HomeMy Public PortalAbout07-07-2008 Village MeetingVILLAGE OF PLAINFIELD
MEETING MINUTES
JULY 7, 2008
AT: VILLAGE HALL
BOARD PRESENT: J.WALDORF, B.LAMB, W.MANNING, J.RACICH, AND J.DEMENT.
BOARD ABSENT: P.FAY AND L.VAUPEL. ALSO PRESENT: A.HARRIS,
ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD,
ENGINEER; AYERSONS, PUBLIC WORKS DIRECTOR; J.TESTIN, COMMUNITY
DEVELOPMENT DIRECTOR; M.SCHWARZ, PLANNER; TYLECKHAM, MANAGEMENT
SERVICES DIRECTOR; AND D.BENNETT, CHIEF OF POLICE.
Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Fay and
Trustee Vaupel were absent. All other Trustees were present. There were approximately 30 persons
in the audience.
PRESIDENTIAL COMMENTS
Mayor Waldorf:
• Stated that he attended the Illinois Health Facility Planning Board's hearing regarding Edward
Plainfield Hospital. The State's Certificate of Need process is broken. Mayor Waldorf stated
that Edward and the Village will continue to the fight for a hospital.
• Commented on the Lockport Streetscaping Project and encouraged everyone to support the
downtown businesses.
• Reminded everyone that the Village Board has eliminated the Vehicle Sticker Program.
• Gave an update on the regional water issue. The Village has plans to implement a new
engineering program to assist all development within our area. The Village has also talked to
the Township about this regional water issue. The Village is looking to update the
groundwater ordinance to address current development practices. The Village staff has also
planned to address the north retention pond near the Arbor Subdivision and have the
improvements planned through Public Works. There have also been discussions with
Hamilton Engineering regarding the south retention pond. There has been an agreement to
increase the depth of the pond. Village Staff also contacted the Will County Health
Department because of the residents' claims that it is toxic. The Will County Health
Department has identified that the water is safe.
Thanked everyone involved for the fireworks display.
TRUSTEES COMMENTS
Trustee Dement stated that he too attended the IHFPB Hearing for Edward and was very disappointed
in the process. The Village will continue to support Edward in every way possible and encouraged
communication with opposing communities to try and get support for the Edward Plainfield Hospital.
Trustee Racich encouraged everyone to contact the community leaders and the Governor and
encourage them to show support for the Edward Plainfield Hospital. This community needs a
hospital.
PUBLIC ALERTS - None
Village of Plainfield
Meeting Minutes — July 7, 2008
Page 2 of 6
PUBLIC COMMENTS on items not on the Agenda (3 -5 minutes per topic)
Mr. Garrett Peck, Liberty Grove resident, stated that the Ford F -150 has a conversion option to use
propane instead of gasoline and encouraged the Village to look into this option to save money.
RESPONSE TO PRIOR PUBLIC COMMENTS — None this Meeting
BUSINESS MEETING
1) APPROVAL OF AGENDA
Trustee Dement moved to amend the Agenda to remove Item #9, Village Center, at the request of the
applicant. Seconded by Trustee Racich. Vote by roll call. Fay, absent; Lamb, yes; Manning, yes;
Racich, yes; Vaupel, absent; Dement, yes. 4 yes, 0 no, 2 absent. Motion carried.
Trustee Dement moved to approve the Amended Agenda. Seconded by Trustee Lamb. Vote by roll
call. Fay, absent; Lamb, yes; Manning, yes; Racich, yes; Vaupel, absent; Dement, yes. 4 yes, 0 no, 2
absent. Motion carried.
2) CONSENT AGENDA
Trustee Dement moved to approve the Consent Agenda to include: Minutes of the Board Meeting
held on June 16, 2008; Bills Paid and Bills Payable for July 7, 2008; and Letter of Credit Reduction
for The Streams, Phase 3. Seconded by Trustee Lamb. Vote by roll call. Fay, absent; Lamb, yes;
Manning, yes; Racich, yes; Vaupel, absent; Dement, yes. 4 yes, 0 no, 2 absent. Motion carried.
3) EDWARD HOSPITAL
Dr. Alan Kaplan gave an update on the Edward Outpatient Center and highlighted many of the
services offered. Even with all of the services provided, a full service hospital is necessary. The
State's recommendation of a women's hospital will not provide the services that Plainfield needs.
