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HomeMy Public PortalAbout12-01-2008 Village MeetingVILLAGE OF PLAINFIELD MEETING MINUTES DECEMBER 1, 2008 AT; VILLAGE HALL BOARD PRESENT: J.WALDORF, J.RACICH, L.VAUPEL, J.DEMENT, P.FAY, B.LAMB, AND W.MANNING. OTHERS PRESENT: A.HARRIS, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; S.LARSON, ENGINEER; M.GARRIGAN, VILLAGE PLANNER; M.SCHWARZ, PLANNER; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND D.BENNETT, CHIEF OF POLICE. Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Waldorf led the pledge to the flag. There were approximately 20 persons in the audience. PRESIDENTIAL COMMENTS Mayor Waldorf: • Informed everyone that the Plainfield Riverfront Master Plan has been recognized with a Planning and Analysis Honor Award from the Illinois Chapter of the American Society of Landscape Architects (ILASLA). Representatives of the Village, including Trustee Dement, who is the Chairman of the Steering Committee, will join the project consultant team of Hitchcock Design Group, Inc. to accept the award. • Proclaimed December 2008 as National Drunk and Drugged Driving (313) Prevention Month TRUSTEES COMMENTS Trustee Manning thanked Trustee Dement for his involvement with the Riverfront Steering Committee. Trustee Fay also thanked Trustee Dement. Trustee Dement stated that it's all about staff planners and Hitchcock Design. Trustee Vaupel asked if the 2 hour parking limit downtown was still in effect. Chief Bennett stated that the ordinances is still on the books, however, the signs are not posted. Trustee Vaupel asked if temporary signs could be posted. Chief Bennett stated that he will bring a report to the Board next week regarding the parking. Trustee Fay moved to adjourn to Executive Session as permitted under the Open Meetings Act, Section 2 (c)(1) to discuss the appointment, employment, compensation, discipline, performance, or dismissal of employees or legal counsel, to reconvene. Seconded by Trustee Dement. Vote by roll call. Racich, no; Vaupel, no; Dement, yes; Fay, yes; Lamb, no; Manning, no. 2 yes, 4 no. Motion failed. Trustee Dement stated that the Joint Meeting with the Plainfield Township was productive and asked the Staff to bring back information on the Spur Line. PUBLIC ALERTS - None Village of Plainfield Meeting Minutes — December 1, 2008 Page 2 of 6 PUBLIC COMMENTS on items not on the Agenda (3 -5 minutes per topic) No Comments. RESPONSE TO PRIOR PUBLIC COMMENTS — None this Meeting BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Dement moved to approve. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, no; Lamb, yes; Manning, yes. 5 yes, 1 no. Motion carried. 2) CONSENT AGENDA Trustee Dement moved to approve the Consent Agenda to include: Minutes of the Board Meeting held on November 17, 2008; Bills Paid and Bills Payable Reports for December 1, 2008; Letter of Credit Reduction for Crossings at Wolf's Creek Unit 1; Approval of the 2009 Meeting Schedules for: Village Board, Committee of the Whole Workshop, Coffee with the Mayor, Plan Commission and Zoning Board of Appeals, Historic Preservation, HPC Subcommittees, Police Pension Board, and Police Commission with a changing the Police Pension Board October 20, 2009 Meeting to October 13, 2009; Approve a one year extension of the Intergovernmental Agreement between the Village of Plainfield and the Plainfield Fire Protection District related to the transfer of the Village's municipal site at Grande Park for the construction of Fire Station #5; Authorize the execution of a contract with Skyline Plastering, the low bidder, in the amount not to exceed $8,500 for the Village Hall Facility EIFS repair /caulking work. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. 3) COIL PLUS INVESTMENT, LLC (CASE #: 1432- 101508.SU) Trustee Fay moved to approve to accept the Plan Commission findings of fact and to direct the Village Attorney to prepare an ordinance approving a Special Use for an Indoor Recreation Facility, for a proposed volleyball facility, located at 14407 Coil Plus Drive, subject to the six (6) stipulations presented in the staff report. Seconded by Trustee Racich. There was some general discussion regarding on -site and on- street parking. Chief Bennett stated that staff did not see a concern with the on- street parking because of there is limited flow through traffic on Coil Plus Drive. Mr. Christopher Marszalek, Manager for Coil Plus Investment, LLC, stated that they do not have any objections to the six (6) stipulations listed in the staff report. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. 