HomeMy Public PortalAbout08-03-2009 Village MeetingVILLAGE OF PLAINFIELD
MEETING MINUTES
AUGUST 3, 2009
AT: VILLAGE HALL
BOARD PRESENT: P.FAY, B.LAMB, G.PECK, J.RACICH, M.BONUCHI. BOARD
ABSENT: M.COLLINS. OTHERS PRESENT: D.BENNETT, INTERIM VILLAGE
ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD,
ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; M.SCHWARZ, PLANNER;
M.GARRIGAN, PLANNING SUPERVISOR; J.BABER, BUILDING SUPERVISOR;
T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND K.GRECO, ACTING
POLICE CHIEF.
Clerk Gibas called the meeting to order at 7:00 p.m.
Trustee Lamb moved to appoint Trustee Jim Racich as Temporary Chair for this evenings
meeting. Seconded by Trustee Bonuchi. Vote by roll call. Fay, yes; Lamb, yes; Peck, yes;
Racich, yes; Bonuchi, yes. 5 yes, 0 no. Motion carried.
Roll call was taken, all Trustees were present. Mayor Collins was absent. Trustee Racich led the
pledge to the flag. There were 3 persons in the audience.
PRESIDENTIAL COMMENTS
None.
TRUSTEES COMMENTS
Trustee Fay:
• Expressed concern regarding the replacement of the utility poles and asked for a future
update.
• Requested an update on the Arbor Subdivision.
• Congratulated Mr. and Mrs. Robert Schinderle on their 60`x' wedding anniversary.
• Expressed concern regarding SB 1607 allowing for infill of certain quarries and natural
resources and suggested that the Board adopt a Resolution opposing the bill.
Trustee Racich welcomed back Madhu Mayer.
Trustee Lamb:
• Pointed out that the Edward Plainfield Emergency Room and the Cancer Center are
scheduled to open in September.
• Commented on the very nice atmosphere in downtown Plainfield.
Trustee Bonuchi thanked staff for the clean up of the Eastern Avenue property.
PUBLIC ALERTS
None
Village of Plainfield
Meeting Minutes — August 3, 2009
Page 2 of 4
PUBLIC COMMENTS on items not on the Agenda (3 -5 minutes per topic)
None
RESPONSE TO PRIOR PUBLIC COMMENTS — None this Meeting
BUSINESS MEETING
1) APPROVAL OF AGENDA
Trustee Fay moved to the Agenda. Seconded by Trustee Lamb. Vote by roll call. Fay, yes;
Lamb, yes; Peck, yes; Racich, yes; Bonuchi, yes. 5 yes, 0 no. Motion carried.
2) CONSENT AGENDA
Trustee Fay questioned the Bills Payable Report regarding duplicate invoices. Mrs. Pleckham
pointed out that the entries are because of splitting the amount of the invoice to different general
ledger accounts.
Trustee Fay moved to approve the Consent Agenda to include:
a) Minutes of Board Meeting held on July 20, 2009
b) Bills Paid and Bills Payable Reports for August 3, 2009.
Seconded by Trustee Bonuchi. Vote by roll call. Fay, yes; Lamb, yes; Peck, yes; Racich, yes;
Bonuchi, yes. 5 yes, 0 no. Motion carried.
3) WALKERS POINT ANNEXATION AGREEMENT AMENDMENT (CASE
#1448- 021809.AAA)
Trustee Fay moved to continue the Public Hearing regarding a proposed amendment to the
subject annexation agreement to August 17, 2009. Seconded by Trustee Bonuchi. Vote by roll
call. Fay, yes; Lamb, yes; Peck, yes; Racich, yes; Bonuchi, yes. 5 yes, 0 no. Motion carried.
4) PLAINFIELD SCHOOL OF MUSIC (CASE # 1471- 060309.MC)
Trustee Fay moved to adopt Ordinance No.2887, approving for a major change to the Planned
Development for Crossroads Business Center allowing for a music school. Seconded by Trustee
Bonuchi. Vote by roll call. Fay, yes; Lamb, yes; Peck, yes; Racich, yes; Bonuchi, yes. 5 yes, 0
no. Motion carried.
5) 24118 W. CHICAGO ST. (CASE #1473- 071709.FA)
Trustee Lamb moved to approve a facade grant for 24118 W. Chicago St. for an amount not to
exceed $3,311.63, subject to the two stipulations in the staff report. Seconded by Trustee Peck.
Trustee Racich expressed concern with approving the expenditure because it appears to be
warranty work. Trustee Lamb stated that although it sounds like warranty work, the goal is to
improve the downtown and even with this expenditure, the total facade grant would be less than
the maximum funding of $150,000 as stated in the Fagade Improvements Guidelines.
