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Home My Public Portal AboutTBP 2012-03-21 BOARD OF TRUSTEES REGULAR MEETING AGENDA WEDNESDAY, MARCH 21, 2012 FRASER TOWN HALL Members of the Board may have dinner together @ 5:30 p.m. - Fraser Town Hall 1. Executive Session - 6:00For a conference with Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6- 402(4)(b) and for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-402(4)(e) regarding traffic signals. 2. Regular Meeting - 7:00Roll Call 3. Approval of Agenda 4. Consent Agenda a) Minutes – March 7, 2012 5. Open Forum a) Business not on the agenda 6. Updates 7. Public Hearing CANCELLED a) Bottle Pass Liquors Change of Location Application - b) Byers Peak Ranch, whether or not to continue annexation negotiations Executive Session - For a conference with Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6- 402(4)(b) and for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-402(4)(e) regarding an Annexation Agreement c) Amending the Zoning Regulations to Implement a Temporary Amnesty Program for Non-Conforming Accessory Dwelling Units. 8. Discussion and Possible Action Regarding a) Resolution Regarding Byers Peak Ranch Annexation b) Ordinance 394 Amending the Zoning Regulations to Implement a Temporary Amnesty Program for Non-Conforming Accessory Dwelling Units. c) Approval to Transfer $50,783 from Wastewater Fund to Joint Facilities Fund to Correct Allocation between Owners of Treatment Plant 9. Community Reports 10. Staff Reports 11. Other Business Upcoming Meetings: Wed. April 4, 2012 Board of Trustees Wed. March 28, 2012 Planning Commission Lu Berger Posted March 16, 2012 ñÈûØËÖØËéÎÆÏúÑØËÒ Town Board Briefing March 21, 2012 We’ll be opening this meeting at 6:00pm. The Board will begin the meeting with an executive session with the Town Attorney regarding traffic signals, this is expected to be completed by 7:00pm. Please note that the Public Hearing regarding Bottle Pass Liquors that had been scheduled for this meeting has been canceled. It is expected to be rescheduled for April th 18, legal notice of hearing will be published accordingly. A Public Hearing has been scheduled regarding the annexation of Byers Peak Ranch as requested by the petitioners. See enclosed materials. The Town Board may enter into executive session with the Town Attorney regarding the proposed annexation agreement after this hearing. A Public Hearing has been scheduled regarding a proposed temporary amnesty for programNon-Conforming Accessory Dwelling Units. See enclosed materials. Staff is seeking Town Board authorization to transfer $50,783 from Wastewater Fund to Joint Facilities Fund to Correct Allocation between Owners of Treatment Plant. The enclosed correspondence from the Auditor should clarify the purpose of this transfer. Good luck to all our candidates for office, and many thanks to those for whom this will be the last meeting. As always, feel free to contact me if you have any questions or need any additional information. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com FRASER BOARD OF TRUSTEES MINUTES DATE: Wednesday, March 7, 2012 MEETING: Board of Trustees Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Mayor Fran Cook; Mayor Pro-Tem Steve Sumrall; Trustees: Vesta Shapiro, Philip Naill, Scotty Brent and Eric Hoyhtya Staff: Town Manager Jeff Durbin; Town Clerk, Lu Berger; Finance Manager Nat Havens; Public Works Director Allen Nordin; Town Planner, Catherine Trotter; Police Chief, Glen Trainor Others: See attached list Mayor Cook called the meeting to order at 7:00 p.m. 1.Regular Meeting: Roll Call 2. Approval of Agenda: motion Trustee Hoyhtya moved, and Trustee Shapiro seconded the to approve the Motion carried: 6-0. Agenda. 3. Consent Agenda: a) Minutes – February 15, 2012 motion Trustee Hoyhtya moved, and Trustee Shapiro seconded the to approve the Motion carried: 6-0. consent agenda. 4. Open Forum: 5. Updates: a) Chamber of Commerce – Catherine Ross updated the Board on the current key card program. The new Chamber website is up and running. 6. Public Hearings: a) Byers Peak Ranch Annexation and Zoning - This hearing has been CANCELLED : 7. Discussion and Possible Action Regarding a) Proposed Memorandum of Understanding with Headwaters Trails Alliance Page 2 of 3 TM Durbin outlined the MOU providing HTA with additional funding and an office in the 120 Zerex Building. A grant application to the Sprout Fund has been submitted, waiting on a reply. TM Durbin will contact the Sprout Foundation regarding the status of the grant application. b) Resolution 2012-03-02 Authorizing Execution of a Contract for the Fraser River Bank Stabilization Project Several locations along the Fraser River are in need of stabilization due to spring runoff. Five Rivers has done work in a two-mile stretch of the Fraser River previously. motion Trustee Hoyhtya moved, and Trustee Brent seconded the to approve Resolution 2012-03-02 Authorizing Execution of a Contract for the Fraser River Bank Stabilization Motion carried: 6-0 Project. c) Resolution 2012-03-03 Authorizing Execution of an Amendment to the Law Enforcement Intergovernmental Agreement with the Town of Winter Park TM Durbin outlined the amendment to the cost allocations per community. The amendment reduces the amount the Town of Fraser will pay the Town of Winter Park. motion Trustee Hoyhtya moved, and Trustee Naill seconded the to approve Resolution 2012-03-03 Authorizing Execution of an Amendment to the Law Enforcement Motion carried: 6-0 Intergovernmental Agreement with the Town of Winter Park. d) Resolution 2012-03-04 Authorizing Execution of a Staff and Equipment Sharing Intergovernmental Agreement with the Town of Winter Park TM Durbin briefed the Board on the history of equipment and staff sharing between the Towns. The practice of sharing has been a long standing practice, this IGA documents the terms. motion Trustee Naill moved, and Trustee Hoyhtya seconded the to approve Resolution 2012-03-04 Authorizing Execution of a Staff and Equipment Sharing Intergovernmental Motion carried: 6-0 Agreement with the Town of Winter Park. 8. Executive Session: motion Trustee Hoyhtya moved, and Trustee Naill seconded the to open for a conference with the Town’s Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4)(b) and for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6- 402(4)(e) regarding an annexation agreement and include TA McGowan, TM Durbin SC Motion carried: 6-0 Ferguson and TP Trotter. In: 8:08 p.m. Out: 8:52 p.m. motion Trustee Hoyhtya moved, and Trustee Brent seconded the to close the Executive Motion carried: 6-0. Session. Page 3 of 3 Attorney’s Opinion Required by C.R.S. 24-6-402(2)(d.5)(II)(B). As the attorney representing the Town of Fraser, I am of the opinion that the entire Executive Session, which was not recorded, constituted a privileged attorney-client communication. Rod McGowan, Town Attorney 9. Community Reports: The Walk Through History Park Foundation held a meeting and dissolved the Foundation. 10. Other Business: motionMotion Trustee Hoyhtya moved, and Trustee Shapiro seconded the to adjourn. carried: 6-0. Meeting adjourned at 8:53 p.m. Lu Berger, Town Clerk MEMO TO: FROM: DATE: SUBJECT: y i Jle Mayor Cook and the Board of Trustees The Annexation Committee March 6, 2012 Byers Peak Ranch MOVE As you know, we had scheduled what we thought might be a productive meeting with the Petitioners on February 7, 2012 and then cancelled that meeting upon review of the terms proposed in the draft annexation agreement provided to us on February 2, 2012. It was our belief that after spending countless hours working on these negotiations, that as of February 2nd we were no closer to agreement than we were over a year ago. Following this, the Town Board directed staff to cancel the Public Hearing that staff had scheduled for March 7, 2012. Additionally, the Town Board drafted a memorandum to Byers Peak Properties dated February 15, 2012 in order to ensure that there is a clear understanding of the Town's position (see attached). The memo also notified the petitioner that the Town Board had directed staff to cancel the March 7t" Public Hearing and noted that "as the parties seem to be moving in different directions we felt it critical that we confirm our understanding and reach agreement on the matters above prior to proceeding any further with the agreement." Staff discontinued the legal notice of hearing in the newspaper, and also sent a brief letter to adjacent property owners who had received the certified mail notice of hearing. There may be confusion in the community as Cornerstone had published an ad that indicated that there would be a hearing on March 7th After receiving the memo, the petitioners may have contacted members of the Town Board directly to discuss the negotiations and status of the agreement. Significant matters of disagreement include: • Petitioner seeks to use Water and Sewer Plant Investment Fees to fund local infrastructure within the development. • The Town is seeking private local streets given that cost of operations and maintenance of public streets would far exceed direct revenues from any development on the property. • Inabilitty to agree on the standards and timing of gravel operations proposed by the petitioner for the propoerty. The petitioners have also provide communications directly to staff which include the following: 2.17 After carefully reviewing the Town Board memo canceling the public hearing, the Byers Peak Ranch owners asked me to request the Board to go ahead with the March 7, 2012 Public Hearing as duly noticed (the certified mailings went out yesterday). This will allow an opportunity for public discussion and due process on the annexation of Byers Peak Ranch. The owners have invested significant resources in this effort and are entitled to a public hearing of the matter - and as has been discussed for whatever reason, this has been seriously lacking in the process. 2.23 / understand you pulled the public notice from the Middle Park Times for the Byers Peak Ranch public hearing we agreed upon for March 7, 2012. This would have been the fourth of the required four consecutive weekly notices. As you are aware, we spent considerable resources supplying the Town with the necessary documents and mailing the required public notice to the neighbors. Jack Bestall sent you a letter responding to your letter stating we still wish to have the public hearing on March 7th as published, so we are not quite sure why you unilaterally withdraw the public notice. We feel the hearing should still occur in light of the Town's unwillingness to meet to discuss the annexation request and think it may be the only forum in which we can communicate our respective positions to one another. I spoke to Mayor Cook earlier today, who asked me to set up a meeting with staff to further discuss Byers Peak Ranch. Monday and Tuesday of next week are both good for us to meet to discuss Byers Peak Ranch. Please let me know if those dates work for you and the rest of the staff and if so, what time would work best for you. Reply from J Durbin 2.23 I've attached a copy of the memo from the Town Board as I think it was pretty clear that the Town Board felt this hearing was premature, and asked that you clarify your position regarding certain substantive matters. There was no unilateral action by me, I received clear direction from the Town Board. In fact, Jack was asking that I take unilateral action contrary to the direction of the Board, which is clearly not something I should be doing. I believe that the Annexation Committee has been doing a good job of conveying the Town's position, and the Board was pretty clear with its memo. Could you clarify your understanding and position related to the matters outlined in the memo? 2.23 Our position was clearly outlined in Jack's memo that responded to the Town's memo. Did you not receive that? (No memo from Byers Peak Properties was provided in response to the February 15 Memo) 2.23 Jack and I were just talking on the phone following the e -mail below trying to understand Town issues a little better and we think we have some potential workable solutions but would need to sit down to review with your negotiating group. 2.23 What is the problem with having a sit down meeting to work through all the issues once and for all? We are available to do that and have been now for months. 