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Home My Public Portal About12-06-2010 Village MeetingVILLAGE OF PLAINFIELD MEETING MINUTES DECEMBER 6, 2010 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, J.RACICH, M.BONUCHI, L.KACHEL, B.LAMB, AND G.PECK. BOARD ABSENT: P.FAY. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; J.PROULX, PLANNER; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; M.GARRIGAN, PLANNING SUPERVISOR; D.MARQUEZ, BUILDING SUPERVISOR; T.PLECKHAM, MANAGEMENT SERVICES SUPERVISOR; AND K.GRECO, POLICE COMMANDER. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Fay was absent, all other Trustees were present. Mayor Collins led the pledge to the flag. There were approximately 60 persons in the audience. PRESIDENTIAL COMMENTS Mayor Collins: • Thanked Mr. Dick Friddle for donating a Christmas tree to the Village. • Informed everyone that the traffic signal at Essington and Route 126 would be finished soon. TRUSTEES COMMENTS Trustee Racich cautioned everyone to keep off the ice on the retention ponds. Trustee Peck thanked all the Trustees that contributed to the Village employee holiday luncheon. PUBLIC COMMENTS on items not on the Agenda (3 -5 minutes per topic) No Public Comments. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Bonuchi moved to approve the Agenda. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, absent; Kachel, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. 2) CONSENT AGENDA Trustee Kachel moved to approve the Consent Agenda to include: a) Minutes of Board Meeting and Executive Session held on November 15, 2010. b) Bills Payable Report for December 6, 2010. Village of Plainfield Meeting Minutes — December 6, 2010 Page 2 of 5 C) Approval of the 2011 Meeting Schedules for the Village Board, Committee of the Whole Workshop, Coffee with the Mayor, Plan Commission and Zoning Board of Appeals, Historic Preservation Commission, Historic Preservation Commission Subcommittees, Police Pension Board, the Police Commission, and the Advisory Task Force on Economic Development. d) Approve the reduction of the Bond for the Streams, Unit 3 to the amount of $241,155.70. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, absent; Kachel, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. 3) STOCKADE BAR & GRILL (PC CASE #1524- 100110.SPR/FA) Trustee Lamb moved to approve the modified site plan proposal for a single -story renovation of the property located at 24108 W. Lockport Street, subject to the stipulations noted in the staff report. Seconded by Trustee Racich. Mr. Jon Proulx stated that the applicant is requesting site plan review approval to renovate the existing building at 24108 W. Lockport Street. The applicant is proposing a modified site plan to renovate the existing first floor only, with no proposed second -floor addition. The applicant is seeking consideration of the revised concept at this time in part to address an immediate issue with water infiltration through the existing, deteriorated brick exterior. The applicant is also seeking approval of a facade grant. Mr. Mark Carlson, representative of the owner, and Mr. Glen DeLaRosa, Masonry Contractor, were present in the audience. Mr. Carlson stated that the applicant is not seeking a change in the type of business. They are only requesting to be allowed to make the necessary changes to get the building water tight. Mr. DeLaRosa and Mr. Carlson reviewed the requested changes. Mr. Michael Bortel, Chairman of the Historic Preservation Commission, expressed some concern that the changes proposed may conflict with maintaining the historical value of the property. Trustee Lamb stated that he supports restoration, but felt that the proposal needed to be more detailed and suggested that the applicant do some more research since the work would not be started until the Spring. Trustee Racich stated that he too would like to see more detail before he could approve the request. Trustee Lamb withdrew his motion and Trustee Racich removed the second. Administrator Murphy stated that staff will continue to work with the applicant and bring the item back to a future Board Meeting. There was no further discussion on this item. Village of Plainfield Meeting Minutes — December 6, 2010 Page 3 of 5 4) MEGA SPORTS Trustee Bonuchi moved to approve the Site Plan Review for Mega Sports located at Route 30. Seconded by Trustee Racich. Mr. Michael Garrigan stated that the applicant is seeking to expand the current business located on Route 30, just east of Renwick and adjacent to the Heron Point development. The applicant is proposing to double the retail space by adding an additional 15,750 square foot addition. Mr. Vince Agrento, attorney for the applicant, and Mr. Tom Bajt, landscape designer reviewed the site plan. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, absent; Kachel, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. 5) US AGAIN (DONATION BOXES) Mr. Carlo Cavallaro, Director of Government Affairs for USAgain, requested permission to place donation boxes at six (6) different locations within the Village. Mr. Cavallaro stated that USAgain is a for - profit textile recycling company. The re -use and recycling of textiles is very "Green" and sustainable business model. They maintain a 24 hour response guarantee. Trustee Kachel expressed concern regarding the company being for -profit and felt that donation boxes should be for non - for - profit organizations. He also expressed concern as to the maintenance of the donation boxes. Trustee Bonuchi stated that she could not support donation boxes for a for - profit company. Trustee Lamb agreed with Trustee Bonuchi and also expressed concern regarding maintenance. Trustee Peck expressed concern with setting a precedence and felt that the Village should consider a permitting process. Trustee Racich also expressed concern regarding the company being a for - profit.. Trustee Lamb moved to deny the location of US Again donation boxes throughout the Village in accordance with Section 9 -16 (g) of the Zoning Ordinance. Seconded by Trustee Racich. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, absent; Kachel, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. ADMINISTRATOR'S REPORT No Report. Village of Plainfield Meeting Minutes — December 6, 2010 Page 4 of 5 MANAGEMENT SERVICES REPORT Trustee Lamb moved to acknowledge the preliminary estimate of the 2010 Tax Levy in the amount of $5,715,225.00. Seconded by Trustee Bonuchi. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, absent; Kachel, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Lamb moved to enter into a 24 month PowerSupply Coordination Agreement between Direct Energy Business and the Village of Plainfield, as presented. Seconded by Trustee Bonuchi Vote by roll call. Racich, yes; Bonuchi, yes; Fay, absent; Kachel, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Lamb moved to enter into a Natural Gas Agreement between Santanna Energy Services and the Village of Plainfield, as presented. Seconded by Trustee Peck. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, absent; Kachel, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. ENGINEER'S REPORT Mr. Derek Wold presented the Engineer's Progress Report. PLANNING DEPARTMENT REPORT Trustee Peck moved to approve a one -year final extension for the Special Use and Site Plan Review for Fifth Third Bank located at 135th Street in front of Meijers. Seconded by Trustee Kachel. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, absent; Kachel, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Kachel moved to approve the outdoor Christmas Tree Stand for Hardrock, Ltd. to be located at 15920 S. Lincoln Highway. Seconded by Trustee Lamb. Trustee Bonuchi expressed disappointment that the applicant is already operating the business. Trustee Racich stated that the applicant should have come to the Village prior to opening up the business. Vote by roll call. Racich, no; Bonuchi, yes; Fay, absent; Kachel, yes; Lamb, yes; Peck, abstain. 3 yes, 1 no, 1 abstain, 1 absent. Motion carried. BUILDING DEPARTMENT REPORT No Report. PUBLIC WORKS REPORT No Report. Village of Plainfield Meeting Minutes — December 6, 2010 Page 5 of 5 POLICE CHIEF'S REPORT No Report. ATTORNEY'S REPORT Trustee Lamb moved too release the Executive Session Minutes of 9/13/10, 7/19/10, and 5/3/10 and to keep the remaining minutes confidential. Seconded by Trustee Racich. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, absent; Kachel, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. Mayor Collins read the reminders. EXECUTIVE SESSION Trustee Racich moved to adjourn to Executive Session as permitted under the Open Meetings Act under Section 2 (c) (1) to discuss the appointment, employment, compensation, discipline, performance, or dismissal of employees or legal counsel, not to reconvene. Seconded by Trustee Bonuchi. Vote by roll call. Racich, yes; Bonuchi, yes; Fay, absent; Kachel, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. The meeting adjourned 8:30 p.m. Michelle Gibas, Village Clerk