HomeMy Public PortalAbout07-18-2011 Village MeetingVILLAGE OF PLAINFIELD
MEETING MINUTES
JULY 18, 2011
AT: VILLAGE HALL
BOARD PRESENT: M.COLLINS, G.PECK, J.RACICH, DRIPPY, M.BONUCHI, P.FAY,
AND B.LAMB. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR; J.HARVEY,
ATTORNEY; M.GIBAS, VILLAGE CLERK; S.LARSON, ENGINEER; A.PERSONS,
PUBLIC WORKS DIRECTOR; M.GARRIGAN, PLANNING SUPERVISOR; DMARQUEZ,
BUILDING SUPERVISOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND
J.KONOPEK, INTERIM CHIEF OF POLICE.
CALL TO ORDER, ROLL CALL, PLEDGE
Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were
present. Mayor Collins led the pledge to the flag. There were approximate 15 persons in the
audience.
PRESIDENTIAL COMMENTS
Mayor Collins:
• Announced that the Route 59 Construction is nearly complete and there will be a Ribbon
Cutting Ceremony on July 29. Check out the Village's website to see a list of deals from
the local businesses.
Stated that Plainfield Fest was this past weekend and thought that there was a good turn
out and thanked everyone involved. Trustee Fay, Chairman of the Plainfield Riverfront
Foundation, stated that the Fest was a tremendous success and even with the extreme
heat, there were more fest -goers this year than in previous years. Trustee Fay thanked
everyone involved with making the Fest a success.
TRUSTEES COMMENTS
Trustee Bonuchi pointed out that running a festival takes a tremendous amount of work and
thanked Trustee Fay and everyone involved for all of their hard work.
Trustee Rippy:
• Thanked everyone involved with the Plainfield Fest.
• Thanked the Police Department for hosting the Hot Dog event in Patriot Square.
Trustee Racich thanked the Police Department for hosting the Hot Dog Days events. Trustee
Racich gave a special thank you to Ken Ruggles, Jeff Cook, and Erin Cook. The next Hot Dog
Day will be at the Village Green. Trustee Racich encouraged everyone to attend. It is a great
way to meet the Police Officers.
Trustee Peck thanked everyone involved with the Plainfield Fest and gave a special thank you to
the Plainfield Police for keeping full control of the beer tent.
Trustee Lamb asked the Traffic Committee to look at Lockport Street. He expressed some
concern with difficulty trying to cross at James Street as well as the flow of traffic.
Village Board Meeting Minutes
July 18, 2011
Page 2 of 6
PUBLIC COMMENTS on items not on the Agenda (3 -5 minutes per topic)
Ms. Cheryl Mark, Relay for Life Plainfield 2011 Event Chair, thanked the Board for their
support for the event. To date, the event has raised $139,612.00 and donations are accepted until
August 31, 2011. Ms. Mark gave a special thank you to Trustee Peck for the use of his RV and
for his help during the event. Ms. Mark presented the Village Board with event t- shirts.
BUSINESS MEETING
1) APPROVAL OF AGENDA
Trustee Fay moved to amend the Agenda to remove item "d" under the Consent Agenda and to
vote on it as a separate item after the Consent Agenda. Seconded by Trustee Peck. Vote by roll
call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 6 yes, 0 no.
Motion carried.
Trustee Fay moved to approve the Amended Agenda. Seconded by Trustee Peck. Vote by roll
call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 6 yes, 0 no.
Motion carried.
2) CONSENT AGENDA
Trustee Fay moved to approve the Consent Agenda to include:
a) Minutes of the Board Meeting and Executive Session held on June 20,
2011.
b) Bills Paid and Bills Payable Reports for July 18, 2011.
C) Cash & Investments, Revenue, and Expenditure Reports for June, 2011.
e) Ordinance No. 2995, amending the number of Liquor Licenses as
identified in the Staff Report.
Seconded by Trustee Peck. Vote by roll call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes;
Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried.
