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Home My Public Portal About10-05-2009 Village MeetingVILLAGE OF PLAINFIELD MEETING MINUTES OCTOBER 5, 2009 AT: VILLAGE HALL BOARD PRESENT: MCOLLINS, J.RACICH, M.BONUCHI, P.FAY (7:01 P.M.), L.KACHEL, B.LAMB, AND G.PECK. ALSO PRESENT: B.MURPHY, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; S.LARSON, ENGINEER; AYERSONS, PUBLIC WORKS DIRECTOR; MGARRIGAN, PLANNING SUPERVISOR; J.BABER, BUILDING SUPERVISOR; T. PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND D.BENNETT CHIEF OF POLICE. Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Fay arrived at 7:01 p.m. All other Trustees were present. There were approximately 18 persons in the audience. PRESIDENTIAL COMMENTS Trustee Lamb moved to approve the Presidential Appointment of Ex- Officio Plan Commissioner Andrew N. Heinen to the vacant Plan Commissioner position with the term expiring on April 30, 2010. Seconded by Trustee Racich. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, yes; Kachel, yes; Lamb, yes; Peck, yes. 6 yes, 0 no. Motion carried. TRUSTEES COMMENTS Trustee Bonuchi commented on the Homecoming Parade and commended everyone for all of their hard work in putting it together including Commander Konopek and all of the PEMA volunteers. Trustee Peck also thanked the PEMA volunteers for all of their help with the parade. PUBLIC ALERTS None PUBLIC COMMENTS on items not on the Agenda Mrs. Chakrabarti requested an update on public transportation. Mr. Allen Persons stated that PACE is still moving forward and should have service from Plainfield to Chicago by the end of the year. RESPONSE TO PRIOR PUBLIC COMMENTS — None this Meeting Village of Plainfield Meeting Minutes — October 5, 2009 Page 2 of 5 BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Fay moved to approve the agenda. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, yes; Kachel, yes; Lamb, yes; Peck, yes. 6 yes, 0 no. Motion carried. 2) CONSENT AGENDA Trustee Fay moved to approve the Consent Agenda to include. Seconded by Trustee Kachel. a) Minutes of Board Meeting and Executive Sessions held on September 21, 2009 b) Bills Payable Report for October 5, 2009. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, yes; Kachel, yes; Lamb, yes; Peck, yes. 6 yes, 0 no. Motion carried. 3) WALKERS POINT ANNEXATION AGREEMENT AMENDMENT (CASE #1448 - 021809.AAA) Trustee Fay moved to adopt Ordinance No.2892, approving the first amendment to the annexation agreement, Option #2, for the subject property, located generally west of County Line Road and north of Walker Road. Seconded by Trustee Peck. Mr. Jon Proulx, Planner, reviewed the options as outlined in the staff report. Vincent Rosanova, attorney for the applicant, stated that the applicant is seeking approval of Option 2. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, yes; Kachel, yes; Lamb, yes; Peck, yes. 6 yes, 0 no. Motion carried. 4) PLAINFIELD DENTAL RE- ZONING AND EXPANSION (PC CASE #1475 - 070209.RZ/SU/SPR/PP/FP) Trustee Lamb moved to adopt Ordinance No. 2893, approving a map amendment (re- zoning) of the subject property from B -1 and R -1 to BT. Seconded by Trustee Racich. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, no; Kachel, yes; Lamb, yes; Peck, yes. 5 yes, 1 no. Motion carried. Trustee Bonuchi moved to adopt Ordinance No. 2894, approving a special use for planned development for the parking lot expansion and future building addition of Plainfield Dental, located generally at the northwest corner of Illinois Route 59 and Commercial Street, subject to the stipulations noted in the staff report. Seconded by Trustee Racich. Trustee Lamb questioned the timeline extension. Mr. Jon Proulx stated applicant is requesting an extended vesting period for the site plan approval of up to 18 months in lieu of 12 months. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, no; Kachel, yes; Lamb, yes; Peck, yes. 5 yes, 1 no. Motion carried. Village of Plainfield Meeting Minutes — October 5, 2009 Page 3 of 5 Trustee Bonuchi moved to approve the site plan review for the parking lot expansion and future building addition, subject to the stipulations noted in the staff report. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, no; Kachel, yes; Lamb, yes; Peck, yes. 5 yes, 1 no. Motion carried. Trustee Lamb moved to approve the preliminary /final plat of subdivision for the subject case, subject to the stipulations noted in the staff report. Seconded by Trustee Racich. Trustee Lamb asked if the land swap had been finalized. Mr. Proulx stated that they are moving forward with the land swap and have come to an agreement, but it has not been finalized yet. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, no; Kachel, yes; Lamb, yes; Peck, yes. 5 yes, 1 no. Motion carried. 