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Home My Public Portal About10-06-2008 Village MeetingVILLAGE OF PLAINFIELD MEETING MINUTES OCTOBER 6, 2008 AT: VILLAGE HALL BOARD PRESENT: J.WALDORF, J.DEMENT, P.FAY, B.LAMB, W.MANNING, J.RACICH, L.VAUPEL. OTHERS PRESENT: A.HARRIS, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; D.KISSEL, WASTEWATER SUPERINTENDENT; M.GARRIGAN, PLANNER; M.SCHWARZ, PLANNER; AND D.BENNETT CHIEF OF POLICE. Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Waldorf led the pledge to the flag. There were approximately 50 persons in the audience. PRESIDENTIAL COMMENTS Mayor Waldorf: • Commented on Oktoberfest and thanked everyone for all their hard work in coordinating the event. • Thanked Mike Schwarz for all of his efforts in coordinating information and meetings regarding the Canadian National Acquisition of the EJ &E. • Thanked the Village Clerk's office for the extra effort in registering voters. TRUSTEES COMMENTS Trustee Fay: • Commented on Oktoberfest and thanked everyone that was involved. • Requested a report comparing the expenditures of the rebate program for development to the fees received by permits. • Questioned some of the concept plans on the agenda this evening and felt that they should be just discussion items. Trustee Fay moved to have items #5, 8, 9, and 10 as discussion only. There was no second to that motion. Trustee Dement: • Thanked all the service organizations and Trustee Fay for Oktoberfest. • Encouraged everyone to write letters of support for Edward Hospital and to attend the next hearing. Information will be posted on Channel 6 and the Village's website. • Congratulated Conservation Plainfield for the demonstration at the Illinois Municipal League Conference in Chicago. Trustee Lamb encouraged everyone to write letters of support for Edward Hospital and suggested that instead of writing a long letter, residents should write 2 -3 shorter letters. PUBLIC ALERTS - None Village of Plainfield Meeting Minutes — October 6, 2008 Page 2 of 10 PUBLIC COMMENTS on items not on the Agenda (3 -5 minutes per topic) Ms. Karen Rebuehr, 13934 S. Weller Drive, expressed concern regarding the berm and sandbagging at the Lakelands Subdivision. Bill, 24856 W. Pine Cone Lane, also expressed concern regarding the berm at the Lakelands. In 1996, his home did not flood, and it flooded this year. Mr. Scott Baron, Dayifeld Resident, expressed concern regarding trustees using personal email addressed to conduct village business. Mr. Carl Bryant, resident, expressed concern regarding the flooding and how to best handle it in the future. Trustee Lamb stated that the berm at the Lakelands was discussed at the Village Board level on October 8, 2007 at a Committee of the Whole Workshop. Trustee Dement asked for the information to be re- presented. Jane Curtin, 23052 Pennington expressed concern regarding the Lakelands and felt that the culverts were not being correctly used because the water was diverted. Dr. Jeff Valenti, 16516 Arbor Drive, stated that he is still looking for answers regarding groundwater in the Arbor of Plainfield Subdivision. Mr. Jim East, Dayfield Resident, expressed concern regarding the vote on Merlin and asked the Trustees to state why they voted yes. Mr. Clarence Hall, Dayfield Resident, expressed concern regarding Merlin. Nancy Kilsdonk, 24908 Chalk Hill, stated that she attended the Coffee with the Mayor and Mayor Waldorf admitted that he did not know that there was only one entrance to the Merlin on the residential street and thanked the Trustees that voted no. RESPONSE TO PRIOR PUBLIC COMMENTS — None this Meeting BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Dement moved to approve the Agenda. Seconded by Trustee Lamb. