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Home My Public Portal About06-01-2009 Village MeetingVILLAGE OF PLAINFIELD MEETING MINUTES JUNE 1, 2009 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, B.LAMB, G.PECK, J.RACICH, L.VAUPEL AND M.BONUCHI,. BOARD ABSENT. P.FAY. OTHERS PRESENT: D.BENNETT, INTERIM VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; M.GARRIGAN, PLANNING SUPERVISOR; M.SCHWARZ, PLANNER; J.BABER, BUILDING SUPERVISOR; TYLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND K.GRECO, ACTING POLICE CHIEF. Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Fay was absent, all other Trustees were present. Mayor Collins led the pledge to the flag. There were approximately 50 persons in the audience. PRESIDENTIAL COMMENTS None TRUSTEES COMMENTS Trustee Peck stated that the Illinois General Assembly is going into overtime and he is asking that they call Senate Bill 600 to the floor for a vote. PUBLIC ALERTS None PUBLIC COMMENTS on items not on the Agenda (3 -5 minutes per topic) RESPONSE TO PRIOR PUBLIC COMMENTS — None this Meeting BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Lamb moved to approve the Agenda. Seconded by Trustee Racich. Vote by roll call. Lamb, yes; Peck, yes; Racich, yes; Vaupel, yes; Bonuchi, yes; Fay, absent. 5 yes, 0 no, 1 absent. Motion carried. 2) CONSENT AGENDA Trustee Lamb moved to approve the Consent Agenda to include: Minutes of the Board Meeting held on May 18, 2009; and Bills Paid and Bills Payable Reports for June 1, 2009. Seconded by Trustee Racich. Vote by roll call. Lamb, yes; Peck, yes; Racich, yes; Vaupel, yes; Bonuchi, yes; Fay, absent. 5 yes, 0 no, 1 absent. Motion carried. Village of Plainfield Meeting Minutes — June 1, 2009 Page 2 of 5 3) LAKELAND'S PROPOSED STORMWATER CONTROL BERM Trustee Lamb recused himself from the discussion and left the meeting at 7:05 p.m. Mr. Allen Persons, Public Works Director, stated that in an effort to prevent the type of flooding that occurred in July of 1996 when a portion of the DuPage River flowed to the Walloon Lake, the Lakelands Homeowners Association hired Christopher Burke Engineering to complete a study of the area. The results of the study indicated that the construction of a berm along a section of Marina Drive would effectively separate the river and the lake during severe flood events. The Lakelands Homeowners Association received a $240,000 grant that they would like to utilize in funding the construction of this berm. Mr. Donald Dressel, Christopher Burke Engineering, stated that they completed a feasibility study and evaluated three alternatives that would provide protection from the DuPage River flooding for the Lakelands Subdivision including the raising of Marina Drive, the construction of a berm /floodwall, and the construction of a berm. Based on the Will County Flood Insurance Study, the DuPage River regulatory hydrologic model does not include flood storage associated with Wallon Lake. In addition, Wallon Lake and the proposed benn are located outside of the Dupage River regulatory floodway. Federal Emergency Management Agency develops the regulatory floodway based on the assumption that all flood fringe storage is removed for the entire River length up to the regulatory floodway boundary limit. This accumulated removal of flood fringe storage would only produce a maximum increase of the DuPage River 100 -year flood profile of 0.1 foot. Based on this, it is the opinion of Christopher Burke Engineering that the removal of the Wallon Lake storage will not have an adverse impact to the DuPage River flood elevations. The FEMA FIS Lily Cache Creek hydrologic model was used to simulate the proposed project. The analysis indicated that any Lily Cache Creek overflow into the Wallon Lake would be discharged southward and be available through the four 36 -inch culverts under 135'1' Street. The Wallon Lake storage will be available to route the Lily Cache Creek overflows. This condition will not