HomeMy Public PortalAbout04-20-2009 Village MeetingVILLAGE OF PLAINFIELD
MEETING MINUTES
APRIL 20, 2009
AT: VILLAGE HALL
BOARD PRESENT: J.WALDORF, L.VAUPEL, J.DEMENT, P.FAY. B.LAMB, W.MANNING,
AND J.RACICH. OTHERS PRESENT: D.BENNETT, INTERIM VILLAGE ADMINISTRATOR;
J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; S.LARSON, ENGINEER; A.PERSONS,
PUBLIC WORKS DIRECTOR; M.GARRIGAN, PLANNING SUPERVISOR; J.BABER,
BUILDING SUPERVISOR; M. SCHWARZ, PLANNER; J.PROUXL, PLANNER; T.PLECKHAM,
MANAGEMENT SERVICES DIRECTOR; AND K.GRECO, ACTING POLICE CHIEF.
Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were
present. Mayor Waldorf led the pledge to the flag. There were approximately 50 persons in the
audience.
PRESIDENTIAL COMMENTS
Representatives from Amvets presented Mayor Waldorf and the Board of Trustees with a plaque
recognizing Village support of Amvets.
Mayor Waldorf:
• Proclaimed the month of May 2009 as Motorcycle Safety and Awareness Month.
• Proclaimed April 24, 2009 as Arbor Day
• Proclaimed the week of May 3 -9, 2009 as Building Safety Week
• Informed everyone that Canadian National Railroad has notified the Village that they will
be sounding train horns when necessary to alert the maintenance crew who will
be reconstructing the 135th Street Railroad Crossing this week. This is in compliance
with Federal Law.
• Informed everyone that 135th Street is now closed between Route 30 and Vicarage Drive
due to the reconstruction of the railroad crossing.
• Informed everyone that Union Street at Route 59 will be closed to traffic on Wednesday,
April 22"d and Thursday, April 23rd. This closure is necessary to perform work on a water
line in the area. Detour signs will be posted and there will be flagging operations while
the work is being performed.
• Encouraged everyone to register for the DuPage River Sweep to be held on May 16th. To
register, visit the Village web site or call Planning at (815) 609 -6139.
TRUSTEES COMMENTS
Trustee Dement:
• Announced that Dr. Kaplan had accepted a new position and thanked him for all of his efforts
in trying to bring Edward Hospital to Plainfield.
• Stated that Quinton Young was appointed to be the Chairman of the Illinois Health Facilities
Planning Board and thanked Administrator Bennett for meeting with the Governor's staff and
requesting a new chairman.
Trustee Lamb:
• Encouraged motorists to pay extra attention for motorcycles and to give them the right -of-
way.
• Stated that other communities have been offering incentives to stimulate the housing market.
Village of Plainfield
Minutes — April 20, 2009
Page 2 of 5
Trustee Fay:
• Thanked staff and residents for attending Earth Day — approximately 137 rain barrels were
sold.
• Asked the staff to bring the Business Trailer near DesPlaines and Lockport to the Board for
reevaluation.
PUBLIC ALERTS - None
PUBLIC COMMENTS on items not on the Agenda (3 -5 minutes per topic)
RESPONSE TO PRIOR PUBLIC COMMENTS — None this Meeting
BUSINESS MEETING
1) APPROVAL OF AGENDA
Trustee Fay moved to approve the Agenda. Seconded by Trustee Dement. Vote by roll call. Vaupel,
yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried.
2) CONSENT AGENDA
Trustee Fay moved to approve the Consent Agenda to include: Minutes of the Board Meeting held
on April 6, 2009; Bills Paid and Bills Payable Reports for April 20, 2009; Cash and Investments,
Revenue, and Expenditure Reports for March 2009. Seconded by Trustee Dement. Vote by roll call.
Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion
carried.
3) RESIDENTIAL INFILL DESIGN GUIDELINES
Trustee Fay moved adopt Resolution No. 1584, adopting the Residential Infill Design Guidelines.
