HomeMy Public PortalAbout06-16-2008 Village MeetingVILLAGE OF PLAINFIELD
MEETING MINUTES
JUNE 16, 2008
AT: VILLAGE HALL
BOARD PRESENT: J.WALDORF, L.VAUPEL, J.DEMENT, P.FAY, B.LAMB, W.MANNING.
J.RACICH. ALSO PRESENT: A.HARRIS, ADMINISTRATOR; J.HARVEY, ATTORNEY;
C.CORBETT, DEPUTY VILLAGE CLERK; S.LARSON, ENGINEER; A.PERSONS, PUBLIC
WORKS DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; AND
D.BENNETT, CHIEF OF POLICE.
Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were
present. There were approximately 65 persons in the audience.
PRESIDENTIAL COMMENTS
Mayor Waldorf:
• The Village hosted a meeting today with U.S. Congresswoman Judy Biggert to discuss
Canadian National's purchase of the EJ &E Railroad and concluded with a tour of the 17 rail
crossings within the Village.
• Stated that Diageo will be investing $18,000,000 in their Plainfield expansion.
• Introduced Police Chief Don Bennett who congratulated Officer Mark Siegel for being
recognized as the Crime Prevention Officer of the year for the State of Illinois.
• Introduced Plainfield Emergency Management Association (PEMA) who gave a presentation.
There was a 10 minute break to have cake and coffee with the PEMA team.
TRUSTEES COMMENTS
Trustee Dement:
• Thanked Director Persons and his office for contacting the Forest Preserve District regarding
the odors that were coming from Lake Renwick. A neighbor had called about the odor, but
was told that the Village had already taken care of it.
Trustee Fay:
• Invited the community to participate in a book discussion on environmental education. It is
cosponsored by Conservation Plainfield and the Plainfield Public Library, and it is being held
Monday, June 23 at 5:00 p.m. at the Plainfield Public Library on Illinois Street. The book for
discussion is The Naturalist and for further information you can call the Plainfield Public
Library.
Trustee Lamb:
• Stated he was impressed with the visit to Diageo and feels that the $18,000,000 expansion is
outstanding for Plainfield and that they are very good corporate citizen.
• Commended the 2007 police report and the amount of training officers have done and how
important it is.
Trustee Racich:
• Thanked everyone for their support and care while he had gone through double knee surgery.
Village of Plainfield
Meeting Minutes — June 16, 2008
Page 2 of 7
PUBLIC COMMENTS on items not on the Agenda (3 -5 minutes per topic)
Ms. Karen Russman, a resident, had noticed in the last couple of weeks a large number of trucks
using Parkview Meadows as a shortcut to get to the construction site at the Villas at Fox Run. Her
concerns are for the children and the wear and tear of the streets. Ms. Russman also asked if a no
trucks sign could be installed.
Mr. Walker Wells, a resident in the Marybrook subdivision, stated the whole subdivision has large
potholes with standing water in them and the streets are in great need of repair.
BUSINESS MEETING
Trustee Fay moved to approve the agenda. Seconded by Trustee Racich. Vote by roll call. Dement,
yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes, Vaupel, yes. 6 Yes, 0 no. Motion carried.
CONSENT AGENDA
Trustee Dement moved to approve the agenda to include: Minutes of the Board Meeting, and
Executive Session held on June 2, 2008; Bills Paid and Bills Payable for June 16, 2008; Cash &
Investments, Revenue, and Expenditure Reports for May, 2008; Resolution No. 1562, establishing
wage rates for workers in Public Works; Authorize the disbursement of $240,000 to the Lakeland's
Homeowners Association, as previously directed by the Village Board, with the understanding that
the funds will be utilized for storm water improvement. Seconded by Trustee Racich. Vote by roll
call. Dement, yes; Fay, no; Lamb, Abstain; Manning, yes; Racich, yes, Vaupel, yes. 4 Yes, 1 no. 1
Abstain. Motion carried.
ECONOMIC STIMULUS PACKAGE
Trustee Manning moved to adopt Resolution No. 1562 for the Economic Stimulus Package pertaining
to residential and commercial fee reimbursements. Seconded by Trustee Lamb.
Administrator Harris asked Staff and Board to review the Economic Stimulus Package that came
from a workshop and was updated by the request of the Village Board and submitted in the packet for
consideration.
Trustee Racich stated that when the Economic Stimulus Package was first brought up he had voted
against the previous presentation because it was limited to one developer but it has been changed for
anyone that qualifies for the program. He likes the time limit on the program and how it does not
require a change to an annexation agreement. He would like to see this done for commercial
development.
Trustee Lamb asked about the impact on the cost of the commercial.
Administrator Harris stated that during a workshop the commercial fees were reviewed by the
Finance Department and Community Development Department to have a modest impact, and few
businesses would be open from now until November 1, limiting the impact commercial fees collected
either way.
Trustee Dement feels this resolution is going to help the workers, the subdivisions, and other
businesses besides the people that are building new homes.
