HomeMy Public PortalAbout05-18-2009 Village MeetingVILLAGE OF PLAINFIELD
MEETING MINUTES
MAY 18, 2009
AT: VILLAGE HALL
BOARD PRESENT: MCOLLINS, P.FAY, B.LAMB, G.PECK, J.RACICH, M.BONUCHI.
BOARD ABSENT: L.VAUPEL. OTHERS PRESENT: AYERSONS, PUBLIC WORKS
DIRECTOR; J.HARVEY, ATTORNEY; MGIBAS, VILLAGE CLERK; D.WOLD,
ENGINEER; D.KISSEL, WASTEWATER SUPERINTENDENT; J.BABER, BUILDING
SUPERVISOR; M.GARRIGAN, PLANNING SUPERVISOR; M.SCHWARZ, PLANNER;
TYLECKHAM, MANAGEMENT SERVICES DIRECTOR; K.GRECO, ACTING POLICE
CHIEF; J.PROULX, PLANNER; AND S.JAVORONOK, PLANNER.
Mayor Collins called the meeting to order at 7:00 p.m. Mayor Collins led the pledge to the flag.
Roll call was taken, Trustee Vaupel was absent, all other Trustees were present. There were
approximately 28 persons in the audience.
PRESIDENTIAL COMMENTS
Mayor Collins:
• Proclaimed June 2009 as Relay for Life Month
• Trustee Racich moved to approve the Presidential Appointments of Trustee Paul Fay
as Chairman and Jeff Dement as a citizen representative to the Riverfront Master Plan
Steering Committee. Seconded by Trustee Bonuchi. Vote by roll call. Fay, yes;
Lamb, yes; Peck, yes; Racich, yes; Vaupel, absent; Bonuchi, yes. 5 yes, 0 no, 1
absent. Motion carried.
• Trustee Fay moved to approve the Presidential Appointments of Trustee Racich and
Trustee Lamb as the Village representatives for the Plainfield Economic Partnership.
Seconded by Trustee Peck. Vote by roll call. Fay, yes; Lamb, yes; Peck, yes; Racich,
yes; Vaupel, absent; Bonuchi, yes. 5 yes, 0 no, 1 absent. Motion carried.
• Trustee Fay moved to approve the Presidential Appointments of Daniel F.
Seggebruch to the Plan Commission with the term expiring April 30, 2011 and
Andrew N. Heinen as Ex- Officio Plan Commissioner with the term expiring on April
30, 2010. Seconded by Trustee Lamb. Vote by roll call. Fay, yes; Lamb, yes; Peck,
yes; Racich, yes; Vaupel, absent; Bonuchi, yes. 5 yes, 0 no, 1 absent. Motion
carried.
• Reminded everyone of the Memorial Day Parade on Monday, May 25. Staging is at
10:15 a.m. at Plainfield Central High School North Lot off James and Commercial
Street. The parade will begin at 10:30 a.m. and arrive at the Monument in Settlers'
Park at approximately 10:45 a.m.
TRUSTEES COMMENTS
Trustee Fay:
• Thanked everyone involved with the DuPage River Sweep and Jon Proulx for
organizing.
• Thanked PEMA and the Plainfield Police Department for their help with SpringFest.
Trustee Bonuchi encouraged everyone to attend the Memorial Day Parade. It is a great way to
teach children patriotism.
Trustee Peck thanked PEMA and the Police Department for their help with SpringFest.
Village of Plainfield
Meeting Minutes — May 18, 2009
Page 2 of 9
PUBLIC ALERTS
None
PUBLIC COMMENTS on items not on the Agenda (3 -5 minutes per topic)
Mr. Ed Kelly, 24217 W. Ottawa, expressed some concern with the traffic in his neighborhood
and asked for police enforcement as well as some potential signage. Mr. Kelly also expressed
concern with the Fests in downtown and the safety of people that are at the Village Green. Mr.
Kelly suggested closing the streets around the Village Green during the fests. Mr. Green pointed
out that permit parking signs were put up during the fest, but no permits were issued.
