HomeMy Public PortalAboutWork AuthorizationCIORZO`
CAST.ELLA'
CARBALLO
THQMPSON.
S` A LM A N;
Engineers
Architects
Planners
E80005022
AAC002142
March 21, 2007
Village of Key Biscayne
88 West McIntyre Street
Key Biscayne, Florida 33149
Attention:
Reference:
WORK AUTHORIZATION
Ms. Jacqueline R. Menendez
Village Manager
Zone 1 and Zone 4
Sanitary Sewer, Potable Water and Reuse Water Improvements
Owner Representative and Construction Project Management Services
Village of Key Biscayne, Florida
Dear Ms. Menendez:
The firm of Corzo Castella Carballo Thompson Salman, P.A. (C3TS) together with our sub -
consultant Jose G. Lopez, P.E., are pleased to submit this proposal for professional services to
the Village of Key Biscayne to perform owner representation, construction project management,
administration and inspection services for Zones 1 and 4 of the Village -wide Sanitary Sewer,
Portable Water and Reuse Water Improvements.
1. Project Scope
The proposed improvements in Zone 1 and Zone 4 consist of the installation of new PVC -C900
gravity sanitary sewer systems in both zones, a new wastewater pumping station to serve Zone
1, the Installation of new 8" DIP water mains throughout, and the possible installation of PVC -
Purple Pipe reuse water mains in Zone 1 only.
The project was designed and is currently being permitted by PBSJ under prior contract with the
Village. The project has recently been authorized by the Village Council to be advertised for
construction bids. It is our understanding that PBSJ will be retained by the Village to provide
limited post -design services (shop drawing review and technical assistance in answering
contractor inquiries) in support of our Project Management, Administration and Inspection
Services.
11. Scope of Services
Task A — Pre -Bid Services
Note: The following pre -bid services pertain to zones 1 and 4 which are scheduled to be bid
and constructed first, and also for zones 2 and 3 which are to follow shortly thereafter:
• Review status of existing contracts with PBSJ, WASD, SFWMD and others.
• Review financing commitments.
• Identify major deadlines for the project.
• Review approach for the integrated water, sewer and reuse project.
901 Ponce de Leon Blvd., Suite 900 Coral Gables, Florida 33134 305.445.2900 1.800.448.0227 Facsimile 305.445.3366
Web Site: www.c3ts,com Equd Opportunity Employer
Work Authorization
Zone 1 and Zone 4
Village of Key Biscayne
March 21, 2007
Page 2
• Monitor the permitting process to assist in expediting it.
• Review at least biweekly the progress of all permits.
• Maintain a chronology of related events.
• Participate in all permitting meetings with regulatory agencies.
• Review Construction Documents, including specifications and bidding package.
The Village of Key Biscayne will obtain from PBSJ and provide to C3TS construction
documents, copies of permits and permit drawings, copies of bid package and latest detailed
construction cost estimates.
Task B - Bid Phase Services
During the bidding phase for zones 1 and 4, C3TS will attend pre -bid conference, provide
assistance in responding to bidder inquiries, coordinate issuance of addenda, reviewing bids
and make recommendation for award.
Task C - Construction Phase Services
This proposal is based on an anticipated construction contract duration for Zones 1 and 4 of ten
(10) months. During the construction phase, C3TS will provide Owner Representation and
Construction Project Management, Administration and Inspection services as follows:
• Serve as Owner's representative in dealing with Village residents and the public with
regards to this project.
• Prepare Contract Documents, Notice of Award and Notice to Proceed.
M Attend pre construction conference and prepare minutes for distribution.
• Shop drawing processing.
w Attend weekly progress meetings and prepare minutes for distribution.
• Respond to Contractor request for information (RFI) and clarification/ interpretation of
contract documents.
■ Coordinate utility concerns and issues with regard to conflicts.
• Process all Construction correspondence and maintain files.
• Review and Make Recommendations for Contractor payment requisitions.
• Review and Make Recommendations for Contractor change order requests.
• Provide full-time resident inspector (approximately 40 hours per week).
• Provide final inspection, punch -list, and contract close-out.
M Provide system certification upon completion, and assist in securing final releases from
regulatory agencies.
• Provide assistance in facility conveyance to MDWASD.
■ Coordinate materials and density testing.
• Provide photographic history of project in digital format.
