 161.24 1,200.00 1,038.76 13.4 10 -65 -562 UTILITIES ELECTRICITY .00 .00 1,000.00 1,000.00 .0 10 -65 -665 WTHP EXPENSES .00 .00 1,000.00 1,000.00 .0 10 -65 -670 PROP MGMT 120 ZEREX .00 .00 2,000.00 2,000.00 .0 10 -65 -690 MISCELLANEOUS EXPENSE .00 .00 5,000.00 5,000.00 .0 201.61 201.61 23,700.00 23,498.39 .9 8 OF THE FISCAL YEAR HAS ELAPSED 02/14/2012 08:50PM PAGE: 6 TRANSFERS TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 1 MONTHS ENDING JANUARY 31, 2012 GENERAL FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 10 -90 -920 TRANSFER TO CERF POLICE DEPT .00 .00 45,000.00 45,000.00 .0 10 -90 -930 TRANSFER TO CERF PUBLICWORKS .00 .00 50,000.00 50,000.00 .0 10 -90 -935 TRANSFER TO CAF .00 .00 75,000.00 75,000.00 .0 10 -90 -940 TRANSFER TO DEBT SERVICE FUND .00 .00 247,250.00 247,250.00 .0 TOTAL TRANSFERS .00 .00 417,250.00 417,250.00 .0 TOTAL FUND EXPENDITURES 99,336.15 99,336.15 2,759,752.00 2,660,415.85 3.6 NET REVENUE OVER EXPENDITURES 81,377.32) 81,377.32) 1,292,631.00 1,374,008.32 6.3) FOR ADMINISTRATION USE ONLY 8 OF THE FISCAL YEAR HAS ELAPSED 02/14/2012 08:50PM PAGE: 7 ASSETS 20 -10100 CASH COMBINED FUND 25,049.25 TOTAL ASSETS 25,049.25 LIABILITIES AND EQUITY FUND EQUITY UNAPPROPRIATED FUND BALANCE: 20 -29800 FUND BALANCE BEGINNING OF YR REVENUE OVER EXPENDITURES -YTD BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY FOR ADMINISTRATION USE ONLY TOWN OF FRASER BALANCE SHEET JANUARY 31, 2012 CONSERVATION TRUST FUND 25,045.95 3.30 25,049.25 25,049.25 25,049.25 8 OF THE FISCAL YEAR HAS ELAPSED 02/14/2012 08:50PM PAGE: 8 REVENUE FOR ADMINISTRATION USE ONLY TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 1 MONTHS ENDING JANUARY 31, 2012 CONSERVATION TRUST FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT 20 -30 -100 CONS TRUST (LOTTERY) PROCEEDS .00 .00 5,900.00 5,900.00 .0 20 -30 -800 INTEREST EARNINGS 3.30 3.30 60.00 56.70 5.5 20 -30 -999 CARRYOVER BALANCE .00 .00 26,723.00 26,723.00 .0 TOTAL REVENUE 3.30 3.30 32,683.00 32,679.70 .0 TOTAL FUND REVENUE 3.30 3.30 32,683.00 32,679.70 .0 NET REVENUE OVER EXPENDITURES 3.30 3.30 32,683.00 32,679.70 .0 8 OF THE FISCAL YEAR HAS ELAPSED 02/14/2012 08:50PM PAGE: 9 ASSETS 30 -10100 CASH COMBINED FUND 411,802.65 TOTAL ASSETS 411,802.65 LIABILITIES AND EQUITY FUND EQUITY UNAPPROPRIATED FUND BALANCE: 30 -29800 FUND BALANCE BEGINNING OF YR REVENUE OVER EXPENDITURES -YTD BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY FOR ADMINISTRATION USE ONLY TOWN OF FRASER BALANCE SHEET JANUARY 31, 2012 CAPITAL EQUIP REPLACEMENT FUND 411,752.31 50.34 411,802.65 411,802.65 411,802.65 8 OF THE FISCAL YEAR HAS ELAPSED 02/14/2012 08:50PM PAGE: 10 REVENUE TOTAL REVENUE FOR ADMINISTRATION USE ONLY TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 1 MONTHS ENDING JANUARY 31, 2012 CAPITAL EQUIP REPLACEMENT FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT 30 -30 -100 HWY USE TAX PROCEEDS .00 .00 42,844.00 42,844.00 .0 30 -30 -800 INTEREST EARNINGS 50.34 50.34 300.00 249.66 16.8 30 -30 -900 TRANSFER FROM G/F POLICEDEPT .00 .00 45,000.00 45,000.00 .0 30 -30 -910 TRANSFER FROM G/F PUBLICWORK .00 .00 50,000.00 50,000.00 .0 30 -30 -920 TRANSFER FROM UTILITY FUNDS .00 .00 20,000.00 20,000.00 .0 30 -30 -999 CARRYOVER BALANCE .00 .00 408,619.00 408,619.00 .0 TOTAL FUND REVENUE 50.34 50.34 50.34 566,763.00 566,712.66 .0 50.34 566,763.00 566,712.66 .0 8 OF THE FISCAL YEAR HAS ELAPSED 02/14/2012 08:50PM PAGE: 11 EXPENDITURES TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 1 MONTHS ENDING JANUARY 31, 2012 CAPITAL EQUIP REPLACEMENT FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 30 -40 -745 PUBLIC SAFETY FLEET PURCHASE .00 .00 45,000.00 45,000.00 .0 30 -40 -755 HEAVY EQUIPMENT PURCHASE .00 .00 200,000.00 200,000.00 .0 TOTAL EXPENDITURES .00 .00 245,000.00 245,000.00 .0 TOTAL FUND EXPENDITURES .00 .00 245,000.00 245,000.00 .0 NET REVENUE OVER EXPENDITURES 50.34 50.34 321,763.00 321,712.66 .0 FOR ADMINISTRATION USE ONLY 8 OF THE FISCAL YEAR HAS ELAPSED 02/14/2012 08:50PM PAGE: 12 ASSETS 32 -10100 CASH COMBINED FUND 59,307.02 TOTAL ASSETS 59,307.02 LIABILITIES AND EQUITY FUND EQUITY UNAPPROPRIATED FUND BALANCE: 32 -29800 FUND BALANCE BEGINNING OF YR REVENUE OVER EXPENDITURES -YTD BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY FOR ADMINISTRATION USE ONLY TOWN OF FRASER BALANCE SHEET JANUARY 31, 2012 CAPITAL ASSET FUND 59,299.59 7.43 59,307.02 59,307.02 59,307.02 8 OF THE FISCAL YEAR HAS ELAPSED 02/14/2012 08:50PM PAGE: 13 CAPITAL ASSET REVENUE TOTAL CAPITAL ASSET REVENUE FOR ADMINISTRATION USE ONLY TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 1 MONTHS ENDING JANUARY 31, 2012 CAPITAL ASSET FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT 32 -30 -800 INTEREST EARNINGS 7.43 7.43 50.00 42.57 14.9 32 -30 -910 TRANSFER IN FROM GENERAL FUND .00 .00 75,000.00 75,000.00 .0 32 -30 -940 TRANSFER IN FROM DSF .00 .00 175,000.00 175,000.00 .0 32 -30 -999 CARRYOVER FUND BALANCE .00 .00 61,761.00 61,761.00 .0 TOTAL FUND REVENUE 7.43 7.43 7.43 311,811.00 311,803.57 .0 7.43 311,811.00 311,803.57 .0 8 OF THE FISCAL YEAR HAS ELAPSED 02/14/2012 08:50PM PAGE: 14 CAPITAL ASSET EXPENDITURES 32 -40 -810 CAPITAL PROJ- STREETS EXISTING TOTAL CAPITAL ASSET EXPENDITURES TOTAL FUND EXPENDITURES FOR ADMINISTRATION USE ONLY TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 1 MONTHS ENDING JANUARY 31, 2012 CAPITAL ASSET FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT .00 .00 NET REVENUE OVER EXPENDITURES 7.43 .00 250,000.00 250,000.00 .0 .00 250,000.00 250,000.00 .0 .00 .00 250,000.00 250,000.00 .0 7.43 61,811.00 61,803.57 .0 8 OF THE FISCAL YEAR HAS ELAPSED 02/14/2012 08:50PM PAGE: 15 ASSETS 40 -10100 CASH COMBINED FUND 709,226.19 40 -11100 PROPERTY TAXES RECEIVABLE 80,000.00 TOTAL ASSETS 789,226.19 LIABILITIES AND EQUITY LIABILITIES 40 -22210 DEFERRED PROPERTY TAXES TOTAL LIABILITIES FUND EQUITY 40 -27000 RESFUND BAL -1 YEARS PAYMENT 300,000.00 40 -27100 RESTRICTED FUND BALANCE 379,358.00 UNAPPROPRIATED FUND BALANCE: 40 -29800 FUND BALANCE BEGINNING OF YR REVENUE OVER EXPENDITURES -YTD BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY FOR ADMINISTRATION USE ONLY TOWN OF FRASER BALANCE SHEET JANUARY 31, 2012 DEBT SERVICE FUND 29,779.88 88.31 80,000.00 29,868.19 80,000.00 709,226.19 789,226.19 8 OF THE FISCAL YEAR HAS ELAPSED 02/14/2012 08:50PM PAGE: 16 REVENUE TOTAL REVENUE FOR ADMINISTRATION USE ONLY TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 1 MONTHS ENDING JANUARY 31, 2012 DEBT SERVICE FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT 40 -30 -100 PROPERTY TAX .00 .00 80,000.00 80,000.00 .0 40 -30 -200 SPECIFIC OWNERSHIP TAX .00 .00 3,000.00 3,000.00 .0 40 -30 -800 INTEREST EARNINGS 88.31 88.31 400.00 311.69 22.1 40 -30 -910 TRANSFER IN FROM GENERAL FUND .00 .00 247,250.00 247,250.00 .0 TOTAL FUND REVENUE 88.31 88.31 88.31 330,650.00 330,561.69 .0 88.31 330,650.00 330,561.69 .0 8 OF THE FISCAL YEAR HAS ELAPSED 02/14/2012 08:50PM PAGE: 17 EXPENDITURES TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 1 MONTHS ENDING JANUARY 31, 2012 DEBT SERVICE FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 40 -40 -385 TREASURERS FEES GO BOND .00 .00 2,000.00 2,000.00 .0 40 -40 -810 BOND PRINCIPAL 02 S &U ISSUE .00 .00 20,000.00 20,000.00 .0 40 -40 -811 BOND PRINCIPAL 98 GO ISSUE .00 .00 40,000.00 40,000.00 .0 40 -40 -812 BOND PRINCIPAL 98 S &U ISSUE .00 .00 155,000.00 155,000.00 .0 40 -40 -820 BOND INTEREST 02 S &U ISSUE .00 .00 9,476.00 9,476.00 .0 40 -40 -821 BOND INTEREST 98 GO ISSUE .00 .00 13,976.00 13,976.00 .0 40 -40 -822 BOND INTEREST 98 S &U ISSUE .00 .00 