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Home My Public Portal About08-17-2009 Village MeetingVILLAGE OF PLAINFIELD MEETING MINUTES AUGUST 17, 2009 AT: VILLAGE HALL BOARD PRESENT: MCOLLINS, B.LAMB, G.PECK, J.RACICH, M.BONUCHI, P.FAY, AND L.KACHEL. OTHERS PRESENT: D.BENNETT, INTERIM VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; M.GARRIGAN, PLANNING SUPERVISOR; J.BABER, BUILDING SUPERVISOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; K.GRECO, ACTING POLICE CHIEF; AND J.PROULX, PLANNER. Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Collins led the pledge to the flag. PRESIDENTIAL COMMENTS Trustee Racich moved to appoint Larry Kachel to the vacant Trustee term to expire on April 30, 2011. Seconded by Trustee Lamb. Vote by roll call. Lamb, yes; Peck, yes; Racich, yes; Bonuchi, yes; Fay, yes. 5 yes, 0 no. Motion carried. Presentation of Police Awards: The Plainfield Police Department placed First Place in the National Law Enforcement Traffic Safety Challenge, administrated by the International Association of Chiefs of Police; placed Second Place in the Illinois Police Chiefs Challenge; and received the Judges Award for the Illinois Police Chiefs Challenge. Congratulations to the Plainfield Police Department. Village Clerk Gibas administered the Oath of Office to Larry Kachel. TRUSTEES COMMENTS Trustee Fay: • Stated that he would like to have a discussion regarding the Facade Improvement Grant Program prior to any other grants being placed on the Agenda. Mayor Collins stated that the Facade Improvement Grant Program discussion is scheduled for the next Committee of the Whole Workshop. • Would like a budget update. • Requested a status report from the Plainfield Economic Partnership. Mayor Collins stated that he recently met with Joe Judd and PEP has a person in mind to fill the Executive Director position. Trustee Racich and Trustee Lamb stated that they have requested that PEP provide an update and felt that it will be forthcoming. Trustee Lamb welcomed Trustee Larry Kachel. Village of Plainfield Meeting Minutes — August 17, 2009 Page 2 of 7 Trustee Bonuchi: Welcomed Trustee Larry Kachel. Stated that she had the opportunity to attend a Welcome Home Celebration for Lance Corporal Aron Michalski. Trustee Peck: Welcomed Trustee Larry Kachel. Stated that if the Board is not going to allow video poker machines, we should consider opting out before the businesses invest money. Mayor Collins stated that the poker machines will not be privately owned. They will need to be approved through a State Licensed Vendor. Trustee Peck stated that it is easier not to allow something than to try and take it away later. Trustee Racich welcomed Trustee Kachel. Trustee Kachel thanked the Board and stated he was looking forward to working with everyone. PUBLIC ALERTS None PUBLIC COMMENTS on items not on the Agenda (3 -5 minutes per topic) None RESPONSE TO PRIOR PUBLIC COMMENTS — None this Meeting BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Fay moved to the Agenda. Seconded by Trustee Lamb. Vote by roll call. Lamb, yes; Peck, yes; Racich, yes; Bonuchi, yes; Fay, yes; Kachel, yes. 6 yes, 0 no. Motion carried. 2) CONSENT AGENDA Trustee Fay moved to approve the Consent Agenda to include: a) Minutes of Board Meeting held on August 3, 2009 b) Bills Paid and Bills Payable Reports for August 17, 2009. C) Cash & Investments, Expenditure, and Revenue Reports for July 2009. d) Letter of Credit Reduction for Fairfield Ridge Subdivision; and Creekside Crossing Unit 1 -4; Hidden River, and Creekside Crossings Units 5A & 5B. Seconded by Trustee Lamb. Vote by roll call. Lamb, yes; Peck, yes; Racich, yes; Bonuchi, yes; Fay, yes; Kachel, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes — August 17, 2009 Page 3 of 7 3) WALKERS POINT ANNEXATION AGREEMENT AMENDMENT (CASE #1448- 021809.AAA) Trustee Fay moved to open the continued the Public Hearing regarding a proposed amendment to the subject annexation agreement amendment request. Seconded by Trustee Racich. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Racich moved to direct the Village Attorney to prepare an ordinance granting approval of the first amendment to the annexation agreement for the project known as Walker Point, located generally north of Walker Road and west of County Line Road. Seconded by Trustee Bonuchi. Vote by roll call. Lamb, yes; Peck, no, Racich, yes; Bonuchi, yes; Fay, no; Kachel, no; Collins, yes. 4 yes, 3 no. Motion carried. Attorney Harvey pointed out that the motion was to direct the Village Attorney to draft the ordinance. The ordinance itself will need to have 5 votes. 4) BACI RISTORANTE FACADE IMPROVEMENTS (CASE #1478- 072909.FA) Trustee Fay moved to approve a facade grant and authorize the Village President to execute a facade improvement agreement to provide grant funds for reimbursement of 50% of eligible facade improvement costs not to exceed $13,025.00, for the building at 24018 W. Lockport Street, commonly known as Baci Ristorante. Seconded by Trustee Lamb. Vote by roll call. Lamb, yes; Peck, yes; Racich, yes; Bonuchi, yes; Fay, yes; Kachel, yes. 6 yes, 0 no. Motion carried. 