2.23 We had a meeting scheduled several weeks ago to discuss the substantive matters that we have not reached agreement upon. You cancelled the meeting. Any discussion or negotiations of the various matters where there is not consensus will be done in person hence the request to reestablish the meeting that was previously scheduled. I will be glad to share our position on these differences with the Town at this meeting and alternatively at a public hearing if necessary. I am not sure I understand your / Fraser's position on the issues, but hopefully you can explain them to us. I think it is in the parties interests to get the substantive issues resolved prior to a public hearing, but I am happy to discuss any of the annexation terms at a public hearing as well if that is what is necessary. If on the other hand, the Town simply does not want the property in the Town, it would save everyone a lot of time and frustration for you to simply tell us this after having made an effort for four years to try and package a win/win proposition for both parties. Thanks and let me know if you would like to meet on Monday or Tuesday of next week and if so, what time. I do think that if we meet, there needs to be ample time for you to explain the Town's positions and for us to try and address each one and explain our positions so that we may leave the meeting with a clear direction for both sides. 2.24 Please see my response to Jeff's email that Byers Peak received last Friday below. In Byers Peak's view nothing has changed and they have directed me to make every effort to engage the Town of Fraser in preparing for the Public Hearing on March 7, 2012. As an applicant, Byers Peak has the right to be heard — and are entitled to a public hearing on the matter; as a potential partner with the town vis -a -vis the Annexation Agreement they also have the right to good faith in discussing and negotiating the agreement. The Annexation Petition that was evaluated by the Town indicates that an annexation was beneficial for both parties. I again request that you review the short text revisions and map modifications that you requested I make for the Applicant and provide comments to me as we agreed on February 7th when we met. 2.29 Attached is a letter of response to the Board of Trustees February 15th memo. Byers Peak continues to be interested in meeting with the Town of Fraser's representatives and has been told that such a response will serve as the prerequisite to renew the discussion on the annexation. (February 29th Letter from Bestall Collaborative Limited is attached) Our interpretation of these communications as clarified by the February 28th letter is that we are not in the position to reach mutual agreement at this time. A comparison of the Town Board February 15th memo and the February 29th letter provides such confirmation. Additionally, we should note for the Town Board that the petitioners have been seeking direction from Town Staff regarding refinements to the zoning documents. Given the Towns February 15th memo, staff has not provided such direction as they are reluctant to "direct petitioners to expend further funds" given the status of negotiations. Byers Peak Properties has alleged that the review and negotiation process has been ineffective and that our communications have been lacking. We would like to confirm with the rest of the Town Board that we have expended significant time and resources pursuing a mutual agreement. We have spent considerable time reviewing materials and feel that we have communicated our goals and objectives clearly. We feel that the February 15, 2012 memo presents a very clear overview of the Town's position. Byers Peak Properties has also alleged that this has been an overly long and drawn out process. Again, we disagree. A petition was filed in 2007 and by February of 2008 the Town Board had adopted a resolution determining that the property was eligible for annexation. The Town drafted a pre- annexation agreement, and on three separate occasions authorized execution of that agreement. It was finally executed by Byers Peak Properties on October 6, 2010. The Planning Commission processed a major zoning application in three meetings. Over the course of the last year the Town Board has invested significant time and resources in this process. The underlying issue may simply be that we are unable to reach mutual agreement. This may be best characterized by Byers Peak Properties position as referenced in their most recent correspondence: "Byers Peak understands that the Town feels it should not compromise its financial position — if it did, that would of course also have a negative affect on Byers Peak's investment in Fraser and its financial security. With this in mind, the revenues from fees, PIF's, sales and property taxes coming from Byers Peak Ranch more than offset the Town's costs and the development of Byers Peak Ranch will lay a foundation for more investment and additional revenue. Further, the proximity of Byers Peak Ranch to the Town provides a very efficient service area; and the addition of a 6 -acre maintenance facility, water augmentation facilities and revenue producing land use mix bodes well for the Town." Town staff has provided us with their analysis of the fiscal impacts of the annexation proposal, and we discussed that with Byers Peak Properties. We disagree with the position of Byers Peak Properties. We feel that the annexation agreement as proposed would not provide any significant revenues from fees, sales, or property taxes and that the expenditures necessary to serve the property would be far in excess of any revenues. The costs of road maintenance of all the roads within the development, if public as proposed by BPR, would be significant and far in excess of any revenues generated by the development. Further, the agreement as proposed by the petitioner provides that Plant Investment Fees (PIFs) would be used by the developer to fund infrastructure costs within the development. The development, as proposed, is not what we would consider a "revenue producing land mix." It is our understanding that staff had asked Byers Peak Properties to provide a fiscal impact analysis early in 2011, and this has not been provided. If the Town Board is interested in pursuing this further, we would recommend that Byers Peak Properties provide that analysis to confirm their position as referenced above. Where does all this leave us? We have worked hard for many months, and may have reached a point where negotiations are no longer productive. Based on the February 1,5 2012 memo to BPR, we do not see that further discussions will be productive at this time in light of BPR's response of February 29, 2012 which softens but does not change its basic position that fees paid to the Town will be used to reimburse the developer for its infrastructure costs and all roads will be maintained by the Town. However, we are seeking consensus and direction from the entire Town Board given this response. We asked staff to prepare a resolution concluding negotiations should the Board be so inclined. On the other hand, if the Board is interested in pursuing this matter further, we would recommend that Byers Peak Properties provide a detailed fiscal impact analysis of both the terms as proposed by the petitioner and the terms outlined in our February 15th memo . As referenced above, the petitioner has requested a hearing to discuss the status of negotiations in a public forum. We feel that it may be appropriate to provide the petitioner with the opportunity to present its proposal in a public forum and have asked staff to prepare a Notice of Hearing to consider whether or not continue to pursue annexation agreement negotiations. In order to facilitate the meeting of the Town Board to discuss these matters, we have asked staff to publish the Notice of Hearing for our March 21st meeting. At that time, the petitioner would be provided with the opportunity they requested for a public forum on the matter and, in addition to taking other public comments, the Town Board could consider it's position on the matter. We have also asked Town Counsel to be available for an executive session should the Board so desire. While it is important to honor the request of the petitioner to make a presentation of its position in a public forum, given the status of the discussions, such forum may not be the best in which to conduct further negotiations, particularly without thorough fiscal analysis from BPR of its proposals and the impacts to the Town. TOWN OF FRASER RESOLUTION NO. 2012 -03 -05 A RESOLUTION REGARDING THE ANNEXATION PETITION FOR THE PROPERTY KNOWN AS BYERS PEAK RANCH WHEREAS, an Amended Petition for Annexation of the Byers Peak Property was filed with the Town of Fraser on November 26, 2007; and WHEREAS, a Public Hearing was held on February 6, 2008 for the purpose of determining if the proposed annexation complies with Sections 31 -12 -104 and 31 -12 -105 of Colorado Revised Statutes, or such parts thereof as may be required to establish eligibility for annexation; and WHEREAS, the Town Board adopted Resolution 02 -01 -08 which determined that the property is eligible for annexation and that action on the proposed annexation shall be deferred until the terms of the annexation agreement are negotiated, or until the Board otherwise determines to act upon said proposed annexation WHEREAS, the Town of Fraser and Byers Peak Properties entered into a Pre - Annexation agreement on October 6, 2010 in order to confirm their understanding and agreement as to how annexation negotiations and proceedings would be conducted; and WHEREAS, the Pre - Annexation Agreement provides that the parties will enter into good faith negotiations to develop a mutually acceptable annexation and development agreement; and WHEREAS, the Pre - Annexation Agreement provides that the Town may deny the Petition at any time if it concludes that the parties cannot reach a consensus on an annexation and development agreement, or if the Town decides not to annex the property for any other reason. WHEREAS, the Planning Commission held Public Hearings in regarding the proposed zoning for the property on March 23, 2011, April 27, 2011, and May 25 2011 and recommended Planned Development District Zoning with conditions, many of which might be addressed via an Annexation Agreement and were therefore subject to Town Board negotiations; and WHEREAS, the Town Board established Annexation Committee who met regularly with Staff and the Town Board reviewing proposed terms and conditions and also met with the proponents on October 26, 2011, November 2, 2011, December 6, 2011. Additional meetings were scheduled and then cancelled during 2012 due to a lack of progress toward mutually acceptable terms; and WHEREAS, on February 27, 2012 the Town was provided with a Notice and Joinder of property subject to the 2007 Annexation Petition that had been conveyed in 2009 from Byers Peak Properties to Byers Peak Downhill Properties; and WHEREAS, it is the policy of the Town Board that development should occur within incorporated areas and that it should occur in a manner that is not detrimental to, or at a cost to, other properties within or citizens of the Town; and WHEREAS, the Town of Fraser and petitioner have worked diligently and expended significant resources pursuing mutually agreeable terms and conditions of annexation; and WHEREAS, the most recent annexation agreement language provided to the Town is not meaningfully closer to mutually agreeable terms than drafts provided over one year ago; and WHEREAS, the Town Board held a public hearing on March 21, 2012 as requested by the petitioner to allow an opportunity to clearly communicate its respective position to the Town Board and for the purpose of considering whether to continue or discontinue negotiations for an agreement regarding annexation and development of the subject property, and /or to deny the Annexation Petition in accordance with the provisions of the Pre - Annexation Agreement. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO THAT: 1. The Board finds and determines that the Town has been unable to reach an agreement with the owners of the property that is the subject of said Petition for Annexation, despite good faith efforts, and it is unlikely that further negotiations would result in a mutually acceptable agreement at this time. The major issues and concerns on behalf of the Town relating to the annexation and development of said property are summarized in the Memorandum to Byers Peak Properties from the Town Board, dated February 15, 2012, which was made a part of the record of the public hearing. The Board finds that the property owners have failed to satisfactorily address those issues and concerns in a manner that justifies continued efforts by the Town to resolve the same. 2. The Board hereby rejects and denies said Petition for Annexation and terminates all proceedings relating to said Petition, without prejudice, however, to consideration of a future petition for annexation of all or part of the same property included in said Petition. 