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HomeMy Public PortalAbout05-05-2008 Village MeetingVILLAGE OF PLAINFIELD MEETING MINUTES MAY 5, 2008 AT: VILLAGE HALL PRESENT: J. WALDORF, W.MANNING, J.RACICH, L.VAUPEL, J.DEMENT, P.FAY, AND B.LAMB. ALSO PRESENT: A.HARRIS, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; D.KISSEL, WASTEWATER SUPERINTENDENT; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; J.PROULX, PLANNER; M. SCHWARZ, PLANNER; AND D.BENNETT, CHIEF OF POLICE. Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Waldorf led the pledge to the flag. There were approximately 85 persons in the audience. PRESIDENTIAL COMMENTS Trustee Fay moved to approve the following Presidential appointments: • Greg Chapman to the Police Commission (reappointment) expiring 4/30/2011 • Steve Cousins to the Police Pension (reappointment) expiring 4/30/2010 • Anthony Fremarek to the Plan Commission (ex- officio) expiring 4/30/2011 • Michael Lambert as Chairman of the Historic Preservation Commission expiring 4/30/09 • Michael Bortel as Vice - Chairman of the Historic Preservation Commission expiring 4/30/09 Seconded by Trustee Dement. Vote by roll call. Manning, yes, Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Mayor Waldorf: • Proclaimed the week of May 5 through May 11, 2008 as Building Safety Week • Proclaimed May 10, 16, 17, 18, 2008 as Poppy Days • Proclaimed May 2008 as National Preservation Month • Presented a Landmark Plaque to Michelle Kelly and Heath Wright for their house at 803 Bartlett that has been designated as a landmark. TRUSTEES COMMENTS Trustee Lamb: • Commented on the cooperation of the Building Officials throughout the country in sharing their information on Safety Standards. • Stated that he recently attended the UPC Workshop on Selling Historical Properties and thought it was very educational. • Congratulated Michelle Kelly and Heath Wright on the designation of their home as a Landmark. • Congratulated the UPC on their hard work on the Historical District. Village of Plainfield Meeting Minutes — May 5, 2008 Page 2 of 7 Trustee Dement thanked the Police Department and the Administrator for the extra effort in dealing with today's Com Ed outage. PUBLIC ALERTS There were several representatives of ComEd present in the audience. Mr. Fidel Marquez, Vice President of External Affairs and Large Customer Services, gave an update on the power outage. There was a fire at the substation located on 143rd Street. At the current time, there are still approximately 4,700 residents without power and ComEd is currently deploying portable generators throughout the community to get power available to the residents. The Village Board asked various questions to the Com Ed representatives. Anyone that would like to submit a claim should call 1- 800 - Edisonl and ask for a claim form. PUBLIC COMMENTS on items not on the Agenda (3 -5 minutes per topic) Mr. Jeff Valenti, 16516 Arbor Drive, stated that he met with several of the Trustees, but would like feedback from the Board as a whole on what is happening in his subdivision. Carrie Slabozewski, 24806 Illini, had a question relating to her water service. Dennis Garr, 23711 Ewing Drive, commended staff for lowering the water table in his subdivision, and expressed some concern regarding horizontal cracks in his basement. RESPONSE TO PRIOR PUBLIC COMMENTS — None this Meeting BUSINESS MEETING Trustee Fay moved to approve the Agenda. Seconded by Trustee Dement. Vote by roll call. Manning, yes, Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the Consent Agenda to include: Minutes of the Board Meeting held on April 21, 2008; Bills Paid and Bills Payable for May 5, 2008; Ordinance No.2750, vacating Updike Road; Ordinance No. 2751, approving of the Major Change to the Planned Development for Plainfield Small Business Park to allow for the creation of lots on property without public street frontage; Ordinance No. 2752, approving a Major Change to the Planned Development for Plainfield Small Business Park to allow a reduction in rear yard setbacks from thirty (30) feet to twenty (20) feet; Ordinance No.2753, approving a Major Change to the Planned Development for Plainfield Small Business Park to allow for increased amounts of entryway signage; Ordinance No. 2754, adopting an agreement authorizing reimbursement for