HomeMy Public PortalAbout04-06-2009 Village MeetingVILLAGE OF PLAINFIELD
MEETING MINUTES
APRIL 6, 2009
AT: VILLAGE HALL
BOARD PRESENT: J.WALDORF, J.RACICH. L.VAUPEL, J.DEMENT, P.FAY, B.LAMB,
AND W.MANNING. OTHERS PRESENT: D.BENNETT, INTERIM VILLAGE
ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; S.LARSON,
ENGINEER; AYERSONS, PUBLIC WORKS DIRECTOR; M.GARRIGAN, PLANNING
SUPERVISOR; J.PROULX, PLANNER; TYLECKHAM, MANAGEMENT SERVICES
DIRECTOR; AND K.GRECO, ACTING POLICE CHIEF.
Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were
present. Mayor Waldorf led the pledge to the flag. There were approximately 60 persons in the
audience.
PRESIDENTIAL COMMENTS
Mayor Waldorf:
• Proclaimed April 12 -18 -2009 as National Library Week
• Reminded everyone of Spring Cleanup Week
• Informed everyone that Census Representatives have begun verifying Village
addresses for the 2010 Census and will be visiting subdivisions over the next three
weeks.
• Informed everyone of the online Railroad Complaint Form. Residents can submit
complaints via the web site at www.fightrailcongestion.com and they will be sent to
the Surface Transportation Board.
• Informed everyone that there will be a Rain Barrel demonstration on April 13.
• Informed everyone of the DuPage River Sweep on May 16th. To register, visit the
Village web site or call the Planning Department at 815- 609 -6139.
• Stated that the Village has an opening for a Historic Preservation Commissioner.
Interested individuals should submit their letter of interest and a resume to the
Village.
• Reminded everyone that MainStreet Plainfield is sponsoring Egg'straordinary in
Downtown Plainfield on Saturday.
Trustee Lamb moved to appoint Larry Newton, Allen Persons, and Anna Denys to the Plainfield
Riverfront Master Plan Steering Committee. Seconded by Trustee Dement. Vote by roll call.
Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion
carried.
TRUSTEES COMMENTS
Trustee Dement:
• Thanked Jon Proulx for his work with the River Sweep.
• Complimented PEMA on the report that was submitted.
• Asked the Staff to look into the availability of Channel 6 on AT &T U- verse.
Trustee Lamb also commented on the PEMA report and suggested that everyone participate in
the Incident and Command Training.
Village of Plainfield
Meeting Minutes — April 6, 2009
Page 2 of 10
Trustee Fay stated that he has received several resident concerns regarding the Students going to
Indian Trail cutting through lawns and walking on the railroad tracks. Trustee Fay asked that the
staff looking to providing better or more sidewalks in that vicinity.
PUBLIC ALERTS - None
PUBLIC COMMENTS on items not on the Agenda (3 -5 minutes per topic)
Mr. Carey Miller, Miller's Butcher Shop, thanked the Board for renewing the Parking Lot lease
with Carl Bryant and asked the Board to consider having a Community Service Officer assist
with parking downtown.
RESPONSE TO PRIOR PUBLIC COMMENTS — None this Meeting
BUSINESS MEETING
1) APPROVAL OF AGENDA
Trustee Fay moved to approve the Agenda. Seconded by Trustee Dement. Vote by roll call.
Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion
carried.
2) CONSENT AGENDA
Trustee Fay moved to approve the Consent Agenda to include: Minutes of the Board
Meeting and Executive Sessions held on March 16, 2009; ) Bills Paid and Bills Payable Reports
for April 6, 2009; Letter of Credit Reduction for Century Trace Unit 2 and Creekside Crossings
Unit 2. Seconded by Trustee Dement. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes;
Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried.
3) 2009 -2010 FISCAL YEAR BUDGET
Trustee Fay moved to adopt Ordinance No. 2850, adopting the Annual Budget for the Village of
Plainfield for the 2009 -2010 Fiscal year. Seconded by Trustee Lamb. Vote by roll call. Racich,
yes; Vaupel, no; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 5 yes, 1 no. Motion carried.