3. The Pre - Annexation Agreement provides that owner shall reimburse the Town for all outside costs incurred in connection with annexation and related zoning proceedings, including without limitation all expenses of outside consultants. To date, the Town have expensed over $60,000 in legal fees that have not been charged to petitioner given the status of our negotiations. Pursuant to the terms of the Pre - Annexation Agreement, the $10,000 deposit will be applied toward those expenses. READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES THIS 21st DAY OF MARCH, 2012. Votes in Favor: Votes Opposed: Absent: Abstained: (SEAL) BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO By: Mayor ATTEST: Town Clerk IlPiii, 11 ii ii liiit PO Box 3788 Evergreen, CO 80437 720.810 6480 bestbuesky @msn.com February 29, 2012 Town of Fraser Board Members Jeff Durbin, Town Manager Fraser Colorado RE: Byers Peak Ranch Annexation Response to February 15, 2012 Board Memo Dear Board Members: This is an effort to place the annexation of Byers Peak Ranch into Fraser back on track. My greatest concern is that over a nine month period - since the Planning Commission approved the Byers Peak Ranch PDD in May 2011, and after many efforts to schedule meetings, we have had very few meetings with the Town. I have met three times with the Manager and we have had two meetings with the Board's Annexation Committee. The third meeting with the Committee scheduled for February 7t", and the public hearing scheduled for March 7th were canceled without discussion. During this process I have taken great care to identify and define areas of disagreement between the parties working with Jeff to foster better understanding and discussion. It is not unusual in processes like this that parties don't agree, but, canceling meetings will not lead to resolution, unless Fraser has decided that it does not want Byers Peak Ranch in its jurisdiction. We have learned that the Town will only meet to discuss the Annexation if Byers Peak responds to the Board's memo. The following response is provided with the approval of Byers Peak in order to get a meeting scheduled. Town Points and Byers Peak Responses The Town's points have been copied and are identified by letter 'A'. Byers Peak responses are identified with bullet points. A. Town Point. In lieu of bringing water rights to serve the development per the Town's annexation policies, water facilities would be provided (specifically, augmentation facilities). As the Town would be relying upon provision of the augmentation facilities as an important component of its efforts to ensure a reliable supply of water to the community, it will need firm and specific assurances that these facilities will be constructed properly and in a timely manner. • Byers Peak Response. Byers Peak is providing significant water rights to the Town, and understands the Town's desire for assurances that the augmentation facilities will be constructed properly and in timely manner. In the current draft agreement, Byers Peak has 1 committed to provide water rights, specific dates for the submittal of plans and the completion of each storage facility; as well as, compliance with State and Town regulations. We have developed additional ideas for provisions that include providing water storage capacity for the Town in currently available ponds if, Byers Peak did not keep its commitment to provide the storage contemplated in the agreement. B. Town Point: Water Plant Investment Fees cannot be rebated to the developer as reimbursement of its infrastructure costs as these funds will be necessary to improve /construct Town water source facilities necessary to serve the development. Some portion of these may be considered toward the cost of constructing the augmentation facilities not necessary to serve BPR, however, the net cost of constructing these facilities and the amount necessary to serve BPR has not been determined (and these facilities would be provided in lieu of bringing water rights to serve the development). • Byers Peak Response. Byers Peak would consider a structure where water taps from Byers Peak Ranch development are first utilized to reimburse developer for the actual net costs to construct the water system improvements if the other issues are resolved in a way that allows economical development of the property. The Town will gain significant revenue from the investment made by Byers Peak under this scenario. C. Town Point: Sanitary Sewer Plant Investment Fees cannot be used to reimburse the developer for its sewer infrastructure costs. These funds will be necessary for use related to the Town's treatment plant expansion costs. • Byers Peak Response. Byers Peak understands the Town currently has significant excess capacity in the plant which causes problems associated with too little wastewater being processed through the plant. In light of this, Byers Peak may consider a structure where it gains some benefit from its investment to bring more sewer users to the Town and the Town would build reserves for future improvements to its plant when necessary. Byers Peak would want a firm assurance that ISDS facilities could potentially be used on large lot residential homesites west and south the Fraser Valley Parkway. Byers Peak would also like to discuss and better understand the capacity of the treatment plan and when the need to expand the plant is projected. D. All development on the property must be served by the public water and sewer system, except for the phase out provisions related to the Colorado Adventure Park, or as may be otherwise approved by the Town. • Byers Peak Response. The effect of the Town's position on this and PIF reimbursements causes Byers Peak to absorb all costs of installing water and sewer infrastructure without allowing it to be reimbursed from the fees collected as a result of its expenditures. Although this effectively eliminates the potential to adapt the property to changing market conditions, Byers Peak would consider it, if it can reach an agreement to recoup some of its investment in infrastructure through PIF reimbursement. E. Streets within the development must be private streets, with the exception of CR73, CR72, the Fraser Valley Parkway, and Road A. Maintenance and design standards shall be reflective of such ownership. The Town would consider public local streets only if appropriate funding mechanisms are put in place to address maintenance costs associated with these streets. 2 • Byers Peak Response. Placing the costs for construction, maintenance and long term replacement of local streets on Byers Peak and its future property owners will not allow the achievement of an 'affordably priced' community. When these costs are added to the costs of water, sewer, and other infrastructure - development becomes economically impossible, and the cost of ownership of a home would be significantly higher than current units in the Town of Fraser. We would like to discuss further. F. The gravel operations component of the proposed agreement remains a concern. The latest proposed language provides inadequate measures to ensure that the interests of the community can be addressed. There will need to be specific operational controls and enforcement measures to ensure that this operation does not create negative impacts and that the Town has the ability to address any problems that may arise. Further, it has been our understanding that these operations would be specific to construction of water augmentation facilities, not a long term commercial gravel operation. • Byers Peak Response. The only reason for Byers Peak to commit to gravel operations is to deal with the excess gravel that will be created from constructing ponds and water storage. It had been our understanding, until receiving the memo that we were making progress in defining the controls over the gravel operation but understood that we needed to do more and were looking forward to discussing this on February 7th. The excerpt from Section 9.4 of the Annexation Agreement draft below shows how some of these concerns have been incorporated into the agreement. `Due to the extent of the grading and excavation anticipated ....as a result of the creation of water storage facilities, the grading, excavation, stockpiling or export of excavated material from the Property shall be subject to review by Fraser for compliance with the Gravel Operations Plan and the State of Colorado Office of Economic Development, Colorado Department of Natural Resources, Division of Mining Reclamation and Safety ( "DMRS ") permitting process prior to the commencement of such Gravel Operations.' Byers Peak understands that the Town feels it should not compromise its financial position — if it did, that would of course also have a negative affect on Byers Peak's investment in Fraser and its financial security. With this in mind, the revenues from fees, PIF's, sales and property taxes coming from Byers Peak Ranch more than offset the Town's costs and the development of Byers Peak Ranch will lay a foundation for more investment and additional revenue. Further, the proximity of Byers Peak Ranch to the Town provides a very efficient service area; and the addition of a 6 -acre maintenance facility, water augmentation facilities and revenue producing land use mix bodes well for the Town. I hope these responses certify that Byers Peak wants to continue to work to seek an agreement for annexation of Byers Peak Ranch into Fraser. If no meeting is forthcoming we will have to accept the continued refusal to meet as a rejection of Byers Peak's application for annexation by the Town. Sincerely, Jack Bestall, Principal Bestall Collaborative, Ltd. MEMO TO: FROM: DATE: SUBJECT: y i Jle Byers Peak Properties Fraser Town Board February 15, 2012 Byers Peak Ranch MOVE It had been our impression that there have been productive discussions between Byers Peak Properties and our Annexation Committee; however, based upon the latest draft provided by Byers Peak Properties it seems that there has been little change in position on key substantive matters since the first draft provided to the Town almost a year ago. We are concerned that there seems to be some misunderstanding regarding some of the more significant terms that the Town of Fraser is willing to accept. This memo is provided to ensure that there is a clear understanding of the Town's position. • In lieu of bringing water rights to serve the development per the Town's annexation policies, water facilities would be provided (specifically, augmentation facilities). As the Town would be relying upon provision of the augmentation facilities as an important component of its efforts to ensure a reliable supply of water to the community, it will need firm and specific assurances that these facilities will be constructed properly and in a timely manner. • Water Plant Investment Fees cannot be rebated to the developer as reimbursement of its infrastructure costs as these funds will be necessary to improve /construct Town water source facilities necessary to serve the development. Some portion of these may be considered toward the cost of constructing the augmentation facilities not necessary to serve BPR, however, the net cost of constructing these facilities and the amount necessary to serve BPR has not been determined (and these facilities would be provided in lieu of bringing water rights to serve the development). • Sanitary Sewer Plant Investment Fees cannot be used to reimburse the developer for its sewer infrastructure costs. These funds will be necessary for use related to the Town's treatment plant expansion costs. • All development on the property must be served by the public water and sewer system, except for the phase out provisions related to the Colorado Adventure Park, or as may be otherwise approved by the Town. • Streets within the development must be private streets, with the exception of CR73, CR72, the Fraser Valley Parkway, and Road A. Maintenance and design standards shall be reflective of such ownership. The Town would consider public local streets only if appropriate funding mechanisms are put in place to address maintenance costs associated with these streets. • The gravel operations component of the proposed agreement remains a concern. The latest proposed language provides inadequate