5) COMMUNITY CHRISTIAN CHURCH SPECIAL USE (PC CASE #1481- 082109. SU) Trustee Fay moved to adopt the findings of fact of the Plan Commission as the findings of fact of the Board of Trustees and, furthermore, to direct the Village Attorney to prepare an ordinance approving the special use for religious assembly and religious institution uses in 'Building No. 3" of the Plainfield Small Business Park. Seconded by Trustee Racich. Mr. Doug Carroll, Dayfield Properties, was present in the audience. Mr. Carroll stated that the church hours are during the least busy time of the other businesses and he does not foresee a problem with vehicle traffic and parking within the Plainfield Small Business Park. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, yes; Kachel, yes; Lamb, yes; Peck, yes. 6 yes, 0 no. Motion carried. 6) CAMBRIDGE CIRCLE ROAD DEDICATION (PC CASE #1445- 011609.AAA) Trustee Fay moved to accept the public street dedication of Cambridge Circle and authorize the Village President to execute the plat of dedication. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, yes; Kachel, yes; Lamb, yes; Peck, yes. 6 yes, 0 no. Motion carried. Trustee Fay asked the staff to avoid future public street issues. 7) CHICAGO BRIDGE & IRON - TEMPORARY STRUCTURE FOR MODULAR OFFICE SPACE (ALPHA FILE) Trustee Fay moved to approve an extension to October 5, 2011, for a temporary structure for modular office space for Chicago Bridge and Iron, located at 14105 S. Route 59, subject to the five (5) stipulations that are presented in the staff report. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, yes; Kachel, yes; Lamb, yes; Peck, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes — October 5, 2009 Page 4 of 5 8) LIFESPRING COMMUNITY CHURCH (CASE #: 1404- 052108.SPR.FP) Trustee Lamb moved to re- approve the Site Plan Review Documents for LifeSpring Community Church, located on the east side of Wood Farm Road, north of Lockport Street, subject to the two (2) stipulations that are presented in the staff report. Seconded by Trustee Peck. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, no; Kachel, yes; Lamb, yes; Peck, yes. 5 yes, 1 no. Motion carried. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT Trustee Peck moved to accept the bid and authorize the Village President to execute a contract with Len Cox and Sons Excavating to complete the Various Drainage, Water Main, and Sanitary Sewer Improvements Project for the total bid amount of $112,425.50. Seconded by Trustee Bonuchi. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, yes; Kachel, yes; Lamb, yes; Peck, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to accept the bid and authorize the Village President to execute a contract with P.T. Ferro Construction to complete the Normantown Road Roadway Improvements for the total bid amount of $51,786.50. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, yes; Kachel, yes; Lamb, yes; Peck, yes. 6 yes, 0 no. Motion carried. Mr. Steve Larson presented the Engineer's Report. PLANNING DEPARTMENT REPORT Trustee Fay moved to reapprove the final plat for Lakelands Unit 6. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, yes; Kachel, yes; Lamb, yes; Peck, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to allow an Art Studio at the Flanders House at 24044 W. Main Street. Seconded by Trustee Kachel. Mr. Mike Martin, owner, stated that the tenant will not make any alternations to the outside of the building. The historic structure will be preserved. Trustee Fay suggested that the tenant may want to do a joint venture with the Plainfield Art League. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, yes; Kachel, yes; Lamb, yes; Peck, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes — October 5, 2009 Page 5 of 5 Ms. Jenny Giocomo, applicant, gave a presentation on the Encore Dinner Playhouse. She and her husband have been in the business for several years. Trustee Fay moved to allow a dinner theatre at 15014 S. DesPlaines Street (currently Back Door Pub). Seconded by Trustee Kachel. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, yes; Kachel, yes; Lamb, yes; Peck, yes. 6 yes, 0 no. Motion carried. BUILDING DEPARTMENT REPORT No Report. PUBLIC WORKS REPORT Trustee Fay moved to authorize, J & S Construction Inc., Shreve Services, and K &D Landscaping to complete emergency snow plowing /salting and /or removal as per the Schedule of Prices provided by each contractor for the Winter Season 2009 -2010. Seconded by Trustee Bonuchi. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, yes; Kachel, yes; Lamb, yes; Peck, yes. 6 yes, 0 no. Motion carried. Mr. Allen Persons presented the Public Works Report. POLICE CHIEF'S REPORT Trustee Racich moved to waive the formal bidding process and accept the lowest quote and authorize the purchase of a 2010 Ford F350 Pickup from Rod Baker Ford in the amount of $34,984.57, financed through Ford Motor Credit. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, yes; Kachel, yes; Lamb, yes; Peck, yes. 6 yes, 0 no. Motion carried. Chief Bennett gave an update on the Homecoming Parade and distributed an Incident Action Plan. ATTORNEY'S REPORT Attorney Harvey stated that the Yorkville Landfill has been denied and that Fox Moraine has 35 days to file an appeal to the Appellate Court. Trustee Fay moved to adjourn. Seconded by Trustee Peck. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:20 p.m. Michelle Gibas, Village Clerk