the construction of improvements beneficial to the public regarding Canterbury Woods /248th Avenue Road Improvements; Ordinance No. 2755, adopting an agreement authorizing reimbursement for the construction of improvements beneficial to the public regarding Canterbury Woods sanitary sewer improvements. Seconded by Trustee Lamb. Vote by roll call. Manning, yes, Racich, yes; Vaupel, abstain; Dement, yes; Fay, yes; Lamb, yes. 5 yes, 0 no, 1 abstain. Motion carried. Village of Plainfield Meeting Minutes — May 5, 2008 Page 3 of 7 3) FARMER'S MARKET AT THE SOUTHWEST CORNER OF RT. 59 & LOCKPORT Trustee Fay moved to approve the temporary use, signage, and use of parking for a farmer's Market at the southwest corner of Route 59 and Lockport Street from June 14th through August 30, 2008 with the stipulation that the Village will be free from any liability. Seconded by Trustee Dement. Mr. Dale Lewis stated that the insurance issue is settled. The landowner will be responsible for the insurance. Mr. Carl Bryant, landowner, stated that he has coverage of the parking lot. The market will be held on Saturdays from 8:00 a.m. to 1:00 p.m. from June 14th through August 30th, 2008. Vote by roll call. Manning, yes, Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. 4) PLAINFIELD MEDICAL CENTER (Case #1380- 122007.AA.RZ.PP.SPR.FP) Trustee Fay moved to adopt Ordinance No. 2756, authorizing the execution of an annexation agreement to annex the approximately 10 acres of land east of 248th Avenue and south of Plainfield North High School, commonly known as Plainfield Medical Center. Seconded by Trustee Lamb. Vote by roll call. Manning, yes, Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to adopt Ordinance No. 2757, annexing the subject property. Seconded by Trustee Dement. Vote by roll call. Manning, yes, Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to adopt Ordinance No. 2758, rezoning the property from the default R -1 (Low Density Single Family Residential) to B -1 (Business Convenience District). Seconded by Trustee Lamb. Vote by roll call. Manning, yes, Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. 5) SANCTUARY AT MARIAN LAKE (Case #1332- 100307.AA.SU.PP) Trustee Fay moved to open a Public Hearing for an amendment to an Annexation Agreement for approximately 110 acres generally located on the east side of Drauden Road, north of Caton Farm Road and continue the Public Hearing to May 19, 2008. Seconded by Trustee Lamb. Vote by roll call. Manning, yes, Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. 6) 15022 S. BARTLETT AVENUE (Case #1391- 022808.HPC) Trustee Lamb moved to approve to direct the Village Attorney to draft an Ordinance designating the residence at 15022 S. Bartlett Avenue as a landmark. Seconded by Trustee Dement. Trustee Vaupel clarified that this was at the owners request. Vote by roll call. Manning, yes, Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes — May 5, 2008 Page 4 of 7 7) 24029 & 24031 W. MAIN STREET (Case #1384- 012208.HPC & 1388- 012308.HPC) Trustee Lamb moved to approve a Community Impact Study for 24029 (formerly 500) W. Main Street, subject to the stipulation listed in the staff report. Seconded by Trustee Dement. Mr. Jim Testin stated that the applicant is proposing to demolish these two properties to construct a two story office building. The Historic Preservation Commission has recommend that a Community Impact Study be complete for both properties. The applicant is request BTD zoning for the office building. 24029 W. Main Street was noted to be a contributing building in the ArchiSearch Urbanized Core Survey. This house meets four of the criteria for local landmark status and it is locally architecturally and historically significant and may have been an 1847 schoolhouse incorporated into part of its structure. 