measures to ensure that the interests of the community can be addressed. There will need to be specific operational controls and enforcement measures to ensure that this operation does not create negative impacts and that the Town has the ability to address any problems that may arise. Further, it has been our understanding that these operations would be specific to construction of water augmentation facilities, not a long term commercial gravel operation. Please note that this is a summary of our position on what seems to be the more significant matters, especially those matters where we seem to lack substantive agreement. While we appreciate the need for the project to be economically viable, it is critical that the Town not compromise its financial position to accommodate the project. This summary is not all inclusive and there are a variety of other provisions in the agreement that would require refinement to the specific language. However, as the parties seem to be moving in different directions we felt it critical that we confirm our understanding and reach agreement on the matters above prior to proceeding any further with the agreement. Accordingly, given the significant differences in our positions on these matters, and the other items yet to be resolved, we have concluded that a hearing on this matter on March 7th is premature and we have directed staff to cancel this hearing. TOWN OF FRASER P.O. Box 370, 153 Fraser Avenue, Fraser, CO. 80442 Phone: 970-726-5491 • Fax: 970-726-5518 Website: www.frasercolorado.com 2012 Accessory Dwelling Unit (ADU) Cleanup Program Application Form GENERAL INFORMATION P.I.N: Date: Property Owner: Mailing Address: Email Address: Legal Description: Phone: BUILDING/SITE INSPECTION (STAFF USE ONLY) 1. Size of ADU unit 2.ADUattachedtoprincipaldwellingunit/detachedgarage 2.ADUattachedtoprincipaldwellingunit/detachedgarage 3. Separate egress 4. Adequate parking 5. Access to utilities 6. Plumbing connections & venting of fixtures 7. Connection & venting of fuel burning appliances 8. Smoke alarms & CO detectors ADDITIONAL INFORMATION/SPECIAL CONDITIONS: TO: Property owner FROM: Town of Fraser DATE: RE: Town of Fraser 2012 Accessory Dwelling Unit (ADU) Cleanup Program In January 2011, the Town adopted a water and sewer utility service rate schedule which charges water utility customers a base rate per quarter per Single Family Equivalent (SFE) plus a water consumption rate. A single family detached unit base rate is charged 1 Single Family Equivalent (SFE) and an Accessory Dwelling Unit (ADU) is currently charged .35 of a Single Family Equivalent. In order to ensure accurate implementation of this new consumption based water rate structure, each user account was meticulously reviewed to ensure that all properties within the Town are charged for water and sewer services properly and consistently with the new billing rates and to eliminate any potential inequities and non-compliance. During this review process, it became apparent that some accounts had been assessed improperly in the past and need to be adjusted to comply with the new rate structure. Some properties will need to have adjustments made to their zoning status while other properties need to have adjustments made to their water and sewer utility service rate status in order to accomplish our goal of charging for water and sewer services properly and consistently according to the new rate structure. If you have received this information, we have some concerns about your property and encourage you to contact the Town immediately. The Town has spent considerable time and effort evaluating an effective means of achieving this goal. The Town Board has concluded that this Accessory Dwelling Unit Cleanup Program is the most reasonable approach as it takes into account the possible lack of, or inadequate records, avoids unpleasant and costly enforcement and litigation expenses, and provides for an expedited, streamlined administrative process with no application fee. If you believe that your property is not in compliance with its zoning status as it relates to the number of dwelling units on the property, that your water and sewer utility service rates do not include all the dwelling units that are currently located on your property, or that one of the dwelling units on your property qualifies for status as an Accessory Dwelling Unit, this ADU Cleanup Program provides you an opportunity to remedy an illegal non-conforming use and/or correct an error in your water and sewer utility service rates. An Accessory Dwelling Unit (ADU) is a secondary dwelling unit established in conjunction with and clearly incidental to a single family detached unit. In accordance with the Fraser Municipal Code (Section 16-6-30), an ADU may be allowed by the Town if the applicant applies for a conditional use permit, the Planning Commission recommends approval of said permit and the Town Board ultimately approves the ADU as a conditional use. This ADU Cleanup Program will expire on December 31, 2012 at which time any property that has illegal or unpermitted dwelling units shall be subject to full prosecution in accordance with the Fraser Municipal Code. Property owners that seek changes in zoning status after December 31, 2012 will not be able to take advantage of this streamlined process and will be required to adhere to the review and hearing process currently defined in the Fraser Municipal Code and will be further subjected to all applicable fees. It is in your best interest to participate in this temporary amnesty program now! Non-compliant properties can be brought into compliance through this streamlined process only within this given time frame. Included within this packet you will find the following materials: ADU Cleanup Program application form If your application is approved, the Cleanup Program would permit an accessory dwelling unit to be approved by Town staff via an expedited, streamlined, administrative process and all application fees would be waived. The Plant Investment fees would also be waived; however, the applicant would be responsible for the utility service fees from the day of approval of the ADU. The water and sewer utility service rates for an ADU are significantly less than a typical single family rate. A single family is charged 1 Single Family Equivalent (SFE) while ADU’s are charged .35 of a SFE. Upon receipt of a completed application, a site inspection will be scheduled. The site inspection will be conducted by Town staff, in the presence of the property owner. The following items shall be inspected: 1. Size of ADU unit 2. Confirm that the ADU is attached to the principal dwelling unit or detached garage 3. Separate egress 4. Adequate parking 5. Access to utilities 6. Plumbing connections and venting of fixtures 7. Connection and venting of fuel burning appliances 8. Smoke alarms and CO detectors If you have any questions about the program, or would like any additional information, please contact Catherine Trotter, Town Planner, at 970-726-5491x209 or email ctrotter@town.fraser.co.us. TOWN OF FRASER ORDINANCE NO. 394 SERIES OF 2012 AN ORDINANCE AMENDING THE FRASER ZONING REGULATIONS TO IMPLEMENT A TEMPORARY AMENESTY PROGRAM FOR NONCONFORMING ACCESSORY DWELLING UNITS WHEREAS, pursuant to Colorado Revised Statutes, Title 31, Article 23, Part 3, the Board of Trustees of the Town of Fraser is authorized to adopt and amend zoning regulations applicable within the Town; and WHEREAS pursuant to such authority, the Board of Trustee previously adopted regulations governing the construction and use of accessory dwelling units ("ADU's"), as defined and provided in the Fraser Municipal Code; and WHEREAS, the Board has also established water and sewer plant investment fees and service fees applicable to primary and accessory dwelling units within the Town; and WHEREAS, the Board finds and determines that there currently exist several properties within the Town which may have accessory dwelling units that do not conform to the requirements of the zoning regulations or for which the applicable water and sewer fees have not been paid; and WHEREAS, the Board has received and reviewed proposed amendments to the zoning regulations, which would establish a temporary amnesty program designed to allow the owners of such nonconforming accessory dwelling units to bring such units into compliance with the zoning regulations and the water and sewer fee requirements applicable to such units; and WHEREAS, a public hearing on such amendments was held by the Board of Trustees of the Town of Fraser, Colorado, pursuant to notice of said public hearing properly published as required by the Code of the Town of Fraser and Section 31-23-304, Colorado Revised Statutes, as amended; and WHEREAS, the Board of Trustees finds and determines that the proposed amendments are in the best interests of the public health, safety and general welfare of the citizens, residents and taxpayers of the Town of Fraser; and that all applicable requirements of the Code of the Town of Fraser and state statutes have been met with respect to the adoption of said amendments. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO, AS FOLLOWS: PART 1: AMENDMENT OF MUNICIPAL CODE. Chapter 16 (Zoning), Article 6 (Permitted Accessory Buildings and Uses and Conditional Uses), of the Fraser Municipal Code (herein sometimes referred to as the "Municipal Code") is hereby amended by the adding a new Section 16-6-70 to said Article, which shall read as follows: Sec. 16-6-70. Temporary Amnesty Program for Accessory Dwelling Units: (a)Purpose: The purpose of the temporary amnesty program provided in this Section is to encourage property owners to bring nonconforming accessory dwelling units into compliance with the zoning regulations and applicable water and sewer requirements. During the amnesty period, owners of qualifying units may apply for a conditional use permit, to be processed under a simplified, expedited administrative procedure and without payment of the usual application fees (other than a building inspection fee), and any unpaid water or sewer plant investment fees applicable to the accessory dwelling unit will be waived. (b)Time Frame: The amnesty program will be in effect from the effective date of this ordinance until December 31, 2012, during which period the owner of any existing accessory dwelling unit ("ADU") created on before the effective date of this ordinance may submit a completed application for a conditional use permit for the unit.If a conditional use permit is not applied for and issued while the amnesty program is in effect, the owner of any illegal nonconforming unit shall be subject to prosecution and the sanctions provided in the Municipal Code and will be responsible for payment of all plant investment fees and service fees due with respect to the unit. (c)Eligibility: In order to be eligible for the amnesty program, the owner and the accessory dwelling unit must meet the following criteria: (1) The unit must have been established or constructed, without obtaining a conditional use permit, prior to the effective date of this ordinance, when this amnesty program was implemented. (2) The unit must meet the definition of an accessory dwelling unit, as set forth in Section 16-1-40 of the Municipal Code, and must comply or be made to comply with the criteria specified in Section 16-6-30 (1-5) of the Municipal Code. (3) The unit must be inspected and found or be made to comply with the applicable requirements in Section 16-6-70. (4) If it is determined that any plant investment fee applicable to the accessory dwelling unit has not been paid, the unpaid amount will be waived. However, if water and sewer service fees have not been previously billed and paid for the unit, the owner will be responsible for payment of such service fees from the date of approval of the conditional use permit for the unit. (d)Procedure: The following procedures shall apply during the amnesty period: (1) Applications concerning eligible ADU's shall be reviewed and approved by Town staff, as designated by the Town Manager, in lieu of the procedures provided in Section 16-6-60 of the Municipal Code. (2) A person desiring to obtain a conditional use permit and, if applicable, waiver of unpaid plant investment fees, shall submit a completed application for such permit upon application forms provided by Town staff. There will be no application fee for filing such application, other than the inspection fee provided below. (3) Upon receipt of an application and determination by Town staff that the application is complete, an inspection