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Home My Public Portal About08-18-2008 Village MeetingVILLAGE OF PLAINFIELD MEETING MINUTES AUGUST 18, 2008 AT: VILLAGE HALL BOARD PRESENT: J. WALDORF, J.RACICH, L.VAUPEL, J.DEMENT, P.FAY, B.LAMB, AND W.MANNING. OTHERS PRESENT: A.HARRIS, ADMINISTRATOR; J.HARVEY, ATTOREY; M.GIBAS, VILLAGE CLERK; S.LARSON, ENGINEER; AYERSONS, PUBLIC WORKS DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; M.SCHWARZ, PLANNER; TYLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND D.BENNETT, CHIEF OF POLICE. Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Waldorf led the pledge to the flag. There were approximately 25 persons in the audience. PRESIDENTIAL COMMENTS • Trustee Racich moved to approve the Presidential Appointment of ex- officio Plan Commissioner Garrett Peck to the position of Plan Commissioner with the term expiring April 30, 2011. Seconded by Trustee Dement. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. Village Clerk Gibas administered the Oath of Office to Garrett Peck. • Proclaimed September 19 -21, 2008 as Tootsie Roll Days in the Village of Plainfield. • Commented on the Canadian National acquisition and encouraged residents to attend the Surface Transportation Board's meetings. • Stated that the Plainfield Township Highway Commissioner is recommending an at -grade railroad crossing in connection with the Renwick Road Bridge and pointed out that a grade separated crossing is imperative especially with the proposed additional train traffic. • Stated that he appointed Trustee Fay and Trustee Vaupel to an ad hoc committee on Downtown Merchants. TRUSTEES COMMENTS Trustee Fay: • Asked for the topic of wind turbine energy to be on a future Committee of the Whole Workshop Agenda. • Stated that OktoberFest will be on the first weekend in October and requested that the Village waive any fees that would be associated with the fest. Trustee Racich stated that he attended the Illinois Health Facilities Board Meeting as well as the Task Force Meeting on Health Reform. Trustee Racich stated that he wrote a Letter to the Editor and sent it in to several newspapers, and read the letter. PUBLIC ALERTS None. Village of Plainfield Meeting Minutes — August 18, 2008 Page 2 of 5 PUBLIC COMMENTS on items not on the Agenda (3 -5 minutes per topic) Mr. Don Finley, 12713 Grand Pine, asked the Board to look into vacant lots that are not being properly maintained in his subdivision. A resident of the Arbor Subdivision questioned if there would be a response to the questions raised at a previous meeting. Mr. Persons stated that information is still being gathered and as soon as all of the information is obtained, a report will be made. RESPONSE TO PRIOR PUBLIC COMMENTS — None this Meeting BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Fay moved to approve the Agenda. Seconded by Trustee Dement. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. 2) CONSENT AGENDA Trustee Dement moved to approve the Consent Agenda to include: Minutes of the Board Meeting held on August 4, 2008; Bills Paid and Bills Payable for August 18, 2008; Cash & Investments, Revenue, and Expenditure Reports for July 2008; Letter of Credit Reduction for Dillman Subdivision; Approval of two purchase agreements for additional ROW on Rt. 30 near Spangler Road and to authorize the Village President to execute said agreements; and Ordinance 2784, approving a sign variance to allow a rear wall sign for Chase Bank in the Meijer Planned Development. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, no; Lamb, yes; Manning, yes. 5 yes, 1 no. Motion carried. 3) SANCTUARY AT MARIAN LAKE (Case #1332- 100307.AA.SU.PP) A Public Hearing has been continued to this date following prior public notice. However, the application for this project has been withdrawn by the applicants. The Village President and the Board of Trustees will take no further action regarding this case. 4) VILLAGE CENTER Trustee Manning moved to direct the Village Attorney to draft an ordinance approving the Third Amendment to the Wallin Woods Subdivision. Seconded by Trustee Racich. Trustee Dement questioned the sales tax rebate. Traci Pleckham stated staff is still reviewing the Economic Incentive Agreement and that her recommendation is to look at a lower percentage and a shorter time frame. Trustee Dement also questioned recapture. Mr. Paul Mitchell, attorney for the applicant, addressed recapture. