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Home My Public Portal About01-04-2010 Village MeetingVILLAGE OF PLAINFIELD MEETING MINUTES JANUARY 4, 2010 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, J.RACICH, P.FAY, LKACHEL, B.LAMB, G.PECK. BOARD ABSENT: M.BONUCHI. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; M.GARRIGAN, PLANNING SUPERVISOR; J.BABER, BUILDING SUPERVISOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND W.DOSTER, POLICE CHIEF. PRESIDENTIAL COMMENTS Mayor Collins wished everyone a Happy New Year. TRUSTEES COMMENTS Trustee Peck thanked the residents who submitted comments to him regarding is position paper. PUBLIC COMMENTS on items not on the Agenda (3 -5 minutes per topic) Joe, Patriot Square Resident, addressed the Board regarding alternatives to the StarLine, additional revenue ideas, and the Canadian National Railway. Mr. James Hoover, resident, expressed some concern with traffic and the need for a commuter station. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Fay moved to approve the Agenda. Seconded by Trustee Kachel. Vote by roll call. Racich, yes; Bonuchi, absent; Fay, yes; Kachel, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. 2) CONSENT AGENDA Trustee Fay moved to approve the Consent Agenda to include: a) Minutes of Board Meeting held on December 21, 2009. b) Bills Payable Report for January, 2010. C) Letters of Credit Reduction for Grande Park Neighborhood 3, Grande Park Neighborhood 8, Grande Park Neighborhood 9, River Point Subdivision, and Lot 16 in Crossroads Business Center. d) Resolution No. 1601, establishing a new employee deferred compensation plan to be administered by the ICMA Retirement Corporation. Seconded by Trustee Peck. Vote by roll call. Racich, yes; Bonuchi, absent; Fay, yes; Kachel, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, I absent. Motion carried. Village of Plainfield Meeting Minutes — January 4, 2010 Page 2 of 5 3) HERITAGE WOODS SUPPORTIVE LIVING FACILITY Trustee Fay moved to open a Public Hearing for an Annexation Agreement for the Heritage Woods Supportive Living Facility located on Van Dyke Road. Seconded by Trustee Kachel. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Fay moved to direct the Village Attorney to draft an ordinance approving the Annexation Agreement and Annexation for the Heritage Woods Supportive Living Facility located on Van Dyke Road. Seconded by Trustee Peck. Vote by roll call. Racich, yes; Bonuchi, absent; Fay, yes; Kachel, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Fay moved to direct the Village Attorney to draft a Special Use ordinance for the Heritage Woods Supportive Living Facility located on Van Dyke Road. Seconded by Trustee Kachel. Vote by roll call. Racich, yes; Bonuchi, absent; Fay, yes; Kachel, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Fay moved to approve of the Site Plan for the Heritage Woods Supportive Living Facility located on Van Dyke Road. Seconded by Trustee Peck. Vote by roll call. Racich, yes; Bonuchi, absent; Fay, yes; Kachel, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Fay moved to approve the Preliminary and Final Plat for the Heritage Woods Supportive Living Facility located on Van Dyke Road. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Bonuchi, absent; Fay, yes; Kachel, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. 4) MAINSTREET PLAINFIELD, INC. Trustee Fay moved to approve MainStreet's 2010 Road Closure request. Seconded by Trustee Kachel. Trustee Racich inquired as to the cost to the Village for road closures. Administrator Murphy stated that last year the costs amounted to approximately $50,000 and come out of the TIF Fund and not the General Fund. Trustee Racich also inquired if there had been any further discussion regarding moving the felts out of the downtown. Ms. Anna Denys, MainStreet, stated that there has not been any further discussion. Trustee Kachel suggested looking into providing shuttle bus services from the parking area. Trustee Fay expressed concern with the road closures in the event that Commercial Street is closed and felt that this will need to be revisited if that happens. Trustee Lamb suggested getting traffic counts for the streets that are impacted. Trustee Peck indicated that he would be able to support the request because funds to help close the roads will come out of the TIF fund and not the General Fund. Vote by roll call. Racich, yes; Bonuchi, absent; Fay, yes; Kachel, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. Village of Plainfield Meeting Minutes — January 4, 2010 Page 3 of 5 5) PLAINFIELD TELEVISION GROUP Trustee Peck stated that when this came before the Village previously, the Board was given an ultimatium of fund them or they will close. Trustee Peck commended the Bill Alstrom, PTG Volunteer, for taking a leadership role and for being courteous and humble. Trustee Racich stated that he was happy to see a compromise on this contentious subject. Trustee Fay stated that he was grateful for the level of professionalism shown by Bill Alstrom. Trustee Kachel moved to extend the License Agreement for the Plainfield Television Group with the removal of paragraph #6 regarding funding, for one year ending January 2011, and to allow the Plainfield Television Group to continue using the equipment that is currently in their possession. