HomeMy Public PortalAbout04-07-2008 Village MeetingVILLAGE OF PLAINFIELD
MEETING MINUTES
APRIL 7, 2008
AT: VILLAGE HALL
PRESENT: J.WALDORF, P.FAY, B.LAMB, W.MANNING, J.RACICH, L.VAUPEL, AND
J.DEMENT. ALSO PRESENT: C.MINICK, ADMINISTRATOR; J.HARVEY, ATTORNEY;
M.GIBAS, VILLAGE CLERK; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS
DIRECTOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; J.TESTIN,
COMMUNITY DEVELOPMENT DIRECTOR; M. SCHWARZ, PLANNER; D.BENNETT, CHIEF
OF POLICE.
Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were
present. Mayor Waldorf led the pledge to the flag. There were approximately 60 persons in the
audience.
PRESIDENTIAL COMMENTS
Trustee Manning moved to approve the appointment of Margie Bonuchi and Larry Vaupel to the
RTAP Committee. Seconded by Trustee Lamb.
Trustee Racich stated the he did not support the RTAP program and that is the reason that he can not
support the appointments to the Committee; it is not a reflection on Margie Bonuchi or Larry Vaupel.
Vote by roll call. Fay, no; Lamb, yes; Manning, yes, Racich, no; Vaupel, abstain; Dement, yes;
Waldorf, yes. 4 yes, 2 no, 1 abstain. Motion carried.
Mayor Waldorf commented on the Lockport Streetscape Project. It is going well and will be a major
improvement in the downtown.
TRUSTEES COMMENTS
Trustee Fay congratulated Clerk Gibas for receiving the Registered Municipal Clerk certification
through the Municipal Clerks of Illinois and the Certified Municipal Clerk Certification through the
International Institute of Municipal Clerks.
Trustee Lamb questioned if the grant funding of the RTA was coming from the .5% tax increase that
was put on food and general sales tax. Administrator Minick stated that it had funding independent
of the sales tax increase. Mr. Testin stated that the increase was part of transportation improvements
for Will County.
Trustee Racich
Encouraged the Mayor to continue working with the School District on developing a positive
relationship.
Cautioned drivers to be aware of pedestrians and motorcycles.
Trustee Dement suggested that at a future workshop the Village Board discuss priorities.
PUBLIC ALERTS — NONE
Village of Plainfield
Meeting Minutes — April 7, 2008
Page 2 of 7
PUBLIC COMMENTS on items not on the Agenda (3 -5 minutes per topic)
Mr. Tom Cowan, 13313 Lake Mary, thanked the Board, staff, and citizens for the Lockport
Streetscaping project; he appreciates the vision and creativity. Additionally, Mr. Collins stated that
retail will be dramatically affected by the housing market and encouraged the Board to look at
creative solutions to spark the housing activity.
Mr. Tom Joseph, Three Rivers Realtors, thanked the Board and wished Chris Minick luck with his
new position. Mr. Joseph also encouraged the Board to take a look at impact fees and consider a
reduction to help boost the housing market.
Mr. Paul Mitchell, MAF, stated that he did not have any objection to a fee reduction, but the Village
Board should not favor one developer over another. If the Board decides to reduce fees, then there
should be a fee reduction for everyone.
Mr. Kevin Hynes, Government Affairs for the Southwest Suburban Home Builders Association,
commend the Board for thinking outside the box and encouraged supporting programs to stimulate
the housing market.
Mr. Pat Lieb, builder /developer, stated it is important that the Board help the builders, but it should
not be limited to just one builder.
Mr. Robert Ackerly, Krugoff, stated that if the Board approves a fee reduction, it should be done for
everyone.
Mr. Tom Hemmer, Dependable Plumbing, stated that he is a subcontractor and was approached by
Gladstone to reduce his fees. His fee reduction resulted in 30 new homes. Mr. Hemmer encouraged
the Board to reduce the Village's fees.