62,775.00 62,775.00 .0 40 -40 -850 BOND AGENT FEES .00 .00 2,500.00 2,500.00 .0 40 -40 -910 TRANSFER TO DSF RESERVES .00 .00 24,923.00 24,923.00 .0 TOTAL EXPENDITURES .00 .00 330,650.00 330,650.00 .0 TOTAL FUND EXPENDITURES .00 .00 330,650.00 330,650.00 .0 NET REVENUE OVER EXPENDITURES 88.31 88.31 .00 88.31) .0 FOR ADMINISTRATION USE ONLY 8 OF THE FISCAL YEAR HAS ELAPSED 02/14/2012 08:50PM PAGE: 18 ASSETS TOWN OF FRASER BALANCE SHEET JANUARY 31, 2012 WATER FUND 50 -10100 CASH COMBINED FUND 551,625.11 50 -11500 NR CUSTOMER SERVICE CHARGES 23,594.58 50 -11550 NR BILLINGS 10,600.00 50 -11600 NR FOX RUN -GRAND CO HOUSING 21,200.00 50 -16100 LAND 100,000.00 50 -16200 BUILDINGS 2,915,858.49 50 -16203 WELLS SYSTEM 768,371.74 50 -16212 WATER DISTRIBUTION /STORAGE 9,845,211.82 50 -16213 WELLS 1,063,119.43 50 -16400 EQUIPMENT 239,923.02 50 -16500 WATER RIGHTS 19,775.86 50 -17900 ACCUMULATED DEPRECIATION 2,725,428.67) TOTAL ASSETS 12,833,851.38 LIABILITIES AND EQUITY LIABILITIES 50 -21100 ACCRUED PTO AND BENEFITS TOTAL LIABILITIES FUND EQUITY 8,138.49 50 -27000 RESFUND BAL 0 M 200,000.00 UNAPPROPRIATED FUND BALANCE: 50 -29800 RETAINED EARNINGS 12,641,757.82 REVENUE OVER EXPENDITURES -YTD 16,044.93) BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY FOR ADMINISTRATION USE ONLY 12,625,712.89 8,138.49 12,825,712.89 12,833,851.38 8 OF THE FISCAL YEAR HAS ELAPSED 02/14/2012 08:50PM PAGE: 19 LICENSES PERMITS CHARGES FOR SERVICES MISCELLANEOUS REVENUE 50 -36 -100 INTEREST EARNINGS 50 -36 -900 MISCELLANEOUS REVENUE OTHER SOURCES TRANSFERS FOR ADMINISTRATION USE ONLY TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 1 MONTHS ENDING JANUARY 31, 2012 WATER FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT 50 -32 -100 EXCAVATION PERMIT FEES .00 .00 200.00 200.00 .0 TOTAL LICENSES PERMITS .00 .00 200.00 200.00 .0 50 -34 -100 CUSTOMER SERVICE CHARGES 575.00) 575.00) 605,000.00 605,575.00 .1) 50 -34 -150 PENALTIES INTEREST 789.82 789.82 1,000.00 210.18 79.0 50 -34 -200 PLANT INVESTMENT FEES .00 .00 8,000.00 8,000.00 .0 50 -34 -300 WATER METER SALES .00 .00 1,000.00 1,000.00 .0 TOTAL CHARGES FOR SERVICES 214.82 56.12 145.00 TOTAL MISCELLANEOUS REVENUE 201.12 TOTAL FUND REVENUE 415.94 214.82 615,000.00 614,785.18 .0 56.12 145.00 300.00 5,000.00 201.12 5,300.00 243.88 18.7 4,855.00 2.9 5,098.88 3.8 50 -39 -999 CARRYOVER BALANCE .00 .00 393,020.00 393,020.00 .0 TOTAL OTHER SOURCES TRANSFERS .00 .00 393,020.00 393,020.00 .0 415.94 1,013,520.00 1,013,104.06 .0 8 OF THE FISCAL YEAR HAS ELAPSED 02/14/2012 08:50PM PAGE: 20 EXPENDITURES TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 1 MONTHS ENDING JANUARY 31, 2012 WATER FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 50 -40 -110 SALARIES 11,177.04 11,177.04 170,000.00 158,822.96 6.6 50 -40 -210 HEALTH INSURANCE 2,372.85 2,372.85 32,000.00 29,627.15 7.4 50 -40 -220 FICA TAX 774.66 774.66 13,005.00 12,230.34 6.0 50 -40 -230 RETIREMENT 441.90 441.90 6,800.00 6,358.10 6.5 50 -40 -250 UNEMPLOYMENT TAX 33.58 33.58 510.00 476.42 6.6 50 -40 -280 TRAINING PROGRAMS 300.00 300.00 3,500.00 3,200.00 8.6 50 -40 -290 TRAVEL, MEALS AND LODGING .00 .00 3,500.00 3,500.00 .0 50 -40 -295 MEALS AND ENTERTAINMENT .00 .00 2,000.00 2,000.00 .0 50 -40 -310 LEGAL FEES .00 .00 35,000.00 35,000.00 .0 50 -40 -330 ENGINEERING FEES .00 .00 40,000.00 40,000.00 .0 50 -40 -360 COMPUTERS NETWORKS AND SUPPORT .00 .00 10,000.00 10,000.00 .0 50 -40 -370 OTHER PROFESSIONAL SERVICES .00 .00 15,000.00 15,000.00 .0 50 -40 -430 INSURANCE .00 .00 20,000.00 20,000.00 .0 50 -40 -440 ADVERTISING .00 .00 500.00 500.00 .0 50 -40 -460 SYSTEM REPAIR AND MAINT PROD 50.00 50.00 30,000.00 29,950.00 .2 50 -40 -465 SYSTEM REPAIR AND MAINT DIST .00 .00 30,000.00 30,000.00 .0 50 -40 -490 PROFESSIONAL MEMBERSHIPS 1,110.00 1,110.00 8,000.00 6,890.00 