HomeMy Public PortalAbout12-01-2008 Village MeetingVILLAGE OF PLAINFIELD
MEETING MINUTES
DECEMBER 1, 2008
AT; VILLAGE HALL
BOARD PRESENT: J.WALDORF, J.RACICH, L.VAUPEL, J.DEMENT, P.FAY, B.LAMB, AND
W.MANNING. OTHERS PRESENT: A.HARRIS, ADMINISTRATOR; J.HARVEY,
ATTORNEY; M.GIBAS, VILLAGE CLERK; S.LARSON, ENGINEER; M.GARRIGAN,
VILLAGE PLANNER; M.SCHWARZ, PLANNER; T.PLECKHAM, MANAGEMENT SERVICES
DIRECTOR; AND D.BENNETT, CHIEF OF POLICE.
Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were
present. Mayor Waldorf led the pledge to the flag. There were approximately 20 persons in the
audience.
PRESIDENTIAL COMMENTS
Mayor Waldorf:
• Informed everyone that the Plainfield Riverfront Master Plan has been recognized with a
Planning and Analysis Honor Award from the Illinois Chapter of the American Society of
Landscape Architects (ILASLA). Representatives of the Village, including Trustee
Dement, who is the Chairman of the Steering Committee, will join the project consultant
team of Hitchcock Design Group, Inc. to accept the award.
• Proclaimed December 2008 as National Drunk and Drugged Driving (313) Prevention
Month
TRUSTEES COMMENTS
Trustee Manning thanked Trustee Dement for his involvement with the Riverfront Steering
Committee. Trustee Fay also thanked Trustee Dement.
Trustee Dement stated that it's all about staff planners and Hitchcock Design.
Trustee Vaupel asked if the 2 hour parking limit downtown was still in effect. Chief Bennett stated
that the ordinances is still on the books, however, the signs are not posted. Trustee Vaupel asked if
temporary signs could be posted. Chief Bennett stated that he will bring a report to the Board next
week regarding the parking.
Trustee Fay moved to adjourn to Executive Session as permitted under the Open Meetings Act,
Section 2 (c)(1) to discuss the appointment, employment, compensation, discipline, performance, or
dismissal of employees or legal counsel, to reconvene. Seconded by Trustee Dement. Vote by roll
call. Racich, no; Vaupel, no; Dement, yes; Fay, yes; Lamb, no; Manning, no. 2 yes, 4 no. Motion
failed.
Trustee Dement stated that the Joint Meeting with the Plainfield Township was productive and asked
the Staff to bring back information on the Spur Line.
PUBLIC ALERTS - None
Village of Plainfield
Meeting Minutes — December 1, 2008
Page 2 of 6
PUBLIC COMMENTS on items not on the Agenda (3 -5 minutes per topic)
No Comments.
RESPONSE TO PRIOR PUBLIC COMMENTS — None this Meeting
BUSINESS MEETING
1) APPROVAL OF AGENDA
Trustee Dement moved to approve. Seconded by Trustee Lamb. Vote by roll call. Racich, yes;
Vaupel, yes; Dement, yes; Fay, no; Lamb, yes; Manning, yes. 5 yes, 1 no. Motion carried.
2) CONSENT AGENDA
Trustee Dement moved to approve the Consent Agenda to include: Minutes of the Board Meeting
held on November 17, 2008; Bills Paid and Bills Payable Reports for December 1, 2008; Letter of
Credit Reduction for Crossings at Wolf's Creek Unit 1; Approval of the 2009 Meeting Schedules for:
Village Board, Committee of the Whole Workshop, Coffee with the Mayor, Plan Commission and
Zoning Board of Appeals, Historic Preservation, HPC Subcommittees, Police Pension Board, and
Police Commission with a changing the Police Pension Board October 20, 2009 Meeting to October
13, 2009; Approve a one year extension of the Intergovernmental Agreement between the Village of
Plainfield and the Plainfield Fire Protection District related to the transfer of the Village's municipal
site at Grande Park for the construction of Fire Station #5; Authorize the execution of a contract with
Skyline Plastering, the low bidder, in the amount not to exceed $8,500 for the Village
Hall Facility EIFS repair /caulking work. Seconded by Trustee Lamb. Vote by roll call. Racich, yes;
Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried.
3) COIL PLUS INVESTMENT, LLC (CASE #: 1432- 101508.SU)
Trustee Fay moved to approve to accept the Plan Commission findings of fact and to direct the
Village Attorney to prepare an ordinance approving a Special Use for an Indoor Recreation Facility,
for a proposed volleyball facility, located at 14407 Coil Plus Drive, subject to the six (6) stipulations
presented in the staff report. Seconded by Trustee Racich.
There was some general discussion regarding on -site and on- street parking. Chief Bennett stated that
staff did not see a concern with the on- street parking because of there is limited flow through traffic
on Coil Plus Drive.