Item d:
Trustee Fay moved to adopt Ordinance No. 2996, approving a salary increase for the Village
President to apply to the Village President elected in the April 2013 election. Seconded by
Trustee Bonuchi. Vote by roll call. Peck, no; Racich, yes; Rippy, no; Bonuchi, yes; Fay, yes;
Lamb, yes. 4 yes, 2 no. Motion carried.
3) I -55 INTERCHANGE
Trustee Peck moved to authorize the Village President to execute an Amendment to the
Intergovernmental Agreement with the Village of Romeoville and the Village of Bolingbrook
regarding the I -55 Interchange Phase 1 Engineering Report. Seconded by Trustee Lamb. Vote
by roll call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 6 yes, 0 no.
Motion carried.
Village Board Meeting Minutes
July 18, 2011
Page 3 of 6
4) DIAGEO EXPANSION
Trustee Fay moved to direct the Village Attorney to draft an Ordinance for a variance for the
Diageo Expansion. Seconded by Trustee Bonuchi. Vote by roll call. Peck, yes; Racich, yes;
Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried.
Trustee Fay moved to approve the Site Plan Review for the Diageo additions subject to the three
(3) stipulations noted in the staff report. Seconded by Trustee Bonuchi.
Trustee Racich stated that he and Trustee Lamb attended the Plan Commission meeting where
this item was discussed. He is happy that Diageo is expanding. They have good business
practices and are good for the Village.
Vote by roll call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 6 yes,
0 no. Motion carried.
5) BUSINESS RETENTION AND EXPANSION PLAN
Trustee Fay moved to adopt Resolution No. 1636, approving the Village of Plainfield Plan for
Business Retention and Expansion. Seconded by Trustee Bonuchi.
Trustee Lamb suggested surveying what suppliers that the businesses use. Perhaps if there are
common suppliers the businesses may be able to get a quantity discount.
Vote by roll call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 6 yes,
0 no. Motion carried.
6) SOUTH PLAINFIELD MEDICAL OFFICE BUILDING SUBDIVISION (PC
CASE #1549.FP)
Trustee Bonuchi moved to approve the preliminary /final plat of subdivision for the South
Plainfield Medical Office Building located east of Route 59 and north of Dayfield Drive, subject
to the stipulations noted in the staff report. Seconded by Trustee Racich.
Mr. Garrigan stated that the petitioner, Southern Land Development, LLC, is seeking approval to
subdivide an existing commercial lot from the Villas at Fox Run Final Plat of Subdivision in
order to create two separate, smaller commercial lots. A pending plan for a medical/office
building would be developed on the larger of the two lots and the second would be retained for
future development. Mr. Garrigan pointed out that there is a requirement for the residential
developer of the Villas at Fox Run, Wilcox, to complete the clay detention pond lining or receive
approval for an equivalent alternate design before any construction begins on the newly
subdivided lots.
Trustee Fay expressed concern regarding water run off for the Villas at Fox Run. Mr. Garrigan
stated that all issues must be addressed prior to any construction on the subdivided lots. The
applicant will still need to come to the Board for site plan review. The applicant is only seeking
permission to subdivide the commercial lot. No development will take place until the developer
of the Villas at Fox Run completes the detention pond.
Village Board Meeting Minutes
July 18, 2011
Page 4 of 6
Trustee Lamb asked if the Commercial development was dependent on water management from
the Villas at Fox Run residential subdivision. Mr. Garrigan responded that it was and that is why
they can not build until the issue is resolved.
Trustee Peck asked if the stipulations that are part of the approval can be changed without the
Board Approval. Mr. Garrigan stated that the stipulations can not be changed without Board
Approval.
Trustee Rippy clarified that the stipulation regarding the completion of the detention pond was
on the developer of the Villas at Fox Run and not on the applicant. Mr. Garrigan stated that is
correct.
Trustee Racich pointed out that there have been some water issues in that area and cautioned the
petitioner that he would not support any requests for hardships now or in the future.
Mr. Rich Nelson, representing the applicant, stated that they are aware of the stipulation for the
detention pond.
Vote by roll call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, no; Lamb, yes.
5 yes, 1 no. Motion carried.