be altered by the proposed bean and would not have an adverse impact to Lily Cache Creek. Ms. Karen Rebuhr, representing the Weller Subdivision, requested that the Village Board delay this item. When the Lakelands Subdivision sandbagged during the last flood, the water flowed differently than in previous floods. The Illinois Department of Natural Resources met with other agencies regarding the flood and are currently touring the Village. Ms. Rebuhr asked that the Village Board defer this item until the IDNR has had a chance to review the situation. Additionally, Ms. Rebuhr submitted a letter written by Gary W. Jereb, Northeastern Illinois Regulatory Programs Section (attached to minutes), indicating that although the proposed berm is located outside the designated floodways of both the DuPage River and the Lily Cache Creek, the berm has the potential to reduce flood fringe storage by preventing the DuPage River from entering Wallon Lake and that the Village should determine if the loss of flood fringe storage is allowable under the current floodplain management ordinance. There was some general discussion regarding the calculation for loss of flood fringe storage. Trustee Vaupel suggested having the applicants get IDNR pennits and /or sign -off before asking Village of Plainfield Meeting Minutes — June 1, 2009 Page 3 of 5 the Village Board to issue a letter of no objection. Trustee Bonuchi indicated that she would like to have more information and suggested deferring the item. Trustee Racich indicated that he too would like to defer the item. Trustee Peck stated that he would also like to see the item deferred and would like to get more facts and possibly discuss at a Committee of the Whole Workshop Meeting. Trustee Bonuchi moved to continue the item to a later date. Seconded by Trustee Vaupel. Vote by roll call. Lamb, absent (recused); Peck, yes; Racich, yes; Vaupel, yes; Bonuchi, yes; Fay, absent. 4 yes, 0 no, 2 absent. Motion carried. 4) 24103 W. LOCKPORT STREET (CASE #: 1453- 030909.HPC) Trustee Lamb returned to the meeting at 7:27 p.m. Trustee Racich moved to adopt Ordinance No. 2870, designating the structure at 24103 W. Lockport Street a landmark. Trustee Bonuchi. Vote by roll call. Lamb, yes; Peck, yes; Racich, yes; Vaupel, yes; Bonuchi, yes; Fay, absent. 5 yes, 0 no, 1 absent. Motion carried. 5) CORNERSTONE EARLY LEARNING CENTER (CASE #: 1459 - 032709.AA.SU.SPR) Trustee Bonuchi moved to adopt Ordinance No. 2871, authorizing the execution of an annexation agreement for 26359 W. 135th Street, an approximately two acre site, subject to the stipulations in the staff report. Trustee Peck. Vote by roll call. Lamb, yes; Peck, yes; Racich, yes; Vaupel, yes; Bonuchi, yes; Fay, absent. 5 yes, 0 no, 1 absent. Motion carried. Trustee Bonuchi moved to adopt Ordinance No. 2872, annexing the subject property. Trustee Lamb. Vote by roll call. Lamb, yes; Peck, yes; Racich, yes; Vaupel, yes; Bonuchi, yes; Fay, absent. 5 yes, 0 no, 1 absent. Motion carried. Trustee Lamb moved to adopt Ordinance No. 2873, approving a special use for a preschool /daycare in the R -1 zoning district, for the subject property located at 26359 W. 135th Street, subject to the stipulations in the staff report. Trustee Peck. Vote by roll call. Lamb, yes; Peck, yes; Racich, yes; Vaupel, yes; Bonuchi, yes; Fay, absent. 5 yes, 0 no, 1 absent. Motion carried. 6) CAMBRIDGE AT THE RESERVE ANNEXATION AGREEMENT AMENDMENT (CASE # 1445- 011609.AAA) Trustee Lamb moved to adopt Ordinance No. 2874, approving the requested amendment to the annexation agreement regarding the public roadway dedication of Cambridge Circle. Trustee Bonuchi. Vote by roll call. Lamb, yes; Peck, yes; Racich, yes; Vaupel, yes; Bonuchi, yes; Fay, absent. 