24031 W. Main Street was noted to be a non - contributing building in the Urbanized Core Survey. It meets three of the thirteen criteria for local landmark status and is locally architecturally and historically significant. Mr. Tom Bart, owner, was present in the audience. Mr. Bart indicated that he does not agree with having to do the impact study; it is a waste of money. Mr. Michael Lambert, UPC Chairman, stated that requiring the Community Impact Study is the same as some of the other studies that are required by the Board. The Historic Preservation Commission believes that these are very historic structures. If we allow these structures to be demolished, they will be gone forever. Mr. Lambert encouraged the Board to get a professional opinion to find out if there is something to be salvaged. Trustee Fay expressed some concern regarding requiring the Community Impact Study because of the deterioration of the buildings. Trustee Vaupel indicated that the Ordinance should be revised to make it mandatory and then there would not be any questions as to whether or not these studies should be done. Trustee Manning pointed out that the Village could not stop the owner from demolishing the buildings, and asked if there was anything that the study could produce that would get the owner to change his mind. The applicant responded no. Trustee Racich stated that the Village should at least make a serious attempt at preservation otherwise our history will be lost. If there is something of value in these properties then let's do something to save it. Trustee Lamb stated that if we make the decision to eliminate the buildings then they are lost forever. The Impact Study will determine if there is anything of historic value. We should find out for sure before we destroy the structures. Trustee Dement stated that if we keep tearing structures down, we will have nothing left. Trustee Dement pointed out that the Board could require the owner to replace the buildings that he tore down with something similar. Vote by roll call. Manning, no, Racich, yes; Vaupel, no; Dement, yes; Fay, no; Lamb, yes; Waldorf, yes. 4 yes, 3 no. Motion carried. Trustee Dement moved to approve a Community Impact Study for 24031 (formerly 502) W. Main Street, subject to the stipulation listed in the staff report. Seconded by Trustee Racich. Village of Plainfield Meeting Minutes — May 5, 2008 Page 5 of 7 Trustee Manning stated that the staff report indicates that this structure is non - contributing and asked what that meant. Mr. Testin stated that a non - contributing building is a building, structure, or site that may be part of a historic landmark or district, but does not possess historic, architectural, or archaeological significance or integrity. 24031 W. Main Street was identified as a non - contributing building on the 2006 Plainfield's Historic Urbanized Core Survey. This was based on the consultant's observations from the public right -of -way, and was typically limited to the building's architecture. Vote by roll call. Manning, no, Racich, yes; Vaupel, no; Dement, yes; Fay, no; Lamb, yes; Waldorf, yes. 4 yes, 3 no. Motion carried. 8) MAIN- ARNOLD DEVELOPMENT CONCEPT PLAN (PC Case #1381- 122007.CP) Mr. Testin stated that staff and the applicant, Bart Development, LLC request feedback and direction from the Village Board on the proposed rezoning from R -1 to BTD and Concept Plan for an office building referred to as Main - Arnold Development, located at 24029 (formerly 500) and 24031 (formerly 502) W. Main Street. Trustee Vaupel indicated that he could not support the rezoning to BTD. The concept for BTD is for Route 59 to convert to commercial. Trustee Dement indicated that he also could not support BTD zoning. Trustee Lamb stated that he would like to see the results of the impact studies. The concept is to early, and inappropriate scale and design. He also could not support BTD. Trustee Manning pointed out that there is no consensus for the rezoning. Trustee Fay stated that he is concern with the central core, but the quality of the structures should be a factor as well. He also could not support BTD zoning. Trustee Dement questioned if there was something that the Board could do to stop absentee landlords from buying potentially commercial home and letting them run down and trying to get commercial zoning. 