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Home My Public Portal About11-03-2008 Village MeetingVILLAGE OF PLAINFIELD MEETING MINUTES NOVEMBER 3, 2008 AT: VILLAGE HALL BOARD PRESENT: J. WALDORF, B.LAMB, W.MANNING, J.RACICH, L.VAUPEL, J.DEMENT, AND P.FAY. OTHERS PRESENT: A.HARRIS, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; S.LARSON, ENGINEER; AYERSONS, PUBLIC WORKS DIRECTOR; M.GARRIGAN, VILLAGE PLANNER; JON PROULX, PLANNER; TYLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND D.BENNETT, CHIEF OF POLICE. Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Waldorf led the pledge to the flag. There were approximately 80 persons in the audience. PRESIDENTIAL COMMENTS Mayor Waldorf: • Invited everyone to the Lighting of Lockport Street on Saturday. • Stated that he attended the opening of the I -55 widening. • Proclaimed the month of November 2008 as National American Indian Heritage Month in the Village of Plainfield. • Proclaimed November 8, 2008 as World Town Planning Day. • Proclaimed November 19, 2008 as National Geographic Information Systems (GIS) Day. TRUSTEES COMMENTS Trustee Fay stated that he read an article in the newspaper regarding a letter received by the Mayor from the IEPA regarding violations at the Arbor Subdivision and was upset that the information was not forwarded to the Board of Trustees. Mayor Waldorf indicated that he did not recall the letter and would look into it. Trustee Dement: • Thanked everyone involved with the Lockport Streetscaping project and encouraged everyone to visit Downtown Plainfield. • Asked the Police Chief to look into a possible noise ordinance regulating noise from cars. • Encouraged everyone to send letters of support to the Illinois Health Facilities Planning Board for Edward Hospital. PUBLIC ALERTS - None PUBLIC COMMENTS on items not on the Agenda (3 -5 minutes per topic) Mr. Jeff Valenti, 16516 Arbor Drive, expressed concern regarding the water issues in his subdivision and the builder not having the proper IEPA permits. Trustee Racich indicated that he learned of the violations from the newspaper as well and the Village is trying to come to a positive solution. Trustee Fay requested that the Village Board receive thorough reports on this issue. Trustee Dement also expressed concern about learning of the violations from the newspaper. Village of Plainfield Meeting Minutes — November 3, 2008 Page 2 of 6 Mr. Dave Morris, 16414 Arbor Drive, complemented Trustee Fay for taking the time to walk through the Arbor Subdivision. Mr. Morris expressed concern regarding the decline in home values and urged the Board to find a solution. Mr. Dennis Garr, 23711 Ewing, expressed concern about the field tile work being done in Plainfield Township and the lack of communication. Mr. Garr stated that he felt that others should also be responsible for the bill and not just the Village of Plainfield. Mr. Garr also pointed out that his house is sinking and there is also a sewer gas smell. RESPONSE TO PRIOR PUBLIC COMMENTS — None this Meeting BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Fay moved to approve the Agenda. Seconded by Trustee Dement. Vote by roll call. Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes. 6 yes, 0 no. Motion carried. 2) CONSENT AGENDA Trustee Lamb moved to approve items a and b under the Consent Agenda. Seconded by Trustee Manning. Vote by roll call. Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, no. 5 yes, 1 no. Motion failed. Clerk Gibas pointed out that the Consent Agenda needs to be approved unanimously. The items under the Consent Agenda will be voted on individually. Trustee Fay moved to approve the Minutes of the Board Meeting held on October 20, 2008. Seconded by Trustee Manning. Vote by roll call. Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes. 6 yes, 0 no. Motion carried. Trustee Lamb moved to approve the Bills Paid and Bills Payable for November 3, 2008. Seconded by Trustee Manning. Vote by roll call. Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, no. 5 yes, 1 no. Motion carried. 3) 2007 -2008 AUDIT PRESENTATION Trustee Fay moved to accept the Audit, Single Audit, and Management Letter of the Village of Plainfield for the fiscal year ended April 30, 2008. Seconded by Trustee Manning. Mr. Dan Berg, Sikich, LLP, reviewed the results of the audit. The auditors gave the best possible opinion available and that is that the audit is "Clean." Vote by roll call. Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes — November 3, 2008 Page 3 of 6 4) PLAINFIELD ECONOMIC PARTNERSHIP Trustee Dement moved to approve the budgeted annual amount of $75,000 for Plainfield Economic Partnership. Seconded by Trustee Lamb. Trustee Fay indicated that he thought originally that the funding was for the salary of the director and inquired if a new director had been appointed. Trustee Lamb stated that the Village funding is for the organization, not just the director position. Joe Judd took over the director duties and Trustee Lamb was not sure whether or not the director position would be filled. Trustee Racich stated that although he is a supporter of PEP, he is a critic of every organization that receives Village funds. Every other organization has been required to submit a presentation and a budget and he felt that this item should be deferred until such information could be submitted to the Village Board. Trustee Dement agreed with Trustee Racich and removed his motion. 5) FAIRFIELD RIDGE PUD AMENDMENT (PC CASE NO. 1420- 082008.SU.PP.SPR) Trustee Manning moved to adopt the findings of fact of the Plan Commission as the findings of fact of the Board of Trustees and, furthermore, to direct the Village Attorney to prepare an ordinance approving a major change to the Planned Unit Development for Fairfield Ridge to permit a mix of townhome and duplex housing units in place of a portion of the approved single - family- detached homes. Seconded by Trustee Lamb. Trustee Fay inquired about the pending litigation and felt that this item should not have been brought to the Board if there is pending litigation. Attorney Harvey stated that the pending litigation a trespass issue and is between two private parties and the Village of Plainfield is not a party to that lawsuit. Trustee Manning inquired if granting the petitioner's request would create more liability for the Village. Attorney Harvey replied that it would not. Trustee Manning also pointed out that this item was before the Plan Commission for several hours and that the Plan Commission recommended approval. Trustee Dement indicated that he did not like all the attached housing in the original plan and he likes this proposal even less. Trustee Lamb indicated that he did not have any issues with the multi - family and that the density increase is barely over half of what is allowed in that area. Trustee Racich inquired as to what the developer was going to do to accommodate the only home owner in that subdivision. Mr. Steve Gregory, President of McNaughton, stated that no specific accommodations have been given to the owners. Mr. Mike Lucas, attorney for the Gosses, stated that they had purchased their home in February 2008 based upon representations of the plat. The owners are concerned that the new design and the elimination of more single - family homes would diminish the value of their home. The owners are Village of Plainfield Meeting Minutes — November 3, 2008 Page 4 of 6 willing to compromise with the builder and have offered other options. They brought different designs to Mr. Gregory. They are just asking for input and to be treated fairly. Trustee Vaupel verified that the litigation did not involve design or stormwater. Attorney Harvey stated that when he last reviewed the litigation it pertained to trespass and set back issues. Vote by roll call. Lamb, yes; Manning, yes; Racich, no; Vaupel, yes; Dement, no; Fay, abstain; Waldorf, yes. 4 yes, 2 no, 1 abstain. Motion carried. 6) HARMONY RIDGE (CASE #1392- 022808.AA.SU.CP) Trustee Fay moved to adopt Ordinance No. 2799, authorizing the execution of an annexation agreement for the subject property, located at the northwest corner of Ridge Road and Walker Road. Seconded by Trustee Racich. Vote by roll call. Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to adopt Ordinance No. 2800, annexing the subject property. Seconded by Trustee Racich. Vote by roll call. Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes. 6 yes, 0 no. Motion carried. Trustee Manning moved to adopt Ordinance No. 2801, approving a Special Use for a Planned Development. Seconded by Trustee Lamb. Vote by roll call. Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes. 6 yes, 0 no. Motion carried. Trustee Lamb moved to approve the Concept Plan for the Harmony Ridge Subdivision. Seconded by Trustee Manning. Trustee Fay asked if there had been any modifications to the density especially the apartments. Mr. Paul Mitchell, attorney for the applicant, stated that there has been no modifications to the density or neighborhood number 5. Trustee Fay also asked if park donation could be allocated specifically towards the maintenance of those parks. Mr. Mitchell stated that the developer does not have any control over how the money is allocated. Vote by roll call. Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes. 6 yes, 0 no. Motion carried. 7) BOUNCE U UP (CASE #: 1424- 091108.SU) Trustee Fay moved to adopt Ordinance No. 2802, approving a special use for Bounce U Up. Seconded by Trustee Lamb. Vote by roll call. Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes. 6 yes, 0 no. Motion carried. 8) ZONING ORDINANCE AMENDMENT — DOWNTOWN OUTDOOR AMENDMENT (CASE #: 1429- 093008.TA) Trustee Fay moved to direct the Village Attorney to prepare an ordinance to amend the Zoning Ordinance to permit outdoor uses within the public right -of -way in the B -5 zoning district as described in the staff report. Seconded by Trustee Racich. Village of Plainfield Meeting Minutes — November 3, 2008 Page 5 of 6 Trustee Lamb stated that he felt the components of the outdoor uses were straightforward and felt that overall the amendments were excellent. Trustee Lamb suggested limiting the outdoor seating to 11:00 p.m.; restricting the umbrellas to a color, not restricting the print; and felt that pets should be consistent with the indoor requirements. Trustee Fay indicated that he agreed with Trustee Lamb about pets. Mayor Waldorf also agreed. Trustee Vaupel stated that he liked the amendments as written and suggested considering a percentage with the umbrellas. Vote by roll call. Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes. 6 yes, 0 no. Motion carried. 9) EAST SIDE HISTORIC DISTRICT (CASE #: 1419- 081808.HPC) Trustee Fay moved to adopt Ordinance No. 2803, approving the East Side Historic District per the boundaries identified. Seconded by Trustee Lamb. Vote by roll call. Mayor Waldorf opened the floor for public comments. There were no public comments. Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes. 6 yes, 0 no. Motion carried. 10) ROUTE 30 DESIGN GUIDELINES Trustee Lamb moved to direct the Village Attorney to draft a resolution adopting the Route 30 Design Guidelines. Seconded by Trustee Fay. Trustee Vaupel expressed concern with the landscaping identified on pages 73 and 77, but felt that overall it was well done. Trustee Vaupel also inquired about setting up a TIF District for this area. Trustee Lamb inquired about a business park on I -55 noted on page 13 and felt that a committee could be identified for this area. Trustee Lamb also pointed out a typo. Trustee Manning asked what could be done to inspire the private developments to comply with the guidelines. Mr. Garrigan pointed out that a TIF District could help provide some incentive. Vote by roll call. Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. Village of Plainfield Meeting Minutes — November 3, 2008 Page 6 of 6 COMMUNITY DEVELOPMENT REPORT Mr. Jon Proulx, Planner, gave an update on Lockport Street. There will be a grand re- opening celebration on Saturday including a small parade PUBLIC WORKS REPORT Trustee Fay moved to authorize Shreve Services, K &D Landscaping, and J &S Construction to complete emergency snow plowing, salting, and /or snow removal as per the schedule of bid prices provided by each contractor for the winter season of 2008 -2009. Seconded by Trustee Dement. Vote by roll call. Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes. 6 yes, 0 no. Motion carried. Trustee Vaupel asked for the costs to be tracked. POLICE CHIEF'S REPORT Chief Bennett informed everyone that an arrest had been made for the armed robbery at TCF Bank. LIQUOR COMMISSIONER REPORT Trustee Fay moved to adopt Ordinance No. 2804, decreasing the Class "F" Liquor Licenses from thirteen (13) to twelve (12). Seconded by Trustee Lamb. Vote by roll call. Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to adopt Ordinance No. 2805, increasing the Class "D" Liquor Licenses from three (3) to four (4) for PFC of Plainfield, Inc. DBA Aurelio's Pizza. Seconded by Trustee Lamb. Vote by roll call. Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes. 6 yes, 0 no. Motion carried. ATTORNEY'S REPORT No Report. Mayor Waldorf read the reminders. Trustee Fay moved to adjourn. Seconded by Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 9:10 p.m. Michelle Gibas, Village Clerk