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. Trustee Lamb moved to direct the Village Attorney to draft an ordinance approving the Special Use for the Planned Development subject to the two (2) stipulations listed in the staff report. Seconded by Trustee Racich. Village of Plainfield Meeting Minutes — August 18, 2008 Page 3 of 5 Trustee Fay questioned the ponding of water. Steve Larson stated the proposal would still be contingent on final engineering approval. Trustee Fay also asked for clarification of the language on Page 6 of Exhibit J. Trustee Dement asked about water meters. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, no; Lamb, yes; Manning, yes. 5 yes, 1 no. Motion carried. Trustee Manning moved to approve the Preliminary Plat for the Wallin Woods Commercial subject to the two (2) stipulations listed in the staff report. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, no; Lamb, yes; Manning, yes. 5 yes, 1 no. Motion carried. 5) NORTHWEST RIVERWALK PROJECT Trustee Fay moved to authorize the Village President to execute an agreement to expand the scope of services for the current professional services agreement with Hitchcock Design Group for the preparation of construction documents for the Northwest Riverwalk Project for an amount not to exceed $18,500 for the purpose of designing temporary parking and trail access to the Northwest Riverwalk site from the south side of Lockport Street. Seconded by Trustee Dement. Vote by roll call. Racich, no; Vaupel, no; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 4 yes, 2 no. Motion carried. 6) 24430 W. CHAMPION DRIVE (CASE# 1410- 070208.V) Trustee Fay moved to deny a fence variance, which would permit a fence to encroach 14 ft. into the corner side yard, at 24430 W. Champion Drive. Seconded by Trustee Lamb. Trustee Manning asked the attorney to comment on the American Disability Act and how this would possibly relate. Mr. Testin pointed out that staff has not received a letter from the applicant's physician stating that the variance would be medically necessary. The applicant was not present in the audience. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. 7) HERITAGE CENTER (CASE #1407- 061908.SU) Trustee Fay moved to direct the Village Attorney to draft an ordinance for a Special Use for the First Baptist Church of Plainfield subject to the three (3) stipulations listed in the staff report. Seconded by Trustee Dement. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. 8) VAN DYKE CENTER (CASE# 1408- 070108.RZ) Trustee Fay moved to direct the Village Attorney to draft an ordinance for a rezoning (map amendment) for the Van Dyke Center at 24317 S. 143rd Street subject to the stipulations in the staff report. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes — August 18, 2008 Page 4 of 5 9) 135TH PLACE (CASE #1397- 041408.SPR) Trustee Fay moved to approve the request for Site Plan Review for 135th Place, located on Outlot 9 in the Meijer Subdivision (south of 135th Street, east of Illinois Route 59), subject to the three (3) stipulations presented in the staff report. Seconded by Trustee Lamb. Trustee Lamb asked if there would be bike or pedestrian access to the park on the other side. Jim Testin stated that staff would clarify this with the Park District. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. 10) RICHARD A. ROCK AMPHITHEATER Trustee Fay moved to amend the Richard A. Rock Amphitheater Policy as outlined in the staff report. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. COMMUNITY DEVELOPMENT REPORT No Report. PUBLIC WORKS REPORT No Report. POLICE CHIEF'S REPORT Chief Bennett: • Presented the Operations Report for July 2008. • Reported that on August 23, Will County Crime Stoppers will be providing a gun buy back program. • Reported that the Active Shooter Program was very beneficial and that there were over 100 participants. • Informed the Board that as part of the ILEAS Mutual Aid, the Village is sending 4 officers to St. Paul, Minnesota to provide assistance. LIQUOR COMMISSIONER REPORT No Report. Village of Plainfield Meeting Minutes — August 18, 2008 Page 5 of 5 ATTORNEY'S REPORT Attorney Harvey stated that the Board had requested information on adopting a Resolution to place a Public Question on the November 2008 Ballot regarding a Primary Election in the Village of Plainfield. Attorney Harvey reviewed some information regarding Primary Elections. After some general discussion, it was the consensus of the Board not to proceed with the Resolution. Mayor Waldorf read the reminders. Trustee Fay moved to adjourn. Seconded by Trustee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:40 p.m. Michelle Gibas, Village Clerk