4) PLAINFIELD ECONOMIC PARTNERSHIP
Mr. Bill Kottmann, Edward Ventures, gave a presentation highlighting the members of the
Plainfield Economic Partnership as well as the focus of PEP and its activities. Mr. Kottmann
pointed out that PEP not only tries to attract new businesses, but also has contact with existing
businesses. Mr. Kottmann pointed out that Joe Judd is currently maintaining the PEP office and
that they have plans to look for an Executive Director after the election.
Trustee Vaupel pointed out that the Village has an agreement with the Plainfield Economic
Partnership to fund for 3 years and this is the third year.
Trustee Dement expressed concern regarding the lack of communication between PEP and the
Board of Trustees and would like to have a better understanding and possibly some guidelines
and felt that the Village staff should be more involved. Trustee Dement also expressed concern
with how the funds for PEP are utilized.
Village of Plainfield
Meeting Minutes — April 6, 2009
Page 3 of 10
Trustee Manning stated that PEP involved the Village Board early on with the Polo Club and
The Boulevard Development and stated that he appreciates the involvement.
Trustee Racich indicated that he too felt there was a lack of communication between PEP and the
Village Board. He has been a supporter of PEP, but felt that the release of funding should be the
decision of the upcoming Village Board.
Trustee Fay stated that the Village should hire an Economic Development Director and also felt
that it would be better to wait until after the election for the funding. Trustee Fay also expressed
concern that members of the Plainfield Economic Partnership have the possibility of drafting
incentives for their own businesses.
Mr. Bill Kottomann stated that there are some drawbacks to having the Economic Development
Director in house. Economic Development is political and having an in house director may not
always be as effective.
Trustee Lamb stated that he strongly supports PEP. They have represented and sold the Village
better than we can to ourselves. Communication to the Village Board as a whole hasn't been
received because of the sensitivity of the information especially with competition. The Village
has an agreement with PEP to fund for three (3) years. This is the third year. No money has been
budgeted for PEP in the 2009 -2010 Budget.
Interim Village Administrator Bennett stated that PEP is open to working with the Board in
establishing necessary guidelines.
Trustee Vaupel moved to authorize the distribution of the $75,000 contribution to the Plainfield
Economic Partnership for the 2008 -2009 fiscal year budget. Seconded by Trustee Lamb. Vote
by roll call. Racich, no; Vaupel, yes; Dement, no; Fay, no; Lamb, yes; Manning, yes; Waldorf,
yes. 4 yes, 3 no. Motion carried.
5) GRACE POINTE CHURCH RESUBDIVISION (CASE #1447- 020209.FP.MC)
Trustee Fay moved to adopt Ordinance No. 2851, an ordinance approving a Major Change
to the Planned Development known as Grace Pointe Church, located at the northwest corner of
127t11 Street and 248th Avenue. Seconded by Trustee Lamb. Vote by roll call. Racich, yes;
Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried.
6) KELLER FARM (KENDALL COUNTY CASE)
Trustee Fay moved to direct staff to prepare and submit a letter of no objection to Kendall
County for a proposed Special Use Permit for a Winery and Bakery; Special Use Permit for a
farm stand; Conditional Use for a corn maze /pumpkin patch/fall festival /farm tours; Variance to
allow the production of wine from crops grown off -site; and Variance to allow for an event to
exceed six days in duration. Said letter shall outline Village of Plainfield the recommendations
presented in the staff report. Seconded by Trustee Lamb. Vote by roll call. Racich, yes;
Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried.
Village of Plainfield
Meeting Minutes — April 6, 2009
Page 4 of 10
7) VAN DYKE PROFESSIONAL BUILDING (CASE NO.: 1451- 022709.SPR)
At 7:45 p.m. Trustee Vaupel recused himself from the meeting.