Mr. Damion Porter, Liberty Grove Resident, expressed concern with the Village's bidding
process and confusion on who to talk to. Mr. Porter will meet with Mr. Persons on Tuesday.
RESPONSE TO PRIOR PUBLIC COMMENTS — None this Meeting
BUSINESS MEETING
1) APPROVAL OF AGENDA
Trustee Lamb moved to amend the Agenda to remove Item #13 and #14 at the request of the
applicants. Seconded by Trustee Racich. Vote by roll call. Fay, yes; Lamb, yes; Peck, yes;
Racich, yes; Vaupel, absent; Bonuchi, yes. 5 yes, 0 no, 1 absent. Motion carried.
Trustee Fay moved to approve the amended agenda. Seconded by Trustee Lamb. Vote by roll
call. Fay, yes; Lamb, yes; Peck, yes; Racich, yes; Vaupel, absent; Bonuchi, yes. 5 yes, 0 no, 1
absent. Motion carried.
2) CONSENT AGENDA
Trustee Fay moved to approve the Consent Agenda to include: Minutes of the Board
Meeting held on May 4, 2009; Bills Paid and Bills Payable Reports for May 18, 2009; Cash and
Investments, Revenue, and Expenditure Reports for April, 2009; Ordinance No.2865, increasing
the Class "K" Liquor Licenses (Outdoor Beer Garden) to fifteen (15) for Front Street Cantina
subject to Downtown Guidelines and permit; Approval of a payment in the amount of $6,520.00
to R &R Septic Sewer Services for work completed within the Village's right -of -way adjacent to
24116 Commercial Street. Seconded by Trustee Racich. Vote by roll call. Fay, yes; Lamb, yes;
Peck, yes; Racich, yes; Vaupel, absent; Bonuchi, yes. 5 yes, 0 no, 1 absent. Motion carried.
3) ENVIRONMENTAL REGULATIONS INFORMATION UPDATE
Jon Proulx informed the Village President and Board of Trustees about a task force that is being
created to review local government development standards and processes and their effect on
watershed, wetlands and floodplains. The task force was established by House Resolution No.
163, which was sponsored by Rep. Tom Cross.
Trustee Fay presented a plaque to Don and Espie Nelson from Conservation Plainfield for their
years of service and stewardship.
Village of Plainfield
Meeting Minutes — May 18, 2009
Page 3 of 9
4) WALKER POINT ANNEXATION AGREEMENT AMENDMENT (CASE # 1448 -
021809.AAA)
Trustee Fay moved to continue public hearing regarding a proposed amendment to the subject
annexation agreement to June 15, 2009. Seconded by Trustee Racich. Vote by roll call. Fay,
yes; Lamb, yes; Peck, yes; Racich, yes; Vaupel, absent; Bonuchi, yes. 5 yes, 0 no, 1 absent.
Motion carried.
5) PRESERVE AMERICA
Trustee Fay moved to adopt Resolution No. 1592 that the Village of Plainfield will apply for
designation as a Preserve America community. Seconded by Trustee Lamb.
Ms. Sara Javoronok, Planner, stated that Preserve America is an initiative developed in
cooperation with the Advisory Council on Historic Preservation, the U.S. Departments of the
Interior, Agriculture, and other agencies. Preserve America highlights and supports efforts made
by communities to preserve their heritage. Staff believes that the designation will provide
additional recognition for the Village. It also offers the opportunity to apply for grants to
promote and preserve the resources in the Village.
Vote by roll call. Fay, yes; Lamb, yes; Peck, yes; Racich, yes; Vaupel, absent; Bonuchi, yes.
5 yes, 0 no, 1 absent. Motion carried.
6) GREEN PROPERTY (CASE #1449- 022009.AA.RZ)
Trustee Fay moved to adopt Ordinance No.2866, authorizing execution of an annexation agreement
with John J. and Anita L. Green for an approximately one -acre property located on the east side of
Rhea Drive, north of W. Industrial Drive South. Seconded by Trustee Lamb. Vote by roll call.
