Loading...
HomeMy Public PortalAbout04-06-2009 Village MeetingVILLAGE OF PLAINFIELD MEETING MINUTES APRIL 6, 2009 AT: VILLAGE HALL BOARD PRESENT: J.WALDORF, J.RACICH. L.VAUPEL, J.DEMENT, P.FAY, B.LAMB, AND W.MANNING. OTHERS PRESENT: D.BENNETT, INTERIM VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; S.LARSON, ENGINEER; AYERSONS, PUBLIC WORKS DIRECTOR; M.GARRIGAN, PLANNING SUPERVISOR; J.PROULX, PLANNER; TYLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND K.GRECO, ACTING POLICE CHIEF. Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Waldorf led the pledge to the flag. There were approximately 60 persons in the audience. PRESIDENTIAL COMMENTS Mayor Waldorf: • Proclaimed April 12 -18 -2009 as National Library Week • Reminded everyone of Spring Cleanup Week • Informed everyone that Census Representatives have begun verifying Village addresses for the 2010 Census and will be visiting subdivisions over the next three weeks. • Informed everyone of the online Railroad Complaint Form. Residents can submit complaints via the web site at www.fightrailcongestion.com and they will be sent to the Surface Transportation Board. • Informed everyone that there will be a Rain Barrel demonstration on April 13. • Informed everyone of the DuPage River Sweep on May 16th. To register, visit the Village web site or call the Planning Department at 815- 609 -6139. • Stated that the Village has an opening for a Historic Preservation Commissioner. Interested individuals should submit their letter of interest and a resume to the Village. • Reminded everyone that MainStreet Plainfield is sponsoring Egg'straordinary in Downtown Plainfield on Saturday. Trustee Lamb moved to appoint Larry Newton, Allen Persons, and Anna Denys to the Plainfield Riverfront Master Plan Steering Committee. Seconded by Trustee Dement. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. TRUSTEES COMMENTS Trustee Dement: • Thanked Jon Proulx for his work with the River Sweep. • Complimented PEMA on the report that was submitted. • Asked the Staff to look into the availability of Channel 6 on AT &T U- verse. Trustee Lamb also commented on the PEMA report and suggested that everyone participate in the Incident and Command Training. Village of Plainfield Meeting Minutes — April 6, 2009 Page 2 of 10 Trustee Fay stated that he has received several resident concerns regarding the Students going to Indian Trail cutting through lawns and walking on the railroad tracks. Trustee Fay asked that the staff looking to providing better or more sidewalks in that vicinity. PUBLIC ALERTS - None PUBLIC COMMENTS on items not on the Agenda (3 -5 minutes per topic) Mr. Carey Miller, Miller's Butcher Shop, thanked the Board for renewing the Parking Lot lease with Carl Bryant and asked the Board to consider having a Community Service Officer assist with parking downtown. RESPONSE TO PRIOR PUBLIC COMMENTS — None this Meeting BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Fay moved to approve the Agenda. Seconded by Trustee Dement. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. 2) CONSENT AGENDA Trustee Fay moved to approve the Consent Agenda to include: Minutes of the Board Meeting and Executive Sessions held on March 16, 2009; ) Bills Paid and Bills Payable Reports for April 6, 2009; Letter of Credit Reduction for Century Trace Unit 2 and Creekside Crossings Unit 2. Seconded by Trustee Dement. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. 3) 2009 -2010 FISCAL YEAR BUDGET Trustee Fay moved to adopt Ordinance No. 2850, adopting the Annual Budget for the Village of Plainfield for the 2009 -2010 Fiscal year. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Vaupel, no; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 5 yes, 1 no. Motion carried. 4) PLAINFIELD ECONOMIC PARTNERSHIP Mr. Bill Kottmann, Edward Ventures, gave a presentation highlighting the members of the Plainfield Economic Partnership as well as the focus of PEP and its activities. Mr. Kottmann pointed out that PEP not only tries to attract new businesses, but also has contact with existing businesses. Mr. Kottmann pointed out that Joe Judd is currently maintaining the PEP office and that they have plans to look for an Executive Director after the election. Trustee Vaupel pointed out that the Village has an agreement with the Plainfield Economic Partnership to fund for 3 years and this is the third year. Trustee Dement expressed concern regarding the lack of communication between PEP and the Board of Trustees and would like to have a better understanding and possibly some