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HomeMy Public PortalAbout04-07-2008 Village MeetingVILLAGE OF PLAINFIELD MEETING MINUTES APRIL 7, 2008 AT: VILLAGE HALL PRESENT: J.WALDORF, P.FAY, B.LAMB, W.MANNING, J.RACICH, L.VAUPEL, AND J.DEMENT. ALSO PRESENT: C.MINICK, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; M. SCHWARZ, PLANNER; D.BENNETT, CHIEF OF POLICE. Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Waldorf led the pledge to the flag. There were approximately 60 persons in the audience. PRESIDENTIAL COMMENTS Trustee Manning moved to approve the appointment of Margie Bonuchi and Larry Vaupel to the RTAP Committee. Seconded by Trustee Lamb. Trustee Racich stated the he did not support the RTAP program and that is the reason that he can not support the appointments to the Committee; it is not a reflection on Margie Bonuchi or Larry Vaupel. Vote by roll call. Fay, no; Lamb, yes; Manning, yes, Racich, no; Vaupel, abstain; Dement, yes; Waldorf, yes. 4 yes, 2 no, 1 abstain. Motion carried. Mayor Waldorf commented on the Lockport Streetscape Project. It is going well and will be a major improvement in the downtown. TRUSTEES COMMENTS Trustee Fay congratulated Clerk Gibas for receiving the Registered Municipal Clerk certification through the Municipal Clerks of Illinois and the Certified Municipal Clerk Certification through the International Institute of Municipal Clerks. Trustee Lamb questioned if the grant funding of the RTA was coming from the .5% tax increase that was put on food and general sales tax. Administrator Minick stated that it had funding independent of the sales tax increase. Mr. Testin stated that the increase was part of transportation improvements for Will County. Trustee Racich Encouraged the Mayor to continue working with the School District on developing a positive relationship. Cautioned drivers to be aware of pedestrians and motorcycles. Trustee Dement suggested that at a future workshop the Village Board discuss priorities. PUBLIC ALERTS — NONE Village of Plainfield Meeting Minutes — April 7, 2008 Page 2 of 7 PUBLIC COMMENTS on items not on the Agenda (3 -5 minutes per topic) Mr. Tom Cowan, 13313 Lake Mary, thanked the Board, staff, and citizens for the Lockport Streetscaping project; he appreciates the vision and creativity. Additionally, Mr. Collins stated that retail will be dramatically affected by the housing market and encouraged the Board to look at creative solutions to spark the housing activity. Mr. Tom Joseph, Three Rivers Realtors, thanked the Board and wished Chris Minick luck with his new position. Mr. Joseph also encouraged the Board to take a look at impact fees and consider a reduction to help boost the housing market. Mr. Paul Mitchell, MAF, stated that he did not have any objection to a fee reduction, but the Village Board should not favor one developer over another. If the Board decides to reduce fees, then there should be a fee reduction for everyone. Mr. Kevin Hynes, Government Affairs for the Southwest Suburban Home Builders Association, commend the Board for thinking outside the box and encouraged supporting programs to stimulate the housing market. Mr. Pat Lieb, builder /developer, stated it is important that the Board help the builders, but it should not be limited to just one builder. Mr. Robert Ackerly, Krugoff, stated that if the Board approves a fee reduction, it should be done for everyone. Mr. Tom Hemmer, Dependable Plumbing, stated that he is a subcontractor and was approached by Gladstone to reduce his fees. His fee reduction resulted in 30 new homes. Mr. Hemmer encouraged the Board to reduce the Village's fees. Ms. Sheryl Brison, representing Kitchen Designs 2000, stated that Gladstone also approached them on reducing their fees and it resulted in 30 new jobs for them. Ms. Brison encouraged the Board to reduce fees. Mr. Bruno Isadore, 11907 Winterberry, stated that he is a painter and he reduced his prices and encouraged the Board to do the same. RESPONSE TO PRIOR PUBLIC COMMENTS — None this Meeting BUSINESS MEETING Trustee Fay moved to amend the Agenda to include the topic of pending litigation in the Executive Session, at the end, not to reconvene. Seconded by Trustee Lamb. Vote by roll call. Fay, yes; Lamb, yes; Manning, yes, Racich, yes; Vaupel, yes; Dement, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the Amended Agenda. Seconded by Trustee Dement. Vote by roll call. Fay, yes; Lamb, yes; Manning, yes, Racich, yes; Vaupel, yes; Dement, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes — April 7, 2008 Page 3 of 7 CONSENT AGENDA Trustee Fay moved to approve Minutes of the Board Meeting and Executive Sessions held on March 17, 2008 and minutes of the Special Meeting and Executive Session held on April 2, 2008; Bills Paid and Bills Payable for April 7, 2008; and Letter of Credit Reduction for Tuttle Estates, Units 1 and 2; Lake Mary (Lakelands Unit 6); White Ash Farms, Unit 3; and Crossings at Wolf's Creek — 119th Street Improvements. Seconded by Trustee Lamb. Vote by roll call. Fay, yes; Lamb, yes; Manning, yes, Racich, yes; Vaupel, yes; Dement, yes. 6 yes, 0 no. Motion carried. 