13.9 50 -40 -500 OPERATING SUPPLIES PRODUCTION .00 .00 30,000.00 30,000.00 .0 50 -40 -505 OPERATING SUPPLIES DISTRIB .00 .00 25,000.00 25,000.00 .0 50 -40 -510 EQUIPMENT PURCHASE AND REPAIR .00 .00 5,000.00 5,000.00 .0 50 -40 -520 TESTING .00 .00 5,000.00 5,000.00 .0 50 -40 -550 POSTAGE BILLING SUPPLIES .00 .00 3,500.00 3,500.00 .0 50 -40 -560 UTILITIES TELEPHONE 200.84 200.84 5,500.00 5,299.16 3.7 50 -40 -562 UTILITIES ELECTRICITY .00 .00 45,000.00 45,000.00 .0 50 -40 -670 PROP MGMT FRASER WTP .00 .00 6,000.00 6,000.00 .0 50 -40 -680 PROP MGMT MARYVALE WTP .00 .00 6,000.00 6,000.00 .0 50 -40 -690 MISCELLANEOUS EXPENSE .00 .00 2,000.00 2,000.00 .0 50 -40 -715 WATER RIGHTS DIVERSION DEV .00 .00 235,000.00 235,000.00 .0 50 -40 -730 CAPITAL PROJECTS .00 .00 150,000.00 150,000.00 .0 50 -40 -930 TRANSFER TO CERF .00 .00 10,000.00 10,000.00 .0 50 -40 -970 TRANSFER TO O &M RESERVES .00 .00 60,000.00 60,000.00 .0 TOTAL EXPENDITURES 16,460.87 16,460.87 1,007,815.00 991,354.13 1.6 TOTAL FUND EXPENDITURES 16,460.87 16,460.87 1,007,815.00 991,354.13 1.6 NET REVENUE OVER EXPENDITURES 16,044.93) 16,044.93) 5,705.00 21,749.93 (281.2) FOR ADMINISTRATION USE ONLY 8 OF THE FISCAL YEAR HAS ELAPSED 02/14/2012 08:50PM PAGE: 21 ASSETS LIABILITIES AND EQUITY LIABILITIES FUND EQUITY BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY FOR ADMINISTRATION USE ONLY TOWN OF FRASER BALANCE SHEET JANUARY 31, 2012 WASTEWATER FUND 55 -10100 CASH COMBINED FUND 2,147,326.06 55 -11500 NR CUSTOMER SERVICE CHARGES 22,481.04 55 -11900 MISCELLANEOUS RECEIVABLES .17) 55 -15950 CAP REPL RES HELD W /JFOC 728,241.00 55 -15955 O &M RESERVE HELD W /JFOC 51,185.92 55 -16100 LAND 144,320.40 55 -16200 SEWER TREATMENT PLANT 3,207,369.16 55 -16210 METER BUILDING IMPROVEMENTS 8,056.39 55 -16220 SEWER COLLECTION SYSTEM 10,620,070.80 55 -16250 CONSOLIDATED COLLECTION SYSTEM 279,069.00 55 -16400 EQUIPMENT 71,492.50 55 -17900 ACCUMULATED DEPRECIATION 556,734.72) 55 -17905 ACCUM DEPR PLANT /JFOC 34,882.44) 55 -17910 ACCUM DEPR SEWER COLLECT -FSD 2,239,500.35) 55 -17915 ACCUM DEPR- EQUIPMENT 71,492.81) TOTAL ASSETS 14,377,001.78 55 -20210 ACCRUED NP AUDIT 12,600.00 55 -20810 DUE TO GENERAL FUND 115.00) 55 -21100 ACCRUED PTO AND BENEFITS 6,754.71 TOTAL LIABILITIES 19,239.71 UNAPPROPRIATED FUND BALANCE: 55 -29800 RETAINED EARNINGS 13,769,263.42 55 -29810 RETAINED EARNINGS UNRESTRICT 53,572.01) 55 -29820 RETAINED EARNINGS RESTRICTED 654,109.00 REVENUE OVER EXPENDITURES -YTD 12,038.34) 14,357,762.07 14,357, 762.07 14,377,001.78 8 OF THE FISCAL YEAR HAS ELAPSED 02/14/2012 08:50PM PAGE: 22 CHARGES FOR SERVICES 55 -34 -100 CUSTOMER SERVICE CHARGES 645.00) 645.00) 604,000.00 604,645.00 .1) 55 -34 -150 PENALTIES INTEREST 778.88 778.88 1,000.00 221.12 77.9 55 -34 -200 PLANT INVESTMENT FEES .00 .00 7,500.00 7,500.00 .0 TOTAL CHARGES FOR SERVICES 133.88 MISCELLANEOUS REVENUE 55 -36 -100 INTEREST EARNINGS 55 -36 -500 JFOC MANAGEMENT FEE TOTAL MISCELLANEOUS REVENUE OTHER SOURCES TRANSFERS 55 -39 -999 CARRYOVER BALANCE .00 .00 2,077,233.00 2,077,233.00 .0 TOTAL OTHER SOURCES TRANSFERS .00 .00 2,077,233.00 2,077,233.00 .0 TOTAL FUND REVENUE 388.07 FOR ADMINISTRATION USE ONLY TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 1 MONTHS ENDING JANUARY 31, 2012 WASTEWATER FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT 133.88 612,500.00 612,366.12 .0 254.19 254.19 2,000.00 1,745.81 12.7 .00 .00 28,420.00 28,420.00 .0 254.19 254.19 30,420.00 30,165.81 .8 388.07 2,720,153.00 2,719,764.93 .0 8 OF THE FISCAL YEAR HAS ELAPSED 02/14/2012 08:50PM PAGE: 23 EXPENDITURES TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 1 MONTHS ENDING JANUARY 31, 2012 WASTEWATER FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 55 -40 -110 SALARIES 9,313.39 9,313.39 180,000.00 170,686.61 5.2 55 -40 -210 