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Home My Public Portal About03-16-2009 Village MeetingVILLAGE OF PLAINFIELD MEETING MINUTES MARCH 16, 2009 AT: VILLAGE HALL BOARD PRESENT: J.WALDORF, W.MANNING, J.RACICH, L.VAUPEL, J.DEMENT, P.FAY, B.LAMB. OTHERS PRESENT: D.BENNETT, INTERIM VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; D.KISSEL, WASTEWATER SUPERINTENDENT; R.JESSEN, PUBLIC IMPROVEMENTS SUPERVISOR; M.SCHWARZ, PLANNER; M.GARRIGAN, VILLAGE PLANNER; J.PROULX, PLANNER; TYLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND K.GRECO, ACTING POLICE CHIEF. Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Waldorf led the pledge to the flag. There were approximately 22 persons in the audience. PRESIDENTIAL COMMENTS Mayor Waldorf: • Informed everyone that the U.S. Census is seeking applicants. • Reminded everyone that Early Voting is being conducted at the Village Hall. • Informed everyone of a meeting with the Governor's Office regarding Edward Hospital • Wished everyone a Happy St. Patrick's Day. TRUSTEES COMMENTS Trustee Dement stated that he attended the YMCA dinner and thanked everyone for their support. Trustee Fay asked the staff to provide an update on the flooding in the Vintage Harvest Subdivision. Trustee Racich thanked Trustee Dement, Interim Village Administrator Bennett, and Mayor Waldorf for representing Plainfield with the Governor. PUBLIC ALERTS None PUBLIC COMMENTS on items not on the Agenda (3 -5 minutes per topic) Mrs. Chakrabarti encouraged the Board to take measures to bring public transportation to Plainfield. Mr. Carey Miller, Miller's Butcher Shop, encouraged the Board to renew the parking lot lease with Carl Bryant. Ms. Susie Bostanchi, Sunny Side Boutique, encouraged the Board to renew the parking lot lease with Carl Bryant. Mr. Dale Lewis, Finnegan's Irish Pub, encouraged the Board to renew the parking lot lease with Carl Bryant. Trustee Dement stated that the parking behind Andreasen Travel is rental and thought that should be changed to customer parking. Trustee Fay stated that the Village also has some land at DesPlaines and Route 126 that could be potentially be used for parking. RESPONSE TO PRIOR PUBLIC COMMENTS — None this Meeting Village of Plainfield Meeting Minutes - March 16, 2009 Page 2 of 5 BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Fay moved to approve the Agenda. Seconded by Trustee Dement. Vote by roll call. Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. 2) CONSENT AGENDA Trustee Fay moved to approve the Consent Agenda to include: Minutes of the Board Meeting and Executive Session held on March 2, 2009; Bills Paid and Bills Payable Reports for March 16, 2009; Cash & Investments, Revenue, and Expenditure Reports for February, 2009; Ordinance No.2845, granting approval for a variance for additional sign area for the wall sign for the U.S. Marines at 16122 S. Route 59, Unit 110 (Case #1446- 012309.V); Ordinance No. 2846, approving a variance from Chapter 9, Article V, Section 9 -54(2) of the Municipal Code to allow a building addition for an elevator causeway to be located in the required interior side yard for the property located at 13233 S. Wood Duck Drive (Case #1444- 011609.V); Ordinance No.2847, vacating Normantown Road; Approval of an agreement with Boughton Materials, Inc. to allow the purchase of approximately 0.0590 acres (Parcel A, PIN #07- 01 -27- 101 -001) at the appraised value of $25,800.00 to allow for future reconstruction of 119th Street east of Route 59. Seconded by Trustee Lamb. Vote by roll call. Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. 3) 2009 -2010 FISCAL YEAR BUDGET PUBLIC HEARING Trustee Fay moved to open a Public Hearing on the 2009 -2010 Fiscal Year Budget. Seconded by Trustee Dement. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Manning verified that the Budget is balanced. 4) DOWNTOWN OUTDOOR USE REGULATIONS Trustee Fay moved to adopt Ordinance No. 2848, an Ordinance providing for text amendments to the Village of Plainfield Zoning Ordinance to allow outdoor uses within the public right -of -way. Seconded by Trustee Lamb. Mr. Dale Lewis, Finnegan's Irish Pub, stated that he likes the guidelines, and is eager to implement. Vote by roll call. Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to adopt Resolution No. 1583, approving the Village of Plainfield Design and Operational Guidelines for Outdoor Uses within the public right -of -way. Seconded by Trustee Dement. Vote by roll call. Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. 5) GRACE POINTE CHURCH RESUBDIVISION (CASE #1447- 020209.FP.MC) Trustee Fay moved to accept the Plan Commission's findings of fact and to direct the Village Attorney to prepare an ordinance approving a Major Change to the Planned Development known as Grace Pointe Church, located at the northwest corner of 127th Street and 248th Avenue, subject to the two stipulations presented in the staff report. Seconded by Trustee Lamb. Vote by roll call. Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes - March 16, 2009 Page 3 of 5 Trustee Fay moved to approve the [Preliminary and] Final Plat of Resubdivision for Grace Pointe Church's Lot 2 Resubdivision, located at the northwest corner of 127t11 Street and 248th Avenue, subject to the two stipulations presented in the staff report. Seconded by Trustee Lamb. Vote by roll call. Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT Trustee Fay moved to authorize the Village President to execute a parking lot lease with Carl Bryant. Seconded by Trustee Lamb. Trustee Fay stated that the Village should also look at a possible intergovernmental agreement with the Fire Department for some additional parking. Vote by roll call. Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Trustee Lamb moved to authorize the Village President to execute a contract with the PAR Group not to exceed $28,000. Seconded by Trustee Racich. Vote by roll call. Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, no; Lamb, yes. 5 yes, 1 no. Motion carried. Trustee Lamb moved to approve the Reimbursement Payout Request as identified in the staff report. Seconded by Trustee Manning. Vote by roll call. Manning, yes; Racich, yes; Vaupel, yes; Dement, no; Fay, no; Lamb, yes. 4 yes, 2 no. Motion carried. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. COMMUNITY DEVELOPMENT REPORT Trustee Dement moved to approve the 2009 Zoning Map. Seconded by Trustee Lamb. Vote by roll call. Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Trustee Dement moved to approve temporary outdoor landscape sales at Jewel Osco located at 135th Street and Route 59. Seconded by Trustee Lamb. There was some general discussion regarding having outdoor landscape sales permitted by administration. Vote by roll call. Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. PUBLIC WORKS REPORT No Report. Village of Plainfield Meeting Minutes - March 16, 2009 Page 4 of 5 POLICE CHIEF'S REPORT Acting Chief Greco presented the February 2009 Operations Report. Trustee Lamb moved to approve the Howard Street Traffic Calming (Feeney to Rueben) as identified in the staff report. Seconded by Trustee Fay. Vote by roll call. Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Trustee Lamb moved to authorize the purchase of police vehicles as identified in the staff report. Seconded by Trustee Dement. Vote by roll call. Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Trustee Dement moved to authorize the renewal of an Intergovernmental Agreement with the Will County 911 Emergency Telephone System Board. Seconded by Trustee Lamb. Vote by roll call. Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. LIQUOR COMMISSIONER REPORT Trustee Fay moved to adopt Ordinance No.2849, amending Chapter 4, Article II, Section 4 -22 (a) of the Code of Ordinances creating a Class "P" Liquor License Classification. Seconded by Trustee Dement. Ms. Robin Ambrosia stated that she would like to be able to have patrons bring in a bottle of wine for her to serve. She will adhere to all of the State Liquor Code requirements. Chief Bennett pointed out that this ordinance only creates the liquor license classification. It does not create a license for Ms. Ambrosia. Ms. Ambrosia will still need to apply for the license and meet the Village's Liquor Code requirements as well as those of the State. Vote by roll call. Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. ATTORNEY'S REPORT No Report. EXECUTIVE SESSION Trustee Fay moved to adjourn to Executive Session as permitted under the Open Meetings Act under Section 2 (c) (2) to discuss Collective Bargaining and under Section 2 (c) (5) to discuss the Purchase or Lease of Real Estate, not to reconvene. Seconded by Trustee Dement. Vote by roll call. Manning, yes; Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. The meeting adjourned at 8:20 p.m. Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes - March 16, 2009 Page 5 of 5 VILLAGE OF PLAINFIELD PUBLIC HEARING MARCH 16, 2009 AT: VILLAGE HALL BOARD PRESENT: J.WALDORF, W.MANNING, J.RACICH, L.VAUPEL, J.DEMENT, P.FAY, B.LAMB. OTHERS PRESENT: D.BENNETT, INTERIM VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; D.KISSEL, WASTEWATER SUPERINTENDENT; R.JESSEN, PUBLIC IMPROVEMENTS SUPERVISOR; M.SCHWARZ, PLANNER; M.GARRIGAN, VILLAGE PLANNER; J.PROULX, PLANNER; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND K.GRECO, ACTING POLICE CHIEF. 2009 -2010 FISCAL YEAR BUDGET Mayor Waldorf called the meeting to order at 7:24 p.m. Present roll call stands. Mrs. Pleckham stated that the Village Board has conducted a series of meetings regarding the 2009 -2010 Fiscal Year Budget. As identified by State Statute, the Village must hold a public hearing regarding the Budget. The notice of Public Hearing was published accordingly. The budget reflects a 23% reduction over the last fiscal year as well as 11 less full time positions. There were no public comments. Trustee Lamb moved to close the Public Hearing and return to the regular business meeting. Seconded by Trustee Fay. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:26 p.m. Michelle Gibas, Village Clerk