Ms. Sheryl Brison, representing Kitchen Designs 2000, stated that Gladstone also approached them
on reducing their fees and it resulted in 30 new jobs for them. Ms. Brison encouraged the Board to
reduce fees.
Mr. Bruno Isadore, 11907 Winterberry, stated that he is a painter and he reduced his prices and
encouraged the Board to do the same.
RESPONSE TO PRIOR PUBLIC COMMENTS — None this Meeting
BUSINESS MEETING
Trustee Fay moved to amend the Agenda to include the topic of pending litigation in the Executive
Session, at the end, not to reconvene. Seconded by Trustee Lamb. Vote by roll call. Fay, yes; Lamb,
yes; Manning, yes, Racich, yes; Vaupel, yes; Dement, yes. 6 yes, 0 no. Motion carried.
Trustee Fay moved to approve the Amended Agenda. Seconded by Trustee Dement. Vote by roll
call. Fay, yes; Lamb, yes; Manning, yes, Racich, yes; Vaupel, yes; Dement, yes. 6 yes, 0 no.
Motion carried.
Village of Plainfield
Meeting Minutes — April 7, 2008
Page 3 of 7
CONSENT AGENDA
Trustee Fay moved to approve Minutes of the Board Meeting and Executive Sessions held on March
17, 2008 and minutes of the Special Meeting and Executive Session held on April 2, 2008; Bills Paid
and Bills Payable for April 7, 2008; and Letter of Credit Reduction for Tuttle Estates, Units 1 and 2;
Lake Mary (Lakelands Unit 6); White Ash Farms, Unit 3; and Crossings at Wolf's Creek — 119th
Street Improvements. Seconded by Trustee Lamb. Vote by roll call. Fay, yes; Lamb, yes; Manning,
yes, Racich, yes; Vaupel, yes; Dement, yes. 6 yes, 0 no. Motion carried.
3) 2008 -2009 FISCAL YEAR BUDGET PUBLIC HEARING
Trustee Fay moved to open a Public Hearing on the 2008 -2009 Fiscal Year Budget. Seconded by
Trustee Dement. Voice Vote. All in favor, 0 opposed. Motion carried.
Trustee Fay moved to adopt Ordinance No. 2743, approving the 2008 -2009 Fiscal Year Budget.
Seconded by Trustee Dement. Vote by roll call. Fay, yes; Lamb, yes; Manning, yes, Racich, yes;
Vaupel, yes; Dement, yes. 6 yes, 0 no. Motion carried.
Trustee Vaupel moved to adopt Ordinance No. 2744, repealing the Vehicle Sticker License Program.
Seconded by Trustee Dement.
Trustee Vaupel thanked the Board and the staff for the removal of the Vehicle Sticker Program.
Trustee Manning stated that at the Budget Meeting there was a general consensus to eliminate the
program because of the hassles. He indicated that the Village should look into options to replace the
revenue. The general complaints about the vehicle sticker program related to the enforcement
hassles, not the fees. Trustee Lamb stated that he supported the concept because of the history of
excess in the general fund; however, Trustee Lamb expressed some concern that removing the
vehicle sticker program would cause the Village to have to use some of the reserve funds and he
didn't think that this was a wise decision at this point. Trustee Racich stated that the vehicle sticker
fee was archaic and he supported the removal of the program. Trustee Dement stated that he is aware
that the Village would be losing revenue from the removal of the Vehicle Sticker Program, but the
residents do not want it anymore.
Vote by roll call. Fay, yes; Lamb, no; Manning, yes, Racich, yes; Vaupel, yes; Dement, yes.
5 yes, 1 no. Motion carried.
4) CHATHAM SQUARE ANNEXATION AGREEMENT AMENDMENT (PC Case
#1376.AA)
Trustee Manning moved to adopt Ordinance No. 2745 for the third amendment to the annexation
agreement for Chatham Square. Seconded by Trustee Lamb.
Trustee Manning stated that he drove through town and there are a dozen or more homes under
construction. Gladstone is doing something right by aggressively reducing prices in a down market.