HEALTH INSURANCE 1,701.13 1,701.13 30,000.00 28,298.87 5.7 55 -40 -220 FICA TAX 668.81 668.81 13,770.00 13,101.19 4.9 55 -40 -230 RETIREMENT 365.21 365.21 7,200.00 6,834.79 5.1 55 -40 -250 UNEMPLOYMENT TAX 27.87 27.87 540.00 512.13 5.2 55 -40 -280 TRAINING PROGRAMS .00 .00 2,000.00 2,000.00 .0 55 -40 -290 TRAVEL, MEALS AND LODGING .00 .00 2,000.00 2,000.00 .0 55 -40 -295 MEALS AND ENTERTAINMENT .00 .00 500.00 500.00 .0 55 -40 -310 LEGAL FEES .00 .00 5,000.00 5,000.00 .0 55 -40 -330 ENGINEERING FEES .00 .00 20,000.00 20,000.00 .0 55 -40 -360 COMPUTERS NETWORKS AND SUPPORT .00 .00 6,000.00 6,000.00 .0 55 -40 -370 OTHER PROFESSIONAL SERVICES .00 .00 10,000.00 10,000.00 .0 55 -40 -410 BANK CHARGES .00 .00 100.00 100.00 .0 55 -40 -430 INSURANCE .00 .00 5,500.00 5,500.00 .0 55 -40 -460 SYSTEM REPAIR AND MAINT COLLEC .00 .00 50,000.00 50,000.00 .0 55 -40 -490 PROFESSIONAL MEMBERSHIPS 350.00 350.00 6,000.00 5,650.00 5.8 55 -40 -500 OPERATING SUPPLIES COLLECTIONS .00 .00 5,000.00 5,000.00 .0 55 -40 -510 EQUIPMENT PURCHASE AND REPAIR .00 .00 5,500.00 5,500.00 .0 55 -40 -520 TESTING .00 .00 1,000.00 1,000.00 .0 55 -40 -550 POSTAGE BILLING SUPPLIES .00 .00 2,500.00 2,500.00 .0 55 -40 -560 UTILITIES TELEPHONE .00 .00 1,500.00 1,500.00 .0 55 -40 -650 WW TREATMENT CHARGES /JFOC .00 .00 185,310.00 185,310.00 .0 55 -40 -690 MISCELLANEOUS EXPENSE .00 .00 3,000.00 3,000.00 .0 55 -40 -730 CAPITAL PROJECTS .00 .00 75,000.00 75,000.00 .0 55 -40 -930 TRANSFER TO CERF .00 .00 10,000.00 10,000.00 .0 TOTAL EXPENDITURES 12,426.41 12,426.41 627,420.00 614,993.59 2.0 TOTAL FUND EXPENDITURES 12,426.41 12,426.41 627,420.00 614,993.59 2.0 NET REVENUE OVER EXPENDITURES 12,038.34) 12,038.34) 2,092,733.00 2,104,771.34 .6) FOR ADMINISTRATION USE ONLY 8 OF THE FISCAL YEAR HAS ELAPSED 02/14/2012 08:50PM PAGE: 24 ASSETS 70 -10100 CASH COMBINED FUND 11,584.00 TOTAL ASSETS 11,584.00 LIABILITIES AND EQUITY FUND EQUITY UNAPPROPRIATED FUND BALANCE: 70 -29800 FUND BALANCE BEGINNING OF YR REVENUE OVER EXPENDITURES -YTD BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY FOR ADMINISTRATION USE ONLY TOWN OF FRASER BALANCE SHEET JANUARY 31, 2012 PETERSEN TRUST 11,582.35 1.65 11,584.00 11,584.00 11,584.00 8 OF THE FISCAL YEAR HAS ELAPSED 02/14/2012 08:50PM PAGE: 25 REVENUE 70 -30 -800 INTEREST EARNINGS 70 -30 -999 CARRYOVER BALANCE TOTAL REVENUE TOTAL FUND REVENUE FOR ADMINISTRATION USE ONLY TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 1 MONTHS ENDING JANUARY 31, 2012 PETERSEN TRUST PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT 1.65 1.65 10.00 8.35 16.5 .00 .00 12,272.00 12,272.00 .0 1.65 1.65 12,282.00 12,280.35 .0 1.65 1.65 12,282.00 12,280.35 .0 8 OF THE FISCAL YEAR HAS ELAPSED 02/14/2012 08:50PM PAGE: 26 EXPENDITURES 70 -40 -670 PETERSEN TRUST EXP TRAIL TOTAL EXPENDITURES TOTAL FUND EXPENDITURES FOR ADMINISTRATION USE ONLY TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 1 MONTHS ENDING JANUARY 31, 2012 PETERSEN TRUST PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT .00 .00 NET REVENUE OVER EXPENDITURES 1.65 .00 12,282.00 12,282.00 .0 .00 12,282.00 12,282.00 .0 .00 .00 12,282.00 12,282.00 .0 1.65 .00 1.65) .0 8 OF THE FISCAL YEAR HAS ELAPSED 02/14/2012 08:50PM PAGE: 27 ASSETS LIABILITIES AND EQUITY FUND EQUITY FOR ADMINISTRATION USE ONLY TOWN OF FRASER BALANCE SHEET JANUARY 31, 2012 GENERAL FIXED ASSETS 91 -16100 LAND 730,630.35 91 -16200 ADMINISTRATION BUILDING 208,379.39 91 -16203 MAINTENANCE BUILDING 57,722.51 91 -16208 HOUSE 400 DOC SUSIE AVE 54,839.27 91 -16209 VISITOR CENTER 183,895.00 91 -16211 BUSBARN 105 FRASER AVE HOUSE 100,000.00 91 -16250 CHURCH 267,000.00 91 -16306 PARKS 367,800.08 91 -16311 STREET IMPROVEMENTS 3,439,840.00 91 -16312 HIGHWAY 40 PATH 8,872.00 91 -16490 EQUIPMENT OTHER 872,015.00 91 -16500 OFFICE EQUIPMENT 57,261.75 