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Home My Public Portal About07-06-2009 Village MeetingVILLAGE OF PLAINFIELD MEETING MINUTES JULY 6, 2009 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, J.RACICH, M.BONUCHI, P.FAY, B.LAMB, G.PECK. BOARD ABSENT: L.VAUPEL. OTHERS PRESENT: D.BENNETT, INTERIM VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; M.GARRIGAN, PLANNING SUPERVISOR; J.BABER, BUILDING SUPERVISOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND K.GRECO, ACTING POLICE CHIEF. Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Vaupel was absent, all other Trustees were present. Mayor Collins led the pledge to the flag. PRESIDENTIAL COMMENTS Mayor Collins proclaimed full support and participation in the overwhelming success of the 2010 Census. TRUSTEES COMMENTS Trustee Peck thanked the Police Department for working the 4"' of July and for keeping families safe. Trustee Racich pointed out that Lockport Street will be closed on 7 different days in July and expressed concern with Lockport Street and Fort Beggs being closed at the same time. Trustee Racich requested establishing a program to resolve these concerns. Trustee Fay requested that the Facade Improvement Program be revisited and look at landscaping as part of the facade improvements. PUBLIC ALERTS — None PUBLIC COMMENTS on items not on the Agenda (3 -5 minutes per topic) No Public Comments RESPONSE TO PRIOR PUBLIC COMMENTS — None this Meeting BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Fay moved to amend the agenda to remove item #8, Wild Wheel Cycling Studio, at the request of the applicant. Seconded by Trustee Peck. Vote by roll call. Racich, yes; Vaupel, absent; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Fay moved to approve the Amended Agenda. Seconded by Trustee Bonuchi. Vote by roll call. Racich, yes; Vaupel, absent; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. Village of Plainfield Meeting Minutes — July 6, 2009 Page 2 of 5 2) EXECUTIVE SESSION Trustee Fay moved to adjourn to Executive Session as permitted under the Open Meetings Act under Section 2 (c) (1) to discuss the appointment, employment, compensation, discipline, performance, or dismissal, of specific employees or legal council, to reconvene. Seconded by Trustee Racich. Vote by roll call. Racich, yes; Vaupel, absent; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. The Village Board adjourned to Executive Session at 7:07 p.m. The meeting reconvened at 7:19 p.m. Present roll call stands. 3) CONSENT AGENDA Trustee Fay moved to approve the Consent Agenda to include: Minutes of the Special Board Meeting and Executive Session held on June 10, 2009; Board Meeting held on June 15, 2009; Special Meeting and Executive Session held on June 24, 2009; and Special Meeting and Executive Session held on June 26, 2009; Bills Paid and Bills Payable Reports for July 6, 2009; Letters of Credit Reduction for Kings Bridge Estates, Unit 1; and Shenandoah Subdivision, Units 1 and 2; Authorize the Village President to execute an Employment Contract with Brian P. Murphy; Ordinance No. 2881, an Ordinance adopting an agreement authorizing reimbursement for the Construction of Improvements beneficial to the Public, for construction of Prairie Grove Drive west of Van Dyke Road; Ordinance No.2882, increasing the Class "O" Liquor Licenses from one (1) to two (2) for Wine and Cheese by TCC. Seconded by Trustee Bonuchi. Mayor Collins stated that Brian P. Murphy will be the new Village Administrator. Trustee Peck asked for more detail on training and reimbursement account. Trustee Fay clarified that the CitiView Maintenances Fee is an annual fee. Vote by roll call. Racich, yes; Vaupel, absent; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. 4) ALL AMERICAN ACADEMY OF MARTIAL ARTS (CASE #: 1461- 041609.SU) Trustee Fay moved to adopt Ordinance No. 2883, approving a special use for All American Academy of Martial Arts, a health club, at 24108 W. Lockport Street. Seconded by Trustee Bonuchi. Vote by roll call. Racich, yes; Vaupel, absent; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. 