guidelines and felt that the Village staff should be more involved. Trustee Dement also expressed concern with how the funds for PEP are utilized. Village of Plainfield Meeting Minutes — April 6, 2009 Page 3 of 10 Trustee Manning stated that PEP involved the Village Board early on with the Polo Club and The Boulevard Development and stated that he appreciates the involvement. Trustee Racich indicated that he too felt there was a lack of communication between PEP and the Village Board. He has been a supporter of PEP, but felt that the release of funding should be the decision of the upcoming Village Board. Trustee Fay stated that the Village should hire an Economic Development Director and also felt that it would be better to wait until after the election for the funding. Trustee Fay also expressed concern that members of the Plainfield Economic Partnership have the possibility of drafting incentives for their own businesses. Mr. Bill Kottomann stated that there are some drawbacks to having the Economic Development Director in house. Economic Development is political and having an in house director may not always be as effective. Trustee Lamb stated that he strongly supports PEP. They have represented and sold the Village better than we can to ourselves. Communication to the Village Board as a whole hasn't been received because of the sensitivity of the information especially with competition. The Village has an agreement with PEP to fund for three (3) years. This is the third year. No money has been budgeted for PEP in the 2009 -2010 Budget. Interim Village Administrator Bennett stated that PEP is open to working with the Board in establishing necessary guidelines. Trustee Vaupel moved to authorize the distribution of the $75,000 contribution to the Plainfield Economic Partnership for the 2008 -2009 fiscal year budget. Seconded by Trustee Lamb. Vote by roll call. Racich, no; Vaupel, yes; Dement, no; Fay, no; Lamb, yes; Manning, yes; Waldorf, yes. 4 yes, 3 no. Motion carried. 5) GRACE POINTE CHURCH RESUBDIVISION (CASE #1447- 020209.FP.MC) Trustee Fay moved to adopt Ordinance No. 2851, an ordinance approving a Major Change to the Planned Development known as Grace Pointe Church, located at the northwest corner of 127t11 Street and 248th Avenue. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. 6) KELLER FARM (KENDALL COUNTY CASE) Trustee Fay moved to direct staff to prepare and submit a letter of no objection to Kendall County for a proposed Special Use Permit for a Winery and Bakery; Special Use Permit for a farm stand; Conditional Use for a corn maze /pumpkin patch/fall festival /farm tours; Variance to allow the production of wine from crops grown off -site; and Variance to allow for an event to exceed six days in duration. Said letter shall outline Village of Plainfield the recommendations presented in the staff report. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes — April 6, 2009 Page 4 of 10 7) VAN DYKE PROFESSIONAL BUILDING (CASE NO.: 1451- 022709.SPR) At 7:45 p.m. Trustee Vaupel recused himself from the meeting. Trustee Fay moved to approve the site plan review for the Van Dyke Professional Building on Lot 74 of the Fairfield Ridge Subdivision subject to the stipulations in the staff report. Seconded by Trustee Racich. Trustee Fay asked if there is an issue with stormwater run -off Mr. Steve Larson, Baxter and Woodman, stated that they do not foresee a problem with detention and that no major elevation changes were submitted. Vote by roll call. Racich, yes; Vaupel, absent; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Vaupel returned to the meeting. 8) FIRST COMMUNITY BANK (CASE NO.: 1441- 010709.V) Mr. Michael Garrigan, Planning Supervisor, state that the applicant is seeking a variance to permit wall signage and a logo on the rear elevation. The Zoning Board of Appeals recommended denial of the variance at their March 17, 2009 meeting. Mr. Rich Ethridge, representing First Community Bank, stated that the rear of the bank the main entrance to the bank and they would like signage, the same as the front of the bank, to identify the bank at the main entrance in the rear. Trustee Fay moved to direct the Village Attorney to draft an Ordinance approving a rear sign variance for First Community Bank, 14150 S. Route 30. Seconded by Trustee Dement. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. 