Mr. Christopher Marszalek, Manager for Coil Plus Investment, LLC, stated that they do not have any
objections to the six (6) stipulations listed in the staff report.
Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes,
0 no. Motion carried.
4) GAS CITY
Trustee Lamb moved to direct the Village Attorney to draft a Special Use ordinance for a Gas City at
Drauden Road and Route 126. Seconded by Trustee Manning.
Mr. Michael Garrigan, Village Planner, stated that the applicant is seeking to annex approximately 16
acres at the southwest corner of Drauden and Route 126 and to construct a Gas City on 1.8 acres at
the hard corner. The subject 16 acres will be developed as a commercial development. The applicant
Village of Plainfield
Meeting Minutes December 1, 2008
Page 3 of 6
is requesting that the Special Use, Site Plan, and Preliminary and Final Plat be considered prior to the
scheduled hearing on the proposed annexation agreement which is scheduled for the December 15 "'
Village Board Meeting. This request is based on the applicant's need to get this project entitled by
the end of the year.
Mr. Allen Persons, Public Works Director, reviewed the potential water and sewer extensions. Mr
Persons pointed out that the applicant is requesting that the Village assume the cost of extending
sanitary lines to the subject site in the approximate amount of $633,000.00 and water extensions in
the approximate amount of $850,000.00 to the subject site and that the Village take the recapture
position and recapture the funds for this extension.
Trustee Racich stated that the report summary states that the applicant has stated to staff that the
proposed commercial project is not viable unless the Village budgets for these extensions. That it is
almost ridiculous to ask the Village to budget this amount of money for someone's commercial
development.
Trustee Manning stated that by extending the water and sewer line, it opens up the entire intersection
to development and he would like to see this done. Trustee Manning inquired as to the status of the
right -in /right out. Mr. Garrigan stated that there is a general consensus on the location. Staff is
looking for board input on a full or 3/ access point.
Mr. John Argoudelis, attorney for the applicant, stated that there is a timing issue regarding the senior
facility that is on the agenda later this evening. It is a special license from the state and they need to
close on property this year. Gas City delivered the engineering last week, and Baxter and Woodman
just received it today. At the Plan Commission Meeting, it was identified that there were no major
issues with engineering.
Mr. Argoudelis stated that there is an opportunity here to get not only this corner but all four corners
of commercial development. This is achievable because we have a commercial user that is ready and
willing to come in here and also a Senior Living Facility both are willing to commit to building in
2009. Mr. Argoudelis stated that he did an analysis on the cost benefit. The sales tax revenue from
the Gas City site will be approximately $200,000 - $225,000 a year. This corner could possibly
support four (4) 10 -acre commercial sites.
Trustee Manning inquired as to the financing of the extensions. Mr. Persons stated that it would be
funded from the utility account and that there would need to be 300 -400 permits issued to pay for the
debt otherwise we would need to take money from the reserves. Traci Pleckham reviewed the fund
balance. The Village only took in $560,000 this year. Additionally, the Village has commitments for
the expansion of the Wastewater Treatment facility. There are also some debt service obligations.
Trustee Dement stated that he is worried about digging into the reserves. He did not want to take
action on this without looking at finances and revenue projections. Trustee Racich expressed concern
with promises not becoming reality. These are hard times and we need to be careful on every nickel
spent. Times may change in the future. Trustee Lamb clarified that some of the issues could be
addressed in the annexation agreement.
Vote by roll call. Racich, no; Vaupel, yes; Dement, no; Fay, no; Lamb, yes; Manning, yes; Waldorf,
yes. 4 yes, 3 no. Motion carried.
Village of Plainfield
Meeting Minutes — December 1, 2008
Page 4 of 6
Trustee Manning moved to approve the Site Plan for a Gas City at Drauden Road and Route
126. Seconded by Trustee Lamb.
Mr. Chris Kalieschiefski reviewed the site plan; it is similar to Heron Point. Trustee Lamb stated
that he would like to see less red on the canopy. Trustee Manning agreed. Mr. Bill McHenry, Gas
City, stated that the canopy is important to Gas City but they would be willing to make the same
concessions similar to Heron Point. Trustee Dement stated that he would like to see Gas City
participate more with the financing on the sewer and water extensions.
Vote by roll call. Racich, no; Vaupel, yes; Dement, no; Fay, no; Lamb, yes; Manning, yes; Waldorf,
yes. 4 yes, 3 no. Motion carried.
Trustee Lamb moved to approve the preliminary and Final Plat for the approximately 16 acre site at
the corner of Drauden and Route 126. Seconded by Trustee Manning.
Trustee Manning asked for feedback on the access point. There was some general discussion on the
access points. Chief Bennett stated that the north entrance should be right -in /right -out because it is
nearest to the intersection. A neutral full access would be at the northern property line at the Senior
Facility and Gas City.
Vote by roll call. Racich, no; Vaupel, yes; Dement, no; Fay, no; Lamb, yes; Manning, yes; Waldorf,
yes. 4 yes, 3 no. Motion carried.