Trustee Lamb pointed out the benefits of the proposal to the Village. The incentive is only for one
year and there is a maximum number of discounted permits. More residents equal more taxes dollars
and more state money to the Village. Additionally, the quality of the homes is not being sacrificed.
Village of Plainfield
Meeting Minutes — April 7, 2008
Page 4 of 7
Trustee Dement expressed some concern regarding being fair to other developers.
Vote by roll call. Fay, no; Lamb, yes; Manning, yes, Racich, no; Vaupel, yes; Dement, no.
3 yes, 3 no. Motion failed.
5) CHATHAM SQUARE PHASE 5A
Trustee Manning moved to approve Phase 5A Final Plat of Subdivision for the Chatham Square
subdivision. Seconded by Trustee Lamb. Vote by roll call. Fay, yes; Lamb, yes; Manning, yes,
Racich, yes; Vaupel, yes; Dement, yes. 6 yes, 0 no. Motion carried.
6) EICH'S SPORTS (PC Case #1385- 012908.SPR.V.FP)
Trustee Fay moved to approve to adopt the Zoning Board of Appeals' findings of fact and to direct
the Village Attorney to prepare an ordinance approving a variance to allow a metal facade for a
proposed building addition at Eich's Sports, located at 24316 W. 143rd Street. Seconded by Trustee
Dement. Vote by roll call. Fay, yes; Lamb, yes; Manning, yes, Racich, yes; Vaupel, yes; Dement,
yes. 6 yes, 0 no. Motion carried.
Trustee Fay moved to adopt the Zoning Board of Appeals' findings of fact and to direct the Village
Attorney to prepare an ordinance approving a variance to waive the required overhanging eaves
and /or sloping roof and /or prominent cornices along the roofline for a proposed building addition at
Eich's Sports, located at 24316 W. 143rd Street. Seconded by Trustee Dement. Vote by roll call.
Fay, yes; Lamb, yes; Manning, yes, Racich, yes; Vaupel, yes; Dement, yes. 6 yes, 0 no. Motion
carried.
Trustee Fay moved to approve the Site Plan Review for Eich's Sports, located at 24316 W. 143rd
Street, subject to the two (2) stipulations presented in the staff report. Seconded by Trustee Dement.
Vote by roll call. Fay, yes; Lamb, yes; Manning, yes, Racich, yes; Vaupel, yes; Dement, yes. 6 yes,
0 no. Motion carried.
Trustee Fay moved to approve the Preliminary /Final Plat of Subdivision (consolidation) for Eich's
Sports, located at 24316 W. 143rd Street, subject to the two (2) stipulations presented in the staff
report. Seconded by Trustee Dement. Vote by roll call. Fay, yes; Lamb, yes; Manning, yes, Racich,
yes; Vaupel, yes; Dement, yes. 6 yes, 0 no. Motion carried.
7) PHILLIPS 66
Trustee Fay moved to approve an amended site plan review for a Phillips 66 Gas Station at the
northeast corner of IL Route59 and Renwick Road. Seconded by Trustee Dement.
Trustee Vaupel pointed out that there are two stipulations noted in the staff report and asked if the
applicant had any objections to the stipulations. The applicant did not have any objections to the
stipulations.
Vote by roll call. Fay, yes; Lamb, yes; Manning, yes, Racich, yes; Vaupel, yes; Dement, yes. 6 yes,
0 no. Motion carried.
Village of Plainfield
Meeting Minutes — April 7, 2008
Page 5 of 7
ADMINISTRATOR'S REPORT
Administrator Minick stated that La Adelita is requesting a Class "K" Liquor Licenses which
authorizes the establishment to serve alcoholic beverages on their outdoor patio. Mr. Don
Bloomberg, Manager, stated that the patio is gated and patrons will only be able to enter and exit the
patio through the building. Trustee Racich expressed concern with issuing an outdoor liquor permit
to La Adelita because they recently failed an inspection and served alcohol to a minor.
