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HomeMy Public PortalAbout12-15-2008 Village MeetingVILLAGE OF PLAINFIELD MEETING MINUTES DECEMBER 15, 2008 AT: VILLAGE HALL BOARD PRESENT: J.WALDORF, L.VAUPEL (7:40 P.M.), J.DEMENT, P.FAY, B.LAMB, W.MANNING, AND J.RACICH. OTHERS PRESENT: D.BENNETT, INTERIM VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; S.LARSON, ENGINEER; AYERSONS, PUBLIC WORKS DIRECTOR; M.GARRIGAN, VILLAGE PLANNER; TYLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND K.GRECO, ACTING POLICE CHIEF. Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken. Trustee Vaupel arrived at 7:40 p.m. All other Trustees were present. Mayor Waldorf led the pledge to the flag. There were approximately 26 persons in the audience. PRESIDENTIAL COMMENTS Mayor Waldorf thanked everyone who attended and gave testimony for the Edward Freestanding Emergency Center. Trustee Dement presented Mayor Waldorf with an Honor Award for the Plainfield Riverfront Master Plan. TRUSTEES COMMENTS Trustee Fay stated that he would like to see a Concept Committee discussed at the next Committee of the Whole Workshop. Trustee Dement stated that as part of that discussion, he would also like to discuss various other Committees discussed including a budget, personnel, public safety, and public works committees. PUBLIC ALERTS - None PUBLIC COMMENTS on items not on the Agenda (3 -5 minutes per topic) None RESPONSE TO PRIOR PUBLIC COMMENTS — None this Meeting BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Fay moved to approve the Agenda. Seconded by Trustee Dement. Vote by roll call. Vaupel, absent; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. 2) CONSENT AGENDA Trustee Fay moved to approve the Consent Agenda to include: Minutes of the Board Meeting held on December 1, 2008; Special Meeting held on December 4; and Executive Session Minutes for November 24, 2008, December 1, 2008, and December 4, 2008; Bills Paid and Bills Payable Reports for December 15, 2008; Cash & Investment, Revenue, and Expenditure Reports for November 2008; Letter of Credit Reduction for Creekside Crossing, Drauden Road Improvements; Creekside Crossing, Unit 3; Canterbury Woods; Shenandoah Subdivision, Heggs Road Improvements; Shenandoah Subdivision, Unit 1; Prairie Knoll Subdivision, Units 1 and 2; Playa Vista, Unit 3; and Van Dyke Center. Seconded by Trustee Dement. Vote by roll call. Vaupel, absent; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. Village of Plainfield Meeting Minutes - December 15, 2008 Page 2 of 7 3) MAINSTREET PLAINFIELD, INC. Trustee Dement moved to approve the street closures for Spring Fest and Plainfield Fest 2009 as identified by MainStreet Plainfield, Inc. Seconded by Trustee Fay. Ms. Anna Denys stated that Plainfield Fest will be coordinated by MainStreet Plainfield. MainStreet also conducted a survey regarding fests downtown and the community supported having fests. The fests also attract new people to the downtown area. Trustee Lamb suggested keeping the downtown businesses open later during the fests. Trustee Lamb also asked that the Village Board be provided with costs for Village services incurred by the having the fests. Trustee Fay offered assistance in planning. Vote by roll call. Vaupel, absent; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. 4) PLAINFIELD PUBLIC LIBRARY Ms. Julie Milavec, Executive Director for the Plainfield Public Library, gave an update on the Library's expansion plans and why the Library was in need of additional space. Ms. Milavec presented preliminary site plan and interior design. The Library will place an expansion referendum on the April 2009 Ballot. If approved the average homeowner will see an approximate $14.00 per month increase on the Library's portion of the tax bill. Ms. Milavec pointed out that the Library will need the Village's cooperation on the Illinois Street parking lot as well as a parking variance for downtown. Trustee Racich suggested looking into the fire district's DesPlaines Street property for additional parking. 5) COIL PLUS INVESTMENT, LLC (CASE #: 1432- 101508.SU) Trustee Fay moved to adopt Ordinance No. 2812, approving a Special Use for an Indoor Recreation Facility, for a proposed volleyball facility, located at 14407 Coil Plus Drive. Seconded by Trustee Lamb. Vote by roll call. Vaupel, absent; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. 6) GAS CITY Trustee Fay moved to open a Public Hearing for an annexation agreement for Gas City to be located at Drauden Road and Route 126. Seconded by Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Manning moved to direct the Village Attorney to draft the necessary ordinance to authorize the execution of an annexation agreement. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, no. 5 yes, 1 no. Motion carried. 7) BOULEVARD Trustee Fay moved to continue Public Hearing for the Amended Annexation Agreement for the Boulevard development to January 5, 2009. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried. 8) 2008 TAX LEVY PUBLIC HEARING Trustee Fay moved to open a Public Hearing on the 2008 tax levy. Seconded by Dement. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Dement moved to adopt Ordinance No. 2813, for the levying and collecting of taxes for the Village of Plainfield, Will and Kendall Counties, Illinois for the fiscal year commencing on the first day Village of Plainfield Meeting Minutes - December 15, 2008 Page 3 of 7 of May, 2008. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried. Trustee Fay left the meeting at 8:50 p.m. 9) LOTS 97 & 98 KINGS BRIDGE ESTATES Trustee Dement moved to adopt Ordinance No.2814, approving a variance for Lots 97 & 98 in the Kings Bridge Estate development. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, absent; Lamb, yes; Manning, yes; Racich, yes. 5 yes, 0 no, 1 absent Motion carried. Trustee Vaupel moved to approve to remove the Final Plat of Consolidation of Lots 97 &98 from the table. Seconded by Trustee Dement. Vote by roll call. Vaupel, yes; Dement, yes; Fay, absent; Lamb, yes; Manning, yes; Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Vaupel moved to approve the Final Plat of consolidation of Lots 97 & 98 in the Kings Bridge Estate development. Seconded by Trustee Dement. Vote by roll call. Vaupel, yes; Dement, yes; Fay, absent; Lamb, yes; Manning, yes; Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Fay returned to the meeting at 8:52 p.m. 10) ZONING ORDINANCE TEXT AMENDMENT (CASE #1427- 091708.TA) Trustee Lamb moved to adopt an Ordinance, approving the text amendments to Article II: General Provisions; Article V: Residential Districts; Article X: Fences; Article XI: Signs; Article XIII: Site Plan Review; Article XV: Historic Preservation; and Article XVI: Definitions. Seconded by Trustee Racich. Trustee Dement and Trustee Vaupel pointed out that they had an issue with some of the changes and suggested that they be brought back individually for discussion. Vote by roll call. Vaupel, no; Dement, no; Fay, no; Lamb, yes; Manning, yes; Racich, no. 2 yes, 4 no. Motion failed. 11) 12813 S. GRANDE POPLAR CIRCLE (CASE #:1434- 100308.V) Trustee Dement moved to adopt the findings of fact of the Plan Commission as the findings of fact of the Village Board and to direct the Village Attorney to draft an ordinance approving the proposed variance to allow a three- season room to encroach upon the rear setback requirement, subject to the two (2) stipulations in the staff report. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried. 12) 15124 S. ROUTE 59 (CASE #: 1421- 082208.RZ) Trustee Fay moved to adopt the findings of fact of the Plan Commission as the findings of fact of the Board of Trustees and to direct the Village Attorney to draft an ordinance for a rezoning (map amendment) for 15124 S. Route 59 from R -1 Single - Family Residential to BT Business Transition, subject to the seven (7) stipulations in the staff report. Seconded by Trustee Dement. Mr. Garrigan stated that the applicant is renting the subject site and is proposing to rezone it from low density single family to Business Transition. The owner of the property has consented to the rezoning. The applicant, has an intuitive consulting and crystal therapy business, an office use. The business will operate in the rear wing of the structure while the remainder of the structure remains a residence. Village of Plainfield Meeting Minutes - December 15, 2008 Page 4 of 7 Ms. Lily Evans, business owner, stated that she does intuitive consulting and crystal therapy and it is not considered fortune telling. Ms. Evans stated that she is aware of the seven (7) stipulations listed in the staff report and does not have any objections. Trustee Lamb stated that the key issue is signage and staff has control over signage. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried. 13) MASONIC LODGE (CASE #: 1364- 100407.FA) Trustee Fay moved to approve a six -month extension for the facade improvements for the Masonic Lodge at 24050 W. Lockport Street until June 15, 2009. Seconded by Trustee Dement. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT Interim Administrator Bennett thanked the staff for the effort with Gas City. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. COMMUNITY DEVELOPMENT REPORT Trustee Fay moved to reapprove the final plat for Grande Park Neighborhood 10. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to reapprove the final plat for Latter Day Saints. Seconded by Trustee Dement. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to reapprove the final plat for Plainfield Business Park. Seconded by Trustee Dement. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried. Trustee Dement moved to approve to extend the Site Plan approval for Fifth Third Bank at Route 59 and 135th Street for a period of one year. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried. PUBLIC WORKS REPORT Trustee Fay moved to approve to adopt Ordinance No. 2815 for the jurisdictional transfer of a section of Normantown Road from Wheatland Township. Seconded by Trustee Dement. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes - December 15, 2008 Page 5 of 7 POLICE CHIEF'S REPORT Acting Chief Greco presented the Operations Report for November 2008. Trustee Dement moved to adopt Ordinance No. 2816, authorizing enforcement of the Illinois Vehicle Code on private streets and roads within the Villas at Fox Run Subdivision, to include an agreement between said Homeowners Association and the Village of Plainfield Police Department. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried. Trustee Dement moved to adopt Ordinance No. 2817, amending Chapter 5, Article 8 of the Village Code regarding vehicle impoundment. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried. Trustee Dement moved to adopt Resolution No. 1568, authorizing adoption of the Will County All Hazard Mitigation Plan. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried. LIQUOR COMMISSIONER REPORT No Report. ATTORNEY'S REPORT Trustee Fay moved to release the Executive Session Minutes of 8/27/07, 10/8/07 (Personnel), 2/25/08 (Litigation), 3/17/08 (Litigation), 3/24/08, 3/27/08, 4/2/08, and 4/7/08 (Personnel). Seconded by Trustee Dement. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried. Attorney Harvey gave an update on placing a referendum on the April 2009 Ballot. Trustee Fay moved to keep the remaining Executive Session Minutes confidential. Seconded by Trustee Dement. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried. Mayor Waldorf read the reminders. Trustee Fay moved to adjourn. Seconded by Trustee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 9:30 p.m. Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes - December 15, 2008 Page 6 of 7 VILLAGE OF PLAINFIELD PUBLIC HEARING DECEMBER 15, 2008 AT: VILLAGE HALL BOARD PRESENT: J.WALDORF, L.VAUPEL (7:40 P.M.), J.DEMENT, P.FAY, B.LAMB, W.MANNING, AND J.RACICH. OTHERS PRESENT: D.BENNETT, INTERIM VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; M.GARRIGAN, VILLAGE PLANNER; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND K.GRECO, ACTING POLICE CHIEF. GAS CITY Mayor Waldorf called the meeting to order at 7:38 p.m. Present roll call stands. Mr. Garringan stated that the applicant is seeking to annex approximately 16 acres at the southwest corner of Drauden and Route 126 and to construct a Gas City on 1.8 acres. The subject site will also contain a Senior Living Facility. Since the last time the applicants were before the Village Board, the staff has worked with the applicants and they have agreed to upfront the full costs for the extension of the water and sanitary lines. The applicants are requesting a waiver of annexation, traffic, and building permit fees in order to allow them to proceed with the construction of the utilities to the subject site. The applicant has also requested a waiver of the Drauden Road recapture on the subject site (approximately $449,000.00), however the Village would recoup this waiver amount by holding the first position on the recapture for the water and sanitary extension costs in the amount of $449,000.00. The applicants will be required to pay for any required road improvements along Drauden Road. The applicants propose that the Village pay $50,000 for the engineering. This will be the only out of pocket expense to the Village. The engineering fee is also able to be recaptured, bringing the total recapture to $499,000.00. Mr. Allen Persons reviewed the water and sewer extensions and phasing. The Water and Sewer Improvements will be included as an Exhibit to the Annexation Agreement. There was some further general discussion regarding the potential of recapturing the waived fees. Mr. John Argoudelis, attorney for the applicant, stated that the water and sewer extensions will be completed in 2009 as well as the Senior Living Center. Gas City has asked for some flexibility for 2010. If the Gas City is not built in 2010, the applicant will lose their credits.Mr. George Dinges, Senior Living Center, stated that they are ready and are approximately 95% secured with funding. There were no public comments. Trustee Fay moved to close the Public Hearing and return to the regular business meeting. Seconded by Manning. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:42 p.m. Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes - December 15, 2008 Page 7 of 7 VILLAGE OF PLAINFIELD PUBLIC HEARING DECEMBER 15, 2008 AT: VILLAGE HALL BOARD PRESENT: J.WALDORF, L.VAUPEL, J.DEMENT, P.FAY, B.LAMB, W.MANNING, AND J.RACICH. OTHERS PRESENT: D.BENNETT, INTERIM VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; S.LARSON, ENGINEER; AYERSONS, PUBLIC WORKS DIRECTOR; M.GARRIGAN, VILLAGE PLANNER; TYLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND K.GRECO, ACTING POLICE CHIEF. 2008 TAX LEVY Mayor Waldorf called the meeting to order at 8:43 p.m. Present roll call stands. Traci Pleckham stated that the ordinance reflects a property tax request of $6,228,919 for the total property tax levy consisting of an operating component of $6,113,000 and a bond and interest component of $115,919. This tax levy represents an estimated increase of $916,467 (17.25 %) over the 2007 tax levy. The estimated increase is primarily due to increased Equalized Assessed Value (EAV) from new growth and various new property annexations within the Village. While staff will direct the counties to maintain the 2005 operating levy rate of .3 995, the actual dollar amount may be lower than the levy requested, or the Village's extended levy rate could be slightly less tan .3995 depending on the actual Equalized Assessed Value. The notice of the 2008 tax levy has been published in accordance with statute. There were no public comments. Trustee Fay moved to close the Public Hearing and return to the regular business meeting. Seconded by Manning. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:46 p.m. Michelle Gibas, Village Clerk