4) GAS CITY Trustee Lamb moved to direct the Village Attorney to draft a Special Use ordinance for a Gas City at Drauden Road and Route 126. Seconded by Trustee Manning. Mr. Michael Garrigan, Village Planner, stated that the applicant is seeking to annex approximately 16 acres at the southwest corner of Drauden and Route 126 and to construct a Gas City on 1.8 acres at the hard corner. The subject 16 acres will be developed as a commercial development. The applicant Village of Plainfield Meeting Minutes December 1, 2008 Page 3 of 6 is requesting that the Special Use, Site Plan, and Preliminary and Final Plat be considered prior to the scheduled hearing on the proposed annexation agreement which is scheduled for the December 15 "' Village Board Meeting. This request is based on the applicant's need to get this project entitled by the end of the year. Mr. Allen Persons, Public Works Director, reviewed the potential water and sewer extensions. Mr Persons pointed out that the applicant is requesting that the Village assume the cost of extending sanitary lines to the subject site in the approximate amount of $633,000.00 and water extensions in the approximate amount of $850,000.00 to the subject site and that the Village take the recapture position and recapture the funds for this extension. Trustee Racich stated that the report summary states that the applicant has stated to staff that the proposed commercial project is not viable unless the Village budgets for these extensions. That it is almost ridiculous to ask the Village to budget this amount of money for someone's commercial development. Trustee Manning stated that by extending the water and sewer line, it opens up the entire intersection to development and he would like to see this done. Trustee Manning inquired as to the status of the right -in /right out. Mr. Garrigan stated that there is a general consensus on the location. Staff is looking for board input on a full or 3/ access point. Mr. John Argoudelis, attorney for the applicant, stated that there is a timing issue regarding the senior facility that is on the agenda later this evening. It is a special license from the state and they need to close on property this year. Gas City delivered the engineering last week, and Baxter and Woodman just received it today. At the Plan Commission Meeting, it was identified that there were no major issues with engineering. Mr. Argoudelis stated that there is an opportunity here to get not only this corner but all four corners of commercial development. This is achievable because we have a commercial user that is ready and willing to come in here and also a Senior Living Facility both are willing to commit to building in 2009. Mr. Argoudelis stated that he did an analysis on the cost benefit. The sales tax revenue from the Gas City site will be approximately $200,000 - $225,000 a year. This corner could possibly support four (4) 10 -acre commercial sites. Trustee Manning inquired as to the financing of the extensions. Mr. Persons stated that it would be funded from the utility account and that there would need to be 300 -400 permits issued to pay for the debt otherwise we would need to take money from the reserves. Traci Pleckham reviewed the fund balance. The Village only took in $560,000 this year. Additionally, the Village has commitments for the expansion of the Wastewater Treatment facility. There are also some debt service obligations. Trustee Dement stated that he is worried about digging into the reserves. He did not want to take action on this without looking at finances and revenue projections. Trustee Racich expressed concern with promises not becoming reality. These are hard times and we need to be careful on every nickel spent. Times may change in the future. Trustee Lamb clarified that some of the issues could be addressed in the annexation agreement. Vote by roll call. Racich, no; Vaupel, yes; Dement, no; Fay, no; Lamb, yes; Manning, yes; Waldorf, yes. 4 yes, 3 no. Motion carried. Village of Plainfield Meeting Minutes — December 1, 2008 Page 4 of 6 Trustee Manning moved to approve the Site Plan for a Gas City at Drauden Road and Route 126. Seconded by Trustee Lamb. Mr. Chris Kalieschiefski reviewed the site plan; it is similar to Heron Point. Trustee Lamb stated that he would like to see less red on the canopy. Trustee Manning agreed. Mr. Bill McHenry, Gas City, stated that the canopy is important to Gas City but they would be willing to make the same concessions similar to Heron Point. Trustee Dement stated that he would like to see Gas City participate more with the financing on the sewer and water extensions. Vote by roll call. Racich, no; Vaupel, yes; Dement, no; Fay, no; Lamb, yes; Manning, yes; Waldorf, yes. 4 yes, 3 no. Motion carried. Trustee Lamb moved to approve the preliminary and Final Plat for the approximately 16 acre site at the corner of Drauden and Route 126. Seconded by Trustee Manning. Trustee Manning asked for feedback on the access point. There was some general discussion on the access points. Chief Bennett stated that the north entrance should be right -in /right -out because it is nearest to the intersection. A neutral full access would be at the northern property line at the Senior Facility and Gas City. Vote by roll call. Racich, no; Vaupel, yes; Dement, no; Fay, no; Lamb, yes; Manning, yes; Waldorf, yes. 4 yes, 3 no. Motion carried. Trustee Racich stated that if this Board proceeds with the project and the concept that we are going to fund $1 million to $1.5 million to subsidize a development, he believes that the Board is totally in error. Trustee Fay stated that his no vote is based on his experience in dealing with various projects represented by Mr. Argoudelis. His position is also further influenced by the fact that the officers seldom get all the information needed. He does not trust that the Village Board is being apprised of essential information through various developers and from our administration. 