Fay, yes; Lamb, yes; Peck, yes; Racich, yes; Vaupel, absent; Bonuchi, yes. 5 yes, 0 no, 1 absent.
Motion carried.
Trustee Fay moved to adopt Ordinance No. 2867, annexing the subject territory to the Village of
Plainfield. Seconded by Trustee Bonuchi. Vote by roll call. Fay, yes; Lamb, yes; Peck, yes;
Racich, yes; Vaupel, absent; Bonuchi, yes. 5 yes, 0 no, 1 absent. Motion carried.
Trustee Fay moved to adopt Ordinance No. 2868, amending the Official Zoning Map to rezone the
subject property from the default R -1 (Low Density Single - Family Residential District) zoning
classification to the Village of Plainfield I -1 (Office, Research, and Light Industrial District) zoning
classification upon annexation. Seconded by Trustee Bonuchi. Vote by roll call. Fay, yes; Lamb,
yes; Peck, yes; Racich, yes; Vaupel, absent; Bonuchi, yes. 5 yes, 0 no, 1 absent. Motion carried.
7) COLDWELL BANKER HONIG -BELL (CASE #: 1462- 042109.FA)
Mrs. Traci Pleckham, Management Services Director, explained the TIF District.
Trustee Fay moved to approve the facade improvement grant for 24034 W. Lockport Street for
an amount not to exceed $93,512.88, plus $8,632.00 in architectural fees for the facades visible
from the public right -of -way, subject to the two stipulations included in the staff report.
Seconded by Trustee Lamb.
Ms. Sara Javoronok, Planner, stated that the applicant is requesting a facade grant for front and
rear exterior improvements for the property located on Lockport Street. The costs of the
Village of Plainfield
Meeting Minutes — May 18, 2009
Page 4 of 9
proposed facade improvements to the building are estimated to be $182,025.75. The applicant is
requesting reimbursement for 50 %, not to exceed $91,013.00, and an additional $3,672.00 in
architectural fees. Staff recommends an additional $5,000.00 to replace the cast iron threshold
and an additional $4,960.00 in architectural fees for the architect to oversee the work to ensure
that it is completed per the plans.
Vote by roll call. Fay, yes; Lamb, yes; Peck, yes; Racich, no; Vaupel, absent; Bonuchi, yes.
4 yes, 1 no, 1 absent. Motion carried.
8) 15008 S. ROUTE 59 (CASE #: 1463- 04909.FA)
Trustee Fay moved to approve the facade improvement grant for 15008 S. Route 59 for an
amount not to exceed $10,632.50 for the facades visible from the public right -of -way, subject to
the two stipulations included in the staff report. Seconded by Trustee Bonuchi.
There was some general discussion on whether or not landscaping should be included in facade
grants. Ms. Javoronok pointed out that two previous facade grants have been approved that
included landscaping. Trustee Fay stated that he will support the landscaping today, but the
issue should be revisited. Trustee Bonuchi stated that she would to see continuity and
consistency with regards to landscaping in the facade grants. Trustee Peck expressed some
concern with approving landscaping with facade grants and stated that he could not support the
request unless the applicant removed the cost of the landscaping. Trustee Racich stated that he
felt all facade grants should be reviewed and approved on an individual basis.
Vote by roll call. Fay, yes; Lamb, yes; Peck, no; Racich, no; Vaupel, absent; Bonuchi, yes;
Collins, yes. 4 yes, 2 no, 1 absent. Motion carried.
9) 24008 W. LOCKPORT STREET (CASE #: 1465- 050609.FA)
Trustee Fay moved to approve the facade improvement grant for 24008 W. Lockport Street for
an amount not to exceed $2,398.78 plus $372.00 in landscape architectural fees for the facades
visible from the public right -of -way, subject to the execution of a Facade Improvement
Agreement between the applicant and the Village of Plainfield prior to work. Seconded by
Trustee Lamb.