Trustee Fay moved to approve the site plan review for the Van Dyke Professional Building on
Lot 74 of the Fairfield Ridge Subdivision subject to the stipulations in the staff report. Seconded
by Trustee Racich.
Trustee Fay asked if there is an issue with stormwater run -off Mr. Steve Larson, Baxter and
Woodman, stated that they do not foresee a problem with detention and that no major elevation
changes were submitted.
Vote by roll call. Racich, yes; Vaupel, absent; Dement, yes; Fay, yes; Lamb, yes; Manning, yes.
5 yes, 0 no, 1 absent. Motion carried.
Trustee Vaupel returned to the meeting.
8) FIRST COMMUNITY BANK (CASE NO.: 1441- 010709.V)
Mr. Michael Garrigan, Planning Supervisor, state that the applicant is seeking a variance to
permit wall signage and a logo on the rear elevation. The Zoning Board of Appeals
recommended denial of the variance at their March 17, 2009 meeting.
Mr. Rich Ethridge, representing First Community Bank, stated that the rear of the bank the main
entrance to the bank and they would like signage, the same as the front of the bank, to identify
the bank at the main entrance in the rear.
Trustee Fay moved to direct the Village Attorney to draft an Ordinance approving a rear sign
variance for First Community Bank, 14150 S. Route 30. Seconded by Trustee Dement. Vote
by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0
no. Motion carried.
9) RESIDENTIAL INFILL DESIGN GUIDELINES
Trustee Fay expressed concern with removal of affordable housing. Mr. Garrigan stated that
these are only guidelines for architecture and are not mandatory. Nothing prohibits anyone from
purchasing and demolishing structures.
Trustee Fay moved to direct the Village Attorney to draft a resolution adopting the Residential
Infill Design Guidelines. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Vaupel,
no; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 5 yes, 1 no. Motion carried.
10) WALKER POINT ANNEXATION AGREEMENT AMENDMENT (CASE # 1448 -
021809.AAA)
Trustee Fay moved to open a public hearing regarding a proposed amendment to the subject
annexation agreement and to continue the public hearing to the April 20, 2009 meeting of the
Village President and Board of Trustees. Seconded by Trustee Lamb. Vote by roll call. Racich,
yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried.
Village of Plainfield
Meeting Minutes — April 6, 2009
Page 5 of 10
11) CAMBRIDGE AT THE RESERVE ANNEXATION AGREEMENT
AMENDMENT (CASE # 1445- 011609.AAA)
Trustee Fay moved to open a public hearing regarding a proposed amendment to the subject
annexation agreement. Seconded by Dement. Voice Vote. All in favor, 0 opposed. Motion
carried.
Trustee Lamb moved to table the requested annexation agreement amendment. Seconded by
Trustee Dement. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, no; Lamb, yes;
Manning, yes. 5 yes, 1 no. Motion carried.
12) VAN DYKE PLACE
Trustee Fay moved to direct the Village Attorney to draft a Special Use ordinance for a Planned
Development with two stipulations. Seconded by Trustee Lamb. Vote by roll call. Racich, yes;
Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried.
Trustee Fay moved to approve the Site Plan for the subject property located at the northeast
corner of Lockport Street and Van Dyke subject to five stipulations. Seconded by Trustee
Dement. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes;
Manning, yes. 6 yes, 0 no. Motion carried.
Trustee Fay moved to approve the Preliminary Plat for the subject property located at the
northeastern corner of Lockport Street and Van Dyke Road subject to the following two
stipulations. Seconded by Trustee Dement. Vote by roll call. Racich, yes; Vaupel, yes; Dement,
yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried.
Trustee Dement moved to approve the Final Plat for the subject property located at the
northeastern corner of Lockport Street and Van Dyke subject to the following two stipulations.
Seconded by Trustee Racich. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes;
Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried.
13) WILLOW TREE ANNEXATION CORRIDOR
Trustee Fay moved to open a public hearing for an annexation for the Willow Tree Annexation
corridor. Seconded by Dement. Voice Vote. All in favor, 0 opposed. Motion carried.