Village of Plainfield
Meeting Minutes — June 16, 2008
Page 3 of 7
Vote by roll call. Dement, yes; Fay, no; Lamb, yes; Manning, yes; Racich, yes, Vaupel, yes. 5 Yes,
1 no. Motion carried.
WILL COUNTY CENTER FOR ECONOMIC DEVELOPMENT
Administrator Harris introduced John Greuling from the Will County Center for Economic
Development.
Trustee Racich asked what position did the CED take with Edward Hospital in Plainfield with the
Illinois Health Facilities Planning Board, and what have they done or what could they do to help the
Village.
Mr. Greuling stated that when the Certificate of Need was first requested for a hospital in Plainfield,
the CED held a neutral position. The CED asked the Board to look at their rules and regulations and
follow them. There were four hospitals petitioning to build new facilities in Will County and the
CED's main concern was to look at all the requests so they don't over build the hospitals bed
capacity in the County. The most recent request from the CED's Board, Executive Committee, and
Strategic Policy Council was to take a positive and affirmative position on the Certificate of Need on
behalf of Edward Hospital. The CED has testified when they were asked, and did the correct political
activity when it was proper. The CED is pushing very hard for the Edward Hospital project to come
into Plainfield.
Trustee Lamb stated from earlier presentations how the workforce training was an important factor.
As far as the educational factor, the CED has more trade type skills or manufacturing skills and it
does not come out of the normal education system and asked what the CED's approach was on the
subject.
Mr. Greuling explained that they have partnerships with the National Association of Manufacturers
and have a Dream to Do It campaign that helps the young workforce find jobs from grades 9 through
12 that do not go to college. For ages 0 -12, the CED is working in partnership with the new Will
County Community Foundation in creating a program called Will County Cares to help children
understand educational needs that will help them in future careers.
Trustee Fay stated that in regards to the two logistics centers that are in progress south of Joliet, can
the CED speak to these centers, regarding the impact on the rails and roads, due to the purchase of the
EJ &E railroad and the positives or negatives it is going to have on this community and how the CED
may participate.
Mr. Greuling stated that Will County is a major inland container port. A lot of it has to do with the
transportation history and the new global supply chain that mandates the large intermodal ports and
not just on the coast but within the middle of the country. We are within a 2 day truck drive of 2/3 of
the U.S. population which makes us a major inland port. One of the biggest concerns is the impact
on the local traffic network. The CED is anticipating an economic and transportation impact study
from the City of Joliet and the developer. The Strategic Policy Council is developing a RFP called
the Inland Import Impact Study to get a cost benefit for Will County. The Impact Study will rank the
quality of the jobs, the impact on pollution, local crime, and what other behaviors the inland ports
create as a result of all the new activity coming into the county.
Village of Plainfield
Meeting Minutes — June 16, 2008
Page 4 of 7
Trustee Fay stated that the CED is proposing or requesting a $40,000 commitment, paying $10,000
over the span of four years, and asked if the CED would agree to a municipality paying as they go
instead of paying the total amount.
Mr. Greuling stated that all of the municipalities are on a year to year renewal and review concept.
Administrator Harris submitted the motion is for only the covered fiscal year.
Trustee Dement thanked Mr. Greuling for coming. He stated the Village is looking to increase
corporate offices to help with the real estate tax and bring in a four year credit college to our
community and asked how the CED could help.
Mr. Greuling explained that they have just completed a target industry study for the county and they
are going to recruit a Fortune 1000 company headquarters company to Will County and feels that
Plainfield is a prime location for an office campus.
Trustee Fay made a motion to join the Strategic Policy Council of the Will County Center for
Economic Development and authorize the membership payment of $10,000 for the 2008 -2009 fiscal
year. Seconded by Trustee Lamb. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning,
yes; Racich, yes, Vaupel, yes. 6 Yes, 0 no. Motion carried.
SANCTUARY AT MARIAN LAKE (Case #1332- 100307.AA.SU.PP)
Trustee Fay moved to continue the Public Hearing regarding an amendment to the annexation
agreement to July 21, 2008. Seconded by Trustee Lamb. Vote by roll call. Dement, yes; Fay, yes;
Lamb, yes; Manning, yes; Racich, yes, Vaupel, yes. 6 Yes, 0 no. Motion carried.
ZONING ORDINANCE TEXT AMENDMENT
Trustee Fay moved to adopt Ordinance No. 2769, an Ordinance approving the proposed text
amendments to Article XV: Historic Preservation of the Zoning Ordinance as outlined in the staff
report. Seconded by Trustee Lamb.
Trustee Manning stated that the people within the boundaries of the proposed district did not want to
be part of the district because their interests were not protected and still are not with this proposal.
Trustee Lamb commented that there were some things that were not clear and critical but they have
been reworded and he now supports it.
Trustee Dement stated that the Village is giving a 30 day turn around period prior to the scheduling
of a public hearing to review a proposed district, and if a house is in a trust and a notice has to go out,
and back to the homeowner, and then onto the Village, and then the Planning Division wants the
consent forms delivered within 10 days of the Neighborhood Question and Answer Session, he
believes that 30 days is cutting it to close and believes that 35 -40 days would be more appropriate.
Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, no; Racich, no; Vaupel, no; Mayor,
yes; 4 Yes, 3 No. Motion carried.
Village of Plainfield
Meeting Minutes — June 16, 2008
Page 5 of 7
ADMINISTRATOR'S REPORT
No Report.
MANAGEMENT SERVICES REPORT
No Report.
ENGINEER'S REPORT
No Report.
COMMUNITY DEVELOPMENT REPORT
Director Testin presented the Plan Commission and Zoning Board of Appeals Annual Report.
Trustee Lamb commented on the tremendous amount of effort and dedicated hours the planners have
put in and how they take their role very seriously.
Director Testin is seeking direction from the Village Board to ensure that The Supper Club can
proceed with their plans to host the July 26, 2008 Hawg Night as presented.
Trustee Fay supports the event. He stated that in paragraph three, The Supper Club is not requesting a
temporary permit because they are not having entertainment outdoors, but if they revise or request
entertainment outdoors there should be an outside time limit of 10:00 p.m.
Trustee Lamb supported the event and asked if The Supper Club is serving food and liquor.
Chief Bennett stated that there will be liquor involved and they do have a patio license to serve liquor
outside the establishment, but they will be adding additional space in the back on a temporary basis
and noted there will be an officer present.
Trustee Dement stated he supports this event and thinks it is a fun activity, it brings people to the
downtown area, and he commends the business for stepping up and offering an alternative during the
construction.
Trustee Manning is in support of this event and any effort that they make downtown to increase
business during the construction is a very good step.
Trustee Racich is in support of this event, but his only concern would be the noise, and if the
organizer could express a quiet exit it would be appreciated.
Trustee Vaupel supports the event.
PUBLIC WORKS REPORT
Mr. Allen Persons explained that in the past year the Village has repaired the water main on
Hazelcrest Drive and installed larger water services and stubs to better facilitate the expansion of the
reconstruction. Mr. Persons explained that Nicor replaced the gas main and services on Hazelcrest
Drive over the winter and since their work is completed the road work construction can begin.
Trustee Fay moved to adopt Resolution No 1563, authorizing the use of Motor Fuel Tax (MFT) funds
for the reconstruction of Hazelcrest Drive. Seconded by Trustee Dement.
Village of Plainfield
Meeting Minutes — June 16, 2008
Page 6 of 7
Trustee Lamb asked if the project covered more than just Hazelcrest Drive.
Director Persons explained that the Resolution was named Hazelcrest Drive, but it does cover a
radius area and not just Hazelcrest Drive.
Trustee Fay encourages expediting of this project because the residents have been very patient with
the Village, and he also recommends staff send out notices of when and what the project entails.
Director Persons replied he would do that.
Trustee Dement would like Mr. Persons to review all the streets in the area.
Director Persons replied he would do that.
Trustee Vaupel requested that the Village put up a sign for the residents with information on the
project.
Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes, Vaupel, yes. 6 Yes,
0 no. Motion carried.
POLICE CHIEF'S REPORT
Chief Bennett went over the Operations Report for May 2008.
Chief Bennett explained the replacement and purchase of a 2008 Crown Victoria police car.
Trustee Dement moved to authorize the purchase of a 2008 Crown Victoria from Landmark Ford of
Springfield, Illinois for the total purchase price of $20,897.00. Seconded by Trustee Lamb.
Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes, Vaupel, yes. 6 Yes,
0 no. Motion carried.
LIQUOR COMMISSIONER'S REPORT
Trustee Fay moved to adopt Ordinance No. 2770, amending the Liquor Control Code. Seconded by
Trustee Dement.
Trustee Lamb questioned the wording "there shall be no more than one (1) Class C -1 license issued at
any one time" does this mean this one would have to be terminated before someone else could make
the same request.
Chief Bennett stated that the Liquor Commissioner makes it a policy that there are no open licenses.
Every license has to be applied for.
Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes, Vaupel, yes. 6 Yes,
0 no. Motion carried.
Village of Plainfield
Meeting Minutes — June 16, 2008
Page 7 of 7
Trustee Fay moved to adopt Ordinance No. 2771, increasing the Class "E" Liquor Licenses from five
(5) to six (6) for Sapporo's II, Inc. DBA Sapporo Japanese Steak and Seafood to be located at 16108
S. Route 59, Suite #312. Seconded by Trustee Lamb.
Trustee Dement asked if the establishment is aware that they can only sell beer or wine and there
would not be any other alcohol.
Chief Bennett stated they are fully aware of the beer and wine only.
Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes, Vaupel, yes. 6 Yes,
0 no. Motion carried.
ATTORNEY'S REPORT
No Report.
REMINDERS
Trustee Fay asked the Mayor if the meeting packets could be received on Thursday afternoon instead
of Friday because it makes it difficult to review it by Monday for the people that go out of town on
the weekends.
Trustee Fay moved to adjourn. Seconded by Trustee Lamb. Voice vote. All in favor, 0 opposed.
Motion carried.
The meeting adjourned at 8:40 p.m.
Carol Corbett, Deputy Village Clerk