Trustee Fay pointed out that the applicant was previously approved for a facade grant. Ms.
Javoronok stated that the applicant is requesting a facade grant for different improvements than
the last application and there is nothing in the facade grant policy that excludes an applicant from
requesting another grant for additional improvements.
Vote by roll call. Fay, yes; Lamb, yes; Peck, yes; Racich, no; Vaupel, absent; Bonuchi, yes.
4 yes, 1 no, 1 absent. Motion carried.
10) 24103 W. LOCKPORT STREET (CASE #: 1453- 030909.HPC)
Trustee Fay moved to direct the Village Attorney to draft an ordinance designating the structure
at 24103 W. Lockport Street a landmark. Seconded by Trustee Lamb. Vote by roll call. Fay,
yes; Lamb, yes; Peck, yes; Racich, yes; Vaupel, absent; Bonuchi, yes. 5 yes, 0 no, 1 absent.
Motion carried.
Village of Plainfield
Meeting Minutes — May 18, 2009
Page 5 of 9
11) 14918 S. EASTERN AVENUE PRELIMINARY/FINAL PLAT (CASE # 1458 -
032509.FP)
Trustee Fay moved to approve the preliminary /final plat of subdivision for the Francis J. Carlock
Subdivision located west of Eastern Avenue and north of Lockport Street, subject to the
stipulations noted in the staff report. Seconded by Trustee Racich.
Mayor Collins questioned the tree replacement. Mr. Garrigan, Planning Supervisor, stated that
the Village has a replacement ordinance and the details will need to be worked out.
Vote by roll call. Fay, yes; Lamb, yes; Peck, yes; Racich, yes; Vaupel, absent; Bonuchi, yes.
5 yes, 0 no, 1 absent. Motion carried.
12) 24012 W. LOCKPORT STREET (CASE #: 1466- 050609.FA)
Trustee Fay moved to approve the facade improvement grant for 24012 W. Lockport Street for
an amount not to exceed $33,440.63, for the facades visible from the public right -of way and
$872.00 in landscape architecture fees, subject to the stipulations in the staff report. Seconded
by Trustee Peck.
There was some general discussion regarding funding for a tortoise statue. Ms. Javoronok
pointed out that the facade program has not previously funded statutes or art of any type. Mr.
Michael Lambert stated that the building was previously surrounded by a brick wall that was
required to be removed in conjunction with the Lockport Streetscape Project, the wall provided a
barrier between the building and the traffic and the wall was previously hit by a car. Ms.
Michele Kelly, architect, stated that the tortoise will provide a barrier.
Vote by roll call. Fay, yes; Lamb, yes; Peck, yes; Racich, no; Vaupel, absent; Bonuchi, yes.
4 yes, 1 no, 1 absent. Motion carried.
Trustee Lamb moved to approve the half of the cost of the tortoise statue. Seconded by Trustee
Bonuchi. Vote by roll call. Fay, no; Lamb, yes; Peck, no; Racich, no; Vaupel, absent; Bonuchi,
yes. 2 yes, 3 no, 1 absent. Motion failed.
13) APPLELAND, LLC (APPLEBEE' S) (CASE #: 1456- 032009.MC)
Removed from the Agenda at the request of the applicant.
14) FURQAAN ACADEMY (CASE #1452- 022709.RZ.SU.SPR)
Removed from the Agenda at the request of the applicant.
15) LIFESPRING COMMUNITY CHURCH (CASE #1404- 052108.SPR.FP)
Trustee Lamb moved to re- approve the [Preliminary and] Final Plat of Subdivision for
LifeSpring Community Church, located on the east side of Wood Farm Road, north of Lockport
Street, subject to the two (2) stipulations presented in the staff report. Seconded by Trustee
Racich. Vote by roll call. Fay, no; Lamb, yes; Peck, no; Racich, yes; Vaupel, absent; Bonuchi,
yes; Collins, yes. 4 yes, 2 no, 1 absent. Motion carried.
