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Home My Public Portal About03-02-2009 Village MeetingVILLAGE OF PLAINFIELD MEETING MINUTES MARCH 2, 2009 AT: VILLAGE HALL BOARD PRESENT: J. WALDORF, B.LAMB, W.MANNING, J.RACICH, L.VAUPEL, J.DEMENT, AND P.FAY. OTHERS PRESENT: A.PERSONS, PUBLIC WORKS DIRECTOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; R.JESSEN, PUBLIC IMPROVEMENTS SUPERVISOR; M.GARRIGAN, VILLAGE PLANNER; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND K.GRECO, ACTING POLICE CHIEF. Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Waldorf led the pledge to the flag. There were approximately 16 persons in the audience. PRESIDENTIAL COMMENTS Mayor Waldorf: • Thanked Jewel and the National Frozen Food Association for hosting a shopping spree that benefited the Plainfield Interfaith Food Pantry. $800 was raised for the Food Pantry. • Reminded everyone of the Outdoor Composting Workshop is scheduled for the March 9 Green Village Lecture to be held at the Plainfield Public Library at 6:30 p.m. • Encouraged everyone to attend the Irish Parade on Sunday, March Stn TRUSTEES COMMENTS Trustee Fay: • Stated that on April 18, Conservation Plainfield will be sponsoring an Earth Day event to include a continental breakfast and expo. • Expressed some concern with the internet service that will track crime and urged staff to proceed cautiously with the service. Trustee Dement asked staff to provide as much detail as possible in the accounts payable reports. PUBLIC ALERTS • Steiner Road, from Route 126 to 143rd Street, will be closed on March 9, 2009 to f facilitate the reconstruction of this roadway. It is anticipated that this roadway will reopen during the summer of 2009. PUBLIC COMMENTS on items not on the Agenda (3 -5 minutes per topic) No Public Comments. RESPONSE TO PRIOR PUBLIC COMMENTS — None this Meeting Village of Plainfield Meeting Minutes — March 2, 2009 Page 2 of 5 BUSINESS MEETING 1) APPROVAL OF AGENDA Tnistee Lamb moved to approve the Agenda. Seconded by Tnistee Dement. Vote by roll call. Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes. 6 yes, 0 no, Motion carried. 2) CONSENT AGENDA Trustee Fay moved to remove item I from the Consent Agenda and vote on it before item 43. Seconded by Trustee Dement. Vote by roll call. Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes. 6 yes, 0 no, Motion carried. Trustee Fay moved to approve the Consent Agenda to include: Minutes of the Board Meeting and Executive Session held on February 2, 2009; Bills Paid and Bills Payable Reports for March 2, 2009; Cash & Investments, Revenue, and Expenditure Reports for January 2008; Letter of Credit Reduction for Grande Park Neighborhood 8 and King's Crossing Unit 1; Ordinance No. 2841, an Ordinance approving a street name change in Creekside Crossing Unit 5B from "Lake Drive" to "Lake View Road "; Ordinance No.2842, reserving volume cap in connection with private bond issues, and related matters; Approval of an agreement with the George and Rose Bonomo Trust to allow for the purchase of approximately 0.774 acres (parcel F, PIN# 07- 01 -27- 100 -011) at the appraised value of $47,000.00 to allow for the future reconstruction of 119th Street east of Route 59; Approval of an agreement with the Plainfield School District whereby the School District will provide the Village of Plainfield the requested easements, between Route 59 and the Plainfield Academy, at no cost to the Village. Seconded by Trustee Lamb. Vote by roll call. Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes. 6 yes, 0 no, Motion carried. Trustee Dement moved to approve permit reimbursements in the amount of $16,025.46 to Gladstone Builders per Resolution No. 1562. Seconded by Trustee Manning. Vote by roll call. Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, no. 5 yes, 1 no, Motion carried. 3) U.S. MARINES (CASE NO. 1446- 012309.V) Trustee Fay moved to adopt the findings of fact of the Zoning Board of Appeals as the findings of fact of the Board of Trustees, and to direct the Village Attorney to prepare an ordinance granting approval of a variance for additional sign area for the wall sign for the U.S. Marines at 16122 S. Route 59, Unit 110, subject to the stipulations noted in the staff report. Seconded by Trustee Racich. Vote by roll call. Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes. 6 yes, 0 no, Motion carried. 4) WILD WHEEL CYCLING STUDIO /24026 W. LOCKPORT ST. (CASE NO. 1442 - 010709.SU.SPR.FA Trustee Dement moved to adopt Ordinance No. 2843, approving the request for a Special Use for the Wild Wheel Cycling Studio at 24026 W. Lockport Street. Seconded by Trustee Manning. Vote by roll call. Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes. 6 yes, 0 no, Motion carried. Village of Plainfield Meeting Minutes — March 2, 2009 Page 3 of 5 5) 13233 S. WOOD DUCK DRIVE (CASE NO. 1444- 011609.V) Trustee Fay moved to accept the Zoning Board of Appeals' findings of fact and to direct the Village Attorney to prepare an ordinance approving a variance from Chapter 9, Article V, Section 9 -54(2) of the Municipal Code to allow a building addition for an elevator causeway to be located in the required interior side yard for the property located at 13233 S. Wood Duck Drive, thereby reducing the building setback from approximately 5 feet to 2 feet adjacent to the proposed building addition, subject to the four (4) stipulations in the staff report. Seconded by Trustee Dement. Trustee Lamb pointed out that a fourth stipulation had been added since the Plan Commission meeting. Steve Matesi, the general contractor for the applicant, stated that there was no issue with the stipulations. Vote by roll call. Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes. 6 yes, 0 no, Motion carried. 6) VACATION OF NORMANTOWN ROAD Trustee Dement moved to open a Public Hearing for the vacation of Normantown Road. Seconded by Fay. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Fay moved to direct the Village Attorney to draft an Ordinance vacating Normantown Road. Seconded by Trustee Lamb. Vote by roll call. Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes. 6 yes, 0 no, Motion carried. ADMINISTRATOR'S REPORT Allen Persons stated that staff will bring back some information to the Board on the Economic Stimulus Package. MANAGEMENT SERVICES REPORT Traci Pleckham stated that the notification has been published for the Public Hearing on the 2009/2010 Budget for March 16. A copy of the Budget will be available for inspection at the Village Hall on March 5. ENGINEER'S REPORT No Report. COMMUNITY DEVELOPMENT REPORT No Report. PUBLIC WORKS REPORT No Report. POLICE CHIEF'S REPORT Trustee Dement moved to adopt Ordinance No. 2844, enacting Chapter 2, Article 7 of the Code of Ordinances relating to Administrative Adjudication. Seconded by Trustee Lamb. Vote by roll call. Lamb, yes; Manning, yes; Racich, yes; Vaupel, no; Dement, yes; Fay, yes. 5 yes, 1 no, Motion carried. Village of Plainfield Meeting Minutes — March 2, 2009 Page 4 of 5 Acting Chief Greco presented the January 2009 Operations Report. Trustee Lamb indicated that he liked the new format. Trustee Dement stated that the drug arrest information should be given to the officers at the school to use as training aids to let the young people know the consequences. LIQUOR COMMISSIONER REPORT No Report. ATTORNEY'S REPORT No Report. EXECUTIVE SESSION Trustee Fay moved to adjourn to Executive Session as permitted under the Open Meetings Act Section 2 (c) (6) for the purposes of setting the price for the sale or lease of Real Estate, not to reconvene. Seconded by Trustee Dement. Vote by roll call. Lamb, yes; Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes. 6 yes, 0 no, Motion carried. The meeting adjourned at 7:32 p.m. Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes — March 2, 2009 Page 5 of 5 VILLAGE OF PLAINFIELD MEETING MINUTES - PUBLIC HEARING MARCH 2, 2009 AT: VILLAGE HALL BOARD PRESENT: J. WALDORF, B.LAMB, W.MANNING, J.RACICH, L.VAUPEL, J.DEMENT, AND P.FAY. OTHERS PRESENT: A.PERSONS, PUBLIC WORKS DIRECTOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; R.JESSEN, PUBLIC IMPROVEMENTS SUPERVISOR; M.GARRIGAN, VILLAGE PLANNER; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND K.GRECO, ACTING POLICE CHIEF. VACATION OF NORMANTOWN ROAD Mayor Waldorf called the meeting to order at 7:15 p.m. Present roll call stands. Mr. Michael Garrigan, Village Planner, stated that the City of Naperville vacated Normantown Road north of 119th Street and staff brought the previous vacation request for Normantown Road from White Ash Drive south to the EJ &E tracks in September 2006. The Plat of vacation was never recorded due to a general agreement between the Village, Plainfield Park District, and Fry Development that Normantown Road would not be vacated until a new asphalt overlay was completed over the existing roadway. The Village is now in position to complete the asphalt overlay of Normantown Road from White Ash Drive south to the Normantown Equestrian Center. Additionally, the Village is now seeking the vacation of the balance of Normantown Road south of the EJ &E crossing. With the vacation of the balance of Normantown the Village can proceed with an ICC Hearing on the elimination of an at -grade crossing at the EJ &E. This will allow the Village to proceed with the completion of the whistle ban along this section of the Village. Staff has a general agreement with the Plainfield Park District and Fry Development that this section of Normantown Road south of White Ash Drive will be conveyed to Fry Development along their frontage and the Park District along the frontage of Normantown Equestrian Center. The park district and Fry Development have entered into a private maintenance agreement relating to the long term maintenance of this section of Normantown Road. Because this section has to remain open due to the need for access to the stables an ingress- egress easement is being created. There were no public comments. Trustee Fay moved to close the Public Hearing and return to the regular business meeting. Seconded by Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:20 p.m. Michelle Gibas, Village Clerk