3) 2008 -2009 FISCAL YEAR BUDGET PUBLIC HEARING Trustee Fay moved to open a Public Hearing on the 2008 -2009 Fiscal Year Budget. Seconded by Trustee Dement. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Fay moved to adopt Ordinance No. 2743, approving the 2008 -2009 Fiscal Year Budget. Seconded by Trustee Dement. Vote by roll call. Fay, yes; Lamb, yes; Manning, yes, Racich, yes; Vaupel, yes; Dement, yes. 6 yes, 0 no. Motion carried. Trustee Vaupel moved to adopt Ordinance No. 2744, repealing the Vehicle Sticker License Program. Seconded by Trustee Dement. Trustee Vaupel thanked the Board and the staff for the removal of the Vehicle Sticker Program. Trustee Manning stated that at the Budget Meeting there was a general consensus to eliminate the program because of the hassles. He indicated that the Village should look into options to replace the revenue. The general complaints about the vehicle sticker program related to the enforcement hassles, not the fees. Trustee Lamb stated that he supported the concept because of the history of excess in the general fund; however, Trustee Lamb expressed some concern that removing the vehicle sticker program would cause the Village to have to use some of the reserve funds and he didn't think that this was a wise decision at this point. Trustee Racich stated that the vehicle sticker fee was archaic and he supported the removal of the program. Trustee Dement stated that he is aware that the Village would be losing revenue from the removal of the Vehicle Sticker Program, but the residents do not want it anymore. Vote by roll call. Fay, yes; Lamb, no; Manning, yes, Racich, yes; Vaupel, yes; Dement, yes. 5 yes, 1 no. Motion carried. 4) CHATHAM SQUARE ANNEXATION AGREEMENT AMENDMENT (PC Case #1376.AA) Trustee Manning moved to adopt Ordinance No. 2745 for the third amendment to the annexation agreement for Chatham Square. Seconded by Trustee Lamb. Trustee Manning stated that he drove through town and there are a dozen or more homes under construction. Gladstone is doing something right by aggressively reducing prices in a down market. Trustee Lamb pointed out the benefits of the proposal to the Village. The incentive is only for one year and there is a maximum number of discounted permits. More residents equal more taxes dollars and more state money to the Village. Additionally, the quality of the homes is not being sacrificed. Village of Plainfield Meeting Minutes — April 7, 2008 Page 4 of 7 Trustee Dement expressed some concern regarding being fair to other developers. Vote by roll call. Fay, no; Lamb, yes; Manning, yes, Racich, no; Vaupel, yes; Dement, no. 3 yes, 3 no. Motion failed. 5) CHATHAM SQUARE PHASE 5A Trustee Manning moved to approve Phase 5A Final Plat of Subdivision for the Chatham Square subdivision. Seconded by Trustee Lamb. Vote by roll call. Fay, yes; Lamb, yes; Manning, yes, Racich, yes; Vaupel, yes; Dement, yes. 6 yes, 0 no. Motion carried. 6) EICH'S SPORTS (PC Case #1385- 012908.SPR.V.FP) Trustee Fay moved to approve to adopt the Zoning Board of Appeals' findings of fact and to direct the Village Attorney to prepare an ordinance approving a variance to allow a metal facade for a proposed building addition at Eich's Sports, located at 24316 W. 143rd Street. Seconded by Trustee Dement. Vote by roll call. Fay, yes; Lamb, yes; Manning, yes, Racich, yes; Vaupel, yes; Dement, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to adopt the Zoning Board of Appeals' findings of fact and to direct the Village Attorney to prepare an ordinance approving a variance to waive the required overhanging eaves and /or sloping roof and /or prominent cornices along the roofline for a proposed building addition at Eich's Sports, located at 24316 W. 143rd Street. Seconded by Trustee Dement. Vote by roll call. Fay, yes; Lamb, yes; Manning, yes, Racich, yes; Vaupel, yes; Dement, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the Site Plan Review for Eich's Sports, located at 24316 W. 143rd Street, subject to the two (2) stipulations presented in the staff report. Seconded by Trustee Dement. Vote by roll call. Fay, yes; Lamb, yes; Manning, yes, Racich, yes; Vaupel, yes; Dement, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the Preliminary /Final Plat of Subdivision (consolidation) for Eich's Sports, located at 24316 W. 143rd Street, subject to the two (2) stipulations presented in the staff report. Seconded by Trustee Dement. Vote by roll call. Fay, yes; Lamb, yes; Manning, yes, Racich, yes; Vaupel, yes; Dement, yes. 6 yes, 0 no. Motion carried. 