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HomeMy Public PortalAbout02-04-2008 Village MeetingVILLAGE OF PLAINFIELD MEETING MINUTES FEBRUARY 4, 2008 AT: VILLAGE HALL PRESENT: J. WALDORF, J.RACICH, L.VAUPEL, J.DEMENT, P.FAY, B.LAMB, AND W.MANNING. OTHERS PRESENT: C.MINICK, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; M.SCHWARZ, PLANNER; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; J.PROULX, PLANNER; A.DE BONI, COMMUNITY RELATIONS DIRECTOR; D.BENNETT, CHIEF OF POLICE. Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Waldorf led the pledge to the flag. There was approximately 45 persons in the audience. PRESIDENTIAL COMMENTS Mayor Waldorf proclaimed April 25, 2008 as Arbor Day in the Village of Plainfield. Chief Bennett recognized Mr. Michael Cross for his 8 years of service on the Police Commission. TRUSTEES COMMENTS Trustee Racich: Stated that the Village needs to work on remediation with the School District. He recently met with Dr. Harper and suggested that 2 members of the Village Board and Administrator Minick meet with Dr. Harper and a representative of Dr. Harper's selection, perhaps one of the School Board Members, to layout a format, discuss the situation between the Boards, come up with an Agenda, and then act on it. Trustee Racich suggested Trustee Vaupel to be one of the Village's representatives because he has superior liaison skills and has, in the past, stated that he would like to intervene. Inquired as to where staff was in the process in gathering information regarding the process in which the Village President is elected. Administrator Minick stated that he and Attorney Harvey will meet with the Will County Clerk after the General Primary Election. Trustee Vaupel: • Inquired as to when the signage for the reroute of Route 30 will be installed and also suggested a ribbon cutting and celebration for the event. Mr. Persons responded that it should be official within the next couple of weeks. • Encouraged everyone to vote. Trustee Lamb pointed out there is a Plan Commission Meeting scheduled for February 19, 2008. Trustee Fay stated there was a pursuit that ended in a fatality on the I -55 and PEMA was specifically requested to be at the scene to aid and assist and he felt that PEMA should be recognized for that. Village of Plainfield Meeting Minutes — February 4, 2008 Page 2 of 7 PUBLIC COMMENTS on Items Not on the Agenda Mr. Don Nelson, 1465 Garden, expressed concern regarding a change in the ordinance pertaining to compensatory storage. RESPONSE TO PRIOR PUBLIC COMMENTS — None at this meeting. Trustee Fay moved to approve the Consent Agenda to include: Minutes of the Board Meeting held on January 7, 2008; Bills Paid and Bills Payable for February 4, 2008; Cash & Investments, Revenue, and Expenditure Reports for December 2007; Letter of Credit Reduction for Stewart Ridge Subdivision; Staples Center; White Ash Farms Unit 1; and Crossings at Wolf Creek — Unit 3. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. 3) KIWANIS/PLAINFIELD ART LEAGUE FAIR Mrs. Amy De Boni stated that the Kiwanis Club and the Plainfield Art League have submitted a proposal for an Art Fair in Settlers' Park on Saturday, June 7 and Sunday, June 8, 2008. The Art Fair is scheduled to run from 10:00 a.m. to 5:00 p.m. each day. As part of the Art Fair proposal, Kiwanis and the Art League are requesting a waiver of the Settlers' Park Amphitheater Rental Fees and regulations pertaining to cooking and tents, and a waiver of fees for the Community Service Officers and Public Works Personnel. The approximate cost of the fees that they are requesting to be waived is $1,955.00. Mr. Tim Stetenfeld, President of Kiwanis; Tod Schnowske, Chairman for the Art Fair; and Vicki Howell, Chairwoman for the Art Fair, were present in the audience to answer questions from the Board. Trustee Vaupel suggested that the Settlers' Park Policy be brought to the Board for future discussion regarding the waiver of fees for non - profit organizations. The Board of Trustees did not have any objections to Trustee Vaupel's request. Trustee Racich moved to approve the proposed Art Fair in Settlers' Park and to waive the Settlers' Park regulations as noted and the Amphitheater Rental Fees for the Art Fair. Seconded by Trustee Vaupel. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, abstain; Lamb, yes; Manning, yes. 5 yes, Ono, 1 abstain. Motion carried. 4) MAINSTREET PLAINFIELD, INC. Trustee Dement moved to adopt Resolution No. 1551 approving the street closures for Spring Fest 2008 sponsored by MainStreet Plainfield, Inc. Seconded by Trustee Fay. Trustee Lamb suggested changing the road closing to a later time of the day, after rush hour. Ms. Jennifer Potrowski, MainStreet, stated that she is not sure if that is possible, but work look into it. Village of Plainfield Meeting Minutes — February 4, 2008 Page 3 of 7 Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. 