of the site and building will be scheduled. The applicant shall pay a fee of $47.00 for such site and building inspection. The inspection shall include, but is not necessarily limited to, the following items: Size of ADU unit; (i) Confirm that the ADU is attached to the principal dwelling (ii) unit or detached garage; Separate egress; (iii) Adequate parking; (iv) Access to utilities; (v) Plumbing connections and venting of fixtures; (vi) Connection and venting of fuel burning appliances; (vii) Smoke alarms and CO detectors; (viii) (4) Following such inspection, if modifications to the site or building are necessary to meet the applicable criteria, the applicant will be so notified and allowed a reasonable time to complete such modifications. Any and all modifications must be completed by December 31, 2012. (5) If staff determines that all requirements and criteria have been satisfied by the applicant, a conditional use permit shall be issued for the accessory dwelling unit, which permit may include such conditions as staff determines are appropriate for such units generally or for a particular unit. Otherwise, if such requirements and criteria are not met, the application shall be denied. (e) Repeal: This Section 16-6-70 is repealed effective at midnight on December 31, 2012; provided, that such repeal shall not affect any completed application submitted under the provisions of this Section prior to that time. Any such pending application shall be processed and either approved or denied in accordance with the provisions of this Section notwithstanding such repeal. PART 2: PENALTY CLAUSES. The following section of the Fraser Municipal Code contains penalty clauses applicable to violations of the above provisions, and such section, although not amended, is herewith set forth in full: Sec. 1-4-10. General penalty for violation. It shall be unlawful for any person to violate, disobey, omit, neglect, refuse or fail to comply with or resist the enforcement of any provision of this Code; and where no specific penalty is provided therefor, the violation of any provision of thisCode shallbe punished by a fine not exceeding one thousand dollars ($1,000.00), by imprisonment for a term not exceeding one (1) year, or by both such fine and imprisonment. Each day such violation continues shall be considered a separate offense. PART 3: SEVERABILITY. If any section, subsection, sentence, clause or phrase of this Ordinance is, for any reason, held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this Ordinance. The Town of Fraser hereby declares that it would have adopted this Ordinance, and each section, subsection, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses and phrases thereof be declared invalid or unconstitutional. PART 4: EFFECTIVE DATE. This Ordinance shall take effect thirty (30) days after passage, adoption and publication thereof as provided by law. PART 5: PUBLICATION. This Ordinance shall be published by title only. READ, PASSED, ADOPTED AND ORDERED PUBLISHED BY THE BOARD OF TRUSTEES AND SIGNED THIS 21st day of March, 2012. Votes in favor: ____ BOARD OF TRUSTEES OF THE Votes opposed: ____ TOWN OF FRASER, COLORADO Votes abstained: ____ BY:___________________________ Fran Cook, Mayor ATTEST: ( S E A L) ________________________________ Lu Berger, Town Clerk Published in the Middle Park Times on ______________. MCMAHAN AND ASSOCIATES, L.L.C. Certified Public Accountants and Consultants CHAPEL SQUARE, BLDG C 245 CHAPEL PLACE, SUITE 300 P.O. Box 5850, AVON, CO 81620 Board of Directors Joint Facilities Operating Committee P.O. Box 120 Fraser, Colorado 80442 Dear JFOC Members: We have completed the audit of the Joint Facilities Operating Committee (the "JFOC plant operations as part of the audit of the Town of Fraser for the year ended December 31, 2011. We are providing you this letter to assist in providing assurance that all member financial obligations were properly disclosed, handled in a fair and transparent manner, and comply with the financial provisions of the Upper Fraser Valley Wastewater Treatment Agreement (the "Agreement There are a few items which may assist you in your review of the each member's financial treatment: The JFOC Fund has no net income as all expenses were recovered by billings to members. The final operating billings by members were as follows. JFOC O &M JFOC Capital Percentage EQR EQR Member: Reimbursements Reimbursements Share Totals Percentages Winter Park Ranch 151,044 20 29% 1,461.98 29% Town of Fraser 129,906 23 25% 1,264.03 25% Grand County #1 239,551 25 46% 2,333.97 46% 520,501 68 100% 5,059.98 100% Please note that the above amounts include year -end accruals for expenses which members paid in January and February. They also include reflect nutrient study costs that were charged $1,915 evenly per member. Each member's share of the Operating Reserve is as follows: AVON (970) 845 -8800 Balance Additional Investment Balance 2010 Deposit Income 2011 Total Deposit 214,150 4,355 218,505 Winter Park Ranch 55,243 1,258 56,501 Town of Fraser 51,275 1,089 52,364 Grand County #1 107,632 2,008 109,640 214,150 4,355 218,505 Member: American Institute of Certified Public Accountants D. JERRY MCMAHAN, C.P.A. DANIEL R. CUDAHY, C.P.A. PAUL J. BACKES, C.P.A. MICHAEL N. JENKINS, C.A., C.P.A. ASPEN FRISCO (970) 544 3996 (970) 668 348 1 WEB SITE: WWW.MCMAHANCPA.COM MAIN OFFICE: (970) 845 -8800 FACSIMILE: (970) 845-8108 E MAIL: MCMAHAN @MCMAHANCPA.COM Joint Facilities Operating Agreement Page 2 Each member's share of the Replacement Reserve is as follows: Winter Park Ranch Town of Fraser Grand County #1 Balance Additional Investment Balance 2010 Deposit Income Expenditures 2011 Total Deposit 2,279,225 360,000 23,907 (50,888) 2,612,244 653,811 728,242 897,172 2,279,225 Sincerely, (6 (4144A Cc-p McMahan and Associates, L.L.C. 104,004 122,652 133,344 360,000 6,694 5,738 11,475 23,907 (14,702) 749,807 (17,337) 839,295 (18,849) 1,023,142 (50,888) 2,612,244 Expenditures totaling $50,888 were approved by the JFOC Board as "capital" replacement reserve expenses. A correction should be made upon assessing the next Replacement Reserve deposit. The original capital replacement reserves were being assessed upon the operating percentages. In 2009 the percentages changed to reflect the ownership percentages noted in the Agreement. As a result, Grand County #1 has been over assessed ($55,708) as compared to their required share of the replacement reserve and the Town of Fraser ($50,783) and Winter Park Ranch ($4,924) have been under assessed. This should be corrected upon making the next Replacement Reserve Assessment. All JFOC funds were insured by FDIC, PDPA (the public deposit protection act), or were invested in ColoTrust (a Colorado Local Government Investment Pool). We appreciate the trust that JFOC members put in our firm and are available to assist or answer questions by members or their designates. We can be reached via email at paul.backesnmcmahancpacom or the address phone number noted on the letterhead. Clerks Update March 21, 2012 The election is in full swing, we are receiving ballots back and are anticipating a great turn out. CANDIDATE WELCOME: We will be hosting a “meet & greet” with all the write-in candidates th on Tuesday March 20 at noon. If you can attend and welcome the candidates we would love to have you. The Town staff was recertified in CPR this week. The Grand County EMS folks came by and did an excellent job training. We have a new employee starting on Monday; Ryan Turk will be a part of our Public Works team. If you have any questions, please give me a call. Lu TOF-JOINTFACILITIESFUND BALANCESHEET FEBRUARY29,2012 JOINTFACILITIESFUND ASSETS 40-10210JFOCCHECKING-0318047507114,337.84 40-10215MONEYMARKET-O&MRESERVE52,850.31 40-11550A/R-WPR14,343.25 40-11560A/R-GC#122,163.70 40-11570A/R-TOF12,570.00 40-11580A/RWP(NUTRIENTSSTUDY)1,203.06 40-11590A/RGRANBY(NUTRIENTSSTUDY)1,203.06 TOTALASSETS218,671.22 LIABILITIESANDEQUITY LIABILITIES 40-20920JFOCO&MRESERVE218,505.02 TOTALLIABILITIES218,505.02 FUNDEQUITY UNAPPROPRIATEDFUNDBALANCE: REVENUEOVEREXPENDITURES-YTD166.20 BALANCE-CURRENTDATE166.20 TOTALFUNDEQUITY166.20 TOTALLIABILITIESANDEQUITY218,671.22 FORADMINISTRATIONUSEONLY16%OFTHEFISCALYEARHASELAPSED03/14/201211:26AMPAGE:1 TOF-JOINTFACILITIESFUND REVENUESWITHCOMPARISONTOBUDGET FORTHE2MONTHSENDINGFEBRUARY29,2012 JOINTFACILITIESFUND PERIODACTUALYTDACTUALBUDGETUNEARNEDPCNT REVENUE 40-30-100INTEREST-O&MACCOUNTS80.67166.20600.00433.8027.7 40-30-200O&MREIMBURSEMENT-WPR14,343.2514,839.29214,500.00199,660.716.9 40-30-210O&MREIMBURSEMENT-GC#122,163.7031,073.22341,600.00310,526.789.1 40-30-220O&MREIMBURSEMENT-TOF12,570.0023,452.76183,500.00160,047.2412.8 40-30-230STUDYREIMBURSEMENT-WP1,203.062,360.77.00(2,360.77).0 40-30-235STUDYREIMBURSEMENT-GRANBY1,203.062,360.76.00(2,360.76).0 40-30-999CARRYOVERBALANCE.00.00254,379.00254,379.00.0 TOTALREVENUE51,563.7474,253.00994,579.00920,326.007.5 TOTALFUNDREVENUE51,563.7474,253.00994,579.00920,326.007.5 FORADMINISTRATIONUSEONLY16%OFTHEFISCALYEARHASELAPSED03/14/201211:26AMPAGE:2 TOF-JOINTFACILITIESFUND EXPENDITURESWITHCOMPARISONTOBUDGET FORTHE2MONTHSENDINGFEBRUARY29,2012 JOINTFACILITIESFUND PERIODACTUALYTDACTUALBUDGETUNEXPENDEDPCNT PLANTEXPENDITURES 40-85-110SALARIES12,455.5824,502.66180,000.00155,497.3413.6 40-85-210HEALTHINSURANCE2,523.394,367.3048,407.0044,039.709.0 40-85-220FICATAX912.921,794.5713,770.0011,975.4313.0 40-85-230RETIREMENT381.42769.467,200.006,430.5410.7 40-85-250UNEMPLOYMENTTAX37.3773.52540.00466.4813.6 40-85-280TRAININGPROGRAMS.00281.274,000.003,718.737.0 40-85-290TRAVEL-MEALSANDLODGING36.0836.083,000.002,963.921.2 40-85-295MEALS-LOCALBUSINESS.00.00200.00200.00.0 40-85-310LEGALFEES.00.005,000.005,000.00.0 40-85-320AUDITFEE.00.006,000.006,000.00.0 40-85-330ENGINEERINGFEES.00.0015,000.0015,000.00.0 40-85-350SLUDGEREMOVAL6,508.966,508.9665,000.0058,491.0410.0 40-85-370PROFESSIONALSERVICES232.00464.0036,500.0036,036.001.3 40-85-375REIMBURSABLEPROFSERVICES6,015.306,015.301,000.00(5,015.30)601.5 40-85-410BANKCHARGES.00.00100.00100.00.0 40-85-430INSURANCE-PLANT.00.0028,000.0028,000.00.0 40-85-460PLANTMAINTENANCEANDREPAIR445.85445.8540,000.0039,554.151.1 40-85-475GROUNDSMAINTENANCE.00.002,000.002,000.00.0 40-85-480EQUIPMENTRENTAL.00.00500.00500.00.0 40-85-490PROFESSIONALMEMBERSHIPS.00.00500.00500.00.0 40-85-500OPERATINGSUPPLIES1,637.562,309.0720,000.0017,690.9311.6 40-85-506OPERATINGSUPPLIES-CHEMICALS6,333.4212,266.8475,000.0062,733.1616.4 40-85-510EQUIPMENTPURCHASEANDREPAIR709.53709.5320,000.0019,290.473.6 40-85-520TESTING2,352.502,352.5040,000.0037,647.505.9 40-85-525PERMITS.00.0018,000.0018,000.00.0 40-85-560UTILITIES-TELEPHONE199.02398.235,500.005,101.777.2 40-85-562UTILITIES-ELECTRICITY9,355.589,355.5890,000.0080,644.4210.4 40-85-565UTILITIES-NATURALGAS623.06709.689,000.008,290.327.9 40-85-567UTILITIES-PLANTGENERATOR.00.002,500.002,500.00.0 40-85-569UTILITIES-TRASHREMOVAL134.87269.743,500.003,230.267.7 40-85-650VEHICLEEXPENSES456.66456.666,000.005,543.347.6 40-85-690MISCELLANEOUSEXPENSE.00.001,000.001,000.00.0 TOTALPLANTEXPENDITURES51,351.0774,086.80747,217.00673,130.209.9 TOTALFUNDEXPENDITURES51,351.0774,086.80747,217.00673,130.209.9 NETREVENUEOVEREXPENDITURES212.67166.20247,362.00247,195.80.1 FORADMINISTRATIONUSEONLY16%OFTHEFISCALYEARHASELAPSED03/14/201211:26AMPAGE:3 TOF-JOINTFACILITIESFUND BALANCESHEET FEBRUARY29,2012 JFF-CRR/CIPFUND ASSETS 47-10220COLOTRUST8006-CRR427,276.05 47-10310MBMONEYMARKET-CRR227,313.36 47-10410GMBMONEYMARKET-CRR85,409.56 47-10510CDARS1012191266-CRR466,954.50 47-10515CDARS-1012193366-CRR466,954.48 47-10520CDARS-1011238323-CRR942,600.79 TOTALASSETS2,616,508.74 LIABILITIESANDEQUITY LIABILITIES 47-20910JFOC-CRRFUNDS2,612,244.28 TOTALLIABILITIES2,612,244.28 FUNDEQUITY UNAPPROPRIATEDFUNDBALANCE: REVENUEOVEREXPENDITURES-YTD4,264.46 BALANCE-CURRENTDATE4,264.46 TOTALFUNDEQUITY4,264.46 TOTALLIABILITIESANDEQUITY2,616,508.74 FORADMINISTRATIONUSEONLY16%OFTHEFISCALYEARHASELAPSED03/14/201211:26AMPAGE:4 TOF-JOINTFACILITIESFUND REVENUESWITHCOMPARISONTOBUDGET FORTHE2MONTHSENDINGFEBRUARY29,2012 JFF-CRR/CIPFUND PERIODACTUALYTDACTUALBUDGETUNEARNEDPCNT CRRANDCIPFUNDREVENUES 47-30-100INTERESTINCOME-CRRACCOUNTS2,065.524,264.4615,000.0010,735.5428.4 47-30-990CRRCARRYOVERBALANCE.00.002,653,000.002,653,000.00.0 TOTALCRRANDCIPFUNDREVENUES2,065.524,264.462,668,000.002,663,735.54.2 TOTALFUNDREVENUE2,065.524,264.462,668,000.002,663,735.54.2 FORADMINISTRATIONUSEONLY16%OFTHEFISCALYEARHASELAPSED03/14/201211:26AMPAGE:5 TOF-JOINTFACILITIESFUND EXPENDITURESWITHCOMPARISONTOBUDGET FORTHE2MONTHSENDINGFEBRUARY29,2012 JFF-CRR/CIPFUND PERIODACTUALYTDACTUALBUDGETUNEXPENDEDPCNT CAPITALRPLMNTRESERVEPROJECTS 47-60-730CRRPROJECTS.00.00173,500.00173,500.00.0 TOTALCAPITALRPLMNTRESERVEPROJECTS.00.00173,500.00173,500.00.0 CAPITALPURCHASES 47-69-740CAPITALPURCHASES.00.0020,000.0020,000.00.0 TOTALCAPITALPURCHASES.00.0020,000.0020,000.00.0 TOTALFUNDEXPENDITURES.00.00193,500.00193,500.00.0 NETREVENUEOVEREXPENDITURES2,065.524,264.462,474,500.002,470,235.54.2 FORADMINISTRATIONUSEONLY16%OFTHEFISCALYEARHASELAPSED03/14/201211:26AMPAGE:6 COMBINED CASH ACCOUNTS 01 -10200 GENERAL CHECKING #878 000884 01 -10220 GENERAL CO -01- 0160 -8001 TOTAL COMBINED CASH 01 -10100 CASH ALLOCATED TO OTHER FUNDS CASH ALLOCATION RECONCILIATION 10 ALLOCATION TO GENERAL FUND 20 ALLOCATION TO CONSERVATION TRUST FUND 30 ALLOCATION TO CAPITAL EQUIP REPLACEMENT FUND 32 ALLOCATION TO CAPITAL ASSET FUND 40 ALLOCATION TO DEBT SERVICE FUND 50 ALLOCATION TO WATER FUND 55 ALLOCATION TO WASTEWATER FUND 70 ALLOCATION TO PETERSEN TRUST TOTAL ALLOCATIONS TO OTHER FUNDS ALLOCATION FROM COMBINED CASH FUND 01 -10100 FOR ADMINISTRATION USE ONLY TOWN OF FRASER COMBINED CASH INVESTMENT FEBRUARY 29, 2012 43,956.50 6,869,308.15 6,913,264.65 6,913,264.65) TOTAL UNALLOCATED CASH .00 3,016,017.08 25,053.60 415,460.26 59,316.82 714,316.54 540,380.30 2,131,134.96 11,585.09 6,913,264.65 6,913,264.65) ZERO PROOF IF ALLOCATIONS BALANCE .00 16 OF THE FISCAL YEAR HAS ELAPSED 03/13/2012 08:49PM PAGE: 1 ASSETS LIABILITIES AND EQUITY LIABILITIES FUND EQUITY UNAPPROPRIATED FUND BALANCE: 10 -29800 FUND BALANCE BEGINNING OF YR REVENUE OVER EXPENDITURES -YTD BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY FOR ADMINISTRATION USE ONLY TOWN OF FRASER BALANCE SHEET FEBRUARY 29, 2012 GENERAL FUND 10 -10100 CASH COMBINED FUND 3,016,017.08 10 -11100 PROPERTY TAXES RECEIVABLE 216,520.00 10 -11550 ACCTS REC BILLINGS 54,104.34 10 -12000 ALLOWANCE FOR DOUBTFUL ACCTS. 