Edward's proposal is for a full service hospital that will provide the necessary care for everyone. Dr.
Kaplan then highlighted the next steps. The next Illinois Health Facilities Planning Board Meeting is
August 12 -13, 2008.
Ms. Diane Rousonelous, Plainfield resident, thanked Dr. Kaplan for making the presentation and
courage Edward and the Board to continue the fight for a Plainfield Hospital and asked all the
citizens to contact area legislators and urge them to support the Edward Plainfield Hospital.
4) ILLINOIS LINCOLN HIGHWAY COALITION INTERPRETIVE MURAL PROJECT
Trustee Dement moved to approve the Village's participation in the Illinois Lincoln Highway
Coalition (ILHC) Interpretive Mural Project, and authorize the Village President to execute an
agreement with ILHC and the project vendor. Seconded by Trustee Racich.
Trustee Lamb suggested looking for a place downtown to place the mural.
Vote by roll call. Fay, absent; Lamb, yes; Manning, yes; Racich, yes; Vaupel, absent; Dement, yes.
4 yes, 0 no, 2 absent. Motion carried.
Village of Plainfield
Meeting Minutes — July 7, 2008
Page 3 of 6
Trustee Dement moved to approve the appointments of Paula Terzich, representing MainStreet
Plainfield, Inc., and Michael Lambert, representing the Plainfield Historical Society, to fill the two
community member seats on the Local Organizing Committee (LOC) for the ILHC Interpretive
Mural Project. Seconded by Trustee Lamb. Vote by roll call. Fay, absent; Lamb, yes; Manning, yes;
Racich, yes; Vaupel, absent; Dement, yes. 4 yes, 0 no, 2 absent. Motion carried.
5) INTERGOVERNMENTAL AGREEMENT ON ENHANCEMENTS AT LAKE
RENWICK
Trustee Dement moved to approve an intergovernmental agreement with the Forest Preserve District
of Will County on improvements at the Lake Renwick Preserve. Seconded by Trustee Lamb.
Jim Testin pointed out that the removal of debris and the installation of split rail fence along Renwick
Road to Lily Cache Creek will be alternates to the proposed bids based on what the bids come in at
and what can be afforded.
Vote by roll call. Fay, absent; Lamb, yes; Manning, yes; Racich, yes; Vaupel, absent; Dement, yes.
4 yes, 0 no, 2 absent. Motion carried.
6) PLAYA VISTA SUBDIVISION SIGN VARIANCE
Trustee Lamb moved to adopt the Plan Commission's Findings of Fact and recommend approval of
the requested sign variance; and, furthermore to direct the Village Attorney to draft an Ordinance
stating as such. Seconded by Trustee Dement.
Mr. Sam Van Bruggen, Van Bruggen Signs, gave a presentation outlining the differences between
flood lit signs and Halo Illuminated Channel Letters.
Trustee Lamb suggested modifying the sign ordinance to allow for these types of signs.
Vote by roll call. Fay, absent; Lamb, yes; Manning, yes; Racich, yes; Vaupel, absent; Dement, yes.
4 yes, 0 no, 2 absent. Motion carried.
7) THE SHOPS AT THE POLO CLUB (CASE NO. 1304- 031307.AA.RZ.SU.PP)
Trustee Dement moved to open a public hearing for an amendment to an annexation agreement for
approximately 53 acres located at the northeastern corner of 119t11 Street and Route 59. Seconded by
Trustee Manning. Voice Vote. All in favor, 0 opposed. Motion carried.
Trustee Lamb moved to adopt Ordinance No. 2773, authorizing the execution of an annexation
agreement amendment. Seconded by Trustee Dement. Vote by roll call. Fay, absent; Lamb, yes;
Manning, yes; Racich, yes; Vaupel, absent; Dement, yes; Waldorf, yes. 5 yes, 0 no, 2 absent.
Motion carried.
8) HEARTLAND PROPERTY
Trustee Dement moved to open a public hearing for an amendment to a preannexation (now
annexation) agreement for approximately 25 acres located at the northwest corner of Drauden/Steiner
Road and 143rd Street. Seconded by Trustee Lamb. Voice Vote. All in favor, 0 opposed. Motion
carried.