Vote by roll call. Fay, no; Lamb, yes; Peck, yes; Racich, no; Bonuchi, yes. 3 yes, 2 no. Motion
carri ed.
Village of Plainfield
Meeting Minutes — August 3, 2009
Page 3 of 4
6) PLAINFIELD BUSINESS PARK LOT I -6 (BRENTWOOD CIRCLE) (CASE
#1303- 030507.MC.SPR)
Trustee Fay moved to approve a one -year extension of the prior approval of a Major Change to
the Planned Development known as Plainfield Business Park Lot I -6, for a project referred to as
Brentwood Circle, located on the east side of Illinois Route 59, north of W. Industrial Drive
South, subject to the six (6) stipulations provided in the original (August 10, 2007) staff report.
This extension shall be valid until September 17, 2010. Seconded by Trustee Lamb. Vote by
roll call. Fay, yes; Lamb, yes; Peck, yes; Racich, yes; Bonuchi, yes. 5 yes, 0 no. Motion
carried.
Trustee Fay moved to approve a one -year extension of the prior approval of the Site Plan Review
documents for a project referred to as Brentwood Circle, located on the east side of Illinois Route
59, north of W. Industrial Drive South, subject to the six (6) stipulations provided in the original
(August 10, 2007) staff report. This extension shall be valid until August 20, 2010. Seconded
by Trustee Lamb. Vote by roll call. Fay, yes; Lamb, yes; Peck, yes; Racich, yes; Bonuchi, yes.
5 yes, 0 no. Motion carried.
ADMINISTRATOR'S REPORT
Trustee Lamb moved to approve HVAC contract for Police Building to Mechanical Inc. for an
amount of $7,750.00. Seconded by Trustee Bonuchi. Vote by roll call. Fay, yes; Lamb, yes;
Peck, yes; Racich, yes; Bonuchi, yes. 5 yes, 0 no. Motion carried.
Trustee Fay moved toapprove the purchase of 2 laptop computers with related equipment to
EDS Technologies in the amount of $10,448.00. Seconded by Trustee Lamb. Vote by roll call.
Fay, yes; Lamb, yes; Peck, yes; Racich, yes; Bonuchi, yes. 5 yes, 0 no. Motion carried.
MANAGEMENT SERVICES REPORT
No Report.
ENGINEER'S REPORT
Mr. Derek Wold, Engineer, presented the Construction Project Status Report
PLANNING DEPARTMENT REPORT
Mr. Mike Schwarz presented the Illinois Lincoln Highway Coalition 2009 Annual Report. There
was some general discussion regarding the gazebo that was approved to be placed at the knoll in
Settlers' Park
BUILDING DEPARTMENT REPORT
No Report.
PUBLIC WORKS REPORT
Trustee Fay moved to accept the bid and authorize the Village President to execute a contract
with SKC Construction, Inc to complete 2009 Crack filling project for a total cost of $62,669.96.
Seconded by Trustee Lamb. Vote by roll call. Fay, yes; Lamb, yes; Peck, yes; Racich, yes;
Bonuchi, yes. 5 yes, 0 no. Motion carried.
Village of Plainfield
Meeting Minutes — August 3, 2009
Page 4 of 4
Mr. Allen Persons pointed out that this project was originally budgeted to use MFT funds and it
does not qualify for MFT funds. It will be funded from the Capital Project funds and MFT funds
will be used for salt. A future budget amendment will be required. Trustee Fay questioned
expending the funds for this project. Mr. Persons stated that a traffic signal at that intersection
was formally requested by Dr. Harper and will also help the emergency
Trustee Fay moved to accept the bid and authorize the Village President to execute a contract
with Gaffney's PMI, Inc to complete the 127th Street /248th Avenue Traffic Signal Project for a
total cost of S 167,255.20. Seconded by Trustee Bonuchi. Vote by roll call. Fay, yes; Lamb,
yes; Peck, yes; Racich, yes; Bonuchi, yes. 5 yes, 0 no. Motion carried.
POLICE CHIEF'S REPORT
Acting Chief Greco presented the 2008 Annual Report
ATTORNEY'S REPORT
Attorney Harvey stated that he would be able to provide more information on SB 1607 as
requested by Trustee Fay.
Trustee Racich read the reminders.
Trustee Lamb moved to adjourn. Seconded by Trustee Fay. Voice Vote. All in favor, 0
opposed. Motion carried.
The meeting adjourned at 7:45 p.m.
Michelle Gibas, Village Clerk