5) CHATHAM SQUARE ANNEXATION AGREEMENT AMENDMENT (PC Case #1376.AA) Trustee Fay moved to continue the Public Hearing pertaining to a proposed amendment to the subject annexation agreement to March 3, 2008. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. 6) CHATHAM SQUARE PHASE 4 FINAL PLAT (PC Case #1382- 010408.FP) Trustee Fay moved to approve the Phase 4 Final Plat for the Chatham Square subdivision at the northwest corner of 127th Street and Heggs Road. Seconded by Trustee Racich. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. 7) VISTA POINTE Trustee Fay moved to adopt Ordinance No. 2730, authorizing the execution of an annexation agreement. Seconded by Trustee Vaupel. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to adopt Ordinance No.2731, annexing the subject property. Seconded by Trustee Vaupel. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to adopt Ordinance No. 2732, approving a Special Use for a Planned Development with subject to the two stipulations listed in the staff report. Seconded by Trustee Vaupel. Vote by roll call. Racich, yes; Vaupel, yes; Dement, no; Fay, yes; Lamb, yes; Manning, yes. 5 yes, 1 no. Motion carried. Trustee Fay moved to adopt Ordinance No. 2733, rezoning approximately 18 acres at the northeastern corner of Ridge and Walker Road to B -3 (Business Highway District) for the subject development known as Vista Pointe. Seconded by Trustee Vaupel. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. 8) LEGACY AT GRANDE PARK, LOT 3 SITE PLAN REVIEW (PC Case #1379 - 121007.SU/SPR) Trustee Fay moved to approve the site plan review for a proposed commercial development of 23,500 square feet on Lot 3 of the Legacy at Grande Park subdivision, located generally at the southwest corner of Ridge Road and 127th Street, subject to the stipulations noted in the staff report. Seconded by Trustee Vaupel. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes — February 4, 2008 Page 4 of 7 9) VAN DYKE ROAD VENTURE (PC Case #1372- 110107.SU) Trustee Fay moved to approve a Major Change to a Planned Development and to direct the Village Attorney to draft an ordinance stating as such. Seconded by Trustee Racich. Mr. Jim Testin stated the applicant is requesting a major change to the planned development, special use for an assisted living facility, site plan review for the assisted living facility, and site plan review for a daycare facility. A major change to the Planned Development is warranted by the request to change the total building square footage of the project from 120,000 square feet to 135,000 square feet. This increase in square footage increases the nonresidential gross floor area of the development by more than 10 %. The applicant's requests are consistent with the vision of the Comprehensive Plan. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to approve a Special Use for an Assisted Living /Alzheimer Care facility and to direct the Village Attorney to draft an ordinance stating as such. Seconded by Trustee Dement. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the Site Plan Review for an Assisted Living /Alzheimer Care facility on Lot 1 of the Van Dyke Venture PD. Seconded by Trustee Vaupel. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. Trustee Dement moved to approve the Site Plan Review for a Daycare Facility on Lot 2 of the Van Dyke Venture PD. Seconded by Trustee Vaupel. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. 10) FIFTH THIRD BANK (PC CASE #1375.111607.SU.SPR) Trustee Vaupel moved to adopt Ordinance No. 2734, approving a Special Use permit for a drive -thru window operation for Fifth Third Bank on Outlot F (3) of the Meijer PD. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, no; Lamb, yes; Manning, yes. 5 yes, 1 no. Motion carried. 11) LOCKPORT STREET CONSTRUCTION - RELATED AGREEMENTS Trustee Dement moved to authorize the Village President to execute the contract with the George Sollitt Construction Company for the performance of pre - construction and construction management services for the Lockport Street utility, road and streetscape improvement project, for an initial fee of $24,500. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes — February 4, 2008 Page 5 of 7 Trustee Dement moved to authorize the Village President to execute an agreement with Christopher B. Burke Engineering, Ltd. and its subconsultant, The Lakota Group, to perform resident engineering and other construction coordination services on a time and materials basis. Seconded by Trustee Racich. Mr. Persons pointed out that the staff will bring forward the fee schedule. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. Trustee Dement moved to authorize the Village President to enter into an agreement for the rental of a construction office at 517 W. Lockport Street to support the forces of the construction manager and the resident engineer. Seconded by Trustee Racich. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. 12) PLAINFIELD VENTURES (PC Case #1377- 120307.CP) Mr. Michael Schwarz stated that staff and the applicant are requesting feedback and direction from the Village Board on the proposed Concept Plan for Plainfield Ventures, located on the north side of Renwick Road, along the east and west sides of Drauden Road. The subject property includes approximate 203.16 acres of mostly agricultural land. The applicant is proposing approximately 328 detached single - family lots and 58 attached single - family duplexes. Trustee Fay stated that applicant needs resolve the issues with the park and school district. Trustee Fay expressed concern with the number of issues highlighted in the Staff report, continuity with other land uses, and felt that more natural features should be added. Trustee Lamb stated that applicant needs to work out the issues with the other jurisdictions. Trustee Racich stated that Renwick Road will be a major thoroughfare and suggested incorporating more protection for the lots close to Renwick. Trustee Racich also suggested that the applicant follow suggestions from the Plan Commission. Trustee Vaupel stated that he did not have a problem with the design guidelines or density; he did caution to take the market into consideration. Trustee Manning stated the he did not have a problem with the density or lot widths or sizes. Trustee Dement expressed concern with the number of attached housing. It should be 10 -20% not 30 %. ADMINISTRATOR'S REPORT Trustee Fay moved to adopt Ordinance No.2735, increasing the Class "C" Liquor Licenses from five (5) to six (6) for Dayfield Pantry to be located at 14200 S. Route 30. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes — February 4, 2008 Page 6 of 7 MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. COMMUNITY DEVELOPMENT REPORT Trustee Fay moved to approve an amended final plat and revised architectural elevations for the duplexes at the Lake Mary Development on Pilcher Road. Seconded by Trustee Vaupel. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the revised plans for the family pool addition at the C.W. Avery YMCA, a Greater Joliet Area YMCA. Seconded by Trustee Racich. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. Mike Schwarz informed the Board that Larry Newton, President of the Plainfield Park Board, and Allen Persons, Public Works Director have been attending the meetings of the Plainfield River front Master Plan Steering Committee. Trustee Dement stated that the Steering Committee is working on the By -Laws and Attorney Harvey volunteered his services (pro bono). PUBLIC WORKS REPORT Trustee Fay moved to authorize Burke Electric Construction, the low bidder, to complete the Well #3 Altitude Valve Improvements at a total bid amount of $65,599.00. Seconded by Trustee Dement. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to authorize Naperville Excavating, the low bidder, to complete the 127th Street and Ridge Road Water Main Improvements at a total bid amount of $579,424.25. Seconded by Trustee Dement. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT Trustee Fay moved to authorize the Village President to execute an Intergovernmental Agreement with Will County 9 -1 -1 Emergency Telephone System Board for the funding of a 9 -1 -1 surcharge reallocation. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to adopt Ordinance No.2736, relating to the Possession and Sale of Spray Paint. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. Trustee Racich stated that it is important that the public be made aware of the Spray Paint Ordinance. Chief Bennett stated that individual businesses will be notified and that the information will be posted on the website and possibly the newspapers. Village of Plainfield Meeting Minutes — February 4, 2008 Page 7 of 7 Trustee Fay moved to adopt Ordinance No. 2737, relating to Vehicle Impoundment. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. Chief Bennett presented the December 2007 Operations Report. ATTORNEY'S REPORT Attorney Harvey gave the Board an update on the rules of Smoke Free Illinois. Mayor Waldorf read the reminders. Trustee Fay moved to adjourn. Seconded by Trustee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:50 p.m. Michelle Gibas, Village Clerk