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HomeMy Public PortalAbout09-15-2008 Village MeetingVILLAGE OF PLAINFIELD MEETING MINUTES SEPTEMBER 15, 2008 AT: VILLAGE HALL BOARD PRESENT: J.WALDORF, L.VAUPEL, J.DEMENT, P.FAY, B.LAMB, W.MANNING, AND J.RACICH. OTHERS PRESENT: A.HARRIS, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; M.GARRIGAN, PLANNER; S.JAVORNOK, PLANNER; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND D.BENNETT CHIEF OF POLICE. Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Waldorf led the pledge to the flag. There were approximately 40 persons in the audience. PRESIDENTIAL COMMENTS Mayor Waldorf: • Thanked everyone for all of the help with the flooding this past weekend. • Applauded Edward Hospital as well as staff and elected officials for continuing the fight for Edward Plainfield Hospital. • Stated that an update regarding the Canadian National would be provided next week. • Proclaimed September 17, 2008 as Citizen Day and the week of September 17 -23, 2008 as Constitution Week • Proclaimed October 2008 as National Domestic Violence Awareness Month. TRUSTEES COMMENTS Trustee Fay: • Thanked everyone for their help with the flooding and questioned if tetanus shots would be available. Administrator Harris stated that the Will County Health Department is distributing information. Expressed concern regarding the berming of the Lakelands Pond and how it affected the river downstream. Trustee Lamb stated that the Lakelands had a study done by Christopher Burke Engineering regarding the impact on the river and that a permanent berm was approved and would be built soon. Trustee Racich: Stated that the Cemetery Walk has been rescheduled for September 21. Stated that with the flooding this past weekend, he has some serious concern with development next to the water. Trustee Lamb thanked everyone for all the help with the flood and reviewed some of the flooding issues that happened. Trustee Dement thanked everyone for the help with the flood and thanked everyone that made testimony at the STB Hearing on the Canadian National acquisition of the E.J. &E. Trustee Vaupel: • Reminded everyone that this Thursday at 7:00 p.m. at the Village Hall, the public is invited to attend the Transit Planning Community Workshop and provide input. • Questioned if the Homecoming Parade would be able to go down Lockport Street with the Streetscape project in progress. Mr. Jon Proulx stated that is the goal and the School District has an alternate route should Lockport Street not be available. Village Board Agenda September 15, 2008 Page 2 of 7 PUBLIC ALERTS Chief Bennett gave an update on PEMA and the Village's efforts during the rise of the DuPage River. Director Persons informed everyone that sandbags can be placed at the curb and will be picked up by Public Works. Director Persons also informed everyone that the Village is not under a boil order that had been reported. Private wells, however, may be affected. PUBLIC COMMENTS on items not on the Agenda (3 -5 minutes per topic) Historic Preservation Commissioners Bortel and Hendricksen presented a copy of a Resolution supported by the Historic Preservation Commission encouraging the Village Board to support preservation. Mr. Tom Geirich, 16251 Lexington Drive, questioned when there would a resolution to the pond issue and encouraged communication with the residents regarding strategy. Administrator Harris reviewed the significant efforts that have gone into water issues for the region as well as this particular subdivision. The Village has come up with a final solution and the developer has agreed to funding and the improvements should be made this calendar year. Ms. Pam Murphy, 16141 Farmingdale, Plainfield Township resident, stated that her home floods and believes that the Village is responsible because of the developing in the area. RESPONSE TO PRIOR PUBLIC COMMENTS — None this Meeting BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Fay moved to amend the Agenda to include a discussion on the downtown stimulus from the Ad Hoc Committee under Community Development Report. Seconded by Trustee Dement. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the Amended Agenda. Seconded by Trustee Dement. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried. 2) CONSENT AGENDA Trustee Dement moved to approve the Consent Agenda to include: Minutes of the Board Meeting held on August 18, 2008; Bills Paid and Bills Payable for September 15, 2008; Cash & Investments, Revenue, and Expenditure Reports for August, 2008; Letter of Credit Reduction for Vintage Harvest Commercial; Approval of an agreement with the Rodney Kaminskas to allow for the purchase of approximately 0.083 acres (PIN #07- 01 -27- 102 -024) at an appraised value of $31,000.00 to allow for the future reconstruction and expansion of 119th Street. Seconded by Trustee Manning. Vote by roll call. Vaupel, yes; Dement, yes; Fay, no; Lamb, yes; Manning, yes; Racich, yes. 5 yes, 1 no. Motion fails. Attorney Harvey pointed out that the Consent Agenda must be unanimously approved. Trustee Fay moved approve the Consent Agenda with the removal of Check #82632 in the amount of $7,366.36 from the Bills Paid Report. Seconded by Trustee Dement. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried. Village Board Agenda September 15, 2008 Page 3 of 7 Trustee Vaupel moved to approve Check #82632 as presented in the Bills Paid Report. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, no; Fay, no; Lamb, yes; Manning, yes; Racich, no; Mayor Waldorf, yes. 4 yes, 3 no. Motion carried. 3) NORTH WASTE WATER TREATMENT FACILITY AUTHORIZING ORDINANCE Trustee Fay moved to adopt Ordinance No. 2785, authorizing the issuance of water and sewer system Revenue Bonds of 2008 of the Village of Plainfield, Illinois. Seconded by Trustee Lamb. Mr. Tom Gavin, Managing Director from Robert W. Baird & Company, gave an overview of the revenue bond. Revenue Bonds differ from general- obligation bonds, which can be repaid through a variety of tax sources. Revenue bonds are only payable from specified revenues. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried. 4) VILLAGE CENTER Trustee Manning moved to adopt Ordinance No. 2786, approving the Third Amendment to the Wallin Woods Subdivision. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, no; Lamb, yes; Manning, yes; Racich, yes. 5 yes, 1 no. Motion carried. Trustee Manning moved to adopt Ordinance No. 2787, approving the Special Use for the Planned Development subject to the two (2) stipulations listed in the staff report. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, no; Lamb, yes; Manning, yes; Racich, yes. 5 yes, 1 no. Motion carried. 5) PLAINFIELD COMMUNITY CHORUS Trustee Manning moved to authorize a $2,000 grant for 2008 the Plainfield Community Chorus. Seconded by Trustee Racich. Vote by roll call. Vaupel, no; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 5 yes, 1 no. Motion carried. 6) PLAINFIELD TELEVISION GROUP LICENSING AGREEMENT Trustee Racich moved to authorize the Village President to execute the licensing agreement with the Plainfield Television Group and to authorize the distribution of $14,500 to the Plainfield Television Group for the 2008 -2009 Fiscal Year. Seconded by Trustee Fay. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried. 7) PLAINFIELD ART LEAGUE Trustee Dement moved to authorize a $15,000 grant for 2008 for the Plainfield Art League. Seconded by Trustee Racich. Vote by roll call. Vaupel, no; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 5 yes, 1 no. Motion carried. 8) MERLIN'S Mr. Bob Kaysen, Dayfield Resident, expressed concern regarding the location as well as test driving vehicles in the Dayfield Subdivision. Mr. Michael Garrigan, Village Planner, stated that the proposed rezoning of the subject site has complied with the required findings of fact for a rezoning and the proposed B -3 zoning is consistent with the terms of the annexation agreement and the existing zoning of the Dayfield Commercial project. Village Board Agenda September 15, 2008 Page 4 of 7 The applicant's Site Plan now conforms to the Village's Site Plan Review Ordinances. Attorney Harvey pointed out that the rezoning is a legal obligation as it was identified in the annexation agreement. Trustee Manning moved to direct the Village Attorney to draft an Ordinance rezoning Lot 1 at Dayfield Commons to B -3 (Business Highway District). Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried. Mr. John Argoudelis, attorney for the applicant, reviewed the modifications made to the site plan. Mr. Argoudelis pointed out that there will be a future north connection and the applicant will provide cross access easement. The applicant will also provide a sign and direction not to test drive vehicles through the residential neighborhood. Trustee Fay moved to deny the Site Plan for Merlin's at Lot 1 in the Dayfield Commons pursuant to the recommendation of the Plan Commission. Seconded by Trustee Dement. Vote by roll call. Vaupel, no; Dement, yes; Fay, yes; Lamb, no; Manning, no; Racich, yes; Mayor Waldorf, no. 3 yes, 4 no. Motion failed. Trustee Vaupel moved to approve the Site Plan for Merlin's at Lot 1 in the Dayfield Commons subject to the stipulations listed in the staff report and designed as presented at the Board Meeting. Seconded by Trustee Manning. Vote by roll call. Vaupel, yes; Dement, no; Fay, no; Lamb, yes; Manning, yes; Racich, no; Mayor Waldorf, yes. 4 yes, 3 no. Motion carried. 9) 24040 (517) W. LOCKPORT STREET (CASE #1422- 082608.FA) Trustee Fay moved to approve the facade grant project for 24040 (517) W. Lockport Street for an amount not to exceed $10,595.50, subject to the three (3) stipulations listed in the staff report. Seconded by Trustee Dement.Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, no; Manning, yes; Racich, yes. 5 yes, 1 no. Motion carried. 10) 24211 (708) W. LOCKPORT STREET (CASE #1422- 090308.FA) Trustee Fay moved to approve the facade grant project for 24211 (708) W. Lockport Street for an amount not to exceed $25,000, subject to the three (3) stipulations listed in the staff report and to authorize Village staff negotiation of the easement if necessary. Seconded by Trustee Vaupel. Trustee Lamb asked if the applicant agreed to the wood siding as stipulated in the staff report. The applicant was not present in the audience. There was some general discussion regarding the wood siding. Mr. Jon Proulx, Planner, pointed out that the Village also needs an easement from this property owner for the Lockport Streetscape Project, and he had some discussions with the applicant regarding the wood siding and her reservations. After some further general discussion, it was the consensus of the Board that the staff have the authority to negotiate with the applicant regarding the easement. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, no. 5 yes, 1 no. Motion carried. 11) 24110 (613) W. LOCKPORT STREET (CASE #1422- 042808.FA) Trustee Dement moved to deny the facade grant project for 24110 (613) W. Lockport Street on the basis that the proposed improvements do not meet the requirements and guidelines of the facade improvement program. There was no second to the motion. Village Board Agenda September 15, 2008 Page 5 of 7 Trustee Vaupel moved to approve the facade grant project for 24110 (613) W. Lockport Street. Seconded by Trustee Manning. Mr. Michael Garrigan stated that staff does not believe that the proposed project meets the requirements and guidelines of the facade improvement program. The applicant is proposing brick on the entire building and stone on the corners. Staff would like to see the original siding restored. Mr. Tom Mover, applicant, reviewed this proposal. Mr. Mover pointed out that the building has had three (3) additions and the clapboard siding that the staff believes is under the synthetic siding would not be underneath where the additions are. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried. Trustee Vaupel left the meeting. 12) HERITAGE CENTER (CASE #1407- 061908.SU) Trustee Fay moved to adopt Ordinance No. 2788, for a Special Use for the First Baptist Church of Plainfield subject to the three (3) stipulations listed in the staff report. Seconded by Trustee Lamb. Vote by roll call. Vaupel, absent; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. 13) VAN DYKE CENTER (CASE# 1408- 070108.RZ) Trustee Fay moved to adopt Ordinance No. 2789, for a rezoning (map amendment) for the Van Dyke Center at 24317 S. 143rd Street subject to the stipulations in the staff report. Seconded by Trustee Dement. Vote by roll call. Vaupel, absent; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Fay left the meeting. 14) PLAINFIELD BUSINESS PARK LOT I -6 (BRENTWOOD CIRCLE) (PC Case #1303 - 030507.MC.SPR) Trustee Dement moved to approve a one -year extension of the previous approval of the Site Plan Review for Plainfield Business Park Lot I -6 for a project referred to as Brentwood Circle, located on the east side of Illinois Route 59, north of W. Industrial Drive South, subject to the stipulations provided in the staff report. This extension shall be valid until August 20, 2009. Seconded by Trustee Lamb. Vote by roll call. Vaupel, absent; Dement, yes; Fay, absent; Lamb, yes; Manning, yes; Racich, yes. 4 yes, 0 no, 2 absent. Motion carried. Trustee Vaupel returned to the meeting. 15) COMPREHENSIVE PLAN UPDATE (CASE #1418- 072908.TA) Trustee Lamb moved to approve direct the Village Attorney to draft an Ordinance approving various amendments to the Comprehensive Plan as outlined in the staff report. Seconded by Trustee Manning. Vote by roll call. Vaupel, yes; Dement, yes; Fay, absent; Lamb, yes; Manning, yes; Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Fay returned to the meeting. Village Board Agenda September 15, 2008 Page 6 of 7 ADMINISTRATOR'S REPORT Administrator Harris pointed out that the Ad Hoc Committee is proposing a marketing strategy under the Community Development report. The Village budgeted toward marketing for the Lockport Streetscape project and felt that the marketing use proposed by the Ad Hoc Committee could be done administratively with the funds already budgeted versus Village Board action. It was the consensus that the implementation could be done administratively to support the Ad Hoc Committee. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. COMMUNITY DEVELOPMENT REPORT Trustee Lamb moved to extend the ability of South Bay Partners to reimburse 50% of their building and impact fees to a period of 15 months from the 1 year that is identified in Resolution No. 1562. Seconded by Trustee Manning. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried. Trustee Fay did not present the Ad Hoc Committee Report. PUBLIC WORKS REPORT Trustee Fay moved to accept the low bid and authorize the Village President to execute a contract with P.T. Ferro Construction Company to complete the Steiner Road Reconstruction Project at a total bid amount of $4,287,727.82. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to accept the low bid and authorize the Village President to execute a contract with Mark -It Corporation to complete the 2008 Pavement Marking Program at a total bid amount of $39,799.47. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to accept the low bid and authorize the Village President to execute a contract with SKC Construction to complete the 2008 Pavement Crack Filling Program at a total bid amount of $38,924.84. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT Operations Report for August 2008 Trustee Fay moved to adopt Ordinance No. 2790, authorizing the sale of personal property. Seconded by Trustee Racich. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to authorize the purchase of a Bradford Storage System in the amount of $19,420.00. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried. Village Board Agenda September 15, 2008 Page 7 of 7 LIQUOR COMMISSIONER REPORT No Report. ATTORNEY'S REPORT No Report. Mayor Waldorf read the reminders. Trustee Dement moved to adjourn. Seconded by Trustee Fay. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 9:55 p.m. Michelle Gibas, Village Clerk