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HomeMy Public PortalAbout07-18-2011 Village MeetingVILLAGE OF PLAINFIELD MEETING MINUTES JULY 18, 2011 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, G.PECK, J.RACICH, DRIPPY, M.BONUCHI, P.FAY, AND B.LAMB. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; M.GARRIGAN, PLANNING SUPERVISOR; DMARQUEZ, BUILDING SUPERVISOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, INTERIM CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Collins led the pledge to the flag. There were approximate 15 persons in the audience. PRESIDENTIAL COMMENTS Mayor Collins: • Announced that the Route 59 Construction is nearly complete and there will be a Ribbon Cutting Ceremony on July 29. Check out the Village's website to see a list of deals from the local businesses. Stated that Plainfield Fest was this past weekend and thought that there was a good turn out and thanked everyone involved. Trustee Fay, Chairman of the Plainfield Riverfront Foundation, stated that the Fest was a tremendous success and even with the extreme heat, there were more fest -goers this year than in previous years. Trustee Fay thanked everyone involved with making the Fest a success. TRUSTEES COMMENTS Trustee Bonuchi pointed out that running a festival takes a tremendous amount of work and thanked Trustee Fay and everyone involved for all of their hard work. Trustee Rippy: • Thanked everyone involved with the Plainfield Fest. • Thanked the Police Department for hosting the Hot Dog event in Patriot Square. Trustee Racich thanked the Police Department for hosting the Hot Dog Days events. Trustee Racich gave a special thank you to Ken Ruggles, Jeff Cook, and Erin Cook. The next Hot Dog Day will be at the Village Green. Trustee Racich encouraged everyone to attend. It is a great way to meet the Police Officers. Trustee Peck thanked everyone involved with the Plainfield Fest and gave a special thank you to the Plainfield Police for keeping full control of the beer tent. Trustee Lamb asked the Traffic Committee to look at Lockport Street. He expressed some concern with difficulty trying to cross at James Street as well as the flow of traffic. Village Board Meeting Minutes July 18, 2011 Page 2 of 6 PUBLIC COMMENTS on items not on the Agenda (3 -5 minutes per topic) Ms. Cheryl Mark, Relay for Life Plainfield 2011 Event Chair, thanked the Board for their support for the event. To date, the event has raised $139,612.00 and donations are accepted until August 31, 2011. Ms. Mark gave a special thank you to Trustee Peck for the use of his RV and for his help during the event. Ms. Mark presented the Village Board with event t- shirts. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Fay moved to amend the Agenda to remove item "d" under the Consent Agenda and to vote on it as a separate item after the Consent Agenda. Seconded by Trustee Peck. Vote by roll call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the Amended Agenda. Seconded by Trustee Peck. Vote by roll call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. 2) CONSENT AGENDA Trustee Fay moved to approve the Consent Agenda to include: a) Minutes of the Board Meeting and Executive Session held on June 20, 2011. b) Bills Paid and Bills Payable Reports for July 18, 2011. C) Cash & Investments, Revenue, and Expenditure Reports for June, 2011. e) Ordinance No. 2995, amending the number of Liquor Licenses as identified in the Staff Report. Seconded by Trustee Peck. Vote by roll call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Item d: Trustee Fay moved to adopt Ordinance No. 2996, approving a salary increase for the Village President to apply to the Village President elected in the April 2013 election. Seconded by Trustee Bonuchi. Vote by roll call. Peck, no; Racich, yes; Rippy, no; Bonuchi, yes; Fay, yes; Lamb, yes. 4 yes, 2 no. Motion carried. 3) I -55 INTERCHANGE Trustee Peck moved to authorize the Village President to execute an Amendment to the Intergovernmental Agreement with the Village of Romeoville and the Village of Bolingbrook regarding the I -55 Interchange Phase 1 Engineering Report. Seconded by Trustee Lamb. Vote by roll call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Village Board Meeting Minutes July 18, 2011 Page 3 of 6 4) DIAGEO EXPANSION Trustee Fay moved to direct the Village Attorney to draft an Ordinance for a variance for the Diageo Expansion. Seconded by Trustee Bonuchi. Vote by roll call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the Site Plan Review for the Diageo additions subject to the three (3) stipulations noted in the staff report. Seconded by Trustee Bonuchi. Trustee Racich stated that he and Trustee Lamb attended the Plan Commission meeting where this item was discussed. He is happy that Diageo is expanding. They have good business practices and are good for the Village. Vote by roll call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. 5) BUSINESS RETENTION AND EXPANSION PLAN Trustee Fay moved to adopt Resolution No. 1636, approving the Village of Plainfield Plan for Business Retention and Expansion. Seconded by Trustee Bonuchi. Trustee Lamb suggested surveying what suppliers that the businesses use. Perhaps if there are common suppliers the businesses may be able to get a quantity discount. Vote by roll call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. 