Village of Plainfield
Meeting Minutes — May 18, 2009
Page 6 of 9
16) CORNERSTONE EARLY LEARNING CENTER (CASE #: 1459 -
032709.AA.SU.SPR)
Trustee Fay moved to open a Public Hearing for an Annexation Agreement for 26359 W. 135th
Street, an approximately two acre site. Seconded by Trustee Lamb. Voice Vote. All in favor, 0
opposed. Motion carried.
Trustee Fay moved to direct the Village Attorney to prepare an ordinance authorizing the
execution of an annexation agreement to annex 26359 W. 135th Street, an approximately two
acre site, subject to the stipulations in the staff report. Seconded by Trustee Bonuchi. Vote by
roll call. Fay, yes; Lamb, yes; Peck, yes; Racich, yes; Vaupel, absent; Bonuchi, yes. 5 yes, 0 no,
1 absent. Motion carried.
Trustee Fay moved to adopt the findings of fact from the Plan Commission and direct the Village
Attorney to prepare an ordinance approving a special use for a preschool /daycare in the R -1
zoning district, for the subject property located at 26359 W. 135th Street, subject to the
stipulations in the staff report. Seconded by Trustee Lamb. Vote by roll call. Fay, yes; Lamb,
yes; Peck, yes; Racich, yes; Vaupel, absent; Bonuchi, yes. 5 yes, 0 no, 1 absent. Motion carried.
Trustee Fay moved to approve the site plan review for Cornerstone Early Learning Center at
26359 W. 135th Street, subject to the stipulations in the staff report. Seconded by Trustee
Lamb. Vote by roll call. Fay, yes; Lamb, yes; Peck, yes; Racich, yes; Vaupel, absent; Bonuchi,
yes. 5 yes, 0 no, 1 absent. Motion carried.
17) CAMBRIDGE AT THE RESERVE ANNEXATION AGREEMENT
AMENDMENT (CASE # 1445- 011609.AAA)
Trustee Fay moved to direct the Village Attorney to prepare an ordinance approving the
requested amendment to the annexation agreement regarding the public roadway dedication of
Cambridge Circle. Seconded by Trustee Lamb.
Mr. Jon Proulx, Planner, stated that the applicant is seeking approval of an amended to the
annexation agreement in order to transfer ownership and maintenance responsibilities for
Cambridge Circle to the Village. The Homeowners Association conducted an independent
engineering assessment to determine the road's condition. Only minor repairs were
recommended for road patching, curb and gutter and sidewalk replacement, and the upgrading of
two (2) sidewalk ramps to achieve compliance with accessibility requirements (ADA and Illinois
Accessibility Code). The HOA has agreed to construct the recommended improvements at its
cost in order to bring the road up to an acceptable Village standard. The sidewalks, driveways,
driveway aprons, and street lights will remain private and continue to be the responsibility of the
HOA.
Vote by roll call. Fay, yes; Lamb, yes; Peck, yes; Racich, yes; Vaupel, absent; Bonuchi, yes.
5 yes, 0 no, 1 absent. Motion carried.
Village of Plainfield
Meeting Minutes — May 18, 2009
Page 7 of 9
ADMINISTRATOR'S REPORT
Trustee Fay moved to authorize the asbestos abatement and demolition of the house at 24242
Main Street as quoted. Seconded by Trustee Lamb. Vote by roll call. Fay, yes; Lamb, yes;
Peck, yes; Racich, yes; Vaupel, absent; Bonuchi, yes. 5 yes, 0 no, 1 absent. Motion carried.
MANAGEMENT SERVICES REPORT
No Report.
ENGINEER'S REPORT
No Report.
PLANNING DEPARTMENT REPORT
No Report.
BUILDING DEPARTMENT REPORT
Mr. Joe Baber, Building Supervisor, stated that Three Rivers Church has received a 30 day
Temporary Occupancy Permit and staff will evaluate the progress of work. Staff also received a
copy of the contract for the work to be completed.
Mr. Baber presented the April 2009 Building Report.