5) HOSPITALITY DEVELOPMENT GROUP Trustee Fay moved to adopt Ordinance No. 2888, increasing the Class "N" Liquor Licenses from zero (0) to one (1) and increase the Class "K" Liquor Licenses from eight (8) to nine (9) for Hospitality Development Group, DBA Limestone Restaurant and Brewery, to be located at 12337 S. Route 59. Seconded by Trustee Bonuchi. Mr. Steve Caton, owner, stated that they have secured financing and plan to open in October. Vote by roll call. Lamb, yes; Peck, yes; Racich, yes; Bonuchi, yes; Fay, yes; Kachel, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT Don Bennett: • Informed the Board that the advertisement for Police Officers is just for the eligibility list. • Gave an update on Van Dyke Place, all of the fill has come from the Wastewater Treatment Facility Project. MANAGEMENT SERVICES REPORT No Report. Village of Plainfield Meeting Minutes — August 17, 2009 Page 4 of 7 ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT The Village Board Zoning did not have an objection to a request for an applicant to open a Cigar Business in the Village's downtown at 24040 W. Lockport Street. BUILDING DEPARTMENT REPORT Joe Baber presented the July 2009 Building Department Report. PUBLIC WORKS REPORT No Report. POLICE CHIEF'S REPORT Trustee Fay left the meeting. Trustee Lamb moved to approve the renewal of our yearly maintenance contract for our wireless surveillance equipment with CTC in the amount of $12,629.00. Seconded by Trustee Bonuchi. Trustee Peck suggested looking into multiple year renewals to see if it would cost less. Vote by roll call. Lamb, yes; Peck, yes; Racich, yes; Bonuchi, yes; Fay, absent; Kachel, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Fay returned to the meeting. Trustee Peck moved to approve the purchase of two (2) ICOP in -car video cameras for new squad cars from ICOP of Lenexa, KS in the amount of $10,278.74 (drug seizure account). Seconded by Trustee Kachel. Vote by roll call. Lamb, yes; Peck, yes; Racich, yes; Bonuchi, yes; Fay, yes; Kachel, yes. 6 yes, 0 no. Motion carried. Acting Chief Greco presented the July 2009 Operations Report. ATTORNEY'S REPORT Attorney Harvey reported that the Governor has signed the bill making several changes to the Freedom of Information Act. Village of Plainfield Meeting Minutes — August 17, 2009 Page 5 of 7 Mayor Collins read the reminders. Trustee Fay moved to adjourn. Seconded by Trustee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:40 p.m. Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes — August 17, 2009 Page 6 of 7 VILLAGE OF PLAINFIELD PUBLIC HEARING AUGUST 17, 2009 AT: VILLAGE HALL BOARD PRESENT: MCOLLINS, B.LAMB, G.PECK, J.RACICH, M.BONUCHI, P.FAY, AND L.KACHEL. OTHERS PRESENT: D.BENNETT, INTERIM VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; M.GARRIGAN, PLANNING SUPERVISOR; J.BABER, BUILDING SUPERVISOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; K.GRECO, ACTING POLICE CHIEF; AND J.PROULX, PLANNER. WALKERS POINT ANNEXATION AGREEMENT AMENDMENT (CASE #1448 - 021809.AAA) Mayor Collins called the meeting to order at 7:17 p.m. Present roll call stands. Planner Jon Proulx stated that the applicant is seeking an amendment to the annexation agreement primarily to defer the required timing of payment of fees from the final plat stage to the building permit stage in order for the development to be viable from a cash flow perspective given the current economic and housing market conditions. The main request of the agreement is to defer approximately $470,000 in sanitary sewer connection and annexation fees. The developer agrees to pay $36,000 in sanitary sewer connection fees to provide a revenue stream to the Village. The development /impact fees would be frozen for a five -year period. After that time, the developer would be required to pay those fees and fee amounts in effect at that time. Additionally, the amendment will also establish a Concept Plan that will satisfy the requirements of the preliminary plat. The Concept Plan is generally consistent with the plan approved with the original development. Neither an increase in density nor a decrease in lot size is proposed. Vince, attorney for the applicant, stated that the current annexation agreement has a disconnect clause and that he felt the 5 -year freeze on fees actually benefits the Village because it's a 5 -year hook for the developer. After 5 years, he required to pay current fees. There was some further general discussion. Trustee Kachel expressed some concern regarding the 5 -year freeze and felt that there should be a review in three years because of the potential for a new board. Trustee Lamb stated that he would to a review in three years. Village of Plainfield Meeting Minutes — August 17, 2009 Page 7 of 7 Trustee Fay stated that he felt the agreement should be for three years, not just a review in three years and would like to see the removal of the disconnect clause. Trustee Peck suggested incorporating a deferral fee. Trustee Bonuchi stated that she would support a three year review as well as would like to see the disconnect clause removed. Vince, attorney for the applicant, stated that the developer will agree to remove the disconnect clause. Chief Bennett pointed out that the motion would be just to direct the attorney to draft the ordinance. Staff will meet with the developer and will bring back the changes requested by the Village Board. There were no public comments. Trustee Fay moved to adjourn the Public Hearing and return to the regular business meeting. Seconded by Trustee Bonuchi. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:15 p.m. Michelle Gibas, Village Clerk