Seconded by Trustee Racich. Vote by roll call. Vaupel, no; Dement, yes; Fay, yes; Lamb, yes;
Manning, yes; Racich, yes. 5 yes, 1 no. Motion carried.
4) WALKER POINT ANNEXATION AGREEMENT AMENDMENT (CASE # 1448 -
021809.AAA)
Trustee Fay moved to continue public hearing regarding a proposed amendment to the subject
annexation agreement to May 18, 2009. Seconded by Trustee Racich. Vote by roll call. Vaupel,
yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried.
5) VAN DYKE PLACE
Trustee Fay moved to adopt Ordinance No. 2854, approving a Special Use for a Planned
Development. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes;
Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried.
6) WILLOW TREE ANNEXATION CORRIDOR
Trustee Dement moved to adopt Ordinance No. 2855, approving the Annexation Agreement for an
annexation corridor at the Willow Tree Farm. Seconded by Trustee Lamb.
Mr. Garrigan stated that the sole purpose of this annexation is to provide continuity for the Gas
City /Supportive Living Center. The remainder of the property is not addressed.
Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes,
0 no. Motion carried.
Village of Plainfield
Minutes — April 20, 2009
Page 3 of 5
Trustee Fay moved to adopt Ordinance No. 2856, annexing the subject corridor. Seconded by
Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes;
Racich, yes. 6 yes, 0 no. Motion carried.
7) GAS CITY /SUPPORTIVE LIVING FACILITY
Trustee Fay moved to adopt Ordinance No. 2857, annexing the subject property located at the
southwest corner of Drauden Road and Route 126. Seconded by Trustee Dement.
Trustee Fay stated that when Gas City was before the Board for the Annexation Agreement, he asked
for a timeline. Mr. Garrigan stated that the Supportive Living Facility is already moving dirt and the
annexation agreement identifies that Gas City shall complete the development of Lot 1 and obtain at
least a temporary Certificate of Occupancy by October 1, 2010.
Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes,
0 no. Motion carried.
8) LIFESPRING COMMUNITY CHURCH (CASE #1404- 052108.SPR.FP)
Trustee Lamb moved to authorize the Village President to execute an agreement with LifeSpring
Community Church regarding the development and use of Village property to satisfy a portion of the
compensatory storage requirements of LifeSpring Community Church for fill that has been added to
the floodplain.
Trustee Fay asked if there is a requirement to get a permit from other jurisdictions such as the Army
Corps. Steve Larson, Baxter and Woodman, stated that there is no need to get any permits from other
jurisdictions.
Seconded by Trustee Dement. Vote by roll call. Vaupel, yes; Dement, yes; Fay, no; Lamb, yes;
Manning, yes; Racich, yes. 5 yes, 1 no. Motion carried.
9) FIRST COMMUNITY BANK (CASE NO.: 1441- 010709.V)
Trustee Fay moved to adopt Ordinance No. 2858, approving a rear sign variance for First Community
Bank, 14150 S. Route 30. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes;
Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried.
ADMINISTRATOR'S REPORT
Administrator Bennett presented the Settlers' Park Concessions policy. It was the Board consensus
to accept the policy and to include a lottery process for usage after 2 years .
Administrator Bennett presented the Purchasing Authority Policy. It was the consensus of the Board
to accept the policy.
MANAGEMENT SERVICES REPORT
Trustee Fay moved to adopt Resolution No. 1585, adopting the Village of Plainfield's Identity Theft
Prevention Program. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay,
yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried.
Trustee Dement moved adopt Ordinance No. 2862, amending the 2008 -2009 Budget as presented.
Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes;
Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried.
Village of Plainfield
Minutes — April 20, 2009
Page 4 of 5
ENGINEER'S REPORT
No Report.
PLANNING DEPARTMENT REPORT
No Report.
BUILDING DEPARTMENT REPORT
No Report.
PUBLIC WORKS REPORT
Trustee Fay clarified that the grant the Village received will cover the entire cost of the contract. Mr.
