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Home My Public Portal About03-03-2008 Village MeetingVILLAGE OF PLAINFIELD MEETING MINUTES MARCH 3, 2008 AT: VILLAGE HALL PRESENT: J.WALDORF, L.VAUPEL, J.DEMENT, P.FAY, B.LAMB, AND J.RACICH. ABSENT: W.MANNING. ALSO PRESENT: C.MINICK, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; S.LARSON, ENGINEER; AYERSONS, PUBLIC WORKS DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; J.PROULX, PLANNER; TYLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND K.GRECO, COMMANDER. Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Manning was absent, all other Trustees were present. Mayor Waldorf led the pledge to the flag. There were approximately 25 persons in the audience. PRESIDENTIAL COMMENTS Mayor Waldorf presented a plaque to Culvers recognizing their efforts for the Will County United Way. Trustee Racich moved to appoint Garrett Peck as an ex- officio Plan Commissioner with the term expiring on April 30, 2010. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, absent, Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. TRUSTEES COMMENTS Trustee Lamb commented that having the ex- officio positions on the Plan Commission are very beneficial because if a Commissioner resigns, the ex- officio Commissioner can fill the vacant term. Additionally, Trustee Lamb pointed out that another ex- officio Commissioner position is vacant and should be filled. Trustee Fay: • Stated that he received a phone call regarding garbage being picked up for industrial between 4:30 — 5:30 a.m. on Monday mornings. Administrator Minick will investigate. • Stated that he would like to see a review of the Comprehensive Plan on a future agenda. Trustee Racich question the status of the information requested regarding having a primary election for the Village President. Village Clerk Gibas stated that staff has a phone call in to the Will County Clerk and is seeking to set an appointment to meet with her and will bring the information back to the Village Board. Trustee Dement: • Pointed out that the Weather Map is currently on Channel 6 and suggested finding a way to enhance the picture. • Stated that he would like to see the Weather Map included on the Village's website. Village of Plainfield Meeting Minutes — March 3, 2008 Page 2 of 5 • Stated that considering the length of some of the Village Board Meetings, the staff should give pertinent information at the beginning of the meeting, after Trustees Comments. PUBLIC COMMENTS on items not on the Agenda (3 -5 minutes per topic) None RESPONSE TO PRIOR PUBLIC COMMENTS — None this Meeting BUSINESS MEETING Trustee Fay moved to amend the Agenda to include the topic of land acquisition in the Executive Session, at the end, not to reconvene. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, absent, Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Fay moved to approve the Amended Agenda. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, absent, Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Fay moved to approve the Consent Agenda to include: Minutes of the Board Meeting held on February 4, 2008; Bills Paid and Bills Payable for March 3, 2008; Cash & Investments, Revenue, and Expenditure Reports for January 2008; Ordinance No.2738, amending Chapter Six, Article IV of the Code of Ordinances regarding animals; Ordinance No.2739, approving an extension to the Special Use Permit for a drive -thru facility for Chase Bank on Outlot 7 of the Meijer Planned Development; Ordinance No. 2740, approving a Special Use Permit for an Assisted Living Facility on Lot 1 of the Van Dyke Road Venture Planned Development; Ordinance No. 2741, approving a Major Change to the Van Dyke Road Venture Planned Development to allow for an increased amount of building square footage; Approval of an Indemnity Agreement between the Village and the Plainfield School District indemnifying the Village of liability during the Beautification Pilot Project Partnership; Letter of Credit Reduction for Liberty Grove — Various Units; and Canterbury Woods; and authorization to enter into an agreement with Industrial Appraisal Company to provide professional appraisal services for the Village of Plainfield. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, absent, Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. #3 MAINSTREET PLAINFIELD, INC. Trustee Dement moved to approve a funding request of $20,000.00 for MainStreet Plainfield, Inc. Seconded by Trustee Lamb. Ms. Anna Denys and Ms. Jennifer Potrowski reviewed the accomplishments of MainStreet Plainfield, Inc. and reported that there has been an 60% increase in membership since January 2007. Vote by roll call. Vaupel, yes; Dement, yes; Fay, abstain; Lamb, yes; Manning, absent, Racich, yes. 4 yes, 0 no, 1 absent, 1 abstain. Motion carried. Village of Plainfield Meeting Minutes — March 3, 2008 Page 3 of 5 #4 VILLAGE CENTER Trustee Fay moved to open the Public Hearing for the amended annexation agreement and continue the public hearing along with the proposed preliminary plat and special use to March 17, 2008. Seconded by Trustee Dement. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, absent, Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. #5 CHATHAM SQUARE ANNEXATION AGREEMENT AMENDMENT (PC Case #1376.AA) Trustee Fay moved to continue the Public Hearing pertaining to a proposed amendment to the annexation agreement to March 17, 2008. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, absent, Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. #6 CHATHAM SQUARE PHASE 5 FINAL PLAT (PC Case #1387- 020708.FP) Trustee Lamb moved to approve the Phase 5 Final Plat for the Chatham Square subdivision at the northwest corner of 127th Street and Heggs Road. Seconded by Trustee Dement. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, absent, Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. #7 SIGN CODE TEXT AMENDMENT (PC Case #1374- 110207.TA) Trustee Fay moved to approve a text amendment to Article X1, Section 9 -100 (3) of the Village Zoning Ordinance to allow for alleyway signage to be erected in the Central Sign District, and to direct the Village Attorney to draft an Ordinance stating as such. Seconded by Trustee Dement. Mr. Jim Testin stated this is for the historical downtown district. Through the restructuring of this article, it is staff's intention to increase the amount of signage businesses in the Central Sign District are allowed by permitting them to install signage on the rear of their buildings, in alleyways. Trustee Fay encouraged the staff to look at other areas of the Village. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, absent, Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. Village of Plainfield Meeting Minutes — March 3, 2008 Page 4 of 5 COMMUNITY DEVELOPMENT REPORT Trustee Fay moved to approve to approve temporary outdoor landscape sales at Jewel Osco located at 135th Street and Route 59. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, absent, Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. • Trustee Fay moved to approve to allow preschools as a permitted use in the B -3 (Business Highway) District. Seconded by Trustee Racich. Trustee Lamb inquired as to whether or not the parking would be sufficient. Melissa Swaney, representing the owner, stated that the enrollment is broken down to 3 sessions and additional parking is also planned. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, absent, Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Fay moved to adopt Resolution No. 1552, to become a member of ICLEI in order to advance the Village's commitment towards becoming a Cool City. Seconded by Trustee Lamb. Trustee Lamb indicated he would like to see what other municipalities footprints look like and requested that the staff bring this information to a Workshop. Vote by roll call. Vaupel, no; Dement, yes; Fay, yes; Lamb, yes; Manning, absent, Racich, yes. 4 yes, 1 no, 1 absent. Motion carried. PUBLIC WORKS REPORT Jon Proulx, Planner, gave an updated on of the construction activities on Lockport Street. The Water Service Replacements are approximately 60% completed. The downtown business owners have been very cooperative. There will be a meeting with Sollitt Construction this week and bids for the watermain are expected this week. POLICE CHIEF'S REPORT Trustee Fay moved to authorize the purchase of three (3) 2008 Chevy Impalas from Miles Chevrolet at a total cost of $59,346.72; two (2) 2008 Ford Escape XLS from Rod Baker Ford at a total cost of $31,968.00; and two (2) 2008 Ford Taurus SEL from Rod Baker Ford at a total cost of $36,788.00. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, absent, Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. Village of Plainfield Meeting Minutes — March 3, 2008 Page 5 of 5 POLICE CHIEF'S REPORT CONTINUED • Trustee Fay moved to authorize the purchase of a DVR System from Advent Systems, Inc. in the amount of $9,967.00. Seconded by Trustee Lamb. Vote by roll call. Vaupel, no; Dement, yes; Fay, yes; Lamb, yes; Manning, absent, Racich, yes. 4 yes, 1 no, 1 absent. Motion carried. • Trustee Dement moved to authorize the purchase of a Power DMS System from Innovative Data Solutions in the amount of $7,475.00. Seconded by Trustee Fay. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, absent, Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. • Trustee Dement moved to authorize the purchase of Centurion Case Management Software from Executive Technology, Inc. in the amount of $15,400.00. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, absent, Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. • Commander Greco presented the January 2008 Operations Report. ATTORNEY'S REPORT No Report. Mayor Waldorf read the reminders. EXECUTIVE SESSION Trustee Dement moved to adjourn to Executive Session for the purposes of land acquisition and Personnel, not to reconvene. Seconded by Trustee Fay. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, absent, Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. The meeting adjourned at 8:10 p.m. Michelle Gibas, Village Clerk