5) BOULEVARD Trustee Fay moved to open the Public Hearing for the Amended Annexation Agreement for the Boulevard development and continue it to December 15, 2008. Seconded by Trustee Racich. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. 6) LOTS 97 & 98 KINGS BRIDGE ESTATES Trustee Fay moved to direct the Village Attorney to draft a variance ordinance for Lots 97 & 98 in the Kings Bridge Estate development. Seconded by Trustee Dement. Trustee Dement asked if the stonn water easement had been resolved. Mr. Steve Larson, Baxter and Woodman, stated that his office just received the engineering and did not have time to review it yet. Trustee Dement stated that the items should not be brought to the board if they are incomplete. Village of Plainfield Meeting Minutes — December 1, 2008 Page 5 of 6 Trustee Fay clarified that the motion is just to have the Village Attorney draft the ordinance and that no action would be taken until that time. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. Trustee Vaupel moved to table the Final Plat of consolidation of Lots 97 & 98 in the Kings Bridge Estate development until the ordinance comes back. Seconded by Trustee Racich. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. 7) HERITAGE WOODS OF PLAINFIELD - CASE NO. 1414B.SU.SPR. Trustee Lamb moved to adopt the Plan Commission's findings of fact as the findings of fact of Board of Trustees, and furthermore direct the Village Attorney to prepare an ordinance granting approval of the Special Use for the Heritage Woods Supportive Living Facility, an assisted living facility, generally located on Drauden Road south of the intersection of IL Route 126 and Drauden, subject to the two stipulations in the staff report. Seconded by Trustee Manning. Mr. Michael Garrigan stated that the applicant is requesting a special use to build a 108 unit supportive living facility located south of IL Route 126, west of Drauden Road. The applicant is seeking pre- annexation as part of the Gas City case. Engineering has been submitted, but not a complete set. Mr. Larson stated that if the final engineering was submitted, it was received today and he has not had a chance to review it. Mr. George Dinges, applicant, reviewed the supportive living program. Mr. Dinges pointed out that they need to secure a site in Plainfield by the end of this year otherwise they will lose the special license from the state. They have been working for the past 2 years on trying to find a site suitable for this facility. Trustee Racich asked Mr. Dinges if the Gas City was not approved if this project would be able to pay for the water and sewer extensions. Mr. Dinges stated that it would add a tremendous cost to the supportive living facility, but it could be a possibility. Vote by roll call. Racich, no; Vaupel, yes; Dement, no; Fay, no; Lamb, yes; Manning, yes; Waldorf, yes. 4 yes, 3 no. Motion carried. Trustee Lamb moved to approve the Site Plan Review for the Heritage Woods Supportive Living Facility, subject to the two stipulations in the staff report. Seconded by Trustee Manning. Vote by roll call. Racich, no; Vaupel, yes; Dement, no; Fay, no; Lamb, yes; Manning, yes; Waldorf, yes. 4 yes, 3 no. Motion carried. ADMINISTRATOR'S REPORT Administrator Harris stated that First National Bank is sponsoring a bus to take people to Springfield to show support for the Plainfield Edward Hospital. The bus leaves at 7:00 a.m. Contact First National Bank to reserve a seat on the bus. Village of Plainfield Meeting Minutes — December 1, 2008 Page 6 of 6 MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. COMMUNITY DEVELOPMENT REPORT No Report. PUBLIC WORKS REPORT No Report. POLICE CHIEF'S REPORT Trustee Fay moved to adopt Ordinance No. 2811, regarding noise for vehicle stereos. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. LIQUOR COMMISSIONER REPORT No Report. ATTORNEY'S REPORT No Report. Mayor Waldorf read the reminders. EXECUTIVE SESSION Trustee Fay moved to adjourn to Executive Session as permitted under the Open Meetings Act, Section 2 (c)(1) to discuss the appointment, employment, compensation, discipline, performance, or dismissal of employees or legal counsel, not to reconvene. Seconded by Trustee Dement. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. The meeting adjourned at 8:55 p.m. Michelle Gibas, Village Clerk