Village of Plainfield
Meeting Minutes — July 7, 2008
Page 4 of 6
Trustee Dement moved to authorize the Village Attorney to draft the necessary ordinances to:
Approve the Amendment to the Annexation Agreement; Approve the Annexation of the
approximately 25 acre parcel; and Rezone the property from the default R -1 zoning to B -3 zoning.
Seconded by Trustee Racich. Vote by roll call. Fay, absent; Lamb, yes; Manning, yes; Racich, yes;
Vaupel, absent; Dement, yes. 4 yes, 0 no, 2 absent. Motion carried.
9) VILLAGE CENTER
This item was removed from the Agenda.
ADMINISTRATOR'S REPORT
No Report.
MANAGEMENT SERVICES REPORT
No Report.
ENGINEER'S REPORT
No Report.
COMMUNITY DEVELOPMENT REPORT
No Report.
PUBLIC WORKS REPORT
No Report.
POLICE CHIEF'S REPORT
Chief Bennett reported that the police department responded to over 65 calls for fireworks complaints
as well as several other calls throughout the holiday weekend. It was a very busy weekend for the
Police Department.
LIQUOR COMMISSIONER REPORT
Trustee Dement moved to adopt Ordinance No. 2774, amending the number of liquor licenses as
outlined in the staff report. Seconded by Trustee Lamb. Vote by roll call. Fay, absent; Lamb, yes;
Manning, yes; Racich, yes; Vaupel, absent; Dement, yes. 4 yes, 0 no, 2 absent. Motion carried.
ATTORNEY'S REPORT
No Report.
Mayor Waldorf read the reminders.
Trustee Dement moved to adjourn. Seconded by Trustee Lamb. Voice Vote. All in favor, 0
opposed. Motion carried.
The meeting adjourned at 8:26 p.m.
Michelle Gibas, Village Clerk.
Village of Plainfield
Meeting Minutes — July 7, 2008
Page 5 of 6
VILLAGE OF PLAINFIELD
PUBLIC HEARING
JULY 7, 2008
AT: VILLAGE HALL
BOARD PRESENT: J.WALDORF, B.LAMB, W.MANNING, J.RACICH, AND J.DEMENT.
BOARD ABSENT: P.FAY AND L.VAUPEL. ALSO PRESENT: A.HARRIS,
ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD,
ENGINEER; AYERSONS, PUBLIC WORKS DIRECTOR; J.TESTIN, COMMUNITY
DEVELOPMENT DIRECTOR; M.SCHWARZ, PLANNER; TYLECKHAM, MANAGEMENT
SERVICES DIRECTOR; AND D.BENNETT, CHIEF OF POLICE.
THE SHOPS AT THE POLO CLUB
Mayor Waldorf called the meeting to order at 7:59 p.m. Current roll call stands.
Jim Testin pointed out that this is a housekeeping matter.
There were no Public Comments.
Trustee Racich moved to adjourn the Public Hearing and return to the regular business meeting.
Seconded by Trustee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried.
The meeting adjourned at 8:00 p.m.
Michelle Gibas, Village Clerk
Village of Plainfield
Meeting Minutes — July 7, 2008
Page 6 of 6
VILLAGE OF PLAINFIELD
PUBLIC HEARING
JULY 7, 2008
AT: VILLAGE HALL
BOARD PRESENT: J.WALDORF, B.LAMB, W.MANNING, J.RACICH, AND J.DEMENT.
BOARD ABSENT: P.FAY AND L.VAUPEL. ALSO PRESENT: A.HARRIS,
ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD,
ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.TESTIN, COMMUNITY
DEVELOPMENT DIRECTOR; M. SCHWARZ, PLANNER; T.PLECKHAM, MANAGEMENT
SERVICES DIRECTOR; AND D.BENNETT, CHIEF OF POLICE.
HEARTLAND PROPERTY
Mayor Waldorf called the meeting to order at 8:01 p.m. Current roll call stands.
Mr. Jim Testin outlined the amendments requested. Mr. Bruce Smith, attorney for the applicant,
identified some of the changes that have occurred since the applicant originally came before the
Board in 2004.
There was discussion regarding when the screening would be put in place. After some general
discussion, it was the consensus that the applicant would continue working with the Village staff on
the timing of the screening.
There were no Public Comments.
Trustee Dement moved to adjourn the Public Hearing and return to the regular business meeting.
Seconded by Trustee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried.
The meeting adjourned at 8:11 p.m.
Michelle Gibas, Village Clerk