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes — October 6, 2008 Page 3 of 10 2) CONSENT AGENDA Trustee Dement moved to approve the Consent Agenda to include: Minutes of the Board Meeting held on September 15, 2008; Bills Paid and Bills Payable for October 6, 2008; Letter of Credit Reduction for Tuttle Estates, Units 1 and 2; and Walker's Grove, Unit 11; Ordinance No. 2792 rezoning Lot 1 at the Dayfield Commons to B -3 (Business Highway District). Seconded by Trustee Manning. Vote by roll call. Dement, yes; Fay, no; Lamb, yes; Manning, yes; Racich, no; Vaupel, yes. 4 yes, 2 no. Motion failed. Clerk Gibas stated that the Consent Agenda must be approved by unanimous vote. All items on the Consent Agenda will be voted on individually. Trustee Fay moved to approve the Minutes of the Board Meeting held on September 15, 2008. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes. 6 yes, 0 no. Motion carried. Trustee Lamb moved to approve the Bills Paid and Bills Payable for October 6, 2008. Seconded by Trustee Manning. Vote by roll call. Dement, yes; Fay, no; Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes. 5 yes, 1 no. Motion carried. Trustee Lamb moved to approve Letter of Credit Reduction for Tuttle Estates, Units 1 and 2; and Walker's Grove, Unit 11. Seconded by Trustee Manning. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes. 6 yes, 0 no. Motion carried. Trustee Lamb moved to adopt Ordinance No. 2792 rezoning Lot 1 at the Dayfield Commons to B -3 (Business Highway District). Seconded by Trustee Manning. Vote by roll call. Dement, no; Fay, no; Lamb, yes; Manning, yes; Racich, no; Vaupel, yes; Mayor Waldorf, yes. 4 yes, 3 no. Motion carried. 3) COMPREHENSIVE PLAN UPDATE (CASE #1418- 072908.TA) Trustee Fay moved to adopt Ordinance No.2793, approving various amendments to the Comprehensive Plan as outlined in the staff report. Seconded by Trustee Lamb. There was some general discussion regarding some potential additional changes to the Comprehensive Plan. After some further general discussion, it was the consensus of the Board to adopt the changes as presented and schedule a future discussion at a Committee of the Whole Workshop for any additional changes. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes. 6 yes, 0 no. Motion carried. 4) SIGN CODE UPDATE (CASE #1416- 072408.TA) Trustee Lamb moved to authorize the Village Attorney to draft an Ordinance approving a text amendment to the Village's Sign Code as outlined in the staff report. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes — October 6, 2008 Page 4 of 10 5) HARMONY RIDGE (CASE #1392- 022808.AA.SU.CP) Trustee Fay moved to open a Public Hearing regarding an annexation agreement for Harmony Ridge. Seconded by Manning. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Vaupel moved to direct the Village Attorney to draft an Ordinance annexing the subject property. Seconded by Trustee Manning. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes. 6 yes, 0 no. Motion carried. Trustee Vaupel moved to direct the Village Attorney to draft an Ordinance authorizing the execution of an annexation agreement subject to a traffic impact fee credit, allowing a minor change as long as no building permits are issued, and written notice to the homeowners regarding the ball field prior to closing. Seconded by Trustee Manning. Vote by roll call. Dement, no; Fay, no; Lamb, no; Manning, yes; Racich, no; Vaupel, yes. 2 yes, 4 no. Motion failed. Trustee Lamb stated that he did not support a major change to the product type or structure without going through the Plan Commission. Trustee Lamb moved to direct the Village Attorney to draft an Ordinance to authorize the execution of an annexation agreement subject to the other suggestions made by the Village Board. Seconded by Trustee Manning. Vote by roll call. Dement, no; Fay, no; Lamb, yes; Manning, yes; Racich, no; Vaupel, yes; Mayor Waldorf, yes. 4 yes, 3 no. Motion carried. Attorney Harvey pointed out that the motion was to direct the Village Attorney to draft the ordinance and therefore only needed 4 votes. To pass the ordinance, it will take 5 votes. Trustee Manning moved to direct the Village Attorney to draft the an Ordinance approving a Planned Development. Seconded by Trustee Vaupel. Vote by roll call. Dement, no; Fay, no; Lamb, yes; Manning, yes; Racich, no; Vaupel, yes; Mayor Waldorf, yes. 4 yes, 3 no. Motion carried. The Board did not vote on the Concept Plan. 6) 14931 S. BARTLETT AVENUE (CASE #1409- 070108.HPC) Trustee Fay moved to direct the Village Attorney to draft an Ordinance designating the residence at 14931 S. Bartlett Avenue as a landmark. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes. 6 yes, 0 no. Motion carried. 7) LIFESPRING COMMUNITY CHURCH (CASE # 1404- 052108.SPR.FP) Trustee Lamb moved to approve the Site Plan Review for LifeSpring Community Church, located on the east side of Wood Farm Road, north of Lockport Street, subject to the four (4) stipulations that are presented in the staff report. Seconded by Trustee Manning. Trustee Fay expressed serious concerns regarding flooding and moving dirt on that property. Trustee Fay indicated that he can not support this project because of its location and that it has nothing to do with the church. Vote by roll call. Dement, yes; Fay, no; Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes. 5 yes, 1 no. Motion carried. Village of Plainfield Meeting Minutes — October 6, 2008 Page 5 of 10 Trustee Lamb moved to approve the Preliminary /Final Plat of Subdivision for LifeSpring Community Church, located on the east side of Wood Farm Road, north of Lockport Street, subject to the four (4) stipulations that are presented in the staff report. Seconded by Trustee Manning. Vote by roll call. Dement, yes; Fay, no; Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes. 5 yes, 1 no. Motion carried. Trustee Vaupel moved to direct staff to initiate a text amendment to the landscaping provisions of the Zoning Ordinance to eliminate the requirement for a two -foot high undulating landscape berm or two -foot grade drop between the right -of -way line and the edge of a parking lot in the front and corner side yards of the B -5 (Traditional Business) District. Seconded by Trustee Lamb. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes. 6 yes, 0 no. Motion carried. 8) BOUGHTON FARM (CASE #1411- 070308.AA.SU) Trustee Dement moved to open a public hearing for a pre annexation agreement. Seconded by Trustee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Fay asked if the developer would consider using more conservation design by using swales. Mr. Garrigan pointed out that best management practices would be discussed during the next stage of planning. This is just a concept. Trustee Lamb stated that the stub road would be beneficial to the existing development by giving the residents another way to exit the subdivision. Mr. Dan O'Donnell stated that he would be willing to gate the road so that the existing subdivision could have access through Boughton Farm Subdivision, but the Boughton Farm Subdivision would not have access to their roads. Trustee Lamb also expressed concern regarding the Book Road alignment. Trustee Vaupel expressed concern with the traffic circle. The applicant agreed to remove it. Trustee Vaupel asked to add a timeframe on the preannexation agreement to 4 years. The applicant agreed. Trustee Racich expressed concern with connecting to township roads and also expressed concern with Book Road. Trustee Manning also expressed concern with Book Road. Trustee Manning moved to direct the Village Attorney to draft an ordinance approving the annexation and annexation agreement for the Boughton Farm development. Seconded by Trustee Fay. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes. 6 yes, 0 no. Motion carried. Trustee Dement moved to defer the Concept Plan for the Boughton Farm development. Seconded by Trustee Lamb. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes. 6 yes, 0 no. Motion carried. At 9:40 p.m. Mayor Waldorf called for a 10 minute recess. The meeting resumed at 9:55 p.m. Village of Plainfield Meeting Minutes — October 6, 2008 Page 6 of 10 Trustee Fay moved to amend the Agenda to move items #11 and the Liquor Commissioner Report after Item #8. Seconded by Trustee Lamb. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes. 6 yes, 0 no. Motion carried. 11) MAINSTREET PLAINFIELD, INC. Trustee Lamb moved to approve the budgeted annual amount of $40,000 for MainStreet Plainfield, Inc. for the 2008 -2009 Fiscal Year. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes. 6 yes, 0 no. Motion carried. LIQUOR COMMISSIONER REPORT Trustee Fay moved to adopt Ordinance No. 2794, increasing the Class "M" Liquor Licenses from two (2) to three (3). Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes. 6 yes, 0 no. Motion carried. Chief Bennett stated that the Village currently has 36 establishments that have liquor licenses. 9) EATON KROGH FARM (CASE #1412- 070308.AA) Trustee Fay moved to open a public hearing for an annexation agreement. Seconded by Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Fay thanked the applicant for increasing the open space and for incorporating numerous green and conservation design. Trustee Lamb stated that he liked the design. Trustee Manning asked if the applicant agreed with the stipulations listed in the staff report. The applicant agreed to the stipulations. Trustee Vaupel asked for a time limit on the pre- annexation. The applicant agreed to 5 years. Trustee Fay moved to direct the Village Attorney to draft an ordinance approving the annexation and annexation agreement for the Eaton Farm development. Seconded by Trustee Lamb. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the concept plan for the Eaton Farm development with the five (5) stipulations. Seconded by Trustee Lamb. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes. 6 yes, 0 no. Motion carried. 10) UPDIKE FARM (MACOM) (CASE #1386- 042908.SU.PP.SPR) Administrator Harris stated that although the Developer has paid engineering and legal fees on this development, they have not agreed to sign a letter identifying the developer receivables due at the end of the year. As the practice of this board to not hear agenda items that have developer receivables, I recommend that this agenda item be defer until the Developer addresses the outstanding item. Village of Plainfield Meeting Minutes — October 6, 2008 Page 7 of 10 ADMINISTRATOR'S REPORT Administrator Harris stated that per the Village's Committee of the Whole Workshop, the Mayor on behalf of the Board of Trustees and residents has submitted final comments on the Draft Environment Impact Statement (EIS) for the Surface Transportation Board's Docket No 35087: Canadian National Railway's (CN) proposed acquisition of the Elgin, Joliet and Eastern (EJ &E). MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. COMMUNITY DEVELOPMENT REPORT No Report. PUBLIC WORKS REPORT No Report. POLICE CHIEF'S REPORT No Report. ATTORNEY'S REPORT No Report. Mayor Waldorf read the reminders. Trustee Lamb moved to adjourn. Seconded by Dement. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 10:25 p.m. Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes — October 6, 2008 Page 8 of 10 VILLAGE OF PLAINFIELD PUBLIC HEARING OCTOBER 6, 2008 AT: VILLAGE HALL BOARD PRESENT: J.WALDORF, J.DEMENT, P.FAY, B.LAMB, W.MANNING, J.RACICH, L.VAUPEL. OTHERS PRESENT: A.HARRIS, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; D.KISSEL, WASTEWATER SUPERINTENDENT; M.GARRIGAN, PLANNER; M.SCHWARZ, PLANNER; AND D.BENNETT CHIEF OF POLICE. HARMONY RIDGE Mayor Waldorf called the meeting to order at 7:45 p.m. Present roll call stands. Mr. Paul Mitchell, attorney for the applicant, reviewed a concept plan for a 159.53 acre parcel at the northwest corner of Ridge Road and Walker Road in Kendall County. The proposal includes approximately 681 dwelling units and 27.7 acres of commercial. Mr. Michael Garrigan, Planner, pointed out that the applicant is asking for a credit for the traffic improvement fee for the signal at the intersection of Walker Road and Ridge Road, and they are requesting to be able to change residential products without having to amend the annexation agreement and conduct a public hearing. Tony Iannone, 23650 Cotswold, questioned if a Homeowner's Association needed to be in place prior to building. Mr. Mitchell confirmed that it would. Barb Fatina, 23651 W. Cotswold expressed concern with allowing flexibility with the annexation agreement. The public