PUBLIC WORKS REPORT
Trustee Fay moved to authorize the Village President to execute an amendment to an agreement,
for professional services provided by HNTB, to facilitate design of improvements at 143rd Street
and Route 30 at a total cost of $29,600.00. Seconded by Trustee Lamb. Vote by roll call. Fay,
yes; Lamb, yes; Peck, yes; Racich, yes; Vaupel, absent; Bonuchi, yes. 5 yes, 0 no, 1 absent.
Motion carried.
Trustee Fay moved to authorize the Village President to execute a contract with Pipe -View LLC,
the low bidder, for Sewer Cleaning and Televising at a total cost of $69,907.00. Seconded by
Trustee Lamb. Vote by roll call. Fay, yes; Lamb, yes; Peck, yes; Racich, yes; Vaupel, absent;
Bonuchi, yes. 5 yes, 0 no, 1 absent. Motion carried.
Trustee Fay moved to authorize John Green Excavating to complete the removal of all above
grade debris, within Village property commonly known as old Cedar Rustic Site, at a time and
material cost not to exceed $13,400.00. Seconded by Trustee Lamb. Vote by roll call. Fay, yes;
Lamb, yes; Peck, yes; Racich, yes; Vaupel, absent; Bonuchi, yes. 5 yes, 0 no, 1 absent. Motion
carried.
POLICE CHIEF'S REPORT
Acting Chief Greco presented the April 2009 Operations Report. There was some general
discussion regarding gang related graffiti.
Trustee Lamb moved to adopt Ordinance No. 2869, authorizing the sale of personal property.
Seconded by Trustee Bonuchi. Vote by roll call. Fay, yes; Lamb, yes; Peck, yes; Racich, yes;
Vaupel, absent; Bonuchi, yes. 5 yes, 0 no, 1 absent. Motion carried.
Village of Plainfield
Meeting Minutes — May 18, 2009
Page 8 of 9
ATTORNEY'S REPORT
No Report.
Mayor Collins read the reminders and introduced Will County Board Member Brian Smith who
replaced John Gerl.
Trustee Fay moved to adjourn. Seconded by Trustee Racich. Voice Vote. All in favor, 0
opposed. Motion carried.
The meeting adjourned at 8:43 p.m.
Michelle Gibas, Village Clerk
Village of Plainfield
Meeting Minutes — May 18, 2009
Page 9 of 9
VILLAGE OF PLAINFIELD
PUBLIC HEARING
MAY 18, 2009
AT: VILLAGE HALL
BOARD PRESENT: MCOLLINS, P.FAY, B.LAMB, G.PECK, J.RACICH, M.BONUCHI.
BOARD ABSENT: L.VAUPEL. OTHERS PRESENT: A.PERSONS, PUBLIC WORKS
DIRECTOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD,
ENGINEER; D.KISSEL, WASTEWATER SUPERINTENDENT; J.BABER, BUILDING
SUPERVISOR; M.GARRIGAN, PLANNING SUPERVISOR; M.SCHWARZ, PLANNER;
T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; K.GRECO, ACTING POLICE
CHIEF; J.PROULX, PLANNER; AND S.JAVORONOK, PLANNER.
CORNERSTONE EARLY LEARNING CENTER (CASE #1459- 032709.AA.SU.SPR)
Mayor Collins called the meeting to order at 8:10 p.m. Present roll call stands.
Ms. Javoronok, Planner, stated that the applicant is seeking annexation, special use, and site plan
review for the Cornerstone Early Learning Center located at 26359 W. 135t11 Street. The
property is currently unincorporated and nearly surrounded by the Village of Plainfield. It is
approximately two acres and has an existing single - family residence, shed, and pole barn. The
special use is required because the applicant is proposing a preschool and daycare.
There were no public comments.
Trustee Fay moved to adjourn the Public Hearing and return to the regular business meeting.
Seconded by Trustee Bonuchi. Voice Vote. All in favor, 0 opposed. Motion carried.
The meeting adjourned at 8:12 p.m.
Michelle Gibas, Village Clerk