91 -17900 ACCUMULATED DEPRECIATION 2,260,048.61) TOTAL ASSETS 4,088,206.74 UNAPPROPRIATED FUND BALANCE: 91 -29800 INVESTMENT IN FIXED ASSETS 4,088,206.74 BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 4,088,206.74 4,088,206.74 4,088,206.74 8 OF THE FISCAL YEAR HAS ELAPSED 02/14/2012 08:50PM PAGE: 28 ASSETS LIABILITIES AND EQUITY LIABILITIES 95 -25050 2002 SERIAL BONDS 95 -25060 1998 REVENUE REFUNDING BONDS 95 -25070 1998 GENERAL OBLIGATION BONDS 95 -25200 ACCRUED COMPENSATED ABSENCES 95 -25500 CAPITAL LEASES KOMATSU LOADER FOR ADMINISTRATION USE ONLY TOWN OF FRASER BALANCE SHEET JANUARY 31, 2012 GENERAL LONG -TERM DEBT 95 -18100 AMOUNT TO BE PROVIDED 3,131,161.31 TOTAL ASSETS 3,131,161.31 360,000.00 2,035,000.00 475,000.00 15,677.17 245,484.14 TOTAL LIABILITIES 3,131,161.31 TOTAL LIABILITIES AND EQUITY 3,131,161.31 8 OF THE FISCAL YEAR HAS ELAPSED 02/14/2012 08:50PM PAGE: 29 PUBLIC WORKS BRIEFING (As of 3/02/12 for 3/07 meeting) WATER~ The Emergency Response Plan (ERP) for our water system is now complete. We will be giving a brief presentation to staff. Copies are available @ Town Hall upstairs for review. PW finally has snow to move St. Louis Creek BreachUpdate: - the USACE Nation Wide Permit (NWP13) required changes. The on February 15, 2012 for their review. We requested that they review the updated application and respond to the Town by the end of the week, preferably with a letter of approval (required by the Corps) so that we could move forward with resubmitting the application to the USACE. To date we have not heard back from the property owners. A follow up email was sent to the property owners last Friday morning. SANITARY SEWER~ for 2012 project consideration so we can get bid packets together and published. STREETS~ Finalizing a streets surface quantity tabulation to utilize for our 2012 chip seal, slurry seal and drainage CIP to bring in front of the board for 2012 project consideration so we can get bid packets together and published. OTHER~ Request for proposals are out for annual generator preventative maintenance (PM) agreements. The Town currently owns 6 generators, one that is not installed yet) so with the amount of money invested in these units it is prudent that we maintain them so they are functional when we need them. Questions? anordin@town.fraser.co.us or 970-531-1844. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com JAMES L. NEWBERRY District 1, Winter Park 80482 NANCY STUART District 11, Granby 80446 GARY BUMGARNER District III, Kremmling, 80459 Colorado Department of Transportation Access Management Unit 222 South Sixth Street, Room 100 Grand Junction, CO 81501 Re: King's Crossing Road Traffic Signal To Whom It May Concern: It is our understanding that the Town of Winter Park has made application for a traffic signal at the intersection of Kings Crossing and U.S. Highway 40. We also understand that there may be an application for a traffic signal at 1" Street and U.S. Highway 40. These two locations are in close proximity. Grand County would support C.D.O.T. conducting an evaluation of these two applications. Grand County believes in the need for safety, and a proper evaluation of all issues will help determine the best course of action. Sincerely, NS:ke BOARD OF COMMISSIONERS February 28, 2012 L X) Nancy Stu rt (James L. Newberry Gary Bumgarner Commissioner Chairman Commissioner Commissioner P.O. BOX 264 HOT SULPHUR SPRINGS CO 80451 -0284 E -Mail: grndctyl @co.grand.co.us PHONE: 970/725 -3347 Fax: 9701725 -0565 LURLINE UNDERBRINK CURRAN County Manager ANTHONY J. DICOLA County Attorney March 7, 2012 Kim C. Hanna President, Governing Board Indian Peaks Charter School 91 W. Diamond Avenue, PO Box 1819 Granby, CO 80446 Dear Mrs. Hanna: I am writing on behalf of the Town of Fraser to