HomeMy Public PortalAbout05-19-2008 Village MeetingVILLAGE OF PLAINFIELD
MEETING MINUTES
MAY 19, 2008
AT: VILLAGE HALL
PRESENT: J.WALDORF, L.VAUPEL, J.DEMENT, P.FAY, B.LAMB, AND W.MANNING.
ABSENT: J.RACICH. ALSO PRESENT: D.BENNETT, CHIEF OF POLICE; J.HARVEY,
ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; A.PERSONS, PUBLIC
WORKS DIRECTOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; J.TESTIN,
COMMUNITY DEVELOPMENT DIRECTOR; M. SCHWARZ, PLANNER; A.DE BONI,
COMMUNITY RELATIONS DIRECTOR; K.GRECO, POLICE COMMANDER.
Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Racich was
absent, all other Trustees were present. There were approximately 50 persons in the audience.
PRESIDENTIAL COMMENTS
Mayor Waldorf:
• Gave an update on the ComEd outage.
• Proclaimed June 2008 as Relay for Life Month
TRUSTEES COMMENTS
Trustee Dement thanked all of the volunteers that helped with the River Sweep and thanked Trustee
Fay for cooking lunch afterwards.
Trustee Fay also thanked the volunteers that helped with the River Sweep and pointed out that the
clean up also extended into Van Horn Woods and Mathers Woods.
PUBLIC ALERTS
None
PUBLIC COMMENTS on items not on the Agenda (3 -5 minutes per topic)
Garrett Peck thanked the Board for appointing him to the Plan Commission and commented on the
expenses of the Plainfield Television Group.
RESPONSE TO PRIOR PUBLIC COMMENTS — None this Meeting
BUSINESS MEETING
Trustee Fay moved to approve the Agenda. Seconded by Trustee Dement. Vote by roll call. Racich,
absent; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 5 yes, 0 no, 1 absent. Motion
carried.
Trustee Fay moved to approve the Consent Agenda to include: Minutes of the Board Meeting
held on May 5, 2008, amending Page 5, second paragraph, to reflect a no vote for Trustee Manning;
Bills Paid and Bills Payable for May 19, 2008; Cash & Investments, Revenue, and Expenditure
Reports for April, 2008; Letter of Credit Reduction for Creekside Crossing, Units 5, 6, and 7; Villas
at Fox Run; and Playa Vista, Unit 1; Ordinance No. 2759, reducing the number of Liquor Licenses as
presented in the staff report; and Ordinance No. 2760, designating the residence at 15022 S. Bartlett
Avenue as a landmark. Seconded by Trustee Lamb. Vote by roll call. Racich, absent; Vaupel, yes;
Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 5 yes, 0 no, 1 absent. Motion carried.
Village of Plainfield
Meeting Minutes — May 19, 2008
Page 2 of 6
3) CONCESSIONS AT SETTLERS' PARK
Trustee Fay moved to approve to authorize MainStreet Plainfield, Inc. to sell concessions during the
Settlers' Park Concert Series. Seconded by Trustee Dement. Vote by roll call. Racich, absent;
Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 5 yes, 0 no, 1 absent. Motion carried.
Trustee Fay moved to approve to authorize the Friends of the Plainfield Park District Foundation
to sell concessions during the Settlers' Park Movie Series. Seconded by Trustee Lamb. Vote by roll
call. Racich, absent; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 5 yes, 0 no, 1
absent. Motion carried.
4) SANCTUARY AT MARIAN LAKE (Case #1332- 100307.AA.SU.PP)
Trustee Fay moved to continue the Public Hearing to June 16, 2008. Seconded by Trustee Dement.
Vote by roll call. Racich, absent; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes.
5 yes, 0 no, 1 absent. Motion carried.
5) PLAINFIELD TOWNSHIP PARK DISTRICT (KENDALL COUNTY SPECIAL USE)
Trustee Fay moved to send a letter of no objection to Kendall County regarding the request for a
Special Use for a sport complex north of Walker Rd., west of Ridge Rd., including recommendations
as noted in staff s report. Seconded by Trustee Dement. Vote by roll call. Racich, absent; Vaupel,
yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 5 yes, 0 no, 1 absent. Motion carried.
6) NEW FIRE STATION NO. 1 (CASE #1400- 042308.SPR)
Trustee Fay moved to approve a site plan review for New Fire Station No. 1, on the southwest corner
of Van Dyke Rd. and 143rd St, subject to stipulations in staff s report. Seconded by Trustee Dement.
Trustee Vaupel asked the applicant if there is an issue with the 4th stipulation pertaining to the
installation of a bike path along 143rd Street. Mr. Andy Jaczek, FGM Architects, stated that the bike
path is indicated on the plan.
Vote by roll call. Racich, absent; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes.
5 yes, 0 no, 1 absent. Motion carried.
