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Home My Public Portal About08-04-2008 Village MeetingVILLAGE OF PLAINFIELD MEETING MINUTES AUGUST 4, 2008 AT: VILLAGE HALL BOARD PRESENT: J.WALDORF, W.MANNING, J.RACICH, P.FAY, B.LAMB. BOARD ABSENT: L.VAUPEL AND DEMENT. OTHERS PRESENT: A.HARRIS, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; M.GARRIGAN, PLANNER; M.SCHWARZ, PLANNER; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND D.BENNETT, CHIEF OF POLICE. Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Vaupel and Trustee Dement were absent, all other Trustees were present. Mayor Waldorf led the pledge to the flag. There were approximately 20 persons in the audience. PRESIDENTIAL COMMENTS Mayor Waldorf: • Sadly announced that former Chief of Police Melvin "Corky" Lantz died. Trustee Fay requested a moment of silence. Commented on the proposed Canadian National acquisition of the EJ &E Railroad. Mayor Waldorf informed everyone of a Congressional Hearing that would take place on Tuesday, but public comments would not be heard. There will be Public Hearings on September 9 at West Aurora High School, 1201 W. New York St., Aurora — Open House 4 -6pm; Public Meeting 6 -9pm and on September 11 at the Holiday Inn, 411 S. Larkin, Joliet — Open House 4 -6pm; Public Meeting 6 -9p.m. Informed everyone that the Illinois Health Facilities Planning Board will hold a hearing regarding Edward Hospital on August 12 at 9:00 a.m. at the Harold Washington College in Chicago and encouraged everyone to attend to show support. Stated that the Village Staff and the engineers are working with the builder's engineers on a solution for the retention pond at the Arbor Subdivision. They are currently working on a cost estimate and an update will be provided to the Board. Encouraged everyone to support the downtown businesses. TRUSTEES COMMENTS Trustee Fay encouraged the staff to advance the importance of the 143rd Street extension and the I -55 full access interchange with the need for an overpass /underpass. Trustee Lamb inquired as to whether or not Plainfield would be hosting a TRAC (The Regional Answer to Canadian National) Meeting. Administrator Harris responded that Plainfield is not scheduled to host a meeting. Trustee Racich stated that at the previous meeting, some of the downtown business owners asked the Board to consider some options to help the businesses through the Lockport Streetscaping construction and asked Administrator Harris for the status. Administrator Harris stated that staff will be meeting with several organizations including the DCEO, IDOT, Plainfield Area Chamber of Commerce, PEP, and Tom Cross's office to discuss some options. Village of Plainfield Meeting Minutes — August 4, 2008 Page 2 of 5 PUBLIC ALERTS None PUBLIC COMMENTS on items not on the Agenda (3 -5 minutes per topic) Mr. Michael Wisniewski, Will County Board Member, introduced himself to the Board and the audience. Mr. Wisniewski stated that Will County does some creative things to try and bring businesses into Will County and applauded the Village Board for working to stimulate the downtown area. Mr. Wisniewski also stated that Will County has citizen advisory committees and encouraged the residents to get involved. Mr. Jeff Valenti, 16516 Arbor Drive, addressed several concerns regarding his subdivision and presented a written list to the Village Board (attached to the minutes). Mr. Matt Sapolo, Arbor Resident, asked that the residents be kept informed of the progress with the issues at the Arbor Subdivision and encouraged any citizen that has an issue with their builder to contact the Better Business Bureau. Mr. Frank Peccaro request that the Board consider putting a flag pole at the memorial in Settlers' Park. RESPONSE TO PRIOR PUBLIC COMMENTS — None this Meeting BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Manning moved to approve the Agenda. Seconded by Trustee Lamb. Vote by roll call. Manning, yes; Racich, yes; Vaupel, absent; Dement, absent; Fay, yes; Lamb, yes. 4 yes, 0 no, 2 absent. Motion carried. 2) CONSENT AGENDA Trustee Fay moved to approve the Consent Agenda to include: Minutes of the Board Meeting and Executive Session held on July 21, 2008; Bills Paid and Bills Payable for August 4, 2008; and Ordinance No. 2782, amending Chapter 4, Article II, Section 4 -22(a) of the Code of Ordinances. Seconded by Trustee Lamb. Trustee Fay questioned a payment on the Bills Paid Report. Administrator Harris explained that the payment was due to the Economic Stimulus Incentive that was approved by the Village Board. Vote by roll call. Manning, yes; Racich, yes; Vaupel, absent; Dement, absent; Fay, yes; Lamb, yes. 4 yes, 0 no, 2 absent. Motion carried. 3) CHATHAM SQUARE ANNEXATION AGREEMENT AMENDMENT Trustee Fay moved to open the Public Hearing regarding an amendment to the annexation agreement for the subject property located north of 127th Street and west of Heggs Road. Seconded by Trustee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. Village of Plainfield Meeting Minutes — August 4, 2008 Page 3 of 5 Trustee Lamb moved to adopt Ordinance No. 2783, authorizing the execution of the third amendment to the annexation agreement. Seconded by Trustee Manning. Vote by roll call. Manning, yes; Racich, yes; Vaupel, absent; Dement, absent; Fay, yes; Lamb, yes; Waldorf, yes. 5 yes, 0 no, 2 absent. Motion carried. Trustee Lamb moved to approve the preliminary /final plat of subdivision for Chatham Square Unit 2R, subject to the stipulations noted in the staff report. Seconded by Trustee Manning. Vote by roll call. Manning, yes; Racich, yes; Vaupel, absent; Dement, absent; Fay, yes; Lamb, yes. 4 yes, 0 no, 2 absent. Motion carried. 