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HomeMy Public PortalAbout03-07-2011 Village MeetingVILLAGE OF PLAINFIELD MEETING MINUTES MARCH 7, 2011 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS. B.LAMB, G.PECK. J.RACICH, M.BONUCHI, P.FAY, AND L.KACHEL. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNER; M.GARRIGAN, PLANNING SUPERVISOR; AND K.GRECO, POLICE COMMANDER CALL TO ORDER, ROLL CALL, PLEDGE Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Collins led the pledge to the flag. There were approximately 40 persons in the audience. PRESIDENTIAL COMMENTS Mayor Collins encouraged everyone to donate to the local food pantries; they are in need of donations. TRUSTEES COMMENTS No Comments. PUBLIC COMMENTS on items not on the Agenda (3 -5 minutes per topic) No Comments. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Fay moved to approve the agenda. Seconded by Trustee Lamb. Vote by roll call. Lamb, yes; Peck, yes; Racich, yes; Bonuchi, yes; Fay, yes; Kachel, yes. 6 yes, 0 no. Motion carried. 2) CONSENT AGENDA Trustee Bonuchi moved to approve items (a -f) under the Consent Agenda and to vote on item (g) as a separate item. a) Minutes of Board Meeting and Executive Session held on February 7, 2011. b) Bills Payable Report for March 7, 2011. C) Cash and Investments, Revenue, and Expenditure Reports for January 2011. d) Approve the purchase of an upgraded Voicemail system from Commercial Electronic Systems, Inc. at a total cost of $12,496.00. e) Approval of the purchase of 21 Microsoft Office 2010 Licenses from CDW under the State Contract for the amount not to exceed $6.644.61. f) Ordinance No.2971, amending Chapter 4, Section 4 -22(a) of the Village Code of Ordinances to reflect the number of issued liquor licenses as identified in the memo. Village of Plainfield Meeting Minutes — March 7, 2011 Page 2 of 6 Seconded by Trustee Kachel. Vote by roll call. Lamb, yes; Peck, yes; Racich, yes; Bonuchi, yes; Fay, yes; Kachel, yes. 6 yes, 0 no. Motion carried. Trustee Peck thanked staff for purchasing the Microsoft Licenses under the State Contract and saving money for the Village. There was some general discussion regarding Plainfield Television Group. Trustee Bonuchi stated that she would like to see the reports as referenced in the agreement. Administrator Murphy pointed out that Plainfield Television Group is not requesting funding from the Village at this time and they are actively seeking private funds. Currently, Terry Burghard is paying for the expenses out of his pocket. Trustee Bonuchi asked who would be the representative signing the agreement. Trustee Lamb moved to approve of the Licensing Agreement with Plainfield Television Group. Seconded by Trustee Racich. Vote by roll call. Lamb, yes; Peck, yes; Racich, yes; Bonuchi, yes; Fay, yes; Kachel, yes. 6 yes, 0 no. Motion carried. 3) RIVERSTONE SUBDIVISION (CASE NO. 1535- 010711.AA) Trustee Fay moved to adopt Ordinance No.2972, approving an Amendment to the Annexation Agreement for Riverstone Subdivision. Seconded by Trustee Kachel. Vote by roll call. Lamb, yes; Peck, yes; Racich, yes; Bonuchi, yes; Fay, yes; Kachel, yes. 6 yes, 0 no. Motion carried. 4) INFILL ANNEXATION- 14022 S. ROUTE 59 Trustee Fay moved to adopt Ordinance No. 2973, annexing the property commonly known as 14022 S. Route 59. Seconded by Trustee Bonuchi. Vote by roll call. Lamb, yes; Peck, no; Racich, yes; Bonuchi, yes; Fay, yes; Kachel, yes. 5 yes, 1 no. Motion carried. 5) INGERSOLL -YORK SUBDIVISION (PC CASE #1537- 012111.FP) Trustee Fay moved to approve the final plat of subdivision for the Subdivision of Lot 3 of Block 1 of Shreffler's Addition, subject to the stipulations noted in the staff report. Seconded by Trustee Lamb. Vote by roll call. Lamb, yes; Peck, yes; Racich, yes; Bonuchi, yes; Fay, yes; Kachel, yes. 6 yes, 0 no. Motion carried. 