express our support for your efforts toward educating Grand County children and the Colorado Department of Education BEST (Building Excellent Schools Today) grant application for a new charter school. As you know, the Town of Fraser is facing its own challenges and we are unable to commit any funding toward an educational facility. However, we understand the importance of improving educational opportunities in Grand County and support your efforts. Please keep us informed of your progress. Sincerely, Fran Cook Mayor March 7, 2012 Kim C. Hanna President, Governing Board Indian Peaks Charter School 91 W. Diamond Avenue, PO Box 1819 Granby, CO 80446 Dear Mrs. Hanna: I am writing on behalf of the Town of Fraser to express our support for your efforts toward educating Grand County children and the Colorado Department of Education BEST (Building Excellent Schools Today) grant application for a new charter school. As you know, the Town of Fraser is facing its own challenges and we are unable to commit any funding toward an educational facility. However, we understand the importance of improving educational opportunities in Grand County and support your efforts. Please keep us informed of your progress. Sincerely, Fran Cook Mayor III 1111 h rr; Ca dy Fraser/Winter Park Police Department February 21, 2012 Mountain Parks Electric, Inc. Attn: Joe Pandy, General Manager P.O. Box 170 Granby, CO 80446 Re: Commendable Performance -Stan Kariyama Dear Mr. Pandy: On February 3, 2012 our agency responded to a report of CPR in progress on an adult male in the parking lot of our Safeway Store in Fraser. Upon arrival, we found a 66 year old male who had suffered from a heart attack while in his vehicle. Our personnel immediately took over CPR and were planning on continuing it until our ambulance personnel arrived. At about the same time, Mountain Parks Electric Employee Stan Kariyama arrived on scene and advised that he had an Automatic External Defibrillator (AED) in his vehicle that was available for use. Stan immediately retrieved the AED and it was then used in an attempt to revive the patient. Unfortunately, our revival efforts proved fruitless and the patient did not survive. Despite the fact that we were unable to revive the patient, I would like to compliment you and thank you for Stan’s incredible performance and great initiative that afternoon. Clearly, when he saw the emergency situation in progress, he could have easily gone about his business, and no one would have known the difference. However, the fact that he chose to stop and render aidas well as the use of the AED shows the depth of his character and the fact that he lives the core values your organization espouses. Please pass on my thanks to Stan Kariyama for hisassistance on February 3, 2012. As well, please advise himthat we are proud to know that he is working alongside of us to keep our citizens safe. Respectfully yours, Glen P. Trainor, Chief of Police Cc:Town of Fraser, Board of Trustees P.O. Box 211, 79050 Main Street Winter Park, CO 80482 (970) 722-7779 Fax: (970) 726-8362 March 1, 2012 �t� Dear Members of the Fraser Business Community: On February 1, 2012, the Fraser Town Board enacted an ordinance that codified changes to the Fraser Sign Code. Town staff and the Planning Commission have been working on these regulations for more than a year. We thank members of the business community who volunteered to review the draft regulations prior to adoption. Your comments and suggestions were given consideration in writing the final draft. At the public hearing, we heard from many Fraser businesses who expressed frustration with the Town for not consistently enforcing the sign code. During the development of these new sign regulations and as we have all struggled with the current