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Home My Public Portal About02-02-2009 Village MeetingVILLAGE OF PLAINFIELD MEETING MINUTES FEBRUARY 2, 2009 AT: VILLAGE HALL BOARD PRESENT: J.WALDORF, P.FAY, B.LAMB, W.MANNING, J.DEMENT. BOARD ABSENT: J.RACICH AND L.VAUPEL. OTHERS PRESENT: D.BENNETT, INTERIM VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; M.GARRIGAN, VILLAGE PLANNER; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND K.GRECO, ACTING CHIEF OF POLICE. PRESIDENTIAL COMMENTS • Mr. Allen Persons, Public Works Director, recognized Jason Neighbors and Mike Penckofer for graduating from the Illinois Public Service Institute's Management Training Program. • Mr. Allen Persons, Public Works Director, recognized Scott McIlrath for becoming a Certified Arborist. • Mr. Allen Persons presented the American Public Works "2009 Project of the Year" award for the Plainfield 127th Street & VanDyke Road Improvements. • Trustee Fay moved to approve the Presidential Appointment of Richard J. Kiefer to the Plan Commission (Ex- Officio) with the term expiring April 30, 2010. Seconded by Trustee Lamb. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, absent; Vaupel, absent. 4 yes, 0 no, 2 absent. Motion carried. • Trustee Dement moved to adopt Resolution No. 1579, affirming support of Edward Hospital's HeartAware Online Risk Assessment Efforts. Seconded by Trustee Fay. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, absent; Vaupel, absent; Waldorf, yes. 5 yes, 0 no, 2 absent. Motion carried. TRUSTEES COMMENTS Trustee Fay: • Thanked Edward for their persistence and encouraged everyone to remain hopeful. • Thanked Senator Linda Holmes and Representative Tom Cross for their ethical decision with Rod Blagojevich. • Asked what recourse the Village has in respect to American Classic Homes. Trustee Dement: • Thanked Allen Persons and the Public Works Staff for another great project. • Thanked Edward Hospital and all the residents that went to the hearing. Trustee Lamb: • Thanked Edward Hospital and all the residents that went to the hearing and pointed out that Dr. Kaplan gave an excellent presentation. • Complimented Public Works for another great award. PUBLIC ALERTS - None Village of Plainfield Meeting Minutes — February 2, 2009 Page 2 of 4 PUBLIC COMMENTS on items not on the Agenda (3 -5 minutes per topic) No Public Comments. RESPONSE TO PRIOR PUBLIC COMMENTS — None this Meeting BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Dement moved to amend the Agenda to include an Executive Session, at the end, for the purposes of imminent or probable litigation. Seconded by Trustee Manning. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, absent; Vaupel, absent. 4 yes, 0 no, 2 absent. Motion carried. Trustee Fay moved to approve the Amended Agenda. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, absent; Vaupel, absent. 4 yes, 0 no, 2 absent. Motion carried. 2) CONSENT AGENDA Trustee Fay moved to remove item I from the Consent Agenda. Seconded by Trustee Lamb. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, absent; Vaupel, absent. 4 yes, 0 no, 2 absent. Motion carried. Trustee Fay moved to approve items A -H under the Consent Agenda to include: Minutes of the Board Meeting held on January 5, 2009; Bills Paid and Bills Payable Reports for February 2, 2009; Cash & Investments, Revenue, and Expenditure Reports for December 2008; Letters of Credit Reduction for Van Dyke Center, The Streams Unit 2, Canterbury Woods, Prairie Creek Development, Stewart Ridge Subdivision, Grande Park Neighborhood #3, Grande Park Neighborhood #9, Grande Park Neighborhood #17, Grande Park — 127th Street Road Improvements, Grande Park Boulevard and Community Park West, Grande Park Units 10 and 12 Mass Grading, and Kings Crossing Unit 2 and 127th Street -Van Dyke Road Interceptor; Ordinance No. 2830, an ordinance adopting an agreement authorizing reimbursement for the construction of improvements beneficial to the public, for road improvements to Heggs Road between 119th and 127th Streets; Ordinance No. 2831, an ordinance adopting an agreement authorizing reimbursement for the construction of improvements beneficial to the public, for off - site water improvements in Heggs Road between 119th and 127th Streets; Ordinance No.2832, an ordinance adopting an agreement authorizing reimbursement for the construction of improvements beneficial to the public, for off -site sewer improvements in Heggs Road between 119th and 127th Streets; Ordinance No. 2833, an ordinance adopting an agreement authorizing reimbursement for the construction of improvements beneficial to the public, for on -site utility oversizing within the Stewart Ridge subdivision. Seconded by Trustee Lamb. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, absent; Vaupel, absent. 4 yes, 0 no, 2 absent. Motion carried. Trustee Lamb moved to approve the severance agreements. Seconded by Trustee Manning. Vote by roll call. Dement, yes; Fay, no; Lamb, yes; Manning, yes; Racich, absent; Vaupel, absent; Waldorf, yes. 4 yes, 1 no, 2 absent. Motion carried. Village of Plainfield Meeting Minutes — February 2, 2009 Page 3 of 4 3) TRAC REQUEST FOR FUNDING Trustee Manning moved to authorize a payment in the amount of $7,500 to TRAC to fund a joint litigation effort related to the U.S. Surface Transportation Board's decision to approve Canadian National Railway's acquisition of the EJ &E Railway. Seconded by Trustee Lamb. Mr. Mike Schwarz stated that the this request is for additional funding for ongoing legal expenses related to the U.S. Surface Transportation Board's decision to approve Canadian National Railway's acquisition of the EJ &E. Vote by roll call. Dement, yes; Fay, no; Lamb, yes; Manning, yes; Racich, absent; Vaupel, absent; Waldorf, yes. 4 yes, 1 no, 2 absent. Motion carried. 4) BOULEVARD Trustee Fay moved to adopt Ordinance No.2834, authorizing execution of an Amended Annexation Agreement. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, absent; Vaupel, absent; Waldorf, yes. 5 yes, 0 no, 2 absent. Motion carried. 5) 15005 S. BARTLETT AVE. (CASE NO. 1435- 111708.HPC) Trustee Dement moved to adopt Ordinance No.2835, designating the Evart s- Eaton - Lambert House at 15005 S. Bartlett Avenue a landmark. Seconded by Trustee Lamb. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, absent; Vaupel, absent; Waldorf, yes. 5 yes, 0 no, 2 absent. Motion carried. 6) 15326 S. JOLIET ROAD (CASE NO. 1426- 091508.HPC) Trustee Fay moved to adopt Ordinance No. 2836, designating the Chittenden- Owens - Spangler house at 15326 S. Joliet Road a landmark. Seconded by Trustee Lamb. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, absent; Vaupel, absent; Waldorf, yes. 5 yes, 0 no, 2 absent. Motion carried. 7) VAN DYKE PLACE (CASE NO. 1443- 019090.CP ) Mr. Michael Garrigan, Village Planner, stated that the applicant is proposing to develop approximately 40,835 square feet of commercial development on approximately 4.6 acres of vacant property at the intersection of Lockport Street and Van Dyke Road. The applicant is proposing to construct two restaurants, a bank, medical office space, and a stand alone retail /office building. Mr. Harold Oliver stated that he is excited about this project and currently has end -users for one of the restaurants, the bank, and a portion of the medical office space. Mr. Oliver pointed out that they are willing to work with Village Staff Trustee Fay indicated support for the concept and asked that the applicant consider Best Management Practices. Trustee Dement indicated support and asked for more variation in the buildings to break up the monotony. Village of Plainfield Meeting Minutes — February 2, 2009 Page 4 of 4 Trustee Fay moved to approve the Concept Plan for Van Dyke Place at the northeast corner of Van Dyke Road and Lockport. Seconded by Trustee Manning. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, absent; Vaupel, absent. 4 yes, 0 no, 2 absent. Motion carried. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. COMMUNITY DEVELOPMENT REPORT Trustee Fay moved to re- approve the final plat for Lake Mary. Seconded by Trustee Manning. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, absent; Vaupel, absent. 4 yes, 0 no, 2 absent. Motion carried. PUBLIC WORKS REPORT Trustee Fay moved to adopt Resolution No. 1580 , for the sale of surplus property to IDOT for the purpose of roadway improvements. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, absent; Vaupel, absent; Waldorf, yes. 5 yes, 0 no, 2 absent. Motion carried. POLICE CHIEF'S REPORT Acting Chief Kevin Greco submitted the December 2008 Operations Report. LIQUOR COMMISSIONER REPORT Trustee Fay moved to adopt Ordinance No. 2837, increasing the Class "F" Liquor Licenses from twelve (12) to thirteen (13) for Finnegan's Irish Pub, LLC located at 24102 W. Lockport Street. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, absent; Vaupel, absent; Waldorf, yes. 5 yes, 0 no, 2 absent. Motion carried. ATTORNEY'S REPORT No Report. Trustee Fay moved adjourn to Executive Session for the purpose of imminent or probable litigation. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, absent; Vaupel, absent. 4 yes, 0 no, 2 absent. Motion carried. The meeting adjourned at 8:10 p.m. Michelle Gibas, Village Clerk