Trustee Fay moved to direct the Village Attorney to draft an ordinance approving the Annexation
Agreement for an annexation corridor at the Willow Tree Farm. Seconded by Trustee Racich.
Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes.
6 yes, 0 no. Motion carried.
At 9:20 p.m. Trustee Racich left the meeting.
Village of Plainfield
Meeting Minutes — April 6, 2009
Page 6 of 10
ADMINISTRATOR'S REPORT
Trustee Lamb moved to authorize the purchase of the property at 24242 Main Street at a total
cost of $155,000.00. Seconded by Trustee Dement. Vote by roll call. Racich, absent; Vaupel,
no; Dement, yes; Fay, no; Lamb, yes; Manning, yes; Waldorf, yes. 4 yes, 2 no, 1 absent. Motion
carried.
At 9:24 p.m. Trustee Racich returned to the meeting.
MANAGEMENT SERVICES REPORT
No Report.
ENGINEER'S REPORT
No Report.
PLANNING DEPARTMENT REPORT
No Report.
BUILDING DEPARTMENT REPORT
No Report.
PUBLIC WORKS REPORT
Trustee Lamb moved to adopt Ordinance No. 2852, amending the Code of Ordinances relating to
water usage. Seconded by Trustee Manning. Vote by roll call. Racich, yes; Vaupel, yes;
Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried.
Trustee Fay moved to authorize the Village President to execute an agreement with the Illinois
Department of Transportation to facilitate the installation and maintenance of the I -55 Noise
Abatement Walls. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Vaupel, no;
Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 5 yes, 1 no. Motion carried.
Trustee Dement moved to authorize Stewart Spreading, Inc., the contractor providing the lowest
bid, to complete the Biosolids Hauling and Disposal from the Wastewater Treatment Facility at
the base bid amount of $78,250. Seconded by Trustee Lamb. Vote by roll call. Racich, yes;
Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried.
POLICE CHIEF'S REPORT
Trustee Lamb moved to adopt Ordinance No. 2853, an Ordinance amending Chapter 5, Article
VI, Section 5 -172.1 of the Village of Plainfield Code of Ordinances, an Ordinance relating to
time limit parking. Seconded by Trustee Racich. Vote by roll call. Racich, yes; Vaupel, yes;
Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried.
LIQUOR COMMISSIONER REPORT
No Report.
Village of Plainfield
Meeting Minutes — April 6, 2009
Page 7 of 10
ATTORNEY'S REPORT
Trustee Fay moved to release the Executive Session minutes of July 23, 2007, October 1, 2007,
October 8, 2007, February 23, 2009, and January 12, 2009 and to keep the remaining minutes
confidential. Seconded by Trustee. Vote by roll call. Racich, yes; Vaupel, yes; Dement, yes;
Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried.
Trustee Lamb moved to adopt a Resolution authorizing the destruction of executive session
audio tapes. Seconded by Trustee Manning. Vote by roll call. Racich, no; Vaupel, no; Dement,
yes; Fay, no; Lamb, yes; Manning, yes; Waldorf, no. 3 yes, 4 no. Motion failed.
Mayor Waldorf read the reminders.
Trustee Fay moved to adjourn. Seconded by Dement. Voice Vote. All in favor, 0 opposed.
Motion carried.
The meeting adjourned at 9:50 p.m.
Michelle Gibas, Village Clerk
Village of Plainfield
Meeting Minutes — April 6, 2009
Page 8 of 10
VILLAGE OF PLAINFIELD
PUBLIC HEARING
APRIL 6, 2009
AT: VILLAGE HALL
BOARD PRESENT: J.WALDORF, J.RACICH. L.VAUPEL, J.DEMENT, P.FAY, B.LAMB,
AND W.MANNING. OTHERS PRESENT: D.BENNETT, INTERIM VILLAGE
ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; S.LARSON,
ENGINEER; AYERSONS, PUBLIC WORKS DIRECTOR; M.GARRIGAN, PLANNING
SUPERVISOR; J.PROULX, PLANNER; TYLECKHAM, MANAGEMENT SERVICES
DIRECTOR; AND K.GRECO, ACTING POLICE CHIEF.