20,409.55) 10 -12500 FORFETURES DUE TOF FROM CCOERA 289.43) TOTAL ASSETS 3,265,942.44 10 -21730 STATE WITHHOLDING PAYABLE 2,411.00 10 -21740 UNEMPLOYMENT TAXES PAYABLE 363.58 10 -21760 HEALTH INSURANCE PAYABLE 15,262.97) 10 -21773 DEPENDENT CARE PAYABLE 1,361.65) 10 -21775 FLEX HEALTH PLAN PAYABLE 9,910.57 10 -22210 DEFERRED TAXES 216,520.35 10 -22920 SUBDIVISION IMP SECURITY DEP 62,252.50 10 -22930 DRIVEWAY PERMIT SURETY 3,500.00 10 -22940 PRE ANNEXATION DEPOSIT BPR 10,000.00 10 -22950 RENTAL PROPERTY DEPOSITS HELD 750.00 TOTAL LIABILITIES 289,083.38 10 -27000 RESFUND BAL SAVINGS 750,000.00 10 -27100 RESTRICTED FUND BALANCE 223,805.00 2,139,298.83 136,244.77) 2,003,054.06 2,976,859.06 3,265,942.44 16 OF THE FISCAL YEAR HAS ELAPSED 03/13/2012 08:49PM PAGE: 2 TAXES TOTAL TAXES LICENSES PERMITS 10 -32 -100 BUSINESS LICENSE FEES 10 -32 -110 LIQUOR LICENSE FEES TOTAL LICENSES PERMITS CHARGES FOR SERVICES MISCELLANEOUS REVENUE 10 -36 -100 INTEREST EARNINGS 10 -36 -300 RENTAL INCOME 10 -36 -610 REIMBURSABLE PROF SERVICES 10 -36 -900 MISCELLANEOUS REVENUE OTHER SOURCES TRANSFERS FOR ADMINISTRATION USE ONLY TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 2 MONTHS ENDING FEBRUARY 29, 2012 GENERAL FUND TOTAL MISCELLANEOUS REVENUE 2,630.20 10 -31 -100 GENERAL FUND PROPERTY TAX 13,111.70 13,111.70 216,500.00 203,388.30 6.1 10 -31 -200 SPECIFIC OWNERSHIP TAX 641.94 641.94 8,000.00 7,358.06 8.0 10 -31 -300 MOTOR VEHICLE TAX 319.00 319.00 4,000.00 3,681.00 8.0 10 -31 -400 TOWN SALES TAX .00 .00 1,550,000.00 1,550,000.00 .0 10 -31 -410 USE TAX BUILDING MATERIALS .00 16.00 30,000.00 29,984.00 .1 10 -31 -420 USE TAX MOTOR VEHICLE SALES 4,452.24 4,452.24 25,000.00 20,547.76 17.8 10 -31 -430 STATE CIGARETTE TAX .00 .00 5,000.00 5,000.00 .0 10 -31 -800 FRANCHISE FEES .00 .00 40,000.00 40,000.00 .0 TOTAL FUND REVENUE 21,338.83 PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT 18,524.88 18,540.88 1,878,500.00 1,859,959.12 1.0 .00 80.00 9,000.00 8,920.00 .9 103.75 401.25 1,500.00 1,098.75 26.8 103.75 481.25 10,500.00 10,018.75 4.6 10 -34 -100 ANNEXATION FEES .00 .00 1,000.00 1,000.00 .0 10 -34 -110 ZONING FEES .00 .00 1,500.00 1,500.00 .0 10 -34 -120 SUBDIVISION FEES .00 .00 1,500.00 1,500.00 .0 10 -34 -130 MISCELLANEOUS PLANNING FEES 80.00 80.00 1,000.00 920.00 8.0 TOTAL CHARGES FOR SERVICES 80.00 80.00 5,000.00 4,920.00 1.6 469.87 805.00 1,330.33 25.00 838.58 1,920.00 2,528.94 14,908.01 4,000.00 9,000.00 55,000.00 35,000.00 20,195.53 103,000.00 10 -39 -999 CARRYOVER BALANCE .00 .00 2,055,383.00 2,055,383.00 .0 TOTAL OTHER SOURCES TRANSFERS .00 .00 2,055,383.00 2,055,383.00 .0 39,297.66 4,052,383.00 3,161.42 21.0 7,080.00 21.3 52,471.06 4.6 20,091.99 42.6 82,804.47 19.6 4,013,085.34 1.0 16 OF THE FISCAL YEAR HAS ELAPSED 03/13/2012 08:49PM PAGE: 3 TOWN BOARD TOTAL TOWN BOARD FOR ADMINISTRATION USE ONLY TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 2 MONTHS ENDING FEBRUARY 29, 2012 GENERAL FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 10 -41 -110 SALARIES .00 .00 26,000.00 26,000.00 .0 10 -41 -220 FICA TAX .00 .00 1,989.00 1,989.00 .0 10 -41 -280 TRAINING PROGRAMS 52.50 52.50 2,000.00 1,947.50 2.6 10 -41 -290 TRAVEL, MEALS AND LODGING .00 .00 3,000.00 3,000.00 .0 10 -41 -295 MEALS AND ENTERTAINMENT 116.22 116.22 6,000.00 5,883.78 1.9 10 -41 -690 MISCELLANEOUS EXPENSE 90.00 90.00 2,500.00 2,410.00 3.6 10 -41 -860 GRANTS AND AID TO AGENCIES .00 .00 2,500.00 2,500.00 .0 10 -41 -861 INTERGOVERNMENTAL AGREEMENTS .00 .00 25,000.00 25,000.00 .0 10 -41 -862 FRASER/WINTER PARK POLICE DEPT .00 .00 395,000.00 395,000.00 .0 10 -41 -863 STREET LIGHTING AND SIGNALS 1,204.97 1,454.97 18,000.00 16,545.03 8.1 10 -41 -864 SPECIAL EVENTS .00 .00 10,000.00 10,000.00 .0 10 -41 -866 WOOD STOVE REBATES .00 .00 1,000.00 1,000.00 .0 10 -41 -867 CHAMBER OF COMMERCE -IGA .00 .00 111,615.00 111,615.00 .0 10 -41 -868 WINTER SHUTTLE IGA .00 10,000.00 52,000.00 42,000.00 19.2 10 -41 -871 BUSINESS ENHANCEMENT PROGRAMS .00 .00 15,000.00 15,000.00 .0 1,463.69 11,713.69 671,604.00 659,890.31 1.7 16 OF THE FISCAL YEAR HAS ELAPSED 03/13/2012 08:49PM PAGE: 4 ADMINISTRATION TOTAL ADMINISTRATION FOR ADMINISTRATION USE ONLY TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 2 MONTHS ENDING FEBRUARY 29, 2012 GENERAL FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 10 -45 -110 SALARIES 16,996.04 33,992.10 215,250.00 181,257.90 15.8 10 -45 -210 HEALTH INSURANCE 3,171.93 6,343.86 45,340.00 38,996.14 14.0 10 -45 -220 FICA TAX 1,211.90 2,423.80 16,467.00 14,043.20 14.7 10 -45 -230 RETIREMENT 666.92 1,333.84 8,610.00 7,276.16 15.5 10 -45 -250 UNEMPLOYMENT TAX 51.00 102.00 646.00 544.00 15.8 10 -45 -280 TRAINING PROGRAMS 151.00 151.00 4,000.00 3,849.00 3.8 10 -45 -290 TRAVEL, MEALS AND LODGING 176.66 176.66 4,000.00 3,823.34 4.4 10 -45 -295 MEALS AND ENTERTAINMENT 136.50 136.50 3,000.00 2,863.50 4.6 10 -45 -310 LEGAL FEES .00 .00 50,000.00 50,000.00 .0 10 -45 -320 AUDIT FEES .00 .00 18,720.00 18,720.00 .0 10 -45 -330 ENGINEERING FEES .00 .00 5,000.00 5,000.00 .0 10 -45 -360 COMPUTERS NETWORKS AND SUPPORT 1,612.78 2,977.26 35,000.00 32,022.74 8.5 10 -45 -370 OTHER PROFESSIONAL SERVICES .00 123.24 40,000.00 39,876.76 .3 10 -45 -375 REIMBURSABLE PROF SERVICES .00 .00 55,000.00 55,000.00 .0 10 -45 -380 JANITORIAL SERVICES 775.00 775.00 15,000.00 14,225.00 5.2 10 -45 -385 TREASURERS FEES 262.23 262.23 6,495.00 6,232.77 4.0 10 -45 -395 RECORDING FEES .00 .00 1,000.00 1,000.00 .0 10 -45 -410 BANK CHARGES 160.40 196.40 800.00 603.60 24.6 10 -45 -420 ELECTIONS 334.91 334.91 2,500.00 2,165.09 13.4 10 -45 -430 INSURANCE ALL DEPARTMENTS .00 22,227.85 56,000.00 33,772.15 39.7 10 -45 -440 ADVERTISING .00 .00 1,500.00 1,500.00 .0 10 -45 -490 PROFESSIONAL MEMBERSHIPS 220.00 3,762.00 7,000.00 3,238.00 53.7 10 -45 -500 OPERATING SUPPLIES 674.11 674.11 16,000.00 15,325.89 4.2 10 -45 -510 EQUIPMENT PURCHASE AND REPAIR .00 .00 20,000.00 20,000.00 .0 10 -45 -550 POSTAGE .00 .00 3,000.00 3,000.00 .0 10 -45 -560 UTILITIES TELEPHONE 421.93 771.60 8,000.00 7,228.40 9.7 10 -45 -561 UTILITIES NATURAL GAS .00 608.99 6,000.00 5,391.01 10.2 10 -45 -562 UTILITIES ELECTRICITY 563.05 563.05 7,000.00 6,436.95 8.0 10 -45 -569 UTILITIES TRASH REMOVAL 90.00 180.00 2,000.00 1,820.00 9.0 10 -45 -670 PROP MGMT 117 EISENHOWER DR 520.27 1,222.12 20,000.00 18,777.88 6.1 10 -45 -671 PROP MGMT 105 FRASER AVE .00 .00 1,000.00 1,000.00 .0 10 -45 -673 PROP MGMT 153 FRASER AVE 87.96 87.96 12,000.00 11,912.04 .7 10 -45 -674 PROP MGMT 200 EISENHOWER DR .00 .00 2,000.00 2,000.00 .0 10 -45 -676 PROP MGMT 400 DOC SUSIE AVE 281.35 281.35 1,000.00 718.65 28.1 10 -45 -690 MISCELLANEOUS EXPENSE .00 1,000.00 8,000.00 7,000.00 12.5 10 -45 -810 LEASE /PURCHASE PRINCIPAL .00 .00 17,476.00 17,476.00 .0 10 -45 -820 LEASE /PURCHASE INTEREST .00 .00 20,899.00 20,899.00 .0 28,565.94 80,707.83 735,703.00 654,995.17 11.0 16 OF THE FISCAL YEAR HAS ELAPSED 03/13/2012 08:49PM PAGE: 5 PUBLIC WORKS TOTAL PUBLIC WORKS WALK THROUGH HISTORY PARK TOTAL WALK THROUGH HISTORY PARK FOR ADMINISTRATION USE ONLY TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 2 MONTHS ENDING FEBRUARY 29, 2012 GENERAL FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 10 -60 -110 SALARIES 25,544.59 50,521.18 410,000.00 359,478.82 12.3 10 -60 -210 HEALTH INSURANCE 5,299.23 9,962.11 63,000.00 53,037.89 15.8 10 -60 -220 FICA TAX 1,824.22 3,604.06 31,365.00 27,760.94 11.5 10 -60 -230 RETIREMENT 909.65 1,815.14 16,400.00 14,584.86 11.1 10 -60 -250 UNEMPLOYMENT TAX 76.64 151.57 1,230.00 1,078.43 12.3 10 -60 -280 TRAINING PROGRAMS 222.42 222.42 2,000.00 1,777.58 11.1 10 -60 -290 TRAVEL, MEALS AND LODGING .00 .00 2,000.00 2,000.00 .0 10 -60 -295 MEALS AND ENTERTAINMENT 21.75 21.75 500.00 478.25 4.4 10 -60 -330 ENGINEERING FEES .00 .00 20,000.00 20,000.00 .0 10 -60 -370 OTHER PROFESSIONAL SERVICES 4,019.50 6,120.50 2,500.00 3,620.50) 244.8 10 -60 -480 EQUIPMENT RENTAL .00 .00 5,000.00 5,000.00 .0 10 -60 -490 PROFESSIONAL MEMBERSHIPS 100.00 100.00 500.00 400.00 20.0 10 -60 -500 OPERATING SUPPLIES 6,591.32 7,508.46 65,000.00 57,491.54 11.6 10 -60 -506 PLANTS /PLANTER SUPPLIES .00 .00 10,000.00 10,000.00 .0 10 -60 -510 EQUIPMENT PURCHASE AND REPAIR 472.44 547.44 40,000.00 39,452.56 1.4 10 -60 -560 UTILITIES TELEPHONE 158.62 198.99 3,000.00 2,801.01 6.6 10 -60 -561 UTILITIES NATURAL GAS .00 778.44 7,000.00 6,221.56 11.1 10 -60 -562 UTILITIES ELECTRICITY 181.42 181.42 3,500.00 3,318.58 5.2 10 -60 -569 UTILITIES TRASH REMOVAL 61.55 122.81 2,500.00 2,377.19 4.9 10 -60 -670 PROP MGMT 125 FRASER AVE .00 .00 5,000.00 5,000.00 .0 10 -60 -673 PROP MGMT FRASER RIVER TRAIL .00 .00 35,000.00 35,000.00 .0 10 -60 -674 PROP MGMT HWY 40 PEDESTRIAN .00 .00 5,000.00 5,000.00 .0 10 -60 -676 PROP MGMT OLD SCHLHOUSE PK .00 .00 500.00 500.00 .0 10 -60 -679 PROP MGMT SCHOOL BUS GARAGE 128.46 498.17 8,000.00 7,501.83 6.2 10 -60 -681 PROP MGMT COZENS RANCH PARK .00 .00 10,000.00 10,000.00 .0 10 -60 -682 PROP MGMT AMTRAK STATION .00 .00 1,500.00 1,500.00 .0 10 -60 -683 PROP MGMT PTARMIGAN OS .00 .00 1,500.00 1,500.00 .0 10 -60 -684 PROP MGMT FRODO .00 .00 3,500.00 3,500.00 .0 10 -60 -685 MOUNTAIN MAN PARK .00 .00 1,000.00 1,000.00 .0 10 -60 -690 MISCELLANEOUS EXPENSE .00 .00 5,000.00 5,000.00 .0 10 -60 -725 STREET IMPROVEMENTS .00 .00 150,000.00 150,000.00 .0 45,611.81 82,354.46 911,495.00 829,140.54 9.0 10 -65 -370 OTHER PROFESSIONAL SERVICES .00 .00 1,500.00 1,500.00 .0 10 -65 -380 JANITORIAL SERVICES 450.00 450.00 5,000.00 4,550.00 9.0 10 -65 -500 OPERATING SUPPLIES .00 .00 1,000.00 1,000.00 .0 10 -65 -510 EQUIPMENT PURCHASE AND REPAIR .00 .00 5,000.00 5,000.00 .0 10 -65 -560 UTILITIES TELEPHONE 40.54 80.91 1,000.00 919.09 8.1 10 -65 -561 UTILITIES NATURAL GAS .00 161.24 1,200.00 1,038.76 13.4 10 -65 -562 UTILITIES ELECTRICITY 74.30 74.30 1,000.00 925.70 7.4 10 -65 -665 WTHP EXPENSES .00 .00 1,000.00 1,000.00 .0 10 -65 -670 PROP MGMT 120 ZEREX .00 .00 2,000.00 2,000.00 .0 10 -65 -690 MISCELLANEOUS EXPENSE .00 .00 5,000.00 5,000.00 .0 564.84 766.45 23,700.00 22,933.55 3.2 16 OF THE FISCAL YEAR HAS ELAPSED 03/13/2012 08:49PM PAGE: 6 TRANSFERS TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 2 MONTHS ENDING FEBRUARY 29, 2012 GENERAL FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 10 -90 -920 TRANSFER TO CERF POLICE DEPT .00 .00 45,000.00 45,000.00 .0 10 -90 -930 TRANSFER TO CERF PUBLICWORKS .00 .00 50,000.00 50,000.00 .0 10 -90 -935 TRANSFER TO CAF .00 .00 75,000.00 75,000.00 .0 10 -90 -940 TRANSFER TO DEBT SERVICE FUND .00 .00 247,250.00 247,250.00 .0 TOTAL TRANSFERS .00 .00 417,250.00 417,250.00 .0 TOTAL FUND EXPENDITURES 76,206.28 175,542.43 2,759,752.00 2,584,209.57 6.4 NET REVENUE OVER EXPENDITURES 54,867.45) 136,244.77) 1,292,631.00 1,428,875.77 10.5) FOR ADMINISTRATION USE ONLY 16 OF THE FISCAL YEAR HAS ELAPSED 03/13/2012 08:49PM PAGE: 7 ASSETS 20 -10100 CASH COMBINED FUND 25,053.60 TOTAL ASSETS 25,053.60 