5) RENWIC'K ROAD BRIDGE Trustee Fay moved to adopt Resolution No.1597, authorizing the transfer of 0.836 acres of property, adjacent to Renwick Road and the CN Railway, to the Plainfield Township Road District with the stipulation that if the project does not begin by April 2013 that the Plainfield Township Highway Commissioner will need to return to the Board for an extension or property reverts back to the Village. Seconded by Trustee Bonuchi. Mr. Sam Reichert, Plainfield Township Highway Commissioner, was present in the audience along with Mr. Roger Wright, the design consultant for the Renwick Road Bridge. Mr. Reichert stated that the Township currently has the funding for the Bridge project and they are currently Village of Plainfield Meeting Minutes — July 6, 2009 Page 3 of 5 working on property acquisitions. Mr. Wright estimated that the bridge would be complete by mid -2012. There was some general discussion regarding the terms of the transfer. It was the consensus of the Board and Mr. Reichert that if the project does not begin by April 2013, that the Plainfield Township Highway Commissioner will need to return to the Board for an extension or the property will revert back to the Village. Vote by roll call. Racich, yes; Vaupel, absent; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, I absent. Motion carried. 6) SHOPS AT THE POLO CLUB - CASE 1304- 031307.AA Trustee Fay moved to open the Public Hearing and continue to July 13, 2009. Seconded by Trustee Racich. Vote by roll call. Racich, yes; Vaupel, absent; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. 7) THE BOULEVARD - CASE 1350- 071607.AA Trustee Fay moved to open a Public Hearing for an amendment to the annexation agreement for The Boulevard. Seconded by Trustee Peck. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Fay moved to direct the Village Attorney to draft an ordinance approving a second amendment to the Annexation Agreement for the Boulevard allowing them to extend the agreement for one additional year or until June 1, 2010. Seconded by Trustee Bonuchi. Vote by roll call. Racich, yes; Vaupel, absent; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. 8) WILD WHEEL CYCLING STUDIO /24026 W. LOCKPORT STREET (CASE #1442- 010709.SU.SPR.FA) Removed at the request of the applicant.. 9) KELLER'S FARM STAND (TEMPORARY USE) Trustee Fay moved to allow a farm stand for Keller's Farm Stand to be located at 12337 S. Route 59. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Vaupel, absent; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. 10) DRAUDEN AMENDED ANNEXATION AGREEMENT Trustee Fay moved to continue the Public Hearing regarding the amendment of the Drauden Commercial Site at the southwest corner of Route 126 and Drauden to July 20, 2009. Seconded by Trustee Bonuchi. Vote by roll call. Racich, yes; Vaupel, absent; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT No Report. Village of Plainfield Meeting Minutes — July 6, 2009 Page 4 of 5 ENGINEER'S REPORT Mr. Steve Larson presented the Construction Project Status Report. Trustee Lamb asked Mr. Larson to include an Executive Summary in future reports and also requested an update on Lake Mary. PLANNING DEPARTMENT REPORT No Report. BUILDING DEPARTMENT REPORT No Report. PUBLIC WORKS REPORT No Report. POLICE CHIEF'S REPORT No Report. ATTORNEY'S REPORT No Report. Mayor Collins read the reminders. Trustee Fay moved to adjourn. Seconded by Trustee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:55 p.m. Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes —July 6, 2009 Page 5 of 5 VILLAGE OF PLAINFIELD PUBLIC HEARING JULY 6, 2009 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, J.RACICH, M.BONUCHI, P.FAY, B.LAMB, G.PECK. BOARD ABSENT: L.VAUPEL. OTHERS PRESENT: D.BENNETT, INTERIM VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; M.GARRIGAN, PLANNING SUPERVISOR; J.BABER, BUILDING SUPERVISOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND K.GRECO, ACTING POLICE CHIEF THE BOULEVARD — CASE #1350- 071607.AA Mayor Collins called the meeting to order at 7:43 p.m. Present roll call stands. Mr. Garrigan stated that applicant is seeking to amend the annexation agreement to allow them to extend the agreement for one additional year or until June 1, 2010. There were no public comments. Trustee Fay moved to adjourn the Public Hearing and return to the regular business meeting. Seconded by Trustee Bonuchi. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:44 p.m. Michelle Gibas, Village Clerk