CAMBRIDGE AT THE RESERVE ANNEXATION AGREEMENT AMENDMENT
(CASE #1445- 011609.AAA)
Mayor Waldorf called the meeting to order at 8:05 p.m. Present roll call stands.
Mr. Jon Proulx stated that the applicant is seeking approval of an amendment to the subject
annexation agreement in order to transfer ownership and maintenance responsibility for
Cambridge Circle to the Village of Plainfield. Mr. Proulx pointed out that this request was
brought before the Village Board in 2001 and the request was denied.
Mr. Mark Lindsay, President of the Cambridge Homeowners Association, stated that the
Homeowners Association did not realize that Cambridge Circle was a private street and should
be maintained by the homeowners association. The Village has consistently been taking care of
this road. Mr. Ron Foster, Foster Premier, stated that his company has been the Management
Company since its inception and he was never supplied with the annexation agreement had had o
idea that Cambridge Circle is a private road. The Association has not budgeted funds to
maintain this road.
Trustee Dement stated that he did not support taking responsibility for the road, but felt that
since the Village had been inadvertently maintaining the road, that maybe the maintenance could
continue on a contract basis.
Trustee Racich stated that the Homeowners Association and the Management firm's lack of
awareness is not a reason for the Village to take responsibility of the road. Trustee Racich also
expressed concern with establishing a precedent.
A resident that identified himself as Steve stated that the Village has been maintaining this street
as a public street all these years. The street is only 300 yards.
Trustee Vaupel stated that he was not concerned with setting a precedent because every
annexation agreement is different and you don't create a precedence.
Trustee Lamb stated that he would like to see the Village assist Homeowners Associations when
they take over.
Village of Plainfield
Meeting Minutes — April 6, 2009
Page 9 of 10
After some general further discussion, it was the consensus of the Board to table the discussion
and to have staff work with the applicant on a compromise.
Trustee Dement moved to close the Public Hearing and return to the regular business meeting.
Seconded by Fay. Voice Vote. All in favor, 0 opposed. Motion carried.
The meeting adjourned at 9:15 p.m.
Michelle Gibas, Village Clerk
Village of Plainfield
Meeting Minutes — April 6, 2009
Page 10 of 10
VILLAGE OF PLAINFIELD
PUBLIC HEARING
APRIL 6, 2009
AT: VILLAGE HALL
BOARD PRESENT: J.WALDORF, J.RACICH. L.VAUPEL, J.DEMENT, P.FAY, B.LAMB,
AND W.MANNING. OTHERS PRESENT: D.BENNETT, INTERIM VILLAGE
ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; S.LARSON,
ENGINEER; AYERSONS, PUBLIC WORKS DIRECTOR; M.GARRIGAN, PLANNING
SUPERVISOR; J.PROULX, PLANNER; TYLECKHAM, MANAGEMENT SERVICES
DIRECTOR; AND K.GRECO, ACTING POLICE CHIEF.
WILLOW TREE ANNEXATION CORRIDOR
Mayor Waldorf called the meeting to order at 9:17 p.m. Present roll call stands.
Mr. Michael Garrigan stated that the applicant is seeking to annex an annexation corridor within
the Willow Tree Farm. The corridor will provide Gas City and Heritage Woods Supportive
Living Facility located at Route 126 and Drauden Road the contiguity to annex into the Village.
Ms. Kathy Barrett, 25336 W. Sunshine Lane stated that her notification letter had the wrong
address on it.
Trustee Fay moved to close the Public Hearing and return to the regular business meeting.
Seconded by Dement. Voice Vote. All in favor, 0 opposed. Motion carried.
The meeting adjourned at 9:19 p.m.
Michelle Gibas, Village Clerk