Trustee Racich stated that if this Board proceeds with the project and the concept that we are going to
fund $1 million to $1.5 million to subsidize a development, he believes that the Board is totally in
error.
Trustee Fay stated that his no vote is based on his experience in dealing with various projects
represented by Mr. Argoudelis. His position is also further influenced by the fact that the officers
seldom get all the information needed. He does not trust that the Village Board is being apprised of
essential information through various developers and from our administration.
5) BOULEVARD
Trustee Fay moved to open the Public Hearing for the Amended Annexation Agreement for the
Boulevard development and continue it to December 15, 2008. Seconded by Trustee Racich. Vote
by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no.
Motion carried.
6) LOTS 97 & 98 KINGS BRIDGE ESTATES
Trustee Fay moved to direct the Village Attorney to draft a variance ordinance for Lots
97 & 98 in the Kings Bridge Estate development. Seconded by Trustee Dement.
Trustee Dement asked if the stonn water easement had been resolved. Mr. Steve Larson, Baxter and
Woodman, stated that his office just received the engineering and did not have time to review it yet.
Trustee Dement stated that the items should not be brought to the board if they are incomplete.
Village of Plainfield
Meeting Minutes — December 1, 2008
Page 5 of 6
Trustee Fay clarified that the motion is just to have the Village Attorney draft the ordinance and that
no action would be taken until that time.
Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0
no. Motion carried.
Trustee Vaupel moved to table the Final Plat of consolidation of Lots 97 & 98 in the Kings Bridge
Estate development until the ordinance comes back. Seconded by Trustee Racich. Vote by roll call.
Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion
carried.
7) HERITAGE WOODS OF PLAINFIELD - CASE NO. 1414B.SU.SPR.
Trustee Lamb moved to adopt the Plan Commission's findings of fact as the findings of fact of Board
of Trustees, and furthermore direct the Village Attorney to prepare an ordinance granting approval of
the Special Use for the Heritage Woods Supportive Living Facility, an assisted living facility,
generally located on Drauden Road south of the intersection of IL Route 126 and Drauden, subject to
the two stipulations in the staff report. Seconded by Trustee Manning.
Mr. Michael Garrigan stated that the applicant is requesting a special use to build a 108 unit
supportive living facility located south of IL Route 126, west of Drauden Road. The applicant is
seeking pre- annexation as part of the Gas City case. Engineering has been submitted, but not a
complete set. Mr. Larson stated that if the final engineering was submitted, it was received today and
he has not had a chance to review it.
Mr. George Dinges, applicant, reviewed the supportive living program. Mr. Dinges pointed out that
they need to secure a site in Plainfield by the end of this year otherwise they will lose the special
license from the state. They have been working for the past 2 years on trying to find a site suitable
for this facility.
Trustee Racich asked Mr. Dinges if the Gas City was not approved if this project would be able to
pay for the water and sewer extensions. Mr. Dinges stated that it would add a tremendous cost to the
supportive living facility, but it could be a possibility.
Vote by roll call. Racich, no; Vaupel, yes; Dement, no; Fay, no; Lamb, yes; Manning, yes; Waldorf,
yes. 4 yes, 3 no. Motion carried.
Trustee Lamb moved to approve the Site Plan Review for the Heritage Woods Supportive Living
Facility, subject to the two stipulations in the staff report. Seconded by Trustee Manning. Vote by
roll call. Racich, no; Vaupel, yes; Dement, no; Fay, no; Lamb, yes; Manning, yes; Waldorf, yes.
4 yes, 3 no. Motion carried.
ADMINISTRATOR'S REPORT
Administrator Harris stated that First National Bank is sponsoring a bus to take people to Springfield
to show support for the Plainfield Edward Hospital. The bus leaves at 7:00 a.m. Contact First
National Bank to reserve a seat on the bus.
Village of Plainfield
Meeting Minutes — December 1, 2008
Page 6 of 6
MANAGEMENT SERVICES REPORT
No Report.
ENGINEER'S REPORT
No Report.
COMMUNITY DEVELOPMENT REPORT
No Report.
PUBLIC WORKS REPORT
No Report.
POLICE CHIEF'S REPORT
Trustee Fay moved to adopt Ordinance No. 2811, regarding noise for vehicle stereos. Seconded by
Trustee Lamb. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes;
Manning, yes. 6 yes, 0 no. Motion carried.
LIQUOR COMMISSIONER REPORT
No Report.
ATTORNEY'S REPORT
No Report.
Mayor Waldorf read the reminders.
EXECUTIVE SESSION
Trustee Fay moved to adjourn to Executive Session as permitted under the Open Meetings Act,
Section 2 (c)(1) to discuss the appointment, employment, compensation, discipline, performance, or
dismissal of employees or legal counsel, not to reconvene. Seconded by Trustee Dement. Vote by
roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no.
Motion carried.
The meeting adjourned at 8:55 p.m.
Michelle Gibas, Village Clerk