Persons verified that it would cover the entire cost.
Trustee Fay moved to authorize the Village President to execute an amendment with Crawford,
Murphy, & Tilly, Inc. (CMT) for professional services to complete the Phase 2 Engineering, as it
relates to the 143rd Street Extension Project, at a proposed cost of $489,245. Seconded by Trustee
Dement. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich,
yes. 6 yes, 0 no. Motion carried.
Trustee Fay moved to approve the IEPA Loan Application Resolutions by omibus vote. Seconded by
Trustee Racich. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes;
Racich, yes. 6 yes, 0 no. Motion carried.
Trustee Fay moved to adopt Resolution No. 1586 authorizing the Director of Public Works to
execute required IEPA loan application documents for the proposed Plainfield- Naperville Road
Water Main improvements; Resolution No. 1587, authorizing the Director of Public Works to
execute required IEPA loan application documents for the proposed Main Street Water Main
improvements; Resolution No. 1588, authorizing the Director of Public Works to execute required
IEPA loan application documents for the proposed Marybrook Water Main improvements;
Resolution No. 1589, authorizing the Director of Public Works to execute required IEPA loan
application documents for the proposed Sanitary Sewer Rehabilitation improvements; and Resolution
No. 1590, authorizing the Director of Public Works to execute required IEPA loan application
documents for the proposed Aux Sable Wastewater Pumping Station and Force Main improvements.
Seconded by Trustee Racich. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes;
Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried.
Trustee Fay moved to waive the bidding and authorize the wholesale purchase of street light poles
and related equipment, for the Steiner Road Project, from Holophane Lighting at a total cost of
$20,813. Seconded by Trustee Lamb. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb,
yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried.
Trustee Fay moved to authorize the Village President to execute a Change Order with the George
Sollitt Construction Company to fund the cost of relocating overhead utility lines underground
generally between the DuPage River and Fox River Street, in the amount of $298,082.00. Seconded
by Trustee Dement. Vote by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes;
Racich, yes. 6 yes, 0 no. Motion carried.
Village of Plainfield
Minutes — April 20, 2009
Page 5 of 5
POLICE CHIEF'S REPORT
Acting Chief Greco presented the March 2009 Operations Report.
Acting Chief Greco updated the Board on the Howard Street Traffic Calming — staff is still working
the fire department on making adjustments to the islands.
LIQUOR COMMISSIONER REPORT
Trustee Lamb moved to adopt Ordinance No.2859, amending the license classification for the Class
"L" Liquor Licenses. Seconded by Trustee Dement. Vote by roll call. Vaupel, yes; Dement, yes;
Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried.
There was some discussion regarding The Back Door Pub utilizing Village property for the use of
their outdoor beer garden. It was the consensus of the Board to have staff try to come up with a
mutual agreement and bring it back to the Board.
Trustee Fay moved to adopt Ordinance No. 2860, making a text amendment to and increasing the
Class "K" Liquor Licenses from nine (9) to twelve (12) for Uptown Tap, Finnegan's Irish Pub, and
Wine and Cheese by TCC. Seconded by Trustee Racich. Vote by roll call. Vaupel, yes; Dement,
yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried.
Trustee Fay moved to adopt Ordinance No. 2861, decreasing the Class "M" Liquor Licenses from
three (3) to two (2). Seconded by Trustee Dement. Vote by roll call. Vaupel, yes; Dement, yes; Fay,
yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no. Motion carried.
ATTORNEY'S REPORT
No report.
EXECUTIVE SESSION
Trustee Fay moved to adjourn to Executive Session as permitted under the Open Meetings Act
Section 2(C) (11) to discuss pending litigation, not to reconvene. Seconded by Trustee Lamb. Vote
by roll call. Vaupel, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Racich, yes. 6 yes, 0 no.
Motion carried.
The meeting adjourned at 8:20 p.m.
Michelle Gibas, Village Clerk