LIABILITIES AND EQUITY FUND EQUITY UNAPPROPRIATED FUND BALANCE: 20 -29800 FUND BALANCE BEGINNING OF YR REVENUE OVER EXPENDITURES -YTD BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY FOR ADMINISTRATION USE ONLY TOWN OF FRASER BALANCE SHEET FEBRUARY 29, 2012 CONSERVATION TRUST FUND 25,045.95 7.65 25,053.60 25,053.60 25,053.60 16 OF THE FISCAL YEAR HAS ELAPSED 03/13/2012 08:49PM PAGE: 8 REVENUE FOR ADMINISTRATION USE ONLY TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 2 MONTHS ENDING FEBRUARY 29, 2012 CONSERVATION TRUST FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT 20 -30 -100 CONS TRUST (LOTTERY) PROCEEDS .00 .00 5,900.00 5,900.00 .0 20 -30 -800 INTEREST EARNINGS 4.35 7.65 60.00 52.35 12.8 20 -30 -999 CARRYOVER BALANCE .00 .00 26,723.00 26,723.00 .0 TOTAL REVENUE 4.35 7.65 32,683.00 32,675.35 .0 TOTAL FUND REVENUE 4.35 7.65 32,683.00 32,675.35 .0 NET REVENUE OVER EXPENDITURES 4.35 7.65 32,683.00 32,675.35 .0 16 OF THE FISCAL YEAR HAS ELAPSED 03/13/2012 08:49PM PAGE: 9 ASSETS 30 -10100 CASH COMBINED FUND 415,460.26 TOTAL ASSETS 415,460.26 LIABILITIES AND EQUITY FUND EQUITY UNAPPROPRIATED FUND BALANCE: 30 -29800 FUND BALANCE BEGINNING OF YR REVENUE OVER EXPENDITURES -YTD BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY FOR ADMINISTRATION USE ONLY TOWN OF FRASER BALANCE SHEET FEBRUARY 29, 2012 CAPITAL EQUIP REPLACEMENT FUND 411,752.31 3,707.95 415,460.26 415,460.26 415,460.26 16 OF THE FISCAL YEAR HAS ELAPSED 03/13/2012 08:49PM PAGE: 10 REVENUE TOTAL REVENUE FOR ADMINISTRATION USE ONLY TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 2 MONTHS ENDING FEBRUARY 29, 2012 CAPITAL EQUIP REPLACEMENT FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT 30 -30 -100 HWY USE TAX PROCEEDS 3,592.29 3,592.29 42,844.00 39,251.71 8.4 30 -30 -800 INTEREST EARNINGS 65.32 115.66 300.00 184.34 38.6 30 -30 -900 TRANSFER FROM G/F POLICEDEPT .00 .00 45,000.00 45,000.00 .0 30 -30 -910 TRANSFER FROM G/F PUBLICWORK .00 .00 50,000.00 50,000.00 .0 30 -30 -920 TRANSFER FROM UTILITY FUNDS .00 .00 20,000.00 20,000.00 .0 30 -30 -999 CARRYOVER BALANCE .00 .00 408,619.00 408,619.00 .0 TOTAL FUND REVENUE 3,657.61 3,657.61 3,707.95 566,763.00 563,055.05 .7 3,707.95 566,763.00 563,055.05 .7 16 OF THE FISCAL YEAR HAS ELAPSED 03/13/2012 08:49PM PAGE: 11 EXPENDITURES TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 2 MONTHS ENDING FEBRUARY 29, 2012 CAPITAL EQUIP REPLACEMENT FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 30 -40 -745 PUBLIC SAFETY FLEET PURCHASE .00 .00 45,000.00 45,000.00 .0 30 -40 -755 HEAVY EQUIPMENT PURCHASE .00 .00 200,000.00 200,000.00 .0 TOTAL EXPENDITURES .00 .00 245,000.00 245,000.00 .0 TOTAL FUND EXPENDITURES .00 .00 245,000.00 245,000.00 .0 NET REVENUE OVER EXPENDITURES 3,657.61 3,707.95 321,763.00 318,055.05 1.2 FOR ADMINISTRATION USE ONLY 16 OF THE FISCAL YEAR HAS ELAPSED 03/13/2012 08:49PM PAGE: 12 ASSETS 32 -10100 CASH COMBINED FUND 59,316.82 TOTAL ASSETS 59,316.82 LIABILITIES AND EQUITY FUND EQUITY UNAPPROPRIATED FUND BALANCE: 32 -29800 FUND BALANCE BEGINNING OF YR REVENUE OVER EXPENDITURES -YTD BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY FOR ADMINISTRATION USE ONLY TOWN OF FRASER BALANCE SHEET FEBRUARY 29, 2012 CAPITAL ASSET FUND 59,299.59 17.23 59,316.82 59,316.82 59,316.82 16 OF THE FISCAL YEAR HAS ELAPSED 03/13/2012 08:49PM PAGE: 13 CAPITAL ASSET REVENUE TOTAL CAPITAL ASSET REVENUE FOR ADMINISTRATION USE ONLY TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 2 MONTHS ENDING FEBRUARY 29, 2012 CAPITAL ASSET FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT 32 -30 -800 INTEREST EARNINGS 9.80 17.23 50.00 32.77 34.5 32 -30 -910 TRANSFER IN FROM GENERAL FUND .00 .00 75,000.00 75,000.00 .0 32 -30 -940 TRANSFER IN FROM DSF .00 .00 175,000.00 175,000.00 .0 32 -30 -999 CARRYOVER FUND BALANCE .00 .00 61,761.00 61,761.00 .0 TOTAL FUND REVENUE 9.80 9.80 17.23 311,811.00 311,793.77 .0 17.23 311,811.00 311,793.77 .0 16 OF THE FISCAL YEAR HAS ELAPSED 03/13/2012 08:49PM PAGE: 14 CAPITAL ASSET EXPENDITURES 32 -40 -810 CAPITAL PROJ- STREETS EXISTING TOTAL CAPITAL ASSET EXPENDITURES TOTAL FUND EXPENDITURES FOR ADMINISTRATION USE ONLY TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 2 MONTHS ENDING FEBRUARY 29, 2012 CAPITAL ASSET FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT .00 .00 NET REVENUE OVER EXPENDITURES 9.80 .00 250,000.00 250,000.00 .0 .00 250,000.00 250,000.00 .0 .00 .00 250,000.00 250,000.00 .0 17.23 61,811.00 61,793.77 .0 16 OF THE FISCAL YEAR HAS ELAPSED 03/13/2012 08:49PM PAGE: 15 ASSETS 40 -10100 CASH COMBINED FUND 714,316.54 40 -11100 PROPERTY TAXES RECEIVABLE 80,000.00 TOTAL ASSETS 794,316.54 LIABILITIES AND EQUITY LIABILITIES 40 -22210 DEFERRED PROPERTY TAXES TOTAL LIABILITIES FUND EQUITY 40 -27000 RESFUND BAL -1 YEARS PAYMENT 300,000.00 40 -27100 RESTRICTED FUND BALANCE 379,358.00 UNAPPROPRIATED FUND BALANCE: 40 -29800 FUND BALANCE BEGINNING OF YR REVENUE OVER EXPENDITURES -YTD BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY FOR ADMINISTRATION USE ONLY TOWN OF FRASER BALANCE SHEET FEBRUARY 29, 2012 DEBT SERVICE FUND 29,779.88 5,178.66 80,000.00 34,958.54 80,000.00 714,316.54 794,316.54 16 OF THE FISCAL YEAR HAS ELAPSED 03/13/2012 08:49PM PAGE: 16 REVENUE TOTAL FUND REVENUE FOR ADMINISTRATION USE ONLY TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 2 MONTHS ENDING FEBRUARY 29, 2012 DEBT SERVICE FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT 40 -30 -100 PROPERTY TAX 4,837.07 4,837.07 80,000.00 75,162.93 6.1 40 -30 -200 SPECIFIC OWNERSHIP TAX 236.82 236.82 3,000.00 2,763.18 7.9 40 -30 -800 INTEREST EARNINGS 113.20 201.51 400.00 198.49 50.4 40 -30 -910 TRANSFER IN FROM GENERAL FUND .00 .00 247,250.00 247,250.00 .0 TOTAL REVENUE 5,187.09 5,275.40 330,650.00 325,374.60 1.6 5,187.09 5,275.40 330,650.00 325,374.60 1.6 16 OF THE FISCAL YEAR HAS ELAPSED 03/13/2012 08:49PM PAGE: 17 EXPENDITURES TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 2 MONTHS ENDING FEBRUARY 29, 2012 DEBT SERVICE FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 40 -40 -385 TREASURERS FEES GO BOND 96.74 96.74 2,000.00 1,903.26 4.8 40 -40 -810 BOND PRINCIPAL 02 S &U ISSUE .00 .00 20,000.00 20,000.00 .0 40 -40 -811 BOND PRINCIPAL 98 GO ISSUE .00 .00 40,000.00 40,000.00 .0 40 -40 -812 BOND PRINCIPAL 98 S &U ISSUE .00 .00 155,000.00 155,000.00 .0 40 -40 -820 BOND INTEREST 02 S &U ISSUE .00 .00 9,476.00 9,476.00 .0 40 -40 -821 BOND INTEREST 98 GO ISSUE .00 .00 13,976.00 13,976.00 .0 40 -40 -822 BOND INTEREST 98 S &U ISSUE .00 .00 62,775.00 62,775.00 .0 40 -40 -850 BOND AGENT FEES .00 .00 2,500.00 2,500.00 .0 40 -40 -910 TRANSFER TO DSF RESERVES .00 .00 24,923.00 24,923.00 .0 TOTAL EXPENDITURES 96.74 96.74 330,650.00 330,553.26 .0 TOTAL FUND EXPENDITURES 96.74 96.74 330,650.00 330,553.26 .0 NET REVENUE OVER EXPENDITURES 5,090.35 5,178.66 .00 5,178.66) .0 FOR ADMINISTRATION USE ONLY 16 OF THE FISCAL YEAR HAS ELAPSED 03/13/2012 08:49PM PAGE: 18 ASSETS TOWN OF FRASER BALANCE SHEET FEBRUARY 29, 2012 WATER FUND 50 -10100 CASH COMBINED FUND 540,380.30 50 -11500 NR CUSTOMER SERVICE CHARGES 12,369.64 50 -11550 NR BILLINGS 10,600.00 50 -11600 NR FOX RUN -GRAND CO HOUSING 21,200.00 50 -16100 LAND 100,000.00 50 -16200 BUILDINGS 2,915,858.49 50 -16203 WELLS SYSTEM 768,371.74 50 -16212 WATER DISTRIBUTION /STORAGE 9,845,211.82 50 -16213 WELLS 1,063,119.43 50 -16400 EQUIPMENT 239,923.02 50 -16500 WATER RIGHTS 19,775.86 50 -17900 ACCUMULATED DEPRECIATION 3,120,670.67) TOTAL ASSETS 12,416,139.63 LIABILITIES AND EQUITY LIABILITIES 50 -21100 ACCRUED PTO AND BENEFITS TOTAL LIABILITIES FUND EQUITY 7,820.91 50 -27000 RESFUND BAL 0 M 200,000.00 UNAPPROPRIATED FUND BALANCE: 50 -29800 RETAINED EARNINGS 12,246,833.40 REVENUE OVER EXPENDITURES -YTD 38,514.68) BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY FOR ADMINISTRATION USE ONLY 12,208,318.72 7,820.91 12,408,318.72 12,416,139.63 16 OF THE FISCAL YEAR HAS ELAPSED 03/13/2012 08:49PM PAGE: 19 LICENSES PERMITS 50 -32 -100 EXCAVATION PERMIT FEES .00 .00 200.00 200.00 .0 TOTAL LICENSES PERMITS .00 .00 200.00 200.00 .0 CHARGES FOR SERVICES 50 -34 -100 CUSTOMER SERVICE CHARGES .00 575.00) 605,000.00 605,575.00 .1) 50 -34 -150 PENALTIES INTEREST 182.15) 607.67 1,000.00 392.33 60.8 50 -34 -200 PLANT INVESTMENT FEES .00 .00 8,000.00 8,000.00 .0 50 -34 -300 WATER METER SALES .00 .00 1,000.00 1,000.00 .0 TOTAL CHARGES FOR SERVICES MISCELLANEOUS REVENUE 50 -36 -100 INTEREST EARNINGS 50 -36 -900 MISCELLANEOUS REVENUE TOTAL MISCELLANEOUS REVENUE 113.18 OTHER SOURCES TRANSFERS TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 2 MONTHS ENDING FEBRUARY 29, 2012 PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT TOTAL FUND REVENUE FOR ADMINISTRATION USE ONLY 50 -39 -999 CARRYOVER BALANCE .00 .00 393,020.00 393,020.00 .0 TOTAL OTHER SOURCES TRANSFERS .00 .00 393,020.00 393,020.00 .0 WATER FUND 182.15) 32.67 615,000.00 614,967.33 .0 88.18 25.00 144.30 170.00 300.00 5,000.00 314.30 5,300.00 155.70 48.1 4,830.00 3.4 4,985.70 5.9 68.97) 346.97 1,013,520.00 1,013,173.03 .0 16 OF THE FISCAL YEAR HAS ELAPSED 03/13/2012 08:49PM PAGE: 20 EXPENDITURES TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 2 MONTHS ENDING FEBRUARY 29, 2012 WATER FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 50 -40 -110 SALARIES 11,125.11 22,302.15 170,000.00 147,697.85 13.1 50 -40 -210 HEALTH INSURANCE 2,399.94 4,772.79 32,000.00 27,227.21 14.9 50 -40 -220 FICA TAX 769.71 1,544.37 13,005.00 11,460.63 11.9 50 -40 -230 RETIREMENT 439.42 881.32 6,800.00 5,918.68 13.0 50 -40 -250 UNEMPLOYMENT TAX 33.43 67.01 510.00 442.99 13.1 50 -40 -280 TRAINING PROGRAMS 19.96 319.96 3,500.00 3,180.04 9.1 50 -40 -290 TRAVEL, MEALS AND LODGING .00 .00 3,500.00 3,500.00 .0 50 -40 -295 MEALS AND ENTERTAINMENT .00 .00 2,000.00 2,000.00 .0 50 -40 -310 LEGAL FEES .00 .00 35,000.00 35,000.00 .0 50 -40 -330 ENGINEERING FEES .00 .00 40,000.00 40,000.00 .0 50 -40 -360 COMPUTERS NETWORKS AND SUPPORT 190.78 190.78 10,000.00 9,809.22 1.9 50 -40 -370 OTHER PROFESSIONAL SERVICES .00 .00 15,000.00 15,000.00 .0 50 -40 -430 INSURANCE .00 .00 20,000.00 20,000.00 .0 50 -40 -440 ADVERTISING .00 .00 500.00 500.00 .0 50 -40 -460 SYSTEM REPAIR AND MAINT PROD 476.15 526.15 30,000.00 29,473.85 1.8 50 -40 -465 SYSTEM REPAIR AND MAINT DIST 476.15 476.15 30,000.00 29,523.85 1.6 50 -40 -490 PROFESSIONAL MEMBERSHIPS 2,887.50 3,997.50 8,000.00 4,002.50 50.0 50 -40 -500 OPERATING SUPPLIES PRODUCTION 52.32 52.32 30,000.00 29,947.68 .2 50 -40 -505 OPERATING SUPPLIES DISTRIB 10.40 10.40 25,000.00 24,989.60 .0 50 -40 -510 EQUIPMENT PURCHASE AND REPAIR .00 .00 5,000.00 5,000.00 .0 50 -40 -520 TESTING .00 .00 5,000.00 5,000.00 .0 50 -40 -550 POSTAGE BILLING SUPPLIES .00 .00 3,500.00 3,500.00 .0 50 -40 -560 UTILITIES TELEPHONE 224.42 425.26 5,500.00 5,074.74 7.7 50 -40 -562 UTILITIES ELECTRICITY 3,295.49 3,295.49 45,000.00 41,704.51 7.3 50 -40 -670 PROP MGMT FRASER WTP .00 .00 6,000.00 6,000.00 .0 50 -40 -680 PROP MGMT MARYVALE WTP .00 .00 6,000.00 6,000.00 .0 50 -40 -690 MISCELLANEOUS EXPENSE .00 .00 2,000.00 2,000.00 .0 50 -40 -715 WATER RIGHTS DIVERSION DEV .00 .00 235,000.00 235,000.00 .0 50 -40 -730 CAPITAL PROJECTS .00 .00 150,000.00 150,000.00 .0 50 -40 -930 TRANSFER TO CERF .00 .00 10,000.00 10,000.00 .0 50 -40 -970 TRANSFER TO O &M RESERVES .00 .00 60,000.00 60,000.00 .0 TOTAL EXPENDITURES 22,400.78 38,861.65 1,007,815.00 968,953.35 3.9 TOTAL FUND EXPENDITURES 22,400.78 38,861.65 1,007,815.00 968,953.35 3.9 NET REVENUE OVER EXPENDITURES 22,469.75) 38,514.68) 5,705.00 44,219.68 (675.1) FOR ADMINISTRATION USE ONLY 16 OF THE FISCAL YEAR HAS ELAPSED 03/13/2012 08:49PM PAGE: 21 ASSETS LIABILITIES AND EQUITY LIABILITIES FUND EQUITY BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY FOR ADMINISTRATION USE ONLY TOWN OF FRASER BALANCE SHEET FEBRUARY 29, 2012 WASTEWATER FUND 55 -10100 CASH COMBINED FUND 2,131,134.96 55 -11500 NR CUSTOMER SERVICE CHARGES 11,685.35 55 -11900 MISCELLANEOUS RECEIVABLES .17) 55 -15950 CAP REPL RES HELD W /JFOC 839,294.00 55 -15955 O &M RESERVE HELD W /JFOC 52,364.00 55 -16100 LAND 144,320.40 55 -16200 SEWER TREATMENT PLANT 3,219,129.79 55 -16210 METER BUILDING IMPROVEMENTS 8,056.39 55 -16220 SEWER COLLECTION SYSTEM 10,768,408.30 55 -16250 CONSOLIDATED COLLECTION SYSTEM 279,069.00 55 -16400 EQUIPMENT 35,489.17 55 -17900 ACCUMULATED DEPRECIATION 637,212.97) 55 -17905 ACCUM DEPR PLANT /JFOC 38,370.80) 55 -17910 ACCUM DEPR SEWER COLLECT -FSD 2,591,354.35) 55 -17915 ACCUM DEPR- EQUIPMENT 35,489.48) TOTAL ASSETS 14,186,523.59 55 -20210 ACCRUED NP AUDIT 12,600.00 55 -21100 ACCRUED PTO AND BENEFITS 7,689.72 TOTAL LIABILITIES 20,289.72 UNAPPROPRIATED FUND BALANCE: 55 -29800 RETAINED EARNINGS 13,599,227.01 