9) LABANCZ PROPERTY CONCEPT PLAN (PC Case #1324- 041307.CP) Mr. Mike Schwarz, Planner, stated that staff and the applicant, Lakewood Land, LLC, request feedback and direction from the Village Board on the proposed Concept Plan for a 289 -unit residential development currently referred to as the Labancz Property, located at the northeast corner of the terminus of County Line Road and Illinois Route 126. The applicant is requesting a 41% density bonus; however this is a concept plan and the applicant will come back with details to justify the request. Additionally, the Park District is requesting an all -cash contribution for the required park donation, which is a policy issue for the Board. Mr. Schwarz pointed out that this is a preannexation agreement; the property is not currently contiguous to the Village. The preannexation provides for expedited signalization and intersection improvements at Route 126 and County Line Road. Mr. Cameron Bettin, Park District, was present and stated that the park/school site at the northeast corner of the property may satisfy the needs of the Plainfield School District, but it does not appear to create a viable neighborhood park site based on the typical elementary school template. The school site may serve the subdivision's neighborhood park needs by using the open space for athletic fields, the school's playground, and basketball hoops, if installed. Based on the bedroom count, using the Village of Plainfield Meeting Minutes — May 5, 2008 Page 6 of 7 highest number of bedrooms, this proposal would cause the school district to have to purchase 5.6 acres. Mr. Bettin pointed out that the Park District is currently working with the School District on this site as well as some other sites. Mr. Kurt Wandrey, Lakewood Homes, gave a presentation highlighting the concept plan. This is the third variation to the plan. Trustee Vaupel stated that he does not feel that the Village should put any of its money into the intersection of Route 126 and County Line Road. That intersection is not in the Village yet and the County should pay for the improvements. Trustee Dement stated that he did not like all of the attached housing; it should be 10% and he would like to see it incorporated into the single family. Trustee Dement indicated some concern regarding the bonuses. Trustee Fay stated that he would seldom support cash in lieu of land. Once the land is gone, it is gone. Mr. Kurt Wandrey stated that the County does not see the need for the intersection improvements at County Line and Route 126 and that it should be a concern of the Village because Village residents are getting injured at that intersection. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. COMMUNITY DEVELOPMENT REPORT Trustee Fay moved to authorize the initiation of a community sponsorship program to allow individuals, corporations, and civic organizations the opportunity to purchase Lockport Street streetscape amenities with proceeds to be earmarked for future Riverfront and related projects. Seconded by Trustee Dement. Vote by roll call. Manning, yes, Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to adopt Resolution No. 1556, for an Illinois Transportation Enhancement Program (ITEP) grant for certain improvements along Main Street. Seconded by Trustee Lamb. Vote by roll call. Manning, yes, Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to adopt Resolution No. 1557, for an Illinois Transportation Enhancement Program (ITEP) grant for certain improvements along Drauden Road. Seconded by Trustee Lamb. Vote by roll call. Manning, yes, Racich, yes; Vaupel, no; Dement, yes; Fay, yes; Lamb, yes. 5 yes, 1 no. Motion carried. Village of Plainfield Meeting Minutes — May 5, 2008 Page 7 of 7 Trustee Dement moved to reapprove the preliminary /final plat of subdivision for the Latter -Day Saints Church, located generally south of 127th Street and west of Gilmore Road, subject to the stipulations in the original staff report. Seconded by Trustee Lamb. Vote by roll call. Manning, yes, Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to approve a time extension of the approval of a special use for a religious assembly, and approval of the site plan review for the Latter -Day Saints Church. Seconded by Trustee Dement. Vote by roll call. Manning, yes, Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. PUBLIC WORKS REPORT No Report POLICE CHIEF'S REPORT Chief presented the Operations Report for March 2008. Chief Bennett gave an update to the Board on the police activities pertaining to the power outage. PEMA is currently assisting residents and checking the areas that have power outages. ATTORNEY'S REPORT No Repot. Mayor Waldorf read the reminders. Trustee Fay moved to adjourn. Seconded by Trustee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 9:45 p.m. Michelle Gibas, Village Clerk