economic climate, the Town has granted some leniency regarding enforcing the sign code. The Town Board discussed permitting permanent banners as an allowable form of advertising, but after hearing public comment, the revised sign code was adopted without such provisions. The consensus was that banner clutter detracts from the Fraser business climate. The Town Board values your business and wants you to be successful. At the same time, we need to enforce our policies and regulations in a fair manner. Temporary banners do not require a permit, but they must be in compliance with the requirements of the Fraser Sign Code, The Sign Code provides the following: Banners may be displayed in conjunction with a grand opening celebration or a special event or sale. A.s a,general rule, banners cannot be displayed for more than forty -five (45) consecutive days. Businesses may display a maximum of two (2) banners with a combined total area of not more than fifty (50) square feet, If a business is situated on a corner lot with two (2) street frontages, the owner may be permitted to display up to fifty (50) square feet per street frontage. A business may display a banner as its main identification for up to a three -month period of time while permanent signage is being made. Banners shall not be used in lieu of permanent signage. Town of Fraser PO Box 370, Fraser, CO 80442 office 970 726 -5491 fax 970 726 -5518 vodw.frasercolorado.com Recognizing that you may not be aware of the Sign Code regulations, we have included a copy of the Sign Code adopted by the Town Board by Ordinance 392 on February 1, 2012. The Town of Fraser places a high value on fostering an environment that is conducive to business growth and development. However, with the adoption of the new Sign Code regulations, it is time for all businesses to be compliant. If your business currently utilizes temporary signage that is not in compliance with the Town of Fraser Sign Code, please bring your signage into compliance as soon as possible, but no later than thirty (30) days from the date on this letter. If you have any questions regarding the Fraser Sign Code, please contact Catherine Trotter, Town Planner at 970 726 -5491 x209 or email ctrotter @town.fraser.co.us. Thank you in advance for your cooperation. Sincerely, Catherine E. Trotter, AICP Fraser Town Planner Town of Fraser PO Box 370, Fraser, CO 80442 office 970 -726 -5491 fax 970 726 -5518 www.frasercoiorado.com February 16, 2012 Fraser Walk Through History Park Foundation Board PO Box 898 Fraser, CO 80442 Dear Board of Directors: It has come to our attention that the Fraser Walk Through History Park Foundation’s tax exempt status has been revoked by the United States Department of Treasury Internal Revenue Service. I am writing on behalf of the Town of Fraser to formally request that the Foundation repay the Town of Fraser for the loan that the Town provided the Foundation in 2003 in the amount of $4,500. At a minimum, we would request that the Foundation forward the funds currently held in its checking account in the amount of $2,749.44. While the Town Board is extremely appreciative of all the work the Foundation completed on behalf of the community, it is apparent that the foundation is no longer a functioning body and the Town would like to recoup these funds prior to dissolution of the Foundation. It is our understanding that the Foundation Board is not in compliance with the minimum meeting requirements and as evidenced by the revocation of tax exempt status the Foundation is not in compliance with 501(c)(3) rules since at least May 15, 2011. Again, we appreciate all of your efforts and the Town of Fraser will continue to proudly operate and manage the Walk Through History Park as local landmark. Sincerely, Fran Cook Mayor