55 -29810 RETAINED EARNINGS UNRESTRICT 53,572.01) 55 -29820 RETAINED EARNINGS RESTRICTED 654,109.00 REVENUE OVER EXPENDITURES -YTD 33,530.13) 14,166,233.87 14,166, 233.87 14,186, 523.59 16 OF THE FISCAL YEAR HAS ELAPSED 03/13/2012 08:49PM PAGE: 22 CHARGES FOR SERVICES TOTAL CHARGES FOR SERVICES MISCELLANEOUS REVENUE 55 -36 -100 INTEREST EARNINGS 55 -36 -500 JFOC MANAGEMENT FEE TOTAL MISCELLANEOUS REVENUE OTHER SOURCES TRANSFERS FOR ADMINISTRATION USE ONLY TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 2 MONTHS ENDING FEBRUARY 29, 2012 WASTEWATER FUND 55 -34 -100 CUSTOMER SERVICE CHARGES .00 645.00) 604,000.00 604,645.00 .1) 55 -34 -150 PENALTIES INTEREST 196.70) 582.18 1,000.00 417.82 58.2 55 -34 -200 PLANT INVESTMENT FEES .00 .00 7,500.00 7,500.00 .0 TOTAL FUND REVENUE 145.12 PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT 196.70) 62.82) 612,500.00 612,562.82 .0 341.82 596.01 2,000.00 1,403.99 29.8 .00 .00 28,420.00 28,420.00 .0 341.82 596.01 30,420.00 29,823.99 2.0 55 -39 -999 CARRYOVER BALANCE .00 .00 2,077,233.00 2,077,233.00 .0 TOTAL OTHER SOURCES TRANSFERS .00 .00 2,077,233.00 2,077,233.00 .0 533.19 2,720,153.00 2,719,619.81 .0 16 OF THE FISCAL YEAR HAS ELAPSED 03/13/2012 08:49PM PAGE: 23 EXPENDITURES TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 2 MONTHS ENDING FEBRUARY 29, 2012 WASTEWATER FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 55 -40 -110 SALARIES 9,321.47 18,634.86 180,000.00 161,365.14 10.4 55 -40 -210 HEALTH INSURANCE 1,717.17 3,418.30 30,000.00 26,581.70 11.4 55 -40 -220 FICA TAX 669.44 1,338.25 13,770.00 12,431.75 9.7 55 -40 -230 RETIREMENT 365.15 730.36 7,200.00 6,469.64 10.1 55 -40 -250 UNEMPLOYMENT TAX 27.89 55.76 540.00 484.24 10.3 55 -40 -280 TRAINING PROGRAMS .00 .00 2,000.00 2,000.00 .0 55 -40 -290 TRAVEL, MEALS AND LODGING 22.32 22.32 2,000.00 1,977.68 1.1 55 -40 -295 MEALS AND ENTERTAINMENT .00 .00 500.00 500.00 .0 55 -40 -310 LEGAL FEES .00 .00 5,000.00 5,000.00 .0 55 -40 -330 ENGINEERING FEES .00 .00 20,000.00 20,000.00 .0 55 -40 -360 COMPUTERS NETWORKS AND SUPPORT 190.77 190.77 6,000.00 5,809.23 3.2 55 -40 -370 OTHER PROFESSIONAL SERVICES 1,157.70 1,157.70 10,000.00 8,842.30 11.6 55 -40 -410 BANK CHARGES .00 .00 100.00 100.00 .0 55 -40 -430 INSURANCE .00 .00 5,500.00 5,500.00 .0 55 -40 -460 SYSTEM REPAIR AND MAINT COLLEC .00 .00 50,000.00 50,000.00 .0 55 -40 -490 PROFESSIONAL MEMBERSHIPS 3,887.50 4,237.50 6,000.00 1,762.50 70.6 55 -40 -500 OPERATING SUPPLIES COLLECTIONS .00 .00 5,000.00 5,000.00 .0 55 -40 -510 EQUIPMENT PURCHASE AND REPAIR .00 .00 5,500.00 5,500.00 .0 55 -40 -520 TESTING 25.00 25.00 1,000.00 975.00 2.5 55 -40 -550 POSTAGE BILLING SUPPLIES .00 .00 2,500.00 2,500.00 .0 55 -40 -560 UTILITIES TELEPHONE 22.44 22.44 1,500.00 1,477.56 1.5 55 -40 -650 WW TREATMENT CHARGES /JFOC 9,725.06 4,230.06 185,310.00 181,079.94 2.3 55 -40 -690 MISCELLANEOUS EXPENSE .00 .00 3,000.00 3,000.00 .0 55 -40 -730 CAPITAL PROJECTS .00 .00 75,000.00 75,000.00 .0 55 -40 -930 TRANSFER TO CERF .00 .00 10,000.00 10,000.00 .0 TOTAL EXPENDITURES 27,131.91 34,063.32 627,420.00 593,356.68 5.4 TOTAL FUND EXPENDITURES 27,131.91 34,063.32 627,420.00 593,356.68 5.4 NET REVENUE OVER EXPENDITURES 26,986.79) 33,530.13) 2,092,733.00 2,126,263.13 1.6) FOR ADMINISTRATION USE ONLY 16 OF THE FISCAL YEAR HAS ELAPSED 03/13/2012 08:49PM PAGE: 24 ASSETS 70 -10100 CASH COMBINED FUND 11,585.09 TOTAL ASSETS 11,585.09 LIABILITIES AND EQUITY FUND EQUITY UNAPPROPRIATED FUND BALANCE: 70 -29800 FUND BALANCE BEGINNING OF YR REVENUE OVER EXPENDITURES -YTD BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY FOR ADMINISTRATION USE ONLY TOWN OF FRASER BALANCE SHEET FEBRUARY 29, 2012 PETERSEN TRUST 11,582.35 2.74 11,585.09 11,585.09 11,585.09 16 OF THE FISCAL YEAR HAS ELAPSED 03/13/2012 08:49PM PAGE: 25 REVENUE 70 -30 -800 INTEREST EARNINGS 70 -30 -999 CARRYOVER BALANCE TOTAL REVENUE TOTAL FUND REVENUE FOR ADMINISTRATION USE ONLY TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 2 MONTHS ENDING FEBRUARY 29, 2012 PETERSEN TRUST PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT 1.09 2.74 10.00 7.26 27.4 .00 .00 12,272.00 12,272.00 .0 1.09 2.74 12,282.00 12,279.26 .0 1.09 2.74 12,282.00 12,279.26 .0 16 OF THE FISCAL YEAR HAS ELAPSED 03/13/2012 08:49PM PAGE: 26 EXPENDITURES 70 -40 -670 PETERSEN TRUST EXP TRAIL TOTAL EXPENDITURES TOTAL FUND EXPENDITURES FOR ADMINISTRATION USE ONLY TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 2 MONTHS ENDING FEBRUARY 29, 2012 PETERSEN TRUST PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT .00 .00 NET REVENUE OVER EXPENDITURES 1.09 .00 12,282.00 12,282.00 .0 .00 12,282.00 12,282.00 .0 .00 .00 12,282.00 12,282.00 .0 2.74 .00 2.74) .0 16 OF THE FISCAL YEAR HAS ELAPSED 03/13/2012 08:49PM PAGE: 27 ASSETS LIABILITIES AND EQUITY FUND EQUITY FOR ADMINISTRATION USE ONLY TOWN OF FRASER BALANCE SHEET FEBRUARY 29, 2012 GENERAL FIXED ASSETS 91 -16100 LAND 730,630.35 91 -16200 ADMINISTRATION BUILDING 208,379.39 91 -16203 MAINTENANCE BUILDING 57,722.51 91 -16208 HOUSE 400 DOC SUSIE AVE 54,839.27 91 -16209 VISITOR CENTER 183,895.00 91 -16211 BUSBARN 105 FRASER AVE HOUSE 100,000.00 91 -16250 CHURCH 267,000.00 91 -16306 PARKS 367,800.08 91 -16311 STREET IMPROVEMENTS 3,439,840.00 91 -16312 HIGHWAY 40 PATH 8,872.00 91 -16490 EQUIPMENT OTHER 872,015.00 91 -16500 OFFICE EQUIPMENT 57,261.75 91 -17900 ACCUMULATED DEPRECIATION 2,260,048.61) TOTAL ASSETS 4,088,206.74 UNAPPROPRIATED FUND BALANCE: 91 -29800 INVESTMENT IN FIXED ASSETS 4,088,206.74 BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 4,088,206.74 4,088,206.74 4,088,206.74 16 OF THE FISCAL YEAR HAS ELAPSED 03/13/2012 08:50PM PAGE: 28 ASSETS LIABILITIES AND EQUITY LIABILITIES 95 -25050 2002 SERIAL BONDS 95 -25060 1998 REVENUE REFUNDING BONDS 95 -25070 1998 GENERAL OBLIGATION BONDS 95 -25200 ACCRUED COMPENSATED ABSENCES 95 -25500 CAPITAL LEASES KOMATSU LOADER FOR ADMINISTRATION USE ONLY TOWN OF FRASER BALANCE SHEET FEBRUARY 29, 2012 GENERAL LONG -TERM DEBT 95 -18100 AMOUNT TO BE PROVIDED 3,131,161.31 TOTAL ASSETS 3,131,161.31 360,000.00 2,035,000.00 475,000.00 15,677.17 245,484.14 TOTAL LIABILITIES 3,131,161.31 TOTAL LIABILITIES AND EQUITY 3,131,161.31 16 OF THE FISCAL YEAR HAS ELAPSED 03/13/2012 08:50PM PAGE: 29 Finance Update: 03/21/2012 Prepared: 03/14/2012 Transmitted with your packet this week are the February Financial Statements, audit entries are in but beginning balances and transfers still need to be booked. Your January Sales Tax Report is included – we were down 3.5% from the same period last year. I would say the lack of snow was the culprit here. We ended 2011 just a third of a percent down from budget - $5k, but we were up 1.23% from the prior year, approximately $19k, so that was good news. This year’s ski season will definitely dampen the early months, so I will hope for a continuation of the yearly growth in sales tax with a strong summer season! Nancy and I are getting caught up post-audit, reviewing audit entries and preliminary reports, a draft audit report should be arriving shortly. Good luck in the upcoming election ALL! Please let me know if I can help assist with any information. As always please contact me with any questions or concerns you might have: 726-5491 X206 or . atnhavens@town.fraser.co.us Nat Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com 1I69• 199L 19Z£ IL£'v 19Z 190'£1. lOi Z- 1£9'0 106 1[17£- Zii S- 1£6'SZ ILOi- £Z' £Z' I£Z'£- i 6`i 100`0 I 17Z6`6 L9i`i £91.1 179Z Z99`6 ZZ9`Z £9[`I. 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O $134,819 $158,524 066`96$ $83,459 $110,052 09Z`&171.$ 17ZZ`£Z1.$ 6901701.$ 9£1.'1.6$ $149,247 1.LI`£9I$ $1,526,065 000`009`1.$ 9£6`£L$ Z917 11 $154,114 11 $150,523 9£1.'991.$ I 1 LeS`S 14$ 11 99£`99$ 6 11 $142,486 11 $139,446 1 $127,186 11 $114,357 [9[`££i.$ 11 91.0`661.$ 9E0'9179'1.$ 000'009'1.$ S£0`Si$ [9'Z CD CO CO E EA O O N 6) O O N a 6 'L CB c a) Q >0 co CO 4-- o E H m o E O N CO N CO N E EA O O N 6) O O N L L C 6 Q C B 0 U o a) o E 0 u-2<2 <co0za Hm< Town of Fraser Sales Tax Report Adjusted Collections Town of Fraser Sales Tax Report Actual Collections Planner Update for TB March 21, 2012 Public Hearing: We have a public hearing scheduled on proposed amendments to the zoning regulations. As we have discussed, and per Town Board direction, the amendments would allow for the implementation of a temporary amnesty program for nonconforming accessory dwelling units. Included in your packet is a draft memo that will be mailed out to property owners, an application form for the program and ordinance #394, amending the Fraser zoning regulations to implement a temporary amnesty program for nonconforming accessory dwelling units. Trails: Meeting with HTA and municipal planners to build consensus on consistent directional/way finding trail signage in the Fraser Valley. Signage: Continue to work with businesses on sign code violations. Please contact me with questions and/or comments. ctrotter@town.fraser.co.us. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com PUBLIC WORKS BRIEFING (As of 3/16/12 for 3/21 meeting) WATER~ We have filled our last open operator position with Ryan Turk. He started work this Monday. Ryan will be another asset to the PW department. St. Louis Creek BreachUpdate: - A follow up email was sent again to the th property owners last Friday, March 16. SANITARY SEWER~ There was one call last week regarding a frozen sewer service line. STREETS~ Preparing our street sweeper for use in the next few weeks. GARDENER~ Preparing annual planting/tree orders. Staff will be attending further training related to our noxious weed management program. We have also increased the number of flower baskets for the business enhancement hanging basket program. OTHER~ Staff successfully completed CPR and First Aid training last week. PW staff will be attending Work Zone Traffic Control training later this month. In preparation for the Fraser River Bank stabilization project, we have been looking for bank armoring (boulders/riprap). CDOT has several truck loads of material and WP indicated that they may have some as well. Questions? anordin@town.fraser.co.us or 970-531-1844. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com ÚÎßÍÛÎñÉ×ÒÌÛÎ ÐßÎÕ ÐÑÔ×ÝÛ ÜÛÐßÎÌÓÛÒÌ Ó»³± Ì±æ Winter Park Town Council & Fraser Town Board Ú®±³æ Glen Trainor, Chief of Police Ü¿¬»æ March 13, 2012 Î»æ February 2012 Monthly Report During the month of January, we handled a total of 161 calls for service. Of those calls, 104 were in the Town of Winter Park, and 42 of those were in Fraser. We also issued 36 citations in Winter Park and 12 in the Town of Fraser. During the month, we responded to the following types of major incidents: Harassment/Disorderly Conduct 6 Theft 5 DUI 5 Drug Violations 3 Assault 2 Burglary 2 Violation of Protection Order 2 Unattended Death 1 Hiring Update - One of our finalists was eliminated from the hiring process during the background investigation, so we only have one remaining. Because he is in the police academy, we will not be able to actually hire him until he successfully completes his academy curriculum and passes the POST examination. We will continue seeking quality applicants as we move into spring. If March 12, 2012 Lise Aangeenbrug, Executive Director, and Members of the Board of the Great Outdoors Colorado Trust Fund th 303 E. 17 Avenue, Suite 1060 Denver, CO 80203 Dear Ms. Aangeenbrug and Members of the Board: I am writing on behalf of the Town of Fraser to express our support for the Middle Park Land Trust application submitted to the Great Outdoors Colorado (GOCO) River Corridors Initiative. The Fraser River is one of the resources that defines our community. This community is passionate about the Fraser River, and this program is yet another great example of the efforts this community has committed toward the future of this resource. We believe that the Middle Park Land Trust application directly supports our efforts to support educational, recreational and research opportunities for the public’s use and benefit. Protecting these Fraser River wetland properties safeguards key sections of the Fraser River Landscape: its water, scenic views, wildlife habitat, biodiversity, agricultural lands, and over two miles of land along both sides of the threatened Fraser River. I am proud to support the land trust’s Fraser River Initiative and its efforts to receive GOCO funding to protect some of the county’s best wetlands, river bottomlands, scenic views, and wildlife and aquatic habitat that occur along the Fraser River and encourage the GOCO Board to fund this application. Sincerely, Fran Cook Mayor Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com