7) NA -AU -SAY TOWNSHIP BUILDINGS (KENDALL COUNTY PETITION 08 -14)
Trustee Fay moved to send a letter of no objection to Kendall County regarding the request for a
Special Use for township buildings at 1312 Wheeler Road, with the recommendation that Na -Au -Say
Township sign a pre- annexation agreement with the Village prior to the site plan review process, and
that there is a stipulation to address screening for outdoor storage. Seconded by Trustee Lamb.
Trustee Lamb asked if the Township has responded to the stipulations that are in our
recommendation. Mr. Testin stated that they were comfortable generally, but still need to discuss
annexation.
Vote by roll call. Racich, absent; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes.
5 yes, 0 no, 1 absent. Motion carried.
Village of Plainfield
Meeting Minutes — May 19, 2008
Page 3 of 6
8) PLAINFIELD SMALL BUSINESS PARK SPECIAL SERVICE AREA #40
Trustee Fay moved to approve to open a Public Hearing for the establishment of a Special Service
Area on the Plainfield Small Business Park. Seconded by Trustee Lamb. Voice Vote. All in favor, 0
opposed. Motion carried.
Trustee Lamb moved to adopt Ordinance No. 2761, authorizing Special Service Area #40 for the
Plainfield Small Business Park. Seconded by Trustee Fay. Vote by roll call. Racich, absent; Vaupel,
yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 5 yes, 0 no, 1 absent. Motion carried.
9) THREE RIVERS CHURCH (PC CASE #1302- 030207.SU.SU.SPR.FP)
Trustee Fay moved to adopt the Plan Commission's findings of fact and to direct the Village Attorney
to prepare an ordinance approving a Special Use for Religious Assembly for Three Rivers Church,
located at the southeast corner of Illinois Route 59 and Rolf Road, subject to the two (2) stipulations
presented in the staff report. Seconded by Trustee Lamb.
Trustee Dement expressed concern regarding the church having sewer and water service and
indicated that he would prefer that as soon as the sewer and water service becomes available that the
church be required to hook up to it. Mr. Carl Howard, Planning Committee with the Chruch, stated
that it is their intention to hook up to the water and sewer service as soon as it is within 300 feet of
the property. Trustee Lamb asked the applicant to address the stone like material on the outside of
the building. Mr. Howard explained that at the time of the expansion, the portion of the building not
affected by the expansion will then have a full masonry product at that time. At the request of
Trustee Fay, staff addressed the stormwater management. Derek Wold, Baxter and Woodman,
indicated that there are no concerns with stormwater management and also stated that his office has
reviewed the soil borings, however, he did not personally review them.
Vote by roll call. Racich, absent; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes.
5 yes, 0 no, 1 absent. Motion carried.
Trustee Lamb moved to adopt the Plan Commission's findings of fact and to direct the Village
Attorney to prepare an ordinance approving a Special Use for a Planned Development for Three
Rivers Church, including a request for variances from various provisions of the Village of Plainfield
Subdivision Code, including those provisions pertaining to the occupation and use of flood fringe
areas and stormwater drainage and detention, subject to the two (2) stipulations presented in the staff
report. Seconded by Trustee Manning. Vote by roll call. Racich, absent; Vaupel, yes; Dement, yes;
Fay, yes; Lamb, yes; Manning, yes. 5 yes, 0 no, 1 absent. Motion carried.
10) GAS CITY
Mr. Testin stated that the applicant is proposing to amend the Special Use for a Planned Development
to allow for outdoor storage for the Heron Point Development. Staff and the Plan Commission
recommend denial of the amendment.
Mr. John Argoudelis, attorney for the applicant, was present in the audience. Mr. Chris
Kalieschiefski, architect, reviewed the site plan with the Village Board.
Village of Plainfield
Meeting Minutes — May 19, 2008
Page 4 of 6
Trustee Lamb questioned whether or not what is being considered as outdoor storage is actually
outdoor sales and suggested clarifying in the ordinance outdoor storage versus outdoor sales. Trustee
Lamb also expressed concern with the enforcement of the outdoor storage /sales displays. Chief
Bennett stated that the officers can enforce the displays if they are addressed in the Special Use for
the Planned Development.
Trustee Fay stated that while he appreciates the modifications to the site plan, he is apprehensive
based on past projects that what is being agreed to will not change as has been done in the past.
Trustee Dement stated that he appreciates the architecture, but he does not want to see a gas station
on that corner.
Trustee Manning also questioned sales displays versus outside storage.
Mr. Testin pointed out that outside sales include outdoor storage. The current ordinance does not
allow for outdoor storage.
Trustee Lamb moved to amend the Special Use for a Planned Development to allow for outdoor
storage with the stipulation that outdoor storage is defined specifically so that it can be enforceable.
There was no second to that motion.
Trustee Vaupel moved to amend the Special Use for a Planned Development to allow for outdoor
Storage with the removal of the 10 outdoor storage areas by the gas pumps. There was no second to
that motion.