6) 24027 (500 -502) W. LOCKPORT ST. FACADE GRANT (PC CASE #1539 - 02151 LFA) Trustee Bonuchi moved to approve the requested facade grant and authorize the Village President to execute a facade improvement agreement for the subject property not to exceed $288,555. Seconded by Trustee Peck. Trustee Racich questioned the amount of the grant exceeding the maximum amount. Mr. Garrigan stated that there is precedent for the request. Previously the Board approved a facade request for the Masonic Lodge that exceeded the maximum amount and this request is consistent with that request and is broken down over a 2 year period. There was some general discussion regarding an update to the Facade Improvement Program, especially regarding ownership of the building after receiving a grant from the Village. Mr. Proulx stated that the Staff will bring a proposed update to the Board at a future meeting. Village of Plainfield Meeting Minutes — March 7, 2011 Page 3 of 6 Mr. Bill Habiger, owner, was present in the audience. Mr. Habiger stated that he is investing a lot of money in this project and has no intention of selling it. He is planning a first class job from the roof to the basement. Trustee Peck clarified that the money for Facade Grants comes from the TIF District and is not spread over all the taxpayers. Trustee Lamb stated that this property is a tremendous landmark and he is looking forward to seeing the new design and thanked the applicant. Vote by roll call. Lamb, yes; Peck, yes; Racich, yes; Bonuchi, yes; Fay, yes; Kachel, yes. 6 yes, 0 no. Motion carried. 7) THREE ACE AUTOMOTIVE Trustee Fay moved to direct the Village Attorney to draft an ordinance for a Special Use for Three Ace Automotive located at Route 30. Seconded by Trustee Kachel. Trustee Lamb clarified that the applicant did not have an objection to the hours of operation as stipulated. Vote by roll call. Lamb, yes; Peck, no; Racich, no; Bonuchi, yes; Fay, yes; Kachel, yes. 4 yes, 2 no. Motion carried. 8) WITTE COMMERCIAL Trustee Kachel moved to direct the Village Attorney to draft an ordinance for a Rezoning of the Witte Commercial site on Route 59 and north of 127�h Street to B -3. Seconded by Trustee Bonuchi. Trustee Fay stated that there were some previous resident concerns and inquired as to whether or not they have been addressed. Mr. Garrigan stated that there were no concerns raised at the Plan Commission meeting. Trustee Fay suggested notifying the adjacent residents that the buffer is permanent, and to make the residents of Heritage Meadows aware that the subject site is not part of their property. Trustee Peck clarified that the neighbors would not be affected by noise. Vote by roll call. Lamb, yes; Peck, yes; Racich, yes; Bonuchi, yes; Fay, yes; Kachel, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to direct the Village Attorney to draft an ordinance for a Special use for Planned Development for the Witte Commercial property on Route 59 and north of 1271h Street. Seconded by Trustee Racich. Vote by roll call. Lamb, yes; Peck, yes; Racich, yes; Bonuchi, yes; Fay, yes; Kachel, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the Site Plan Review for the Witte Commercial property on Route 59 and north of 127�h Street. Seconded by Trustee Kachel. Vote by roll call. Lamb, yes; Peck, yes; Racich, yes; Bonuchi, yes; Fay, yes; Kachel, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes — March 7, 2011 Page 4 of 6 Trustee Fay moved to approve the Final Plat subject to the two stipulations listed in the staff report with an additional stipulation that the Heritage Homeowners Association be made aware that the property is not theirs. Seconded by Trustee Kachel. Vote by roll call. Lamb, yes; Peck, yes; Racich, yes; Bonuchi, yes; Fay, yes; Kachel, yes. 6 yes, 0 no. Motion carried. 9) OSWEGO HIGH SCHOOL Trustee Fay moved to open a Public Hearing for an Annexation Agreement for the Oswego High School at Plainfield and Ridge Roads. Seconded by Trustee Kachel. Voice Vote. All in favor, 0 opposed. Motion carried. Mr. Mike Schoppe, architect, gave a presentation highlighting the proposed school. Mr. Schoppe also addressed increasing the size of the berm as well as an overflow parking lot that the school will have if necessary. Trustee Fay requested incorporating natural flowing swales. Mr. Doug Galloway, Director of Construction, gave a presentation regarding the number of children in the school district and optimal children per school. Mr. Galloway did not know whether or not the students would be charged to use the parking lot. Trustee Fay moved to direct the Village Attorney to draft an ordinance for the approval of the annexation and annexation agreement for the Oswego High School located at Plainfield and Ridge Roads. Seconded by Trustee Kachel. Vote by roll call. Lamb, yes; Peck, no; Racich, yes; Bonuchi, yes; Fay, yes; Kachel, yes. 5 yes, 1 no. Motion carried. Trustee Fay moved to direct the Village Attorney to draft an ordinance for a Special Use for the Oswego High School located at Plainfield and Ridge Roads. Seconded by Trustee Racich. Vote by roll call. Lamb, yes; Peck, no; Racich, yes; Bonuchi, yes; Fay, yes; Kachel, yes. 5 yes, 1 no. Motion carried. Trustee Kachel moved to approve the Site Plan for the Oswego High School located at Plainfield and Ridge Roads. Seconded by Trustee Racich. Vote by roll call. Lamb, yes; Peck, no; Racich, yes; Bonuchi, yes; Fay, yes; Kachel, yes. 5 yes, 1 no. Motion carried. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT Mr. Derek Wold presented the Engineer's Progress Report. PLANNING DEPARTMENT REPORT Trustee Bonuchi moved to approve a contract for professional services with the Hitchcock Design Group for $18,000 for design development and construction documents for West Electric Park, with the cost to be fully reimbursed by the Plainfield Riverfront Foundation. Seconded by Trustee Racich. Vote by roll call. Lamb, yes; Peck, yes; Racich, yes; Bonuchi, yes; Fay, yes; Kachel, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes — March 7, 2011 Page 5 of 6 Trustee Fay moved to approve a request for temporary seasonal outdoor sales of mulch at 14808 S. Route 59 (Bucky's /Mobil) to be reviewed in one year. Seconded by Trustee Bonuchi. Vote by roll call. Lamb, no; Peck, yes; Racich, yes; Bonuchi, yes; Fay, yes; Kachel, no. 4 yes, 2 no. Motion carried. BUILDING DEPARTMENT REPORT No Report. PUBLIC WORKS REPORT Trustee Fay moved to reject all bids, opened on February 22, 2011, related to the proposed procurement of Aluminum Sulfate Solution for the North Wastewater Treatment Plant. Seconded by Trustee Kachel. Vote by roll call. Lamb, yes; Peck, yes; Racich, yes; Bonuchi, yes; Fay, yes; Kachel, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT Chief Konopek presented the Operations Report for January 2011 ATTORNEY'S REPORT No Report. Mayor Collins read the reminders. Trustee Fay moved to adjourn. Seconded by Trustee Bonuchi. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:54 p.m. Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes — March 7, 2011 Page 6 of 6 VILLAGE OF PLAINFIELD PUBLIC HEARING MARCH 7, 2011 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS. B.LAMB, G.PECK. J.RACICH, M.BONUCHI, P.FAY, AND L.KACHEL. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNER; M.GARRIGAN, PLANNING SUPERVISOR; AND K.GRECO, POLICE COMMANDER OSWEGO HIGH SCHOOL Mayor Collins called the meeting to order at 7:43 p.m. Present roll call stands. Mr. Michael Garrigan stated that the applicant is seeking to construct a new 493,000 square foot high school on approximately 112 acres. The subject site is located at the southwest corner of Plainfield- Oswego Road and Ridge Road and is currently located in unincorporated Kendall County. Mr. Garrigan pointed out that the applicant has submitted the Village's standard agreement along with an Exhibit C. Mr. Garrigan reviewed the Exhibit including the waiver of Village fees and recapture. Mr. Garrigan pointed out that in return for the waiver of recapture, the School District will make the use of the stadium, athletic fields, and swimming pool available for rent to community groups when not required for School District purposes. Ms. Cathy Crawford, resident, expressed concern regarding landscaping of the berms on the north side of Plainfield Road. She requested that it be similar to that of Dunmoor Estates. She also expressed concern regarding the election and candidates publicly opposing the construction of a third high school. Mr. Cindy Kerr expressed concern regarding cut - through traffic through Grande Park as well as overflow parking on residential streets. Ms. Kristy Cappeletti expressed concern regarding traffic and wanted to see an increase in berm size or landscaping. Ms. Deborah Dictor expressed concern with the size of the berm as well as property values because her subdivision is not completely built -out yet and construction of the school will take 3 years. Ms. Dictor also expressed concern for the need of the school and would like to see projection figures by grade level. Mr. Garrigan stated that the Village has a potential action plan for cut - through traffic. Trustee Bonuchi pointed out that some of the resident concerns should be addressed to the school district. Trustee Fay moved to close the public hearing and return to the regular business meeting. Seconded by Trustee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:02 p.m. Michelle Gibas, Village Clerk