7) PHILLIPS 66 Trustee Fay moved to approve an amended site plan review for a Phillips 66 Gas Station at the northeast corner of IL Route59 and Renwick Road. Seconded by Trustee Dement. Trustee Vaupel pointed out that there are two stipulations noted in the staff report and asked if the applicant had any objections to the stipulations. The applicant did not have any objections to the stipulations. Vote by roll call. Fay, yes; Lamb, yes; Manning, yes, Racich, yes; Vaupel, yes; Dement, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes — April 7, 2008 Page 5 of 7 ADMINISTRATOR'S REPORT Administrator Minick stated that La Adelita is requesting a Class "K" Liquor Licenses which authorizes the establishment to serve alcoholic beverages on their outdoor patio. Mr. Don Bloomberg, Manager, stated that the patio is gated and patrons will only be able to enter and exit the patio through the building. Trustee Racich expressed concern with issuing an outdoor liquor permit to La Adelita because they recently failed an inspection and served alcohol to a minor. Trustee Manning moved to adopt Ordinance No. 2745, increasing the Class "K" Liquor Licenses from ten (10) to eleven (11) for LaAdelita located at 15732 S. Route 59. Seconded by Trustee Lamb. Vote by roll call. Fay, yes; Lamb, yes; Manning, yes, Racich, no; Vaupel, no; Dement, yes. 4 yes, 2 no. Motion carried. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. COMMUNITY DEVELOPMENT REPORT Trustee Fay moved to aprove a temporary outdoor garden center for the Meijer store located at the southeast corner of 1351 Street and Route 59. Seconded by Trustee Dement. Vote by roll call. Fay, yes; Lamb, yes; Manning, yes, Racich, yes; Vaupel, yes; Dement, yes. 6 yes, 0 no. Motion carried. Director Testin wished Chris Minick good luck. PUBLIC WORKS REPORT Trustee Fay moved to award the Van Dyke Road Bike Path Extension Project to D Construction, Inc., the low bidder, in the amount of $112,128.40. Seconded by Trustee Dement. Vote by roll call. Fay, yes; Lamb, yes; Manning, yes, Racich, yes; Vaupel, yes; Dement, yes. 6 yes, 0 no. Motion carried. Director Persons wished Chris Minick good luck. POLICE CHIEF'S REPORT Chief Bennett presented the Operations Report for February 2008 wished Chris Minick good luck. ATTORNEY'S REPORT No Report. Mayor Waldorf read the reminders. Village of Plainfield Meeting Minutes — April 7, 2008 Page 6 of 7 EXECUTIVE SESSION Trustee Fay moved to adjourn to Executive Session as permitted under the Open Meetings Act Section (2) (C) (1) "To Discuss The Appointment, Employment, Compensation, Discipline, Performance, or Dismissal Of Employees Or Legal Counsel" and for pending litigation not to reconvene. Seconded by Trustee Dement. Vote by roll call. Fay, yes; Lamb, yes; Manning, yes, Racich, yes; Vaupel, yes; Dement, yes. 6 yes, 0 no. Motion carried. The meeting adjourned at 8:30 p.m. Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes — April 7, 2008 Page 7 of 7 VILLAGE OF PLAINFIELD PUBLIC HEARING APRIL 7, 2008 AT: VILLAGE HALL PRESENT: J.WALDORF, P.FAY, B.LAMB, W.MANNING, J.RACICH, L.VAUPEL, AND J.DEMENT. ALSO PRESENT: C.MINICK, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; M. SCHWARZ, PLANNER; D.BENNETT, CHIEF OF POLICE. 2008 -2009 FISCAL YEAR BUDGET Mayor Waldorf called the meeting to order at 7:28 p.m. Present roll call stands. Mrs. Traci Pleckham, Management Services Director, stated that the Village held a series of meetings pertaining to the proposed budget. Based on Board direction, the Budget reflects a reduction of revenue and expenses relating to the elimination of the Village's Vehicle Sticker Program. The Budget has been available for public inspection at the Village Hall and the public hearing was noticed in the newspapers to be held on April 7, 2008 in accordance with state statutes. There were no public comments. Trustee Fay moved to close the public hearing and return to the regular business meeting. Seconded by Trustee Dement. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:30 p.m. Michelle Gibas, Village Clerk