9) RESIDENTIAL INFILL DESIGN GUIDELINES Trustee Fay expressed concern with removal of affordable housing. Mr. Garrigan stated that these are only guidelines for architecture and are not mandatory. Nothing prohibits anyone from purchasing and demolishing structures. Trustee Fay moved to direct the Village Attorney to draft a resolution adopting the Residential Infill Design Guidelines. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Vaupel, no; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 5 yes, 1 no. Motion carried. 10) WALKER POINT ANNEXATION AGREEMENT AMENDMENT (CASE # 1448 - 021809.AAA) Trustee Fay moved to open a public hearing regarding a proposed amendment to the subject annexation agreement and to continue the public hearing to the April 20, 2009 meeting of the Village President and Board of Trustees. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes — April 6, 2009 Page 5 of 10 11) CAMBRIDGE AT THE RESERVE ANNEXATION AGREEMENT AMENDMENT (CASE # 1445- 011609.AAA) Trustee Fay moved to open a public hearing regarding a proposed amendment to the subject annexation agreement. Seconded by Dement. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Lamb moved to table the requested annexation agreement amendment. Seconded by Trustee Dement. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, no; Lamb, yes; Manning, yes. 5 yes, 1 no. Motion carried. 12) VAN DYKE PLACE Trustee Fay moved to direct the Village Attorney to draft a Special Use ordinance for a Planned Development with two stipulations. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the Site Plan for the subject property located at the northeast corner of Lockport Street and Van Dyke subject to five stipulations. Seconded by Trustee Dement. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the Preliminary Plat for the subject property located at the northeastern corner of Lockport Street and Van Dyke Road subject to the following two stipulations. Seconded by Trustee Dement. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. Trustee Dement moved to approve the Final Plat for the subject property located at the northeastern corner of Lockport Street and Van Dyke subject to the following two stipulations. Seconded by Trustee Racich. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. 13) WILLOW TREE ANNEXATION CORRIDOR Trustee Fay moved to open a public hearing for an annexation for the Willow Tree Annexation corridor. Seconded by Dement. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Fay moved to direct the Village Attorney to draft an ordinance approving the Annexation Agreement for an annexation corridor at the Willow Tree Farm. Seconded by Trustee Racich. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. At 9:20 p.m. Trustee Racich left the meeting. Village of Plainfield Meeting Minutes — April 6, 2009 Page 6 of 10 ADMINISTRATOR'S REPORT Trustee Lamb moved to authorize the purchase of the property at 24242 Main Street at a total cost of $155,000.00. Seconded by Trustee Dement. Vote by roll call. Racich, absent; Vaupel, no; Dement, yes; Fay, no; Lamb, yes; Manning, yes; Waldorf, yes. 4 yes, 2 no, 1 absent. Motion carried. At 9:24 p.m. Trustee Racich returned to the meeting. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT No Report. BUILDING DEPARTMENT REPORT No Report. PUBLIC WORKS REPORT Trustee Lamb moved to adopt Ordinance No. 2852, amending the Code of Ordinances relating to water usage. Seconded by Trustee Manning. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to authorize the Village President to execute an agreement with the Illinois Department of Transportation to facilitate the installation and maintenance of the I -55 Noise Abatement Walls. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Vaupel, no; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 5 yes, 1 no. Motion carried. Trustee Dement moved to authorize Stewart Spreading, Inc., the contractor providing the lowest bid, to complete the Biosolids Hauling and Disposal from the Wastewater Treatment Facility at the base bid amount of $78,250. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT Trustee Lamb moved to adopt Ordinance No. 2853, an Ordinance amending Chapter 5, Article VI, Section 5 -172.1 of the Village of Plainfield Code of Ordinances, an Ordinance relating to time limit parking. Seconded by Trustee Racich. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. LIQUOR COMMISSIONER REPORT No Report. Village of Plainfield Meeting Minutes — April 6, 2009 Page 7 of 10 ATTORNEY'S REPORT Trustee Fay moved to release the Executive Session minutes of July 23, 2007, October 1, 2007, October 8, 2007, February 23, 2009, and January 12, 2009 and to keep the remaining minutes confidential. Seconded by Trustee. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. Trustee Lamb moved to adopt a Resolution authorizing the destruction of executive session audio tapes. Seconded by Trustee Manning. Vote by roll call. Racich, no; Vaupel, no; Dement, yes; Fay, no; Lamb, yes; Manning, yes; Waldorf, no. 3 yes, 4 no. Motion failed. Mayor Waldorf read the reminders. Trustee Fay moved to adjourn. Seconded by Dement. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 9:50 p.m. Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes — April 6, 2009 Page 8 of 10 VILLAGE OF PLAINFIELD PUBLIC HEARING APRIL 6, 2009 AT: VILLAGE HALL BOARD PRESENT: J.WALDORF, J.RACICH. L.VAUPEL, J.DEMENT, P.FAY, B.LAMB, AND W.MANNING. OTHERS PRESENT: D.BENNETT, INTERIM VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; S.LARSON, ENGINEER; AYERSONS, PUBLIC WORKS DIRECTOR; M.GARRIGAN, PLANNING SUPERVISOR; J.PROULX, PLANNER; TYLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND K.GRECO, ACTING POLICE CHIEF. CAMBRIDGE AT THE RESERVE ANNEXATION AGREEMENT AMENDMENT (CASE #1445- 011609.AAA) Mayor Waldorf called the meeting to order at 8:05 p.m. Present roll call stands. Mr. Jon Proulx stated that the applicant is seeking approval of an amendment to the subject annexation agreement in order to transfer ownership and maintenance responsibility for Cambridge Circle to the Village of Plainfield. Mr. Proulx pointed out that this request was brought before the Village Board in 2001 and the request was denied. Mr. Mark Lindsay, President of the Cambridge Homeowners Association, stated that the Homeowners Association did not realize that Cambridge Circle was a private street and should be maintained by the homeowners association. The Village has consistently been taking care of this road. Mr. Ron Foster, Foster Premier, stated that his company has been the Management Company since its inception and he was never supplied with the annexation agreement had had o idea that Cambridge Circle is a private road. The Association has not budgeted funds to maintain this road. Trustee Dement stated that he did not support taking responsibility for the road, but felt that since the Village had been inadvertently maintaining the road, that maybe the maintenance could continue on a contract basis. Trustee Racich stated that the Homeowners Association and the Management firm's lack of awareness is not a reason for the Village to take responsibility of the road. Trustee Racich also expressed concern with establishing a precedent. A resident that identified himself as Steve stated that the Village has been maintaining this street as a public street all these years. The street is only 300 yards. Trustee Vaupel stated that he was not concerned with setting a precedent because every annexation agreement is different and you don't create a precedence. Trustee Lamb stated that he would like to see the Village assist Homeowners Associations when they take over. Village of Plainfield Meeting Minutes — April 6, 2009 Page 9 of 10 After some general further discussion, it was the consensus of the Board to table the discussion and to have staff work with the applicant on a compromise. Trustee Dement moved to close the Public Hearing and return to the regular business meeting. Seconded by Fay. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 9:15 p.m. Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes — April 6, 2009 Page 10 of 10 VILLAGE OF PLAINFIELD PUBLIC HEARING APRIL 6, 2009 AT: VILLAGE HALL BOARD PRESENT: J.WALDORF, J.RACICH. L.VAUPEL, J.DEMENT, P.FAY, B.LAMB, AND W.MANNING. OTHERS PRESENT: D.BENNETT, INTERIM VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; S.LARSON, ENGINEER; AYERSONS, PUBLIC WORKS DIRECTOR; M.GARRIGAN, PLANNING SUPERVISOR; J.PROULX, PLANNER; TYLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND K.GRECO, ACTING POLICE CHIEF. WILLOW TREE ANNEXATION CORRIDOR Mayor Waldorf called the meeting to order at 9:17 p.m. Present roll call stands. Mr. Michael Garrigan stated that the applicant is seeking to annex an annexation corridor within the Willow Tree Farm. The corridor will provide Gas City and Heritage Woods Supportive Living Facility located at Route 126 and Drauden Road the contiguity to annex into the Village. Ms. Kathy Barrett, 25336 W. Sunshine Lane stated that her notification letter had the wrong address on it. Trustee Fay moved to close the Public Hearing and return to the regular business meeting. Seconded by Dement. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 9:19 p.m. Michelle Gibas, Village Clerk