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Bonuchi, absent; Fay, abstain; Kachel, yes; Lamb, yes; Peck, yes. 4 yes, 0 no, 1 abstain, 1 absent. Motion carried. ADMINISTRATOR'S REPORT Thanked Public Works and the Street Department for their snow removal efforts. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT No Report. BUILDING DEPARTMENT REPORT Mr. Joe Baber, Building Supervisor, reminded everyone that the Building Department has moved to the Public Works Facility. PUBLIC WORKS REPORT Mr. Persons stated that he welcomed and looked forward to working with the Building Department. POLICE CHIEF'S REPORT Trustee Lamb stated that he would like to see totals on the Monthly Report. Chief Doster gave an update on some new laws that took effect January 1, 2010 including no texting while driving, no phones in work and school zones, increasing the truck speed limit to 65, and the ability to license and drive golf carts on city streets. Trustee Lamb moved to adopt Ordinance No. 2915, amending Chapter 5, Article IX, Section 5 -231 relating to an Automated Traffic Law Enforcement System. Seconded by Trustee Racich. Vote by roll call. Racich, yes; Bonuchi, absent; Fay, yes; Kachel, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. Village of Plainfield Meeting Minutes — January 4, 2010 Page 4 of 5 ATTORNEY'S REPORT No Report. Mayor Collins read the reminders. Trustee Fay moved to adjourn. Seconded by Trustee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:07 p.m. Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes — January 4, 2010 Page 5 of 5 VILLAGE OF PLAINFIELD PUBLIC HEARING JANUARY 4, 2010 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, J.RACICH, P.FAY, L.KACHEL, B.LAMB, G.PECK. BOARD ABSENT: M.BONUCHI. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; M.GARRIGAN, PLANNING SUPERVISOR; J.BABER, BUILDING SUPERVISOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND W.DOSTER, POLICE CHIEF. HERITAGE WOODS SUPPORTIVE LIVING FACILITY Mayor Collins called the meeting to order at 7:16 p.m. Present roll call stands. Mr. Michael Garrigan, Planning Supervisor, stated that Heritage Woods is a supportive living facility that was originally approved for the southwest corner of Drauden Road and Route 126 along with Gas City. Since Gas City was not willing to proceed with their development, Heritage Woods had to find a new site located on 5.34 acres on Van Dyke Road, just north of the US Post Office and east of Cedar Lake. This area is not annexed to the Village and the applicant is requesting an Annexation Agreement, Annexation, Special Use, and Preliminary and Final Plat approval. Trustee Kachel suggested having a pathway and landscaping around the pond and also suggested have a screened area for the residents to be able to sit outside. Answering a question from Trustee Racich, Blair Minton, BMA Management, described the difference between a supportive living facility and an assisted living facility. This facility follows the assisted living guidelines. Residents pay privately for as long as they have the financial resources to pay the monthly fee. Financial assistance is available from the state if the resident does not have the financial resources to pay the monthly fee so long as the resident qualifies for Medicaid. Typically, residents of supportive living facilities come from about a 10 mile radius of the facility. Trustee Fay expressed some concern regarding drainage. Chuck, Roake Associates, addressed the storm water outlet. Mr. Tom Ruane, Resident, expressed concern with the impact on the Fire Department. Mr. Minton stated that they will have an arrangement with the Fire Department, and if the Fire Department requests, they will have a contract with a private ambulance company. There were no additional public comments. Trustee Fay moved to close the Public Hearing and return to the regular business meeting. Seconded by Trustee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:42 p.m. Michelle Gibas, Village Clerk