hearing is the only process where the residents can voice their concerns. There were no other public comments. Trustee Lamb asked which detention pond would be donated to the Park District. Mr. Mitchell stated that the larger pond is going to be donated to the Park District. Trustee Lamb indicated support for a credit for the traffic impact fee. Trustee Vaupel stated that notice should be given to all homebuyers that there will be an 80 -acre park with lighted ball fields adjacent to the subdivision and wanted to see the notice in the closing documents and acknowledged by the homeowner to avoid any miscommunication about the park. Trustee Vaupel also indicated support for the traffic impact fee credit and had no issue with product modifications as long as no building permits were issued. But, if there are building permits issued, a public hearing must be required. Trustee Lamb stated that he did not support a change without going through the Plan Commission product. Trustee Lamb moved to close the public hearing and return to the regular business meeting. Seconded by Dement. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:18 p.m Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes — October 6, 2008 Page 9 of 10 VILLAGE OF PLAINFIELD PUBLIC HEARING OCTOBER 6, 2008 AT: VILLAGE HALL BOARD PRESENT: J.WALDORF, J.DEMENT, P.FAY, B.LAMB, W.MANNING, J.RACICH, L.VAUPEL. OTHERS PRESENT: A.HARRIS, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; D.KISSEL, WASTEWATER SUPERINTENDENT; M.GARRIGAN, PLANNER; M.SCHWARZ, PLANNER; AND D.BENNETT CHIEF OF POLICE. BOUGHTON FARM Mayor Waldorf called the meeting to order at 8:45 p.m. Present roll call stands. Brian Talman, representing Madonna Development, Inc. stated that the applicant is seeking a pre - annexation agreement for approximately 185 acres located on 127th Street, east of Route 59, and west of Naperville Road. The applicant is seeking to develop a 322 unit residential project — 214 single family units and 108 duplex units. Mr. Tony Iannone, 23650 Cotswold expressed concern regarding the connection of this proposed subdivision to his subdivision. Mr. Gary Krol, 12453 Bright Lane, questioned the homeowners association and also expressed concern with connecting to his subdivision, building more homes when there is an excess of vacant homes, and asked for the pond to have a bubbler to avoid being stagnant.. Mr. Bruce Brown, 23739 Cotswold, thanked the developer and the Plan Commission with addressing the concerns presented at the Plan Commission. Mr. Brown expressed concern with 119th Street and how the development will tie in with the commercial. Mike Rollinger, 23625 Andrew, expressed concern regarding the connection of Book Road. There were no other public comments. Trustee Lamb moved to close the public hearing and return to the regular business meeting. Seconded by Fay. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 9:10 p.m. Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes — October 6, 2008 Page 10 of 10 VILLAGE OF PLAINFIELD PUBLIC HEARING OCTOBER 6, 2008 AT: VILLAGE HALL BOARD PRESENT: J.WALDORF, J.DEMENT, P.FAY, B.LAMB, W.MANNING, J.RACICH, L.VAUPEL. OTHERS PRESENT: A.HARRIS, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; D.KISSEL, WASTEWATER SUPERINTENDENT; M.GARRIGAN, PLANNER; M.SCHWARZ, PLANNER; AND D.BENNETT CHIEF OF POLICE. EATON KROUGH FARM Mayor Waldorf called the meeting to order at 10:00 p.m. Present roll call stands. Mr. Brian Talman, representing Madonna Development, Inc., gave a presentation. The applicant is proposing a preannexation agreement for a 173 unit residential project on approximately 158 acres located on Route 126, just east of Schlapp Road. There will also be 20 acres of commercial. The concept plan incorporates numerous green and conservation initiatives and the goal is to maintain 50% as open space. There were no public comments. Trustee Fay moved to close the public hearing and return to the regular business meeting. Seconded by Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 10:10 p.m. Michelle Gibas, Village Clerk