5 yes, 0 no, 1 absent. Motion carried. Village of Plainfield Meeting Minutes — June 1, 2009 Page 4 of 5 7) APPLELAND, LLC (APPLEBEE'S) (CASE #: 1456- 032009.MC) Mr. Mike Schwarz, Planner, stated that the applicant is requesting a major change to the Planned Unit Development for the purpose of removing the sit -down restaurant use restriction that was previously placed on the subject lot. Mr. John Argoudelis, attorney for the applicant, stated that the applicant has a purchaser that is proposing to use the front portion of the building for a dental office and the rear of the building for future retail use. Both uses are permitted in the current B -3 Zoning. Mr. George Werden, Appleland, LLC, stated that this Applebees store had a difficult time with sales and they can not find another restaurant users to buy the building. Mr. Steve Caton, real estate broker, stated that there are 28 eateries in this area and he estimates that it will take 3 -5 years to replace the restaurant given the current economy. Trustee Vaupel moved to accept the Staff's findings of fact and to direct the Village Attorney to draft an Ordinance approving a Major Change to the Planned Development known as Kensington Center North, for Lot 3 in the Plainfield/Wa] -Mart First Resubdivision, and commonly known as 12624 S. Route 59, to lift the sit -down use restriction and allow the proposed use for a dental office and retail space, which are both permitted uses in the B -3 District. Trustee Racich. Vote by roll call. Lamb, no; Peck, yes;Racich, yes; Vaupel, yes; Bonuchi, yes; Fay, absent. 4 yes, 1 no, l absent. Motion carried. 8) FURQAAN ACADEMY (CASE #1452- 022709.RZ.SU.SPR) Trustee Lamb moved to accept the Plan Commission's findings of fact and to direct the Village Attorney to prepare the necessary ordinance approving an amendment to the Official Zoning Map to rezone the property located on the west side of Eastern Avenue, immediately south of the CN /EJ &E Railroad tracks, and commonly known as 14912 S. Eastern Avenue, from R -1 (Low Density Single- Family Residential District) and I -I (Office, Research, and Light Industrial District) to all R -1 District. Trustee Racich. Vote by roll call. Lamb, yes; Peck, no; Racich, yes; Vaupel, no; Bonuchi, no; Fay, absent. 2 yes, 3 no, 1 absent. Motion failed. Mr. Harvey pointed out that because the rezoning failed, the Village Board did not need to vote on the Special Use and the Site Plan Review. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT Project Status Reports. Village of Plainfield Meeting Minutes — June 1, 2009 Page 5 of 5 PLANNING DEPARTMENT REPORT Mr. Garrigan presented the Historic Preservation Commission Annual Report. Trustee Vaupel moved to reapprove the Final Plat for Plainfield Small Business Park Final Plat. Trustee Lamb. Vote by roll call. Lamb, yes; Peck, yes; Racich, yes; Vaupel, yes; Bonuchi, yes; Fay, absent. 5 yes, 0 no, 1 absent. Motion carried. BUILDING DEPARTMENT REPORT No Report PUBLIC WORKS REPORT Mr. Allen Persons stated that it is roadway construction season and urged everyone to drive safely. Mr. Persons also pointed out that the staff will give an update the overall road improvement at a future meeting. POLICE CHIEF'S REPORT Acting Chief Greco stated that two public works employees caught and apprehended someone burglarizing the vacant police station. The person was taken into custody by the Police Department and transported to Will County. Acting Chief Greco commended the Public Works employees on the way that they handled the situation. ATTORNEY'S REPORT Attorney Harvey updated the Board on some current FOIA litigation regarding employment contracts as well as some potential changes to the Freedom of Information Act. Mayor Collins read the reminders and pointed out that Coffee with the Mayor in July will be on July 8t' instead of'July Ist. Mayor Collins also stated that Representative Tom Cross is working on getting the Village of Plainfield a $1 million grant and thanked Allen Persons for getting the necessary documentation to Representative Cross. Trustee Lamb moved to adjourn. Seconded by Trustee Racich. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:10 p.m. Michelle Gibas, Village Clerk