Work Authorization
Zone 1 and Zone 4
Village of Key Biscayne
March 21, 2007
Page 3
111, Fees
The total fees for this project have been calculated in the attached Manhour Estimates
spreadsheet. The fee for these services is broken down as follows:
Task A -- Pre -Bid Services (Zones 1 and 4) $15,430
Task A -- Pre -Bid Services (Zones 2 and 3) $20,000
Task B — Bid Phase Services $10,510
Task C — Construction Phase Services $394.040
Fee Total Lump Sum $439,980
IV. Insurance; Indemnification
C3TS and Jose G. Lopez, P.E. shall maintain project specific professional liability insurance
related to the work undertaken hereunder, including the Village as Certificate Holder and
additional insured for this work. Further, C3TS shall indemnify and hold harmless Village, its
officers and employees in accordance with and as authorized by Section 725.08, as if said
statute was incorporated herein verbatim.
This proposal will be subject to the terms of the signed Agreement between the Village of Key
Biscayne and C3TS, PA., for Professional Services dated 07115/98:
If you have any questions, please do not hesitate to give me a call at (305) 445-2900 or e-mail
at rcastella(c�c3ts.com. We thank you for the opportunity to offer these services, and look
forward to our continued working relationship with the Village.
If this proposal is deemed acceptable to all parties, please sign in spaces provided.
Jacqueline Menendez
Village Manager
Village of Key Biscayne
L:IProjects11108.01W.0-ProposaleN0030307Zane 1 d4Key9iscayne.dac
Ramon Castella, P.E.
Principal/Vice President
C3TS, P.A.
Corzo Castella Carballo Thompson Saiman, P.A.
FEE WORKSHEET
DATE: March 21, 2007
PROJECT:
Pre -Bid Services:
Fee Worksheet - Page 1
Zone 1 and Zone 4
Key Biscayne
Zone 1 and Zone 4 Sanitary Sewer, Potable Water and Reuse Water
Improvements- Construction Project Management,
Administration and Inspection Services
Key Biscayne, Florida
. . . • • , ' Tesk.'- • :. . • : . .
. .Prin i'-..;.•
- PE .
. . EI
Sr. T'ech..,
.'.Tech.:.
.• Clerical
Review Project Contracts, Construction
Documents and Commitments
40
64
-
16
12
12
6
Identify Project Approach and Critical
Schedules
24
24
8
2
Monitor Permitting Process and Maintain
Chronology
12
48
20
8
Participate in Permitting Meetings with
Regulatory Agencies
12
24
20
6
Pre -Bid Services Sub -Total Hours
88
160'
641
12
12
22
Billing Rate
135
100
'
80
65
55
45
Labor Cost
$11,880
$16,000
$5,120
$780
$660
$990
Labor Sub -Total
$35,430
Total $35,430
Bid Phase:
}l': . .. , :?:. � ..;.° Task. , . , . . . .
4::. ° Rriri , ..
_ :�P€!.:.::;-.�
•, .
:•Ei . . ..
Sr..:TeGht:::; .;.,Tech.,'
'
: Ciericai::�
Pre -Bid Conference
4
8
4
2
Contractor Inquiries and Addendum
8
16
4
4
6
Review of Bids and documentation
12,
12
6
6
Bid Tabulation & Recomm. For Award
2
4
8
4
_
2
Bid Phase Sub -Total Hours
26
40
'
22.
8
0
16
Billing Rate
135
100
80
' 65
55
45
Labor Cost
$3,510
$4,000
$1,760
i $520
$0
$720
Labor Sub -Total, $10,510
Total $10,510
Corzo Castella Carbalfo Thompson Salman, P.A.
Construction Phase: (Assumes 10 month continuous construction period)
Fee Worksheet - Page 2
Zone 1 and Zone 4
Key Biscayne
.' •• : .:Task'. 1 •' .. : , • -
..•Prin• -.•
-PE/RA/CM
. 'Et/AI .
' ', Insp; • .
-:Clerical
Pre -construction Conference & Activities
_ 12
24
16
12
.-
12+
Shop Drawing Processing
12
36
16
Weekly Meetings
$0
360
100
80
Owner Representation with Residents and Public
120
240
80
24
48
Contractor RFt and Clarifications
36
640
240
12
Contractor Payment Requisitions
16
80
120
64
12
Contractor Change Order & Requests
12
48�
48'
12
Full-time Resident Inspection (40 hrs/wk)
12
240
120
1740
120
Final Inspection/Close-out/Certification/Releases
16
48
36
32
16
Construction Phase Sub -Total Hours
304
1692
796
1872
328
Billing Rate
135
100
80 55
45
Labor Cost
$41,040 $169,200
$63,680+ $102,960
$14,760
Labor Sub -Total
$391,640
Materials and Supplies - Field
Total
LAProjects11108-001W.O.ProposafTeeWorksheetanel b4ade
$2,400
$394,040