7) PRAIRIE CREEK NORTH -SOUTH SUBDIVISION (PC CASE #1548.FP)
Mr. Garrigan stated that the applicant is seeking approval to subdivide the commercial portion of
the property that previously received approval for a planned commercial development known as
Prairie Creek. The site is approximately 40 acres and is located east of Route 59, immediately
south of the Meijer shopping center. The subdivision would create four (4) development lots
including one lot for the recently approved Bartel's Auto Clinic. Any future development will
require site plan review subject to the approval of staff, the Plan Commission, and the Village
Board.
Trustee Fay expressed concern that when Bartel's Auto Clinic was before the Board that he
specifically asked if this would be a continued trend. The applicant at that time stated no.
Trustee Fay expressed concern with the entire parcel becoming different than the original plan.
Trustee Lamb asked if the lots that the Board is considering today were in the floodplain.
Mr. Garrigan stated that they are not in the floodplain. Trustee Lamb questioned the access.
Mr. Garrigan stated that direct access from Lots 1, 2 and 6 to Route 59 will be prohibited.
Vehicular access to these lots will be provided via a north -south access drive that will connect
with the existing access drive that terminates at the south end of the Meijer development.
Trustee Lamb moved to approve the preliminary /final plat of subdivision for the Prairie Creek
North -South Subdivision, subject to the stipulations noted in the staff report. Seconded by
Trustee Racich. Vote by roll call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, no;
Lamb, yes. 5 yes, 1 no. Motion carried.
Village Board Meeting Minutes
July 18, 2011
Page 5 of 6
ADMINISTRATOR'S REPORT
Administrator Murphy thanked the Board for their consideration on the Business Retention and
Expansion Plan and pointed out that Amy DeBoni is scheduling interviews with the businesses.
MANAGEMENT SERVICES REPORT
Trustee Lamb moved to enter into a 48 -month lease with McGrath Office Equipment for eleven
(11) multi - function copy machines. Seconded by Trustee Racich. Vote by roll call. Peck, yes;
Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried.
ENGINEER'S REPORT
No Report.
PLANNING DEPARTMENT REPORT
No Report.
BUILDING DEPARTMENT REPORT
Mr. Dean Marquez presented the Operations Report for June, 2011.
PUBLIC WORKS REPORT
Trustee Fay moved to approve the purchase of ten (10) new NC200 traffic counters from
Vaisala, Inc., the supplier providing the lowest proposal, at the total amount of $12,070.00.
Seconded by Trustee Lamb. Vote by roll call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes;
Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried.
Trustee Fay moved to extend a wastewater biosolids removal contract with Stewart Spreading
with a unit price increase of no more than the consumer price index of 2.7% as permitted by the
original agreement. Seconded by Trustee Lamb. Vote by roll call. Peck, yes; Racich, yes;
Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried.
Trustee Bonuchi moved to award the 2011 MFT Street Improvements Program to P.T. Ferro
Construction Co., the low bidder, for the total bid amount of $708,344.21. Seconded by Trustee
Lamb. Vote by roll call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes.
6 yes, 0 no. Motion carried.
Trustee Fay moved to authorize the Village President to execute an agreement with ComEd for
the 143rd Street project. Seconded by Trustee Lamb. Vote by roll call. Peck, yes; Racich, yes;
Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried.
Mr. Persons presented the Operations Report for June, 2011.
POLICE CHIEF'S REPORT
Trustee Fay moved to adopt Ordinance No. 2997, relating to the composition of the Police
Department. Seconded by Trustee Lamb. Vote by roll call. Peck, yes; Racich, yes; Rippy, yes;
Bonuchi, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried.
Chief Konopek presented the PEMA Report for June, 2011, Operations Report for June, 2011,
and the 2010 -2011 Annual Report.
Village Board Meeting Minutes
July 18, 2011
Page 6 of 6
ATTORNEY'S REPORT
No Report.
Mayor Collins read the reminders.
Trustee Fay moved to adjourn. Seconded by Trustee Lamb. Voice Vote. All in favor, 0
opposed. Motion carried.
The meeting adjourned at 7:53 p.m.
Michelle Gibas, Village Clerk