Trustee Dement moved to deny the applicant's request to amend the Special Use for a Planned
Development to allow for outdoor storage. Seconded by Trustee Fay. Vote by roll call. Racich,
absent; Vaupel, no; Dement, yes; Fay, yes; Lamb, no; Manning, yes; Waldorf, no. 3 yes, 3 no,
1 absent. Motion fails.
Trustee Manning moved to approve the site plan for Gas City subject to the 2 stipulations listed in
the staff report and adding a third stipulation removing the outdoor storage as presented in the site
plan. Seconded by Trustee Lamb. Vote by roll call. Racich, absent; Vaupel, yes; Dement, no; Fay,
no; Lamb, yes; Manning, yes; Waldorf, yes. 4 yes, 2 no, 1 absent. Motion carried.
ADMINISTRATOR'S REPORT
No Report.
MANAGEMENT SERVICES REPORT
Trustee Fay moved to adopt Resolution No. 1558, declaring its official intent to reimburse certain
capital expenditures from the proceeds of future debt issues. Seconded by Trustee Lamb. Vote by
roll call. Racich, absent; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 5 yes, 0 no,
1 absent. Motion carried.
ENGINEER'S REPORT
No Report.
Village of Plainfield
Meeting Minutes — May 19, 2008
Page 5 of 6
COMMUNITY DEVELOPMENT REPORT
No Report.
PUBLIC WORKS REPORT
Trustee Fay moved to award the Van Dyke Reconstruction Project to K -Five Construction
Corporation, the low bidder, in the amount of $1,133,613.55. Seconded by Trustee Lamb. Vote by
roll call. Racich, absent; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes.
5 yes, 0 no, 1 absent. Motion carried.
Trustee Fay moved to waive the bidding and authorize the wholesale purchase of 17 street light poles
with accessories from the supplier providing the lowest quote, Holophane, Acuity Brands Company,
for the total quoted price of $39,473.20 and pole bases from Lighting Solutions of Illinois, Inc. for the
total quoted price of $5,525.00 for the Van Dyke Reconstruction Project. Seconded by Trustee
Lamb. Vote by roll call. Racich, absent; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning,
yes. 5 yes, 0 no, 1 absent. Motion carried.
Trustee Fay moved to approve an Agreement with IDOT regarding improvements to Route 59
including as exhibits to the agreement, Resolution No. 1559, (exhibit B) a funding resolution;
Ordinance No. 2762, (exhibit C) restricting parking along Illinois Route 59; Ordinance No. 2763
(exhibit D) prohibiting the discharge of sanitary and industrial waste into any storm sewer or drainage
facility constructed as part of the Illinois Route 59 Improvements; and Ordinance No. 2764 (exhibit
E) prohibiting encroachments within the State of Illinois Right -of -way along Route 59. Seconded by
Trustee Dement. Vote by roll call. Racich, absent; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes;
Manning, yes. 5 yes, 0 no, 1 absent. Motion carried.
POLICE CHIEF'S REPORT
Commander Greco presented the Operations Report for April 2008.
ATTORNEY'S REPORT
Trustee Fay moved to release the Executive Session Minutes October 20, 1997; November 3, 1997;
October 5, 1998; February 1, 1999; March 1, 1999; May 17, 1999; June 5, 2000; and May 3, 2004
and not to release the remaining minutes as the need for confidentiality still exists. Seconded by
Trustee Dement. Vote by roll call. Racich, absent; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes;
Manning, yes. 5 yes, 0 no, 1 absent. Motion carried.
Mayor Waldorf read the reminders.
Trustee Fay moved to adjourn. Seconded by Trustee Dement. Voice Vote. All in favor, 0 opposed.
Motion carried.
The meeting adjourned at 8:55 p.m.
Michelle Gibas, Village Clerk
Village of Plainfield
Meeting Minutes — May 19, 2008
Page 6 of 6
VILLAGE OF PLAINFIELD
PUBLIC HEARING
MAY 19, 2008
AT: VILLAGE HALL
PRESENT: J.WALDORF, L.VAUPEL, J.DEMENT, P.FAY, B.LAMB, AND W.MANNING.
ABSENT: J.RACICH. ALSO PRESENT: D.BENNETT, CHIEF OF POLICE; J.HARVEY,
ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; A.PERSONS, PUBLIC
WORKS DIRECTOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; J.TESTIN,
COMMUNITY DEVELOPMENT DIRECTOR; M. SCHWARZ, PLANNER; A.DE BONI,
COMMUNITY RELATIONS DIRECTOR; K.GRECO, POLICE COMMANDER.
PLAINFIELD SMALL BUSINESS PARK SPECIAL SERVICE AREA #40
Mayor Waldorf called the meeting to order at 7:15 p.m. Present roll call stands.
Mr. Jim Testin, Community Development Director, stated that the Special Service Area authorizes
the Village to enact a special tax in the event that the property is not being properly maintained.
There were no public comments.
Trustee Fay moved to close the Public Hearing and return to the regular business meeting. Seconded
by Trustee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried.
The meeting adjourned at 7:16 p.m.
Michelle Gibas, Village Clerk