6) SOUTH PLAINFIELD MEDICAL OFFICE BUILDING SUBDIVISION (PC CASE #1549.FP) Trustee Bonuchi moved to approve the preliminary /final plat of subdivision for the South Plainfield Medical Office Building located east of Route 59 and north of Dayfield Drive, subject to the stipulations noted in the staff report. Seconded by Trustee Racich. Mr. Garrigan stated that the petitioner, Southern Land Development, LLC, is seeking approval to subdivide an existing commercial lot from the Villas at Fox Run Final Plat of Subdivision in order to create two separate, smaller commercial lots. A pending plan for a medical/office building would be developed on the larger of the two lots and the second would be retained for future development. Mr. Garrigan pointed out that there is a requirement for the residential developer of the Villas at Fox Run, Wilcox, to complete the clay detention pond lining or receive approval for an equivalent alternate design before any construction begins on the newly subdivided lots. Trustee Fay expressed concern regarding water run off for the Villas at Fox Run. Mr. Garrigan stated that all issues must be addressed prior to any construction on the subdivided lots. The applicant will still need to come to the Board for site plan review. The applicant is only seeking permission to subdivide the commercial lot. No development will take place until the developer of the Villas at Fox Run completes the detention pond. Village Board Meeting Minutes July 18, 2011 Page 4 of 6 Trustee Lamb asked if the Commercial development was dependent on water management from the Villas at Fox Run residential subdivision. Mr. Garrigan responded that it was and that is why they can not build until the issue is resolved. Trustee Peck asked if the stipulations that are part of the approval can be changed without the Board Approval. Mr. Garrigan stated that the stipulations can not be changed without Board Approval. Trustee Rippy clarified that the stipulation regarding the completion of the detention pond was on the developer of the Villas at Fox Run and not on the applicant. Mr. Garrigan stated that is correct. Trustee Racich pointed out that there have been some water issues in that area and cautioned the petitioner that he would not support any requests for hardships now or in the future. Mr. Rich Nelson, representing the applicant, stated that they are aware of the stipulation for the detention pond. Vote by roll call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, no; Lamb, yes. 5 yes, 1 no. Motion carried. 7) PRAIRIE CREEK NORTH -SOUTH SUBDIVISION (PC CASE #1548.FP) Mr. Garrigan stated that the applicant is seeking approval to subdivide the commercial portion of the property that previously received approval for a planned commercial development known as Prairie Creek. The site is approximately 40 acres and is located east of Route 59, immediately south of the Meijer shopping center. The subdivision would create four (4) development lots including one lot for the recently approved Bartel's Auto Clinic. Any future development will require site plan review subject to the approval of staff, the Plan Commission, and the Village Board. Trustee Fay expressed concern that when Bartel's Auto Clinic was before the Board that he specifically asked if this would be a continued trend. The applicant at that time stated no. Trustee Fay expressed concern with the entire parcel becoming different than the original plan. Trustee Lamb asked if the lots that the Board is considering today were in the floodplain. Mr. Garrigan stated that they are not in the floodplain. Trustee Lamb questioned the access. Mr. Garrigan stated that direct access from Lots 1, 2 and 6 to Route 59 will be prohibited. Vehicular access to these lots will be provided via a north -south access drive that will connect with the existing access drive that terminates at the south end of the Meijer development. Trustee Lamb moved to approve the preliminary /final plat of subdivision for the Prairie Creek North -South Subdivision, subject to the stipulations noted in the staff report. Seconded by Trustee Racich. Vote by roll call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, no; Lamb, yes. 5 yes, 1 no. Motion carried. Village Board Meeting Minutes July 18, 2011 Page 5 of 6 ADMINISTRATOR'S REPORT Administrator Murphy thanked the Board for their consideration on the Business Retention and Expansion Plan and pointed out that Amy DeBoni is scheduling interviews with the businesses. MANAGEMENT SERVICES REPORT Trustee Lamb moved to enter into a 48 -month lease with McGrath Office Equipment for eleven (11) multi - function copy machines. Seconded by Trustee Racich. Vote by roll call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT No Report. BUILDING DEPARTMENT REPORT Mr. Dean Marquez presented the Operations Report for June, 2011. PUBLIC WORKS REPORT Trustee Fay moved to approve the purchase of ten (10) new NC200 traffic counters from Vaisala, Inc., the supplier providing the lowest proposal, at the total amount of $12,070.00. Seconded by Trustee Lamb. Vote by roll call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to extend a wastewater biosolids removal contract with Stewart Spreading with a unit price increase of no more than the consumer price index of 2.7% as permitted by the original agreement. Seconded by Trustee Lamb. Vote by roll call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to award the 2011 MFT Street Improvements Program to P.T. Ferro Construction Co., the low bidder, for the total bid amount of $708,344.21. Seconded by Trustee Lamb. Vote by roll call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to authorize the Village President to execute an agreement with ComEd for the 143rd Street project. Seconded by Trustee Lamb. Vote by roll call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Mr. Persons presented the Operations Report for June, 2011. POLICE CHIEF'S REPORT Trustee Fay moved to adopt Ordinance No. 2997, relating to the composition of the Police Department. Seconded by Trustee Lamb. Vote by roll call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Chief Konopek presented the PEMA Report for June, 2011, Operations Report for June, 2011, and the 2010 -2011 Annual Report. Village Board Meeting Minutes July 18, 2011 Page 6 of 6 ATTORNEY'S REPORT No Report. Mayor Collins read the reminders. Trustee Fay moved to adjourn. Seconded by Trustee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:53 p.m. Michelle Gibas, Village Clerk