Trustee Manning moved to adopt Ordinance No. 2745, increasing the Class "K" Liquor Licenses
from ten (10) to eleven (11) for LaAdelita located at 15732 S. Route 59. Seconded by Trustee
Lamb. Vote by roll call. Fay, yes; Lamb, yes; Manning, yes, Racich, no; Vaupel, no; Dement, yes.
4 yes, 2 no. Motion carried.
MANAGEMENT SERVICES REPORT
No Report.
ENGINEER'S REPORT
No Report.
COMMUNITY DEVELOPMENT REPORT
Trustee Fay moved to aprove a temporary outdoor garden center for the Meijer store located at the
southeast corner of 1351 Street and Route 59. Seconded by Trustee Dement. Vote by roll call. Fay,
yes; Lamb, yes; Manning, yes, Racich, yes; Vaupel, yes; Dement, yes. 6 yes, 0 no. Motion carried.
Director Testin wished Chris Minick good luck.
PUBLIC WORKS REPORT
Trustee Fay moved to award the Van Dyke Road Bike Path Extension Project to D Construction, Inc.,
the low bidder, in the amount of $112,128.40. Seconded by Trustee Dement. Vote by roll call. Fay,
yes; Lamb, yes; Manning, yes, Racich, yes; Vaupel, yes; Dement, yes. 6 yes, 0 no. Motion carried.
Director Persons wished Chris Minick good luck.
POLICE CHIEF'S REPORT
Chief Bennett presented the Operations Report for February 2008 wished Chris Minick good luck.
ATTORNEY'S REPORT
No Report.
Mayor Waldorf read the reminders.
Village of Plainfield
Meeting Minutes — April 7, 2008
Page 6 of 7
EXECUTIVE SESSION
Trustee Fay moved to adjourn to Executive Session as permitted under the Open Meetings Act
Section (2) (C) (1) "To Discuss The Appointment, Employment, Compensation, Discipline,
Performance, or Dismissal Of Employees Or Legal Counsel" and for pending litigation not to
reconvene. Seconded by Trustee Dement. Vote by roll call. Fay, yes; Lamb, yes; Manning, yes,
Racich, yes; Vaupel, yes; Dement, yes. 6 yes, 0 no. Motion carried.
The meeting adjourned at 8:30 p.m.
Michelle Gibas, Village Clerk
Village of Plainfield
Meeting Minutes — April 7, 2008
Page 7 of 7
VILLAGE OF PLAINFIELD
PUBLIC HEARING
APRIL 7, 2008
AT: VILLAGE HALL
PRESENT: J.WALDORF, P.FAY, B.LAMB, W.MANNING, J.RACICH, L.VAUPEL, AND
J.DEMENT. ALSO PRESENT: C.MINICK, ADMINISTRATOR; J.HARVEY, ATTORNEY;
M.GIBAS, VILLAGE CLERK; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS
DIRECTOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; J.TESTIN,
COMMUNITY DEVELOPMENT DIRECTOR; M. SCHWARZ, PLANNER; D.BENNETT, CHIEF
OF POLICE.
2008 -2009 FISCAL YEAR BUDGET
Mayor Waldorf called the meeting to order at 7:28 p.m. Present roll call stands.
Mrs. Traci Pleckham, Management Services Director, stated that the Village held a series of meetings
pertaining to the proposed budget. Based on Board direction, the Budget reflects a reduction of
revenue and expenses relating to the elimination of the Village's Vehicle Sticker Program.
The Budget has been available for public inspection at the Village Hall and the public hearing was
noticed in the newspapers to be held on April 7, 2008 in accordance with state statutes.
There were no public comments.
Trustee Fay moved to close the public hearing and return to the regular business meeting. Seconded
by Trustee Dement. Voice Vote. All in favor, 0 opposed. Motion carried.
The meeting adjourned at 7:30 p.m.
Michelle Gibas, Village Clerk