4) CHASE BANK (Case #: 1406- 061608.V) Trustee Fay moved to approve a sign variance to allow a rear wall sign for the Chase Bank in the Meijer PD. Seconded by Trustee Lamb. Vote by roll call. Manning, yes; Racich, yes; Vaupel, absent; Dement, absent; Fay, yes; Lamb, yes. 4 yes, 0 no, 2 absent. Motion carried. 5) LENWOOD ESTATES (WILL COUNTY CASE) Mr. Michael Schwarz stated that the subject site is approximately 11.5 acres located on the east side of Naperville Road, '/z mile south of 135th Street, opposite DuPage Drive, in unincorporated Plainfield Township. The applicants are requesting from Will County rezoning from A -1 to E -2; rezoning from A -1 to R -3; and a Special Use for a Planned Development including variances from Will County standards; and Preliminary Plat of Subdivision. They also intend to seek approval of a pre- annexation agreement with the Village of Plainfield for the two proposed lots that front Naperville Road. Given that the subject property is 1.5 miles of the Village of Plainfield, the applications are required to provide notice to the Village in accordance with state statute. The Plan Commission voted 3 -2 to recommend that the Village Board direct staff to submit a letter of "no objection" to Will County. Mr. Schwarz reviewed some recommendations to include in the letter. Mr. Eurkaitus, Christopher Michael Builders, addressed the proposed plan with the Village Board. After some further general discussion. It was the consensus of the Board to have the staff prepare and issue a letter of no objection including the recommendations as outlined in the staff report and to include an additional recommendation outlining the importance of an shared access easement for the driveway. At 8:04 p.m. Trustee Fay left the meeting. Trustee Lamb moved to approve direct staff to prepare and submit a letter of no objection to Will County for the proposed rezoning from A -1 to E -2 and R -3, Special Use Permit for a Planned Unit Development, and Preliminary Plat of Subdivision for Lenwood Estates, located on the east side of Naperville Road, '/z mile south of 135th Street. Said letter shall outline Village of Plainfield recommendations as presented in the staff report along with the additional recommendation regarding the driveway access. Seconded by Trustee Manning. Vote by roll call. Manning, yes; Racich, yes; Vaupel, absent; Dement, absent; Fay, absent; Lamb, yes. 3 yes, 0 no, 3 absent. Motion carried. ADMINISTRATOR'S REPORT No Report. Village of Plainfield Meeting Minutes — August 4, 2008 Page 4 of 5 MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. At 8:09 p.m. Trustee Fay returned to the meeting. COMMUNITY DEVELOPMENT REPORT Mr. Michael Garrigan, Planner, stated that staff is seeking Board direction regarding the possibility of a rain barrel program hosted by the Village in conjunction with the Conservation Foundation. The Conservation Foundation would provide the Village with rain barrels for a price of $65.00. This is a reduced rate as they are marketed at $85.00. The Village could then distribute them to interested residents for any price the Village feels appropriate. Trustee Lamb had no objection to the rain barrel program, and thought that the rain barrels could be provided to the residents at the Village's cost. Trustee Fay indicated that he would support giving the barrels to interested residents and indicated that he would talk with Conservation Plainfield to see if they would consider using this program as an incentive to not using potable water for plants and gardens. Trustee Racich indicated support for the rain barrel program. PUBLIC WORKS REPORT No Report. POLICE CHIEF'S REPORT Trustee Fay moved to authorize the purchase of two (2) 2008 Crown Victoria Interceptor Packages from Landmark Ford of Springfield, Illinois. Seconded by Trustee Lamb. Vote by roll call. Manning, yes; Racich, yes; Vaupel, absent; Dement, absent; Fay, yes; Lamb, yes. 4 yes, 0 no, 2 absent. Motion carried. LIQUOR COMMISSIONER REPORT No Report. ATTORNEY'S REPORT No Report. Mayor Waldorf read the reminders. Trustee Lamb moved to adjourn. Seconded by Trustee Fay. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:20 p.m. Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes — August 4, 2008 Page 5 of 5 VILLAGE OF PLAINFIELD PUBLIC HEARING AUGUST 4, 2008 AT: VILLAGE HALL BOARD PRESENT: J.WALDORF, W.MANNING, J.RACICH, P.FAY, B.LAMB. BOARD ABSENT: L.VAUPEL AND DEMENT. OTHERS PRESENT: A.HARRIS, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; S.LARSON, ENGINEER; AYERSONS, PUBLIC WORKS DIRECTOR; M.GARRIGAN, PLANNER; M.SCHWARZ, PLANNER; TYLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND D.BENNETT, CHIEF OF POLICE. CHATHAM SQUARE ANNEXATION AGREEMENT AMENDMENT Mayor Waldorf called the meeting to order at 7:39 p.m. Present roll call stands. Mr. Michael Garrigan, Planner, stated that the applicant is seeking an amendment to the annexation agreement to permit two -unit (duplex) and three -unit (tri -plex) homes in place of a portion of the previously approved townhomes. Additionally, the petitioner is seeking approval of a preliminary /final plat of subdivision to replat a portion of the previously platted area from townhome lots to duplex lots. The applicant is also requesting to pay certain fees at permit time and to submit the required contribution instead of building Beggs Road improvements There were no public comments. Trustee Lamb moved to adjourn the Public Hearing